FITTLEWORTH COMMUNITY SHOP LTDYEAR ENDING 31ST AUGUST 2017

AGM - 25TH JANUARY 2018

Agenda

1. Welcome2. Chair’s Report 3. Treasurer’s Report

- including Presentation of Accounts for Year Ending 31 August 2017

4. Benefits of a Community Shop5. The Year Ahead – the Build and Launch of the Shop6. Membership Strategy7. Election of Members of Management Committee8. Any Other Business

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Chair’s Report

Period 23 August 2016 – 31 August 2017

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Obtaining Formal Approvals

•Planning Permission – granted March 2017

•Charity Commission approval – granted July 2017

4

Brand Identity and Communications

• Fittleworth Stores name and logo adopted• Artists impression created• Facebook page set up @FittleworthStores

• Monthly email newsletter• Dedicated community shop page on the village website www.fittleworth-pc.org/uk/fittleworth-community-shop

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Business Planning

• Market Research• Business Plan• Funding Plan

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Raising the Funds

• The Share Offer • Village Fundraising

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September 2017 to date

• Grant Applications• Fundraising• Donations• Reviewing the Costs Model

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Costs

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Category Estimated Cost Category Estimated Cost

Fees £33,400 Main playground £59,000

Tree removal £1,100 Youth area £30,000

Construction - tbc £185,000 Groundworks & Fencing £35,000

Fit out of Shop and Café £41,500 Cricket Ball Fencing £3,000

Working capital /initial

stock£10,000

Contingency £5,000

Total £276,000 Total £127,000

Combined Total £403,000

SHOP and CAFÉ PLAYGROUND and YOUTH AREA

Funds

•To date £376,000 received or pledged•Anticipate further £14,400 from grants and gift

aid, making a total of £390,400•Costs of £403,000 - a funding gap of £12,600

•Please donate!

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Treasurer’s Report

•Accounts for year ending 31st August 2017• Previously circulated• Reviewed by Cadwallader & Co• Formally approved by FCSL Directors• To be Presented at AGM• Any questions on Accounts ?

• Resolution: Accounts not to be formally audited this year

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A lot has happened since August 2017 !

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Category

Grants £122,500 £11,500 £134,000

Shares £41,400 £41,400

Parish Council £1,500 £1,500 £3,000

Fundraising £3,470 £1,730 £5,200

Donations £92,650 £100,000 £192,650

TOTAL £261,520 £114,730 £376,250

Required £276,000 £127,000 £403,000

Anticipated Grants £10,000 £10,000

Gift Aid £4,150 £4,150

Anticipated Funds £265,670 £124,730 £390,400

Shortfall £10,330 £2,270 £12,600

Received For ShopReceived For Playground

and Youth AreaReceived Total

Success at Grant Applications

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Shares - Beaten all our targets

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Successful Fundraising Events

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Tremendously Generous Donations

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But we still have a Minor Shortfall

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Benefits of a Community Shop

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The Year Ahead – Build and Launch

•Exciting times• Start Build immediately after Easter•Open Shop, Café and Playground in Autumn

•Appointed Agincourt as our Main Contractor•Health and Safety• Site Entrance via Gates into Recreation Ground• Fenced off• Playground closed

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Commence Construction

Piling and ground beams

Walls and floors

Roofing and slates

Windows and Doors

Internal Works

External Works

Clear Site

Fit Out

Stock Shop and Training

Open Shop

Remove Playground

Playground Groundworks

Playground Equipment Installed

Open Playground

The Build Programme

Not all about the Build

• Look and feel of shop, layout, shelving, chillers

• Lease, insurances, licences, card systems, security

•Deciding range of stock and suppliers, cafe

• Setting pricing levels

•Recruiting staff and volunteers

•Policies, Payroll, Pensions and Training

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Post Office Services

•Initial Survey•Post Office was the top service wanted by people

•Since then•Excellent Mobile Post Office 2 mornings a week•Banks Closing all around us•Can now pay-in cheques and draw out cash at PO

• So…

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Is Mobile Service sufficient ? or Post Office Local in the new shop ?

Retain and Support the Mobile Service

•Would remain at 2 mornings per week unless demand warranted more

•Shop could not compete services

•Would future proof shop in case situation changes

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Post Office Local

•Same opening hours as shop•Dedicated counter and staff•Not profitable – but a community service•Would provide Safe and other security•Services would include (same as Mobile Service)

• Royal Mail and Parcelforce – no competitors• Day to day personal and business banking• Travel Money• State benefits and Pensions• Paying gas, electric phone etc bills

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Post Office Local

•Mick Foote has volunteered to be responsible as Postmaster

•Manager and Assistant would be trained for Post Office

•Need Commitment from about 6 people prepared to volunteer 4 hours per week

•They need to feel confident about delivering the broad range of Post Office services….after training

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Membership Strategy

•Community engagement

•Sustaining and developing the shareholder community • 250 shareholders!• FCSL will be accepting new applications – forms on the

website soon

•Formal communications

•Volunteering

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Election of Members of Management Committee

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Election of Members of Management Committee

•Existing Management Committee Members• Standing for re-election En Bloc• Alison Welterveden, Mick Foote, Sammi Leese, Shelagh Morgan,

Colin Datchler (co-opted)

•New Members Standing for Election• Sally Tanner, Catherine Guyler, Katy Warner

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Any Other Business

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Concluding Remarks

Thank You for Coming

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