fleet safety guidelines presentation
TRANSCRIPT
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety GuidelinesFleet Safety Guidelines
April 15, 2009
Keswic Joiner, Director of Risk Management
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Background• Safety is our #1 priority and transportation is
the greatest danger to students, faculty and employees in the college/university setting.
• Nationally – the leading cause of death for 15 to 20 year olds – motor vehicle crashes.*
• In Minnesota there were 510 traffic deaths in 2007.
• Of those 510, 185 were ages 15-34.*
*Per the Minnesota Safety Council
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
In FY05 the state’s auto liability experience deteriorated.
• The average cost per claim increased from $2000 to over $13,500
• The RMD incurred five fatalities that year
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Concerns of the RMF Reinsurer• Does the state have a fleet safety program?
NO!• Commercial insurers in the private sector
require their policyholders to have a fleet safety program.
• Are state agencies checking Motor Vehicle Records? NO!
• Is there an accident review process in place? NO!
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
• As a result of the discussions with the RMF’s reinsurer a Fleet Task Force was formed.
• The agencies represented on the Fleet Task Force collectively operate 85% (11,000) of the state’s fleet.
• The Fleet Safety Standards were developed.(They only apply to state owned/leased vehicles)• Minimum Driver Qualifications• Driver Responsibilities• Formal Driver Review Process
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
The following Meet and Confer Sessions have occurred:
• AFSCME
• IFO
• MSUAASF
• MSCF
• MSCSA
• MSUSA
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Minimum Driver Qualifications• 18 years of age• 2 years of US/Canadian driving experience• Valid U.S. or Canada license• Annual review of driver MVR• Acceptable driving record• Completion of Vehicle Use Consent Form
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Driver Responsibilities
• Driver and all passengers shall wear seat belts
• Avoid distractions while driving
• Eating, personal grooming, reading, using a laptop,
cell phones, etc.
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Driver ResponsibilitiesAccording to the MN State Highway
Patrol, the average driver1.Makes 400 Observations
2.Makes 40 Decisions
3.Makes 1 Mistake
Every 2 miles. . .
And that’s when they’re SOBER!!!
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Formal Driver Review Process• MVR’s to be reviewed annually• Provides record of violations and
reported accidents• Driving status will be confidentially
maintained in driver’s personnel records• MVR will be reviewed by State Risk
Mgmt for driver acceptability and safety
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Importance of Prior Driving Record
2005 Fatal Crashes (15 to 20 yr olds) with previous records:
Previous accidents: 14.1%Previous suspension: 11.2%Previous Speeding Violation: 20.6%Previous Other Moving Violation: 18.1%
*Data from National Highway Traffic Safety Center
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
What have we done so far?
• As of 7/1/08, we began requesting motor vehicle records of any students who would operate a college/university owned vehicle.
• As of mid February campuses began requesting the records of their staff and employees.
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
MVR Results (as of 4/9/09):
Total number requested: 9453
Total w/an ACCEPTABLE record: 8708 (92%)
Total w/a BORDERLINE record: 204 (2%)
Total w/a POOR record: 345 (4%)
Total whose records were not found: 196 (2%)
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - ACCEPTABLE record
• No more than 2 minor violations; OR
• No more than 1 at-fault accident; OR
• No more than a combination of 1 minor violation and
1 at-fault accident
All occurring within the last 3 years
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - BORDERLINE record
• No more than 3 minor violations; OR
• No more than 2 at-fault accident; OR• Any combination of minor violations and at-fault
accidents totaling 3 occurrences
All occurring within the last 3 years
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - POOR record
• 1 or more major convictions within the last 5 years
• 4 or more minor violations in last 3 years; OR
• 3 or more at-fault accidents in last 3 years; OR• Any combination of minor violations and at-fault
accidents totaling occurrences in the last 3 years
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - MINOR violations
Any moving violation
Examples:• Speeding
• Failure to stop
• Following too closely
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - MAJOR violations
• Driving under the influence of alcohol/drugs
• Failure to stop/report an accident
• Reckless driving/speeding contest
• Driving while impaired
• Making a false accident report
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Definitions - MAJOR violations (cont)
• Homicide, manslaughter/assault arising out of the use of a vehicle
• Driving while license is suspended/revoked
• Careless driving
• Attempting to elude a peace officer
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Next Steps:
• Review and complete the vehicle use consent form
• Human Resources will be coordinating the
process for the Office of the Chancellor
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
You’ve requested and reviewed my mvr.
Now what?
State Risk Management will request and review all motor vehicle records
• They will relay the status results to Human Resources
Acceptable, Borderline, Poor
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
• Any record that raises a concern, such as a major violation within the last 5yrs, will be discussed between HR & State Risk Management
• HR will then discuss the concerns with the individual’s supervisor
• In rare circumstances a supervisor may need to take “appropriate” steps in response to a “Poor” driving record
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Do I have to complete the consent form if I will ONLY use a RENTAL vehicle for work?
No, however something to keep in mind:
• The state has a contract with Enterprise Car Rental that includes insurance
• If you rent from another rental car agency, you should purchase the coverage they offer
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Do I have to complete the consent form if I will ONLY use my personal vehicle for work?No, however there are some things to keep in mind:
• YOUR auto liability insurance will be primary
• YOUR physical damage insurance applies
• YOUR insurance premiums can be impacted
• YOUR car is in the shop – cancel the vacation trip!
The Minnesota State Colleges and Universities system is an Equal Opportunity employer and educator.
Fleet Safety Guidelines
Questions…comments…