First Indico Workshop

Room BookingAlberto

Resco Pérez

29-27 May 2013 CERN

main featuresEvent management

LecturesMeetingsConferences

Room Booking

Collaborative tools

Room bookingWhat is it?

We offer an integrated room booking system, extensible, and currently in use at CERNIndico Meetings take a place in roomsAlso not Indico Meetings

Access to room bookingLink at the top menu bar

What we can doDifferent functionalities

Book a roomSearch roomsMap

CalendarDisplay

bookingsBlock rooms

Booking a room

Booking a roomTypes of rooms• Public rooms• Public rooms• Private rooms

Types of bookings• Single day• Repeat daily• Repeat once

every 1/2/3 weeks

• Repeat every month

Booking a roomNew interface

3-step workflow:> Specify search criteria> Select available period> Confirm reservation

mapList all the rooms for a site

mapWe can filter inside the map

Display bookings

calendarAll the bookings for a period for all the rooms

Display bookingsMy bookings | Bookings in my rooms | Search bookings

Display pre-bookingsMy PRE-Bookings | PRE-Bookings in my rooms

Room booking

DEMO

Blocking a room

Blocking a room

Blocking a room means cancel the existing bookings and not allow bookings during a period for a room.This may happen because there is an important conference:• Restrict the bookings in that

room• To a specific set of users

Blocking a room

Manager

Bookings

Blocks

Book

Blocking a roomList of bookings for a period

Blocking a roomWe choose the period to block

Blocking a roomWe give the reason of the blocking

Blocking a roomWe choose the rooms to be blocked

Blocking a roomWe choose the allowed users to book

Blocking a roomBlocking created

Alberto resco

Questions?

http://github.com/arescope @arescopearescope@cern.ch