Fiscal Year 2020 Recommended Budget Presentation to County Council

RISK MANAGEMENT

Accounting Operations Asst

FY2020 ORGANIZATIONAL CHART

Workers' Compensation -The County's Workers' Compensation program is self-insured and self administered. The Office isresponsible for the development, coordination and administration of a comprehensive Workers' Compensation self-insured program.This includes ensuring that the State mandated benefits are conveyed unto all County employees and other qualified recipients in atimely, professional and cost effective manner. The Office's staff work as a team to provide exceptional customer service and to ensureall benefits are provided in a timely manner.

Risk Management Medical - The Office provides a variety of medical and psychological services to all County departments, includingpre-employment medical screenings, psychological evaluations, annual medical exams, drug and alcohol testing, fitness for dutyexaminations, and return to work evaluations.

General Insurance - The Office is responsible for the development, coordination and administration of a comprehensive insuranceprogram comprised of general, auto, property and fiduciary liability. In addition, as part of the program, the Office identifies andanalyzes the financial impact of loss to the County, and acquires the necessary excess liability and bonds to ensure protection for theCounty, its employees and the public. The Office maintains control over the claims process to assure that claims are settled fairly,consistently and in the best interest of the County.

Risk Management

5

Workers Compensation RM-Medical General

Insurance

MISSION: The mission of the Office of RiskManagement is to minimize the County's cost of risk bycontinuously developing, managing, and improvinginsurance and safety/occupational health services whileproviding quality, cost effective support to Countyemployees and constituents, maximizing protection ofCounty employees and assets, and protecting the County'sfinancial well being.

56022 56200

ACCOMPLISHMENTS AND GOALS

The Office of Risk Management has completed and/or is anticipated to complete the following accomplishments in Fiscal Year 2019.

• Increased insurance coverage with a decrease in premium costs.

• Negotiated a preferred pharmacy contract which resulted in a reduction in the workers' compensation pharmaceutical costs.

• Case-by-case management of all workers' compensation claims resulting in a recognized savings.

• Successfully managed the Occupational Injury Return to Work Program resulting in less lost time by employees and reduced LII (Leave Injury Illness) payments countywide.

• Developed and implemented specialized safety training programs for Public Works and all County employees.

The Office of Risk Management will achieve the following major goals in Fiscal Year 2020.

• Remain informed and maintain awareness of, and compliance with relevant Collective Bargaining Agreements, County policies, and County, State and Federal laws in an effort to reduce losses.

• Assist departments with improving workplace safety and health for all employees, to be evidenced by fewer hazards, reduced exposures, and fewer injuries and illnesses.

• Increase management and employee awareness of, commitment to, and, involvement with safety and health to effect positive change in the workplace culture.

• Contract with medical providers at below fee schedule rates in an effort to reduce the workers' compensation program's medical costs.

• Work directly with the County's insurance broker to maintain current insurance premiums, while increasing coverage for the protection of the County's assets.

POSITION OVERVIEW

0

2

4

6

8

10

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020Recommended

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020Recommended

Number of Positions 5 6 5 5 5 5Vacancies 0 0 0 0 1

POSITION HISTORY

FY2017 reflects the transfer of one Executive Assistant IV position to the Executive Office.

Division/Section OCA FUNDPosition Count Position Title Reason for Adjustment

RM/ Medical 030502 General (1.00) Confidential Assistant RetirementRM/Medical 030502 General 1.00 Insurance Claims Assistant Replaces Confidential Assistant position

- Total Adjustments to Positions

5.00 Current Fiscal Year Positions5.00 FY2020 Fiscal Year Positions

0.00% % Change over Current Fiscal Year Budget

POSITION CHANGES

Division/Section Position Title Date Vacated Fund Source CommentsRM/Medical Insurance Claims Assistant 10/19/2018 General Position in process of being filled

Total Vacancies: 1

Vacancy Rate: 20%

VACANCIES AS OF MARCH 11, 2019

Hispanic or Latino

White (Non

Hispanic or Latino)

Black or African

American(Non

Hispanic or Latino)

Asian (Non

Hispanic or Latino)

Native Hawaiian or Other Pacific

Islander (Non

Hispanic or Latino)

American Indian or

Alaska Native (Non

Hispanic or Latino)

Two or More Races (Non

Hispanic or Latino)

Hispanic or Latino

White (Non

Hispanic or Latino)

Black or African

American(Non

Hispanic or Latino)

Asian (Non

Hispanic or Latino)

Native Hawaiian or Other Pacific

Islander (Non

Hispanic or Latino)

American Indian or

Alaska Native (Non

Hispanic or Latino)

Two or More Races (Non

Hispanic or Latino)

2018 0

2017 0

2018 2 2

2017 2 2

2018 0

2017 0

2018 0

2017 0

2018 3 3

2017 3 3

2018 0

2017 0

2018 0

2017 0

2018 0

2017 0

2018 0 0 0 0 0 0 0 0 5 0 0 0 0 0 5

2017 0 0 0 0 0 0 0 0 5 0 0 0 0 0 5

Category Males Females Total Category Males Females Total# Total 0 5 5 # Total 0 5 5

% Total 0% 100% 100% % Total 0% 100% 100%# Non White 0 0 0 # Non White 0 0 0

% Non White 0% 0% 0% % Non White 0% 0% 0%

Cal

enda

r Y

ear

Totals

NUMBER OF EMPLOYEES

CY 2017CY 2018

TOTAL

DIVERSITY SUMMARYCALENDAR YEAR 2017-2018

Certain Elected/Appointed Officials

Service-Maintenance

Skilled Craft Workers

Administrative Support

Paraprofessionals

Technicians

Professionals

Officials and Administrators

JOB CATEGORIES

MALE FEMALE

BUDGET OVERVIEW

0

1,000,000

2,000,000

3,000,000

4,000,000

5,000,000

6,000,000

7,000,000

8,000,000

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020Recommended

3.16% 0.50%

14.49%

17.72%-8.26% 0.19%

15.54%

13.04% -1.78%

-20.36%

27.50%

FY2015 FY2016 FY2017 FY2018 FY2019 FY2020Recommended

Budget 4,936,060 4,960,974 5,679,677 6,685,932 6,133,739 6,145,222Actuals 5,426,103 6,133,522 6,024,105 4,797,836 6,117,131

BUDGET / ACTUALS HISTORY WITHOUT IGS CREDITS

*FY2019 Actuals reflect Department's projected expenditures through June 2019.FY2017 and FY2018 budget increases are the result of increased Workers Compensation Medical claims and Third-Party Administrator (TPA)

costs.FY2019 budget and anticipated expenditures reflect reductions in Third-Party Administrator costs, as well as Insurance Settlements.

Percentages represent growth over prior year.

Division or Section FUND Object Level 1 Amount Reason for Adjustment (Include Corresponding Service Level Request #)Risk Management General Salaries and Wages (3,775)$ Merit Increases for eligible employeesRisk Management General Employee Benefits (2,479)$ Benefit rate adjustment FT 60.057%Risk Management General Training and Civic Affairs 650$ Membership & dues for Risk Manager Risk Management General Communications/Utilities 495$ VOIP Phone System Risk Management General Intergovernmental Service Charges (908)$ Cross charges: ($672) IS ($36) Copier; ($200) PrintingRisk Management General Contractual Services (12,500)$ Health & Medical, DUI screening transferred to Public SafetyRisk Management General Grants and Fixed Charges 30,000$ Individual settlements and self insurance taxes

11,483$ Total Adjustments to Budget

6,133,739$ Current Fiscal Year Budget6,145,222$ FY2020 Fiscal Year Budget

0.19% % Change over Current Fiscal Year Budget

BUDGET CHANGES WITHOUT THE IGS CREDITS

FY2019 Approved vs.

% Increase/(Decrease)

Budget CategoryFY2017 Actuals

FY2018 Actuals

FY2019 Approved

FY2020 Recommended

FY2020 Recommended

over FY2019 Approved

Salaries and Wages $369,125 $382,747 $395,149 $391,374 -$3,775 -0.96%Employee Benefits $217,709 $223,676 $237,527 $235,048 -$2,479 -1.04%Training and Civic Affairs $350 $1,152 $2,540 $3,190 $650 25.59%Communications/Utilities $1,765 $1,843 $2,717 $3,212 $495 18.22%Materials and Supplies $3,387 $3,982 $5,500 $5,500 $0 0.00%Contractual Services $310,810 $310,546 $479,400 $466,900 -$12,500 -2.61%Equipment Replacement $0 $360 $1,500 $1,500 $0 0.00%Grants and Fixed Charges $5,094,385 $3,850,362 $4,984,500 $5,014,500 $30,000 0.60%Intergovernmental Service Charges $26,575 $23,168 $24,906 $23,998 -$908 -3.65%

Subtotal: $6,024,105 $4,797,836 $6,133,739 $6,145,222 $11,483 0.19%

Intragovernmental Service Credits -$4,804,414 -$3,671,412 -$4,581,873 -$4,614,462 -$32,589 0.71%

Total: $1,219,691 $1,126,425 $1,551,866 $1,530,760 -$21,106 -1.36%

FY2019 Approved vs.

% Increase/(Decrease)

DivisionFY2017 Actuals

FY2018 Actuals

FY2019 Approved

FY2020 Recommended

FY2020 Recommended

over FY2019 Approved

Workers Compensation $4,810,884 $3,673,250 $4,581,873 $4,614,462 $32,589 0.71%Risk Management Medical $620,928 $644,080 $750,866 $724,760 -$26,106 -3.48%General Insurance $592,293 $480,506 $801,000 $806,000 $5,000 0.62%IGS Credits (Workers Comp) -$4,804,414 -$3,671,412 -$4,581,873 -$4,614,462 -$32,589 0.71%

Total: $1,219,691 $1,126,425 $1,551,866 $1,530,760 -$21,106 -1.36%

BUDGET SUMMARY

APPENDIX

OCA OCA Title FY2019 BudgetFY2020

Recommended Variance Description of Service(s) Provided030501 RM/Workers Compensation 40,000$ 40,000$ -$ Risk Control Programs, Investigations (5406)030503 RM/General Insurance 13,000$ 13,000$ -$ Private Investigation, Surveillance (5406)

$53,000 $53,000 $0

PROFESSIONAL SERVICES AND SERVICE CONTRACT DETAILS

Professional Services

PERFORMANCE METRICSAND STATISTICS

2016 2017 2018 2019Actual Actual Actual Projected

188 170 147 145

PERFORMANCE METRICS AND STATISTICS

Number of Workers' Compensation Claims

FISCAL YEARS

Actual Actual Actual Projected2016 2017 2018 2019

WC Claims 188 170 147 145

188170

147 145

Number of Workers' CompensationClaimsFISCAL YEARS