February 20, 2014 9:00 to 11:00 - 195 North 1950 West, Room 1020 CMulti Agency State Office Building - Salt Lake City, UT 84116

Fleet Forum

• Vehicle Services Center

• Conflicts of Interest • Legislative Update,

CNG and other news • Utilization • Telematics

• Vans in the State fleet • Defensive Driver

Training• SLA • Take-Home • Agency Pools • Questions and Answers

Vehicle Services Center and Conflicts of Interest

Scott Bingham

Vehicle Services CenterVSC

• Eric Burton• Service Advisor• ASE Master Tech

• Molly Bailey• Toyota Service

Advisor

• Paul Ferguson• State of Utah Service

Advisor

855-FLT-UTAH

(358-8824)

VSC Vendor Network

• Vendor Network– Prequalified through Purchasing Division

• Request for Statements of Qualification– Minimum Requirements

» Agree to Negotiated Pricing» Training Certifications» Insurance» Industry Set Labor Hours» Pre-authorize everything!

VSC Authorization Process

1. Vehicle taken to a pre-qualified vendor

2. Vendor calls VSC for authorization and PO

3. VSC Techs negotiate service and give Vendor PO# for services

4. Vendor completes work, faxes invoice to VSC and works with agency to get the vehicle back into service

5. VSC turns invoice over to Accounting for payment

VSC Duties

• VSC– Authorization of

Maintenance and Repair– Towing Services– General Questions– Vendor setup

• Fleet.Utah.gov– Vendor Network

• Tire and Service• Fuel

– Windshield Repair Replacement Procedures

– Accident Reporting– Forms

VSC Questions

• Questions we are getting– Next required maintenance

service isn’t matching the maintenance schedule.

– Which vendors can we use.– Who are the contracted tire

vendors in our location.– Do we need to call the VSC

before taking the car in.

VSC Questions

• Questions we are getting– Next required maintenance

service isn’t matching the maintenance schedule.

– Which vendors can we use.– Who are the contracted tire

vendors in our location.– Do we need to call the VSC

before taking the car in.

Vehicle is on a 7,500 mile PM schedule41,000 miles was the last PMNext scheduled PM is at 45,000 milesThen 52,500 miles

VSC Questions

• Questions we are getting– Next required maintenance

service isn’t matching the maintenance schedule.

– Which vendors can we use.– Who are the contracted tire

vendors in our location.– Do we need to call the VSC

before taking the car in.

What questions are you getting!

Conflicts of Interest

Conflicts of Interest

Conflicts of Interest

Legislative Update

Sam Lee

Senate Bill 99 – Senator JenkinsNo later than August 30, 2018, the division shall ensure that 50% or more of new or replacement division-owned state vehicles that are motor vehicles used for the transportation of passengers are motor vehicles with emissions that are equal to or cleaner than the standards established in bin 2 in Table S04-1, of 40 C.F.R. 86.1811-04(c)(6).

House Bill 196 – Representative Hutchings

The attorney general may authorize [up to 28] law enforcement officers, as defined under Section 53-13-103 , who are employees in the Office of the Attorney General to use a state issued vehicle for official and [personal] commuter use

HB138Under Ground Storage Tank Amendments

Requires the Division of Environmental Response and Remediation to charge an additional fee for an underground storage tank with an annual throughput rate of 70,000 gallons or less.

Authorizes the Tax Commission to raise the environmental assurance fee to 13/20 cent per gallon on the first sale or use of petroleum in the state.

The estimated fiscal impact per year to the State Fuel Network is more than $100,000 per year

Utilization of State Vehicles

Sam Lee

Telematics in the State Fleet

Sam Lee

Telematics in the State Fleet

• OBDII Connection• $95 for the hardware• $12 per month in cellular expenses

Why Do You Want Telematics?

1.Driver BehaviorSpeeding patternsAggressive driving patterns

2.Vehicles Tracking3.Idle Time4.Monitoring Personal use5.Utilization (days/hours

used)6.Dispatching

Large Vans in the Fleet

Scott Bingham

Large Passenger Vans

• Large Passenger Vans– 2001 & 2005 large passenger van roll-over’s

• Agencies removed large passenger vans from fleet

– State Risk Management• Dual Rear Wheel Conversions• European “Box Style” vans have been accepted with

Executive Directors signature– Sprinter– Ford Transit– Nissan NV

Defensive Driving Test

Scott Bingham

Defensive Driver Training DDT• Risk Management required training every 2 years

– Risk.Utah.gov

• With direct supervisor’s authorization– Inactivate driver in Fleet Focus– Deactivate PIN for Gascard fueling

General Housekeeping

Gary Robertson

General Housekeeping

• Service Level Agreements• Take Home Authorizations

Agency Pools

Scott Bingham

Agency Pools

It’s Your Turn Q’s and A’s