What’s the Difference between Folder and File

• FoldersFolders– Used for organizing Used for organizing

data on you harddata on you hard– Contains files and Contains files and

folders which called folders which called sub folderssub folders

• FilesFiles– Contains data Contains data – ExampleExample

• Word Word • ExcelExcel• access access

Creating Files and Folders Right click → New → Folder → name it →Enter

filesfolder

Ex1:Create a new folder and name it report?

Answer: 1- Right click in empty place. 2- new → folder 3- name it Report → then Enter

Folder and file shortcut menu

• Copy• Cut• Create shortcut• Delete• Rename• Properties

– Read-only • Send to :

– Compressed folder– Desktop create shortcut

Paste

Rename• It is used to change the folder or the

file name

• Right click on the folder or file you want to change its name → Rename → write the new name → then press Enter

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• Ex 2: In the current A: drive change the name of the folder entitled Tax Briefs to Tasks press enter when you have finished

Write Tasks↓

Enter

File Extensiontell computer which application is used to open this file

Word Processor Word .docSpread Sheet Excel .xlsPresentation PowerPoint .ppt /.pp

sDatabase Access .mdbCompressed File

WinZip / Winrar .zip / .rar

Image \ Picture Windows picture Viewer

.jpg

Audio / Video Windows Media Player

.wav / .avi

Copy, Cut and paste

• Copy = Duplicate.

• Cut = “move to” OR “remove to”.

Zip 100(E:)/

Ex3: Remove Accounts from A drive to E drive

Zip 100(E:)/

Ex4: Duplicate Accounts from A drive to E drive

Short Cut

• You can create short cut by one of the following ways:

On Desktop On the same

window

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B-Create Short Cut on Same window

Right click on it ↓

Create short cut

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A-Create Short Cut on Desktop

Right click↓

Send to↓

Desktop Create shortcut

Compressing

• Compressing = Shrinking = Reducing Size

• We use it to make file smaller in order to be easier to send via email attachment.

• Compress ≠ extract

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Compress A fileTo compress a file :

Right click on it ↓

Send to↓

Compressed (zipped ) folder

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Extract Compressed File

Right click on it ↓

Extract all

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Delete file

Right click on it ↓

Delete

Recycle Bin• After deleting a file it goes directly to

the recycle bin.• In recycle bin you can:

– Empty the recycle bin– Restore any file

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Restore file from the Recycle Bin

Right click on the file ↓

Restore

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Empty the Recycle Bin

Right click on the recycle bin↓

Empty Recycle Bin

Open the recycle Bin then

In side the recycle bin ↓

Empty recycle bin from task pane

Arrange Icons by• You can arrange icons in any window

by one of the following:– Name – Size– Type– Modified = Date

Ex: Arrange Icons by Name

Selecting multiple file• You can select multiple file using:

– Mouse – Keyboard

•Ctrl key : selecting file not in a range.•Shift key: to select a range of files

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Press The Ctrl Key from the keyboard then click to select Files

Press The Shift Key from the keyboard then click to select Files

Select Multiple File using keyboard

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Select Multiple File using keyboard

Select FolderHold on Ctrl Key From

the Keyboard Click on the File

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Select Multiple File using keyboard

Select FolderHold on Shift Key From

the Keyboard

Click on the File

Print Screen• Pressing Print Screen from the

Keyboard would place a picture of what is currently displayed on your Monitor onto the Clipboard

• To Paste this picture Open the Paint Program then paste this picture onto it.

Task manager• Controls

applications opened on pc

• You can access task manager by:– Press

ctrl+Alt+Delete– Right click on task

bar ↓

Task manager

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Format Drive

Right click on the drive you

want to format ↓

format

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Change the file status (Read Only or Read and Write)

Right click on the file

↓properties