fire safety plans - uwindsor

FIRE SAFETY

PLANS

CENTRE FOR ENGINEERING INNOVATION

(C.E.I.)

2285 Wyandotte Street West

TABLE OF CONTENTS

TAB 1 FIRE SAFETY PLAN

Emergency Contact Numbers .......................................................................................................................................................... i PURPOSE ...................................................................................................................................................................................... 5 SCOPE ........................................................................................................................................................................................... 5 DEFINITIONS ................................................................................................................................................................................. 5 OBJECTIVES ................................................................................................................................................................................. 6 DESCRIPTION OF BUILDING ....................................................................................................................................................... 6

Building Access for Fire Department .......................................................................................................................................... 7 Communications ......................................................................................................................................................................... 7 Elevators ..................................................................................................................................................................................... 8 Exit Routes ................................................................................................................................................................................. 8 Keys .......................................................................................................................................................................................... 11 Operating Hours ....................................................................................................................................................................... 11

UTILITIES & MAIN SHUTOFFS ................................................................................................................................................... 12 FIRE EMERGENCY EQUIPMENT ............................................................................................................................................... 14

Annunciator Panel .................................................................................................................................................................... 14 Emergency Lighting .................................................................................................................................................................. 14 Emergency Power .................................................................................................................................................................... 14 Fire Alarm ................................................................................................................................................................................. 14 Fire Alarm Pull Stations ............................................................................................................................................................ 14 Fire Blankets ............................................................................................................................................................................. 14 Fire Department Connections ................................................................................................................................................... 14 Fire Extinguishing Equipment ................................................................................................................................................... 14 Fire Hydrants ............................................................................................................................................................................ 15 Heat Detectors .......................................................................................................................................................................... 15 Hose Cabinets .......................................................................................................................................................................... 15 Smoke Detection Equipment .................................................................................................................................................... 15 Sprinkler System ....................................................................................................................................................................... 15 Standpipe System ..................................................................................................................................................................... 15

HAZARDOUS MATERIALS .......................................................................................................................................................... 15 RADIOACTIVE MATERIALS ........................................................................................................................................................ 16 SPILL RESPONSE PROCEDURES ............................................................................................................................................. 16 CAMPUS COMMUNITY POLICE ................................................................................................................................................. 16 FIRE EVACUATION DRILLS ........................................................................................................................................................ 16 FIRE ALARM IMPAIRMENT ......................................................................................................................................................... 16

Fire Watch Procedure ............................................................................................................................................................... 17 FIRE EMERGENCY PROCEDURES ........................................................................................................................................... 18

Lockdown Procedures .............................................................................................................................................................. 20 DUTIES & RESPONSIBILITIES ................................................................................................................................................... 21

Owner, Operator Duties ............................................................................................................................................................ 21 Fire Evacuation Committee Members ....................................................................................................................................... 21 Building Fire Plan Manager Duties ........................................................................................................................................... 22 Fire Warden Duties ................................................................................................................................................................... 23 Traffic Officer Duties ................................................................................................................................................................. 25 After-Hours Evacuation Duties.................................................................................................................................................. 25 Persons Requiring Assistance for Evacuation .......................................................................................................................... 26 Monitor Duties........................................................................................................................................................................... 26

TAB 2 FLOOR PLANS

TAB 3 APPENDICES

Appendix I: Fire / Evacuation Forms and Postings ........................................................................................................................ AI Appendix II: Inspection of Fire Prevention and Protection Systems ............................................................................................. AII Appendix III: Fire Extinguisher Guidelines ................................................................................................................................... AIII Appendix IV: Fire Plan Certification Page ................................................................................................................................... AIV

cont’d.…

TAB 4 SPILL RESPONSE PLAN

TAB 5 EVACUATION COMMITTEE

TAB 6 FIRE EXTINGUISHER LISTING

TAB 7 DRILL REPORTS

TAB 8 FIRE DEPARTMENT COMMUNICATION

Centre for Engineering Innovation


Effective: January 19, 2012 Revision: January 14, 2013 Issued by: Health & Safety

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PURPOSE

The Ontario Fire Code, Section 2.8 requires the implementation of a Fire Safety Plan for this building/occupancy. The plan is to be kept in the building in an approved location. The implementation of the Fire Safety Plan helps to ensure effective utilization of life safety features in a building to protect people from fire. The required Fire Safety Plan should be designed to suit the resources of each individual building or complex of buildings. It is the responsibility of the owner to ensure that the information contained within the Fire Safety Plan is accurate and complete. The Fire Protection and Prevention Act Part VII, Section 28, states that in the case of an offence for contravention of the fire code, a corporation is liable to a fine of not more than $100,000 and an individual is liable to a fine of not more than $50,000 or imprisonment for a term of not more than one year or both. The purpose of the Fire Safety Plan is to establish minimum requirements that will provide a reasonable degree of life safety from fire and similar emergencies in the University of Windsor buildings and structures. In the occurrence of a crisis, this plan should save lives and reduce personal injuries. Furthermore, it can prevent or minimize property damage, as well as decreasing the time of return to normal activities in the building. This official document is to be kept readily available at all times for use by staff and fire officials in the event of an emergency.

SCOPE

This Fire Safety Plan will include:

location, description, and operation of fire suppression equipment present in the building.

procedures for building occupants during a fire crisis.

duties & responsibilities of key personnel during an emergency evacuation.

regulations for frequency of emergency equipment inspections, as well as fire drills.

DEFINITIONS

B.F.P.M. - Building Fire Plan Manager Exit - refers to that part of a means of egress that leads from the floor area it serves, including any doorway leading directly from a floor area, to an open public concourse or an exterior open space protected from exposure from the building and having access to a public thoroughfare.

Fire Emergency - means a fire situation caused by the forces of nature or an accident or an intentional act or otherwise that constitutes a danger of major proportions to life or property. Fire Safety Plan - is a detailed procedural plan combining the elements of contingency planning and emergency response designed to reduce the effects of an abnormal and unexpected event. MSDS (Material Safety Data Sheet) - is a written document that provides product users and emergency personnel with information and procedures needed for handling and working with chemicals. They generally outline the physical and chemical properties of the product, describe potential hazards




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associated with the substance (health, storage cautions, flammability, radioactivity, reactivity, etc.), prescribe emergency actions, and often include manufacturers identification, address, MSDS date, and emergency phone numbers. Person Requiring Assistance - a person who is unable to leave a building unassisted under emergency conditions. This may include persons with temporary or permanent mobility disabilities (e.g. use of crutches, walkers, wheelchairs), with hearing or vision disabilities, as well as persons who may be immobilized due to distress.

OBJECTIVES

The objectives of the fire plan are: Fire Prevention: To prevent the incident of fire by the control of fire hazards in the building and the maintenance of the building facilities provided for the safety of the occupants. Emergency Evacuation: To establish a systematic method of safe and orderly evacuation of an area or building, by and of its occupants, in case of fire or other emergency. Regulatory Requirements: To establish standards which are in compliance with the Ontario Fire Code.

DESCRIPTION OF BUILDING

The Centre for Engineering Innovation (C.E.I.) is located on the southeast corner of Wyandotte Street West and California Avenue. The primary function of the C.E.I. is classroom and laboratory teaching. The teaching areas consist of classrooms, labs and offices, which include supporting electrical, data and audio-visual rooms. The west side of the building also has office space for lease on the first and second floor, which is currently leased to the Windsor-Essex Economic Development Corporation.

The C.E.I. building has three (3) floors, plus a basement and penthouses. Basement

The basement consists of mechanical and electrical rooms that service the building. The basement is divided into two (2) areas:

1) The west basement is accessible through the University Tunnel system, Stairwell 5, Stairwell 6 and Stairwell 8.

2) The east basement is accessible through Stairwell 4 only. First Floor

The first floor covers the entire building footprint, and consists of classrooms, laboratories, and offices.

Second Floor

The second floor covers only the north part of the building (the south end of the building is only a single storey). The second floor consists of classrooms, laboratories, and offices.




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Third Floor

The third floor covers only the north part of the building, and consists of offices, student study space, and an outdoor student green space/courtyard.

Penthouse

There are two (2) penthouses. The penthouses contain the HVAC units for the building. Penthouse 1 is located in the north central part of C.E.I. and is accessible from Stairwell 2. Penthouse 2 is located above Lab 1126A and is accessible from Stairwell 4.

Construction

The 3-storey building with basement has an exterior envelope consisting of precast concrete panels, aluminum cladding and curtainwall. The non-combustible interior construction is comprised of gypsum board and steel stud walls, masonry walls, cast-in-place concrete floor slabs and columns (all floors), pre-cast hollowcore concrete slabs (2nd and 3rd levels), and composite steel deck and steel columns (2nd level). The roof structure consists of steel decking, cast-in-place or precast concrete slabs with insulation and waterproof membrane.

Faculty/Staff occupancy

CEI has approximately 110 faculty members, administration staff, technicians, and custodians, plus an additional 16 staff members in the tenant space. There is no official system of signing-in or signing-out of employees for head count purposes. The departmental occupancy is as follows:

Faculty of Engineering

Civil and Environmental Engineering: 23 faculty, staff, and technicians

Mechanical Automotive and Materials Engineering (M.A.M.E.): 34 faculty, staff and technicians

Electrical and Computer Engineering: 32 faculty, staff, and technicians

Industrial and Manufacturing Systems Engineering (I.M.S.E.): 14 faculty, staff, and technicians

Custodial Services 7 custodians: 1 on day shift, 6 on afternoon shift

Tenant Space Windsor Essex Economic Development Commission (WEEDC): 16 staff

The number of students, employees and visitors within the building can vary depending upon the time of year or the time of day. There is no accounting system in place to know how many students are within the building at any one time. Visitors are not required to sign-in or report to Campus Community Police before entering.

Building Access for Fire Department

The main access to the Centre for Engineering Innovation for the Fire Department is the northwest entrance from the intersection of Wyandotte Street West and California Avenue. The Environmental Services division of Facility Services is responsible for maintaining fire access routes.

Communications

There is a Public Address (PA) system within the building to communicate fire emergency conditions.




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Communication may also be executed by telephone, or through the UWindsor Alert mass notification system as initiated by the University’s Emergency Response Plan. The fire alarm system includes audible and visual signals (strobes).

Elevators

There are four (4) elevators in this building, serviced by Thyseen Krupp Elevators:

Elevator 1 (EL.1) is located in the northeast portion of the building, next to room 1121 and across from Stairwell 3.

Elevator 2 (EL.2) is located in the northwest portion of the building, next to room 1110 and near classrooms 1100 and 1101.

Elevator 3 (EL.3) is located in the west tenant space, near Stairwell 7.

Elevator 4 (EL.4) is located in the north portion of the building between Mechanical Room M109 and room 1139.

These elevators do not have the Fireman Recall feature.

Exit Routes

Signs are posted on each floor of the building. During power failure, exit signs will be illuminated and emergency lighting will be activated in hallways and stairwells. There are many exit doors throughout the building. They are as follows: Basement Floor

There are four (4) exit doors to stairwells leading to the first floor. They are identified on the Fire Evacuation Maps as X-01 through X-04. First Floor

There are thirty-seven (37) exit doors that lead directly outside from the first floor. Thirteen (13) of these exits are from the main corridor. The exits are identified on the Fire Evacuation Maps as X-1 through X-34.

Exit X-1 Located at the west side of the building and exits north onto Wyandotte Street West from Vestibule V100.

Exit X-2 Located at the west side of the building and exits west onto California Avenue from Stairwell 8 (S8-1).

Exit X-3 Located at the west side of the building and exits west onto California Avenue from Corridor C116.

Exit X-4 Located at the west side of the building in the tenant area. This area exits west onto California Avenue from Corridor C117.

Exit X-5 Located on the southwest side of the building and exits west onto California Avenue from Vestibule V103.

Exit X-6 Located on the southwest side of the building and exits south from Room 1174.

Exit X-7 Located on the southwest side of the building and exits south from Vestibule V104.

Exit X-8




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Located on the south side of the building and exits south from Room 1197A.

Exit X-9 Located on the south side of the building and exits south from Corridor C112.

Exit X-10 Located on the southeast side of the building and exits south from Vestibule V105.

Exit X-11 Located on the southeast side of the building and exits south from Room J103.

Exit X-12 Located on the southeast side of the building and exits east from Room 1230 located within Room 1226A.

Exit X-13 Located on the southeast side of the building and exits east from Vestibule V106.

Exit X-14 Located on the southeast side of the building and exits east from Room 1212.

Exit X-15 Located on the east side of the building and exits east from Corridor C114.

Exit X-16 Located on the east side of the building and exits east from the Industrial Courtyard 1150.

Exit X-17 Located on the east side of the building and exits south from Stairwell 4 (S4-1).

Exit X-18 Located on the east side of the building and exits south from Room 1126A.

Exit X-19 Located on the east side of the building and exits east from Room 1126A.

Exit X-20 Located on the east side of the building and exits north from Room 1126A.

Exit X-21 Located on the northeast side of the building and exits east from Room 1125.

Exit X-22 Located on the northeast side of the building and exits east from Corridor C140.

Exit X-23 Located on the northeast side of the building and exits east from Vestibule V102.

Exit X-24 Located on the northeast side of the building and exits east from Stairwell 3 (S3-1).

Exit X-25 Located on the northeast side of the building and exits east from Room 1121.

Exit X-26 Located on the north side of the building and exits north onto Wyandotte Street West from Room 1121.

Exit X-27 Located on the north side of the building and exits north onto Wyandotte Street West from Room 1118B.

Exit X-28 Located on the north side of the building and exits west from Room 1118A.

Exit X-29 Located on the north side of the building and exits north onto Wyandotte Street West from Corridor C102.




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Exit X-30 Located on the north side of the building and exits north onto Wyandotte Street West from Stairwell 2 (S2-1).

Exit X-31 Located on the north side of the building and exits north onto Wyandotte Street West from Corridor C101.

Exit X-32 Located on the north side of the building and exits north onto Wyandotte Street West from Room 1112.

Exit X-33 Located on the north side of the building and exits north onto Wyandotte Street West from Vestibule V101.

Exit X-34 Located on the north side of the building and exits north onto Wyandotte Street West from Stairwell 1 (S1-1).

Exit X-35 Located on the south side of the building and exits west onto California Avenue from M.A.M.E. Clean Room 1245.

Exit X-36 Located on the south side of the building and exits west onto California Avenue from Electrical Room M121.

Exit X-37 Located on the south side of the building and exits west onto California Avenue from Storage Room M122.

Second Floor

There are nine (9) exit doors to stairwells leading to the first floor and one (1) door that leads to the roof of the south part of the building. These doors are identified on the Fire Evacuation Maps as X2-1 through X2-9. Reference the Roof Access section below for additional details on exits leading to the roof.

Third Floor

There are eleven (11) exit doors. Five (5) of these doors exit onto rooftop areas while the other six (6) doors exit into stairwells. These exit doors are identified as X3-1 through X3-11 on the Fire Evacuation Maps. Reference the Roof Access section below for additional details on exits leading to the roof.

Penthouse Floors

Penthouse 1, located on the north side of the building, has four (4) exit doors. Two (2) of these doors lead to roof tops while the other two (2) doors lead to stairwells. These doors are identified as X4-1 through X4-4 on the Fire Evacuation Maps. Penthouse 2 located on the east side of the building has four (4) exit doors. One (1) of these doors lead to a stairwell, while the other three (3) doors lead to roof tops. These exit doors are identified as X5-1 through X5-4 on the Fire Evacuation Maps. Reference the Roof Access section below for additional details on exits leading to the roof.

Roof Access

The roof can be accessed using the following exit routes: Second floor

Exit X2-5 Located in the south part of the building exiting from the rooftop into Stairwell 9 (S9-2).

Third floor

Exit X3-2 Located on the west side of the third floor next to Room J301, exiting from Corridor C300 onto the rooftop green




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space.

Exit X3-3 Located on the west side of the third floor, exiting from Corridor C306 onto the rooftop green space.

Exit X3-4 Located on the west side of the third floor, exiting from the rooftop green space into Stairwell 6 (S6-3).

Exit X3-6 Located on the west side of the third floor, exiting from Corridor C306 onto the roof.

Exit X3-8 Located on southeast side of the third floor, exiting from Corridor C308 onto the roof.

Penthouses

Exit X4-1 Located on the west side of Penthouse 1, exiting onto the roof.

Exit X4-2 Located on the east side of Penthouse 1, exiting onto the roof.

Exit X5-2 Located on the south side of Penthouse 2, exiting onto the roof.

Exit X5-3 Located on the east side of Penthouse 2, exiting onto the roof.

Exit X5-4 Located on the north side of Penthouse 2, exiting onto the roof.

Fire Plan Location

A hard copy of the Fire Plan is located on the first floor, Room 1197A, as well as in a secure Fire Safety Plan box near the annunciator panel (main Wyandotte St. entrance at the northwest side). An electronic copy of this Fire Plan can be obtained online at: www.uwindsor.ca/safety/fireplans. Please note that online editions of the plan do not include emergency contact numbers.

Keys

During off hours: When the alarm becomes activated, Campus Community Police will meet Windsor Fire & Rescue Services outside the annunciator panel entrance (main entrance on the northwest side of the building) and provide appropriate keys for access into the building as well as pertinent rooms.

There is a lock box located in the annunciator panel entrance (main entrance on the northwest side of the building) which contains appropriate building keys as well as a key to the Fire Safety Plan box.

Operating Hours

The core hours of operation are 8:30 a.m. - 4:30 p.m., Monday through Friday. There are also evening classes held in the building until 10 p.m. Outside of these hours, the building is accessible through controlled entry.

http://www.uwindsor.ca/safety/fireplans




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UTILITIES & MAIN SHUTOFFS

Electricity

All building substation transformers are “dry-type”. The building’s substation is situated in the lower level Electrical Room (MB03) directly across from Stairwell S8. During an emergency, Campus Police will contact Facility Services to shut off electricity. Electrical services can be isolated in sections of the University campus. Annually, Health & Safety will forward an updated copy of the Electrical Distribution Building Power Sources to Windsor Fire & Rescue Services and Campus Community Police.

Electrical Rooms

Basement Floor

o MB03 Located on the west side of the building.

First Floor

o M106 Located within Room 1111.

o M107 Located within Room 1123.

o M110 Located centrally on the west side of the building, off of Corridor C104 and across from Stairwell 6 (S6-1).

o M111 Located on the west side of the building within the tenant area, off of Corridor C117.

o M114 Located on the southeast side of the building, off of Corridor C115 and next to Washroom W110.

o M118 Located centrally on the first floor within Room 1146.

Second Floor

o M200 Located in the southwest side of the building, off of Corridor C210 and next to Stairwell 6 (S6-2).

o M203 Located centrally on the south side of the building, off of Corridor C212.

o M204 Located on the northwest side of the building, off of Corridor C216 and next to Room 2120.

o M206 Located in the northeast side of the building, off of Corridor C222 and next to Room 2161.

o M213 Located on the southwest side of the building, off of Corridor C210 and next to Classroom 2105D.

Third Floor

o M303 Located in the northwest part of the building, off of Corridor C302 and across from Office 3028.

o M307 Located in the northeast part of the building, off of Corridor C302 and across from Office 3054.

o M312 Located in the southwest part of the building, off of Corridor C306 between Data Room D311 and Stairwell 6 (S6-3).

o M313 Located centrally in the south side of the building, off of Corridor C307 near the west entrance to Room 3084.

Penthouse Floors




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o M402 Located in Penthouse 2 and accessible via Stairwell 4 (S4-4) or from the roof.

Heating, Ventilation, and Air Conditioning (HVAC)

There are 14 air handling units located in the following locations:

Roof top of the east and west side of the building. Access to these roof areas is from Stairwell S9 (S9-2) and Stairwell S4.

Penthouse 1 (north side of the building) in Mechanical Rooms M401and M403. Access to these mechanical spaces is from Stairwell 2 (S2-4).

Penthouse 2 (southeast side of the building) in Mechanical Room M402. Access to this mechanical room is from Stairwell 4 (S4-4).

The HVAC systems in this building shut down during an alarm.

During an emergency, Campus Police will contact Facility Services to shut down HVAC systems through Maintenance Dispatch at ext. 2850 (after hours: ECC control room at ext. 7027).

Natural Gas

Shut-off

The natural gas shut-off valves are located on the exterior south wall between Vestibule V104 and the exit door to Room 1197B.

During an emergency, Campus Police will contact Facility Services to shut off natural gas.

Water

Shut-off

The building’s main water shut-off valve is located on the west side of the basement at the tunnel entrance. The sprinkler valve cabinets are located in various areas on each floor. Refer to the Floor Plans tab in this Fire Plan binder for the locations of the sprinkler valve cabinets.

During an emergency, Campus Police will contact Facility Services to shut off water.

Steam

Shut-off / Isolation

Steam Isolation: If required in an emergency, steam line isolation can be arranged by contacting Facility Services at ext. 2850, or Campus Community Police after hours at ext. 9-1-1.

Compressed Air

Air Compressors

There are 2 air compressors located on the first floor on the southwest side of the building in Rooms M116 and M117 (adjacent to Janitor Room J103). One compressor is oil-free and one is oil-flooded. If required in an emergency, the air compressors can be shut down by contacting Facility Services at ext. 2850, the Energy Conversion Centre at ext. 7027, or Campus Community Police after hours at ext. 9-1-1.

In an emergency, the air compressors can be shut down by cutting electrical power to the building,




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however this decision should be made after consultation with the Faculty of Engineering when possible.

The air compressors are currently serviced by Trident Compressed Air.

Refrigeration Compressors

There are no refrigeration compressors in this building.

FIRE EMERGENCY EQUIPMENT

Annunciator Panel

The annunciator panel and passive graphics panel are located near Vestibule V100 in the main Wyandotte St. northwest entrance.

Emergency Lighting

During power failure, emergency lighting will be activated.

Emergency Power

The building is equipped with an emergency generator which is located on the roof. It supplies power to emergency lighting, exit signs, fire alarm systems, and fire pumps.

Fire Alarm

This building is equipped with an Edwards EST 3 single stage fire alarm system, which is located in the west main entrance off California Ave. The fire alarm system includes audible and visual signals (strobes). This fire alarm is connected to Fire Monitoring Canada Limited (F.M.C.) by the University’s Central Monitoring System located in Chrysler Hall. Windsor Fire & Rescue Services will be notified by F.M.C.

Activation of the fire alarm can be triggered by pull-stations, heat detectors, smoke detectors, and sprinklers.

Fire Alarm Pull Stations

Please refer to the Floor Plans tab in this Fire Plan binder for the locations of the fire alarm pull stations.

Fire Blankets

There are no fire blankets in the Centre for Engineering Innovation.

Fire Department Connections

The Single Siamese connection is combined and feeds both the sprinkler and standpipe systems. The connection is located on the exterior north wall near the Wyandotte Street West and California Avenue intersection.

Fire Extinguishing Equipment

Please refer to the Fire Extinguisher tab in this Fire Plan binder for a complete list of fire extinguishers and locations.




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See Appendix III for information on the use of fire extinguishers.

Fire Hydrants

One (1) fire hydrant is located on the west side of California Avenue, directly across from the main west entrance of the facility.

Heat Detectors

There are two (2) heat detectors in this building. The heat detectors are 135°F Rate of Rise Thermal Detectors. The locations of the detectors are as follows:

one (1) located in the basement at the tunnel entrance to C.E.I.

one (1) located in the elevator shaft at the basement level in Elevator 2.

Hose Cabinets

Please refer to the Floor Plans tab in this Fire Plan binder for the locations of the hose cabinets.

Smoke Detection Equipment

Ionization (smoke) detectors are located throughout the building in corridors, mechanical and electrical rooms, data and audiovisual rooms and all stairwells.

Sprinkler System

A sprinkler system is installed throughout the complex. The Main Sprinkler pumps are located in Pump Room MB06 (Reference Standpipe System section).

The M.A.M.E. clean room (1245) has a double interlocked pre-action sprinkler system. Sprinkler piping within the space is dry and will activate with two stages of alarms.

Sprinkler shutoff valves are located in various areas of the building. Please refer to the Floor Plans tab in this Fire Plan binder for the locations of the sprinkler shutoff valves.

Standpipe System

The standpipe system is located in the west basement in room MB06 in the northwest corner of the room. MB06 can be accessed using Stairwell 6, Stairwell 5 and Stairwell 8.

HAZARDOUS MATERIALS

A detailed inventory of hazardous materials ordered through the Chemical Control Centre is available by contacting the Chemical Control Centre (ext. 3523 / 3524), the Associate Director of Health and Safety (ext. 2055), or Campus Community Police (ext. 9-1-1 for emergencies). Hazardous materials NOT obtained through Chemical Control are as follows:

Room TDG Classification Description Maximum Quantity

1174 8 car batteries (acid) 10 litres

1177 4.1 Oily rags in steel drum 5 gallon container






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RADIOACTIVE MATERIALS

A detailed inventory, including locations of radioactive materials can be obtained by contacting the Chemical Control Centre (ext. 3523 / 3524), or the Associate Director of Health and Safety (ext. 2055). Annually, Health & Safety will forward an inventory of radioactive materials to Windsor Fire & Rescue Services.

SPILL RESPONSE PROCEDURES

For a complete copy of the University’s spill response procedures, please refer to the ‘Spill Procedure’ tab in this binder or reference the Spill Response Guide online at www.uwindsor.ca/ccc.

CAMPUS COMMUNITY POLICE

During a fire emergency, Campus Community Police will meet the Chief Fire Official (and Building Fire Plan Manager during business hours) outside the main annunciator panel entrance of C.E.I. (situated inside the west California Avenue entrance in Vestibule V103). Campus Community Police carry the necessary keys to access the building, as well as any pertinent rooms the fire department requires to enter.

FIRE EVACUATION DRILLS

The conducting of fire evacuation drills is arranged and supervised by Health & Safety in co-operation with the B.F.P.M., the Facility Services maintenance department, and the Fire Prevention Division of Windsor Fire & Rescue Services. All occupants in the building are expected to participate in the fire drills. Facility Services is responsible for notifying the fire alarm company before and after the drill. Health & Safety shall forward a completed copy of the “Evacuation Drill Report” (OHS-4.7.1a, see Appendix I) to the Building Fire Plan Manager after the completion of each drill or incident. Records of a fire drill shall be kept for twelve (12) months after the fire drill.

The Fire Evacuation Drill for the C.E.I. Building shall be held bi-annually, and shall not exceed intervals

of six months.

FIRE ALARM IMPAIRMENT

When the fire alarm system is shut off, precautions must be taken to protect all occupants in the building.

Notifications along with instructions must be posted throughout the building so individuals are aware of procedures to follow in the event of a fire. During testing, the fire alarm signals will sound intermittently. In case of a fire emergency, the fire alarm signals will sound continuously. Fire alarm impairment records are maintained electronically by Facility Services.

http://www.uwindsor.ca/ccc




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Fire Watch Procedure

If the fire alarm system is placed out of service, Facility Services will contact the appropriate agencies, as well as Campus Community Police. A member of the Fire Evacuation Committee (or designate) will be responsible for performing a fire watch by patrolling all floors of the building. The fire watch procedure is as follows:

patrol the entire building hourly (at a minimum), on all floors

during the patrol, look for fire, smoke, and other possible fire hazards (i.e. blocked fire doors, means of egress, or extinguishers)

log the time of each patrol and sign the Fire Watch Log (OHS-4.7.1e)

SHOULD YOU DISCOVER SMOKE OR FIRE, EVACUATE THE BUILDING, NOTIFYING OCCUPANTS BY SHOUTING “FIRE, FIRE, FIRE” AND CALL CAMPUS COMMUNITY POLICE AT EXT. 9-1-1 FROM A SAFE LOCATION.

send completed Fire Watch Log sheets to the Building Fire Plan Manager for filing in the Fire Plan binder.

Fire Watch during regular operating hours (8:30 am – 4:30 pm)

The B.F.P.M. or designate(s) shall perform Fire Watch duties. Fire Watch Procedure (after hours)

Campus Community Police or designate(s) shall perform Fire Watch duties.




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FIRE EMERGENCY PROCEDURES

The following procedures are for all building occupants to know. These procedures will be posted on each floor near elevators, stairwells and pull stations (reference the Emergency Evacuation Posting OHS-4.7.1c in Appendix I).

Upon Discovering a Fire:

1. Vacate the fire area, closing doors and windows on the way out (if safe to do so).

2. Shout “FIRE, FIRE, FIRE”.

3. Activate fire alarm pull station box, located at all building exits.

4. Extinguishing a Fire: Do not attempt to extinguish fires that cannot be easily handled. If safe to do so, extinguish the fire following instructions on the proper use of fire extinguishers (see Appendix III). Remember the acronym “PASS” to help you extinguish the fire:

P pull the pin

A aim low at base of flame

S squeeze the lever

S sweep from side to side

If you put out a fire with a fire extinguisher, never walk on the area that you extinguished in case the fire reignites. Evacuate the fire area, closing windows and doors behind you if safe to do so, and then evacuate the building per the instructions below. Report all fires, no matter how small, to Campus Community Police at ext. 9-1-1.

If the fire is too large to use a fire extinguisher, do not fight the fire! Leave the fire area immediately, and follow steps below.

5. Evacuate the building by the nearest exit. DO NOT use elevators to evacuate the building.

6. From a safe location, phone Campus Community Police (ext. 9-1-1) or Windsor Fire (9-1-1 from a cell phone). Provide the location of fire, your name and answer any questions asked by the dispatcher.

7. Building Fire Plan Managers and Fire Wardens (wearing orange vests) will assume a lead role in building evacuation.

8. Move to a safe area away from the building. Wait for further instruction from the Building Fire Plan Manager at the scene.

9. DO NOT RE-ENTER THE BUILDING until the Building Fire Plan Manager declares it safe to do so.

10. The designated shelter area in the event of an extended and/or after-hours evacuation is the CAW Student Centre, which is open 24 hours.




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Upon Hearing the Fire Alarm:

1. Stop all work and remain calm.

2. If safe, turn off any equipment you are using if you have authority to do so.

3. Follow Fire Warden’s directions.

4. Close doors and windows behind you if safe to do so.

5. Leave building via the nearest exit. DO NOT USE ELEVATORS (If you encounter smoke in a stairwell or corridor, use an alternate route).

6. Move to a safe area away from the building. Wait for further instruction from the Building Fire Plan Manager at the scene.

7. DO NOT RE-ENTER THE BUILDING until the Building Fire Plan Manager declares it safe to do so.

8. The designated meeting area in the event of an extended and/or after-hours evacuation is the CAW Student Centre, which is open 24 hours.

9. If you are unable to leave due to fire conditions or a disability, call ext. 9-1-1 and give your location. Keep doors and windows closed, and attempt to seal vents and cracks with available materials to keep smoke out.

Critical Reminders:

1. Do Not Use Elevator(s). Only authorized persons including Windsor Fire & Rescue Services, Campus Police, and Fire Safety personnel shall be permitted to use the elevators during fire emergencies.

2. Firefighting is the responsibility of Windsor Fire & Rescue Services.

If the fire is small or in its earliest stages and can be fought effectively with available fire extinguishers, then trained persons may attempt to extinguish such fires providing there is no life safety hazard to the user and such action will not endanger others. See Appendix III for Fire Extinguisher Guidelines.

After-Hours Evacuation

1. The designated meeting area in the event of an extended and/or after-hours evacuation is the CAW Student Centre, which is open 24 hours.

2. The Faculty member or Instructor will take charge of the classroom during an after-hours emergency and ensure everyone evacuates safely.

3. Should you hear the alarm sound after-hours, leave the building immediately because someone is warning you of a severe hazard. Evacuate to a safe area away from the building. Wait for further instruction from Campus Community Police and/or Windsor Fire & Rescue Services.

4. DO NOT RE-ENTER THE BUILDING until Campus Police and/or Windsor Fire declares it safe to do so.




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Lockdown Procedures

Active Attacker on Site at Locations Where Fire Alarm is Activated

All fire alarms received by Windsor Fire & Rescue Services are also received at Campus Police Dispatch. Current protocol is that either the Fire Dispatcher or Campus Police dispatch, upon receipt of a fire alarm, confirm the receipt via hot-line located at Campus Police Dispatch and the Fire Department. Whoever calls the other first satisfies this protocol. In cases where a fire alarm is activated and Campus Police are also made aware that an active attacker situation is being experienced in the same location or nearby location, the Campus Police dispatcher is to advise the Fire Department via the hot-line, so that Windsor Fire and Rescue Services can take appropriate action by either calling off their response or staging at a safe location away from the area, as per their protocols. The University of Windsor Emergency Response Plan shall be activated at this time, and relevant direction to building occupants via the UWindsor Alert mass notification system would be initiated, whether if it is safe to exit the building, or safer to shelter in place given the emergency information received by Campus Community Police.

Role of Fire Evacuation Committee Members

Lockdown protocol will be communicated through the UWindsor Alert notification system, e-mail, or voice message over the building speaker system if applicable. Campus Community Police encourages all Fire Evacuation Committee members to register with UWindsor Alert at www.uwindsor.ca/alert so that they will receive timely notifications in emergencies. If you are instructed by Campus Community Police to lock down your area:

1. Immediately close and lock all external doors, windows and openings.

2. Cover windows and barricade exterior doors, if appropriate.

3. Turn off all lights, radios, etc., and remain quiet.

4. Follow all instructions of University staff or campus/city police members.

5. When unsure of the validity of a person directing you to unlock the building, contact extension 911 and request validation prior to unlocking the door.

http://www.uwindsor.ca/alert




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DUTIES & RESPONSIBILITIES

Owner, Operator Duties

In the event of a fire emergency or a hazardous chemical release / spill, the University of Windsor as the owner, operator and employer shall activate the University of Windsor’s Emergency Response Plan.

To prevent fires, the University of Windsor as the owner, operator and employer shall conduct the following general duties:

a) Ensure the Fire Safety Plans are kept current, including annual updates.

b) Ensure that the members of the Fire Evacuation Committee are knowledgeable in the conducting of their duties as detailed in the University’s Fire Safety Plans.

Fire Evacuation Committee Members

The Fire Evacuation Committee, in conjunction with Health & Safety, shall meet at least once annually to review:

the building fire safety plan;

roles and responsibilities of the Fire Evacuation Committee; and

any evacuation equipment and/or devices that are found within the building.

The Fire Evacuation Committee Meeting/Training form in Appendix I can be used to document this annual review.

The building’s Fire Evacuation Committee is comprised of the following members:

Building Fire Plan Manager (B.F.P.M.)

Fire Warden(s)

Traffic Officer(s)

Monitors (if applicable)

The current member listing of the Fire Evacuation Committee for this building can be found under the “Evacuation Plans” tab of the Fire Plan binder.

The roles and responsibilities of each Fire Evacuation Committee member are defined below. Duties are also outlined for the evacuation of classrooms during after-hours emergencies.




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Building Fire Plan Manager Duties

The Building Fire Plan Manager is in charge of overseeing the emergency evacuation from the point where the alarm is activated until the emergency services arrive.

When The FIRE ALARM Sounds:

a) proceed to the fire alarm annunciator panel at the main floor entrance wearing the orange vest;

b) ensure that evacuation of building has commenced;

c) ensure that appropriate emergency services have been notified;

d) gather and record all incoming information from the Fire Wardens on the progress of the evacuation, the location of injured or trapped occupants and of evacuees needing assistance;

e) gather and record all incoming information on the location and extent of the fire.

When the Windsor FIRE & RESCUE SERVICES Arrives:

a) liaison with the Fire Department upon their arrival;

b) explain nature of the emergency, the location and extent of the fire;

c) explain the progress of the evacuation, the location of injured or trapped occupants and of evacuees needing assistance;

d) provide information on the elevators and elevator controls, standpipe, and fire extinguisher locations, and evacuation routes if available; and

e) provide information on special hazards or valuable properties, radioactive or classified areas which require special consideration by the Fire Department during fire fighting operations.

General Responsibilities:

a) understand the Emergency Evacuation Procedures, its objectives and basic concepts, and promote fire safety awareness among the building occupants;

b) assist with instructing Fire Wardens in Emergency Evacuation Procedures before they are given any responsibility for fire safety.

c) when advised, ensure Fire Wardens keep records of persons requiring assistance in the building and the designated persons (monitors) responsible for their evacuation.

d) be aware of:

fire safety procedures and practices;

fire and safety notices and information bulletins;

the location of pull stations, fire extinguishing equipment, and areas of refuge within the building.

e) attend applicable training sessions or meetings requested by building Fire Wardens or the Associate Director of Health & Safety, and any seminars, courses, or meetings on Fire Safety supported and recommended by Health and Safety.

f) ensure all changes to the Building’s Fire Plans are forwarded to Health & Safety. Health and Safety will forward a completed copy of “Evacuation Drill Report” (See Appendix I) to the B.F.P.M after the completion of each drill or incident.




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Fire Warden Duties

Fire Wardens are responsible for the evacuation of individual workplaces or areas of a workplace.

When the FIRE ALARM Sounds:

a) in pre-assigned area: shout “FIRE, FIRE, FIRE” and instruct all persons to leave building;

b) wearing the orange vest, check the exit stairwells to see that they are clear for evacuation, and choose an alternate route should egress be blocked by fire or smoke;

c) direct the flow of people to the nearest and safest exit;

d) advise the evacuees NOT TO USE THE ELEVATORS;

e) ensure the evacuation plan for persons requiring assistance is properly executed.

f) knock on any closed doors in your area after checking for warmth or smoke, and attempt to open the door to ensure proper evacuation of all personnel. Check washrooms, lunch, mail, and copy rooms last, and advise occupants in these areas to leave immediately;

g) Do not remain or argue with persons refusing to leave. Note the person’s name and location and report the matter to the Building Fire Plan Manager;

h) close all doors, if safe to do so;

i) when possible, assist all injured evacuees to areas of refuge or to ground level exits;

j) report the location of any trapped or seriously injured occupant(s) to the B.F.P.M.;

k) ensure all persons have evacuated the building(s); and

l) report to the assigned Building Fire Plan Manager:

the progress of the evacuation;

the location of injured or trapped occupants and of the evacuees needing assistance;

the location and extent of the fire; and

the names and/or room numbers of individuals who caused any problems.

when possible, report any further information and/or comments to the Building Fire Plan Manager, Campus Community Police, or Windsor Fire & Rescue Services.

IT SHOULD BE EMPHASIZED THAT THE PRIMARY ROLE OF FIRE WARDENS IS NOT TO COMBAT

FIRE & EMERGENCIES, BUT TO ENSURE AS FAR AS IS PRACTICABLE, THE SAFETY OF OCCUPANTS AND THEIR ORDERLY EVACUATION FROM EMERGENCIES.


a) understand the Emergency Evacuation Procedures, its objectives and basic concepts, promote the fire safety awareness among the building occupants;

b) Fire Wardens shall be instructed in the Emergency Evacuation Procedures by the B.F.P.M. or Health & Safety before being given any responsibility for fire safety;

c) be aware of:


the location of pull stations, fire extinguishing equipment, and areas of refuge within the




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building;

fire safety procedures and practices on a day-to-day basis, such as:

accumulation of combustible material, rubbish or flammable liquids

dangerous ignition sources, i.e. worn extension cords, oily rags, overheating equipment

exit lights in good order and adequate lighting in public corridors and stairwells

fire and exit doors and their self-closing hardware in good operating condition (doors should not be wedged under any conditions.)

fire hose and portable extinguishers not obstructed, in good order and ready to use

exit routes are unobstructed

d) in writing, advise the Building Fire Plan Manager, Dean of Faculty, Department Head, or Associate Director of Health & Safety of any other potential fire hazards;

e) attend applicable training sessions or meetings requested by other building Fire Wardens, the B.F.P.M. or the Associate Director of Health & Safety, and any seminars, courses, or meetings on Fire Safety supported and recommended by Health and Safety.




of 26

Traffic Officer Duties

Traffic Officers are in charge of guarding re-entrance into building during emergencies.

When the Fire Alarm Sounds:

a) proceed directly to designated area, outside of building, wearing the orange vest.

b) direct occupants away to ensure the entrance is free of people and to facilitate fire department operations.

c) DO NOT ALLOW anyone to go back in the building under any circumstances until the Building Fire Plan Manager has given permission to do so.



b) Traffic Officers shall be instructed in the Emergency Evacuation Procedures by the B.F.P.M. or Health & Safety before being given any responsibility for fire safety;

c) be aware of:



the location of pull stations, fire extinguishing equipment, and areas of refuge within the building;

advise the Building Fire Plan Manager, Dean of Faculty, Department Head, or Associate Director of Health & Safety of any other fire hazards.

d) advise the Building Fire Plan Manager, Dean of Faculty, Department Head, or Associate Director

of Health & Safety of any other fire hazards.

e) attend applicable training sessions or meetings requested by building Fire Wardens, the B.F.P.M. or the Associate Director of Health & Safety, and any seminars, courses, or meetings on Fire Safety supported and recommended by Health and Safety.

After-Hours Evacuation Duties

The Faculty member or Instructor will take charge of the classroom during an after-hours emergency and ensure everyone evacuates safely.




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Persons Requiring Assistance for Evacuation

Person(s) Requiring Assistance is defined as:

a person who is unable to leave a building unassisted under emergency conditions. This may include persons with temporary or permanent mobility disabilities (e.g. use of crutches, walkers, wheelchairs), with hearing or vision disabilities, as well as persons who may be immobilized due to distress.

Persons requiring additional assistance to evacuate a building shall discuss a Personal Exit Plan with their Supervisor. Monitors may be assigned to assist with evacuation (see Monitors responsibilities section below).

For more information, please reference the Emergency Evacuation Procedures for Persons with Disabilities page at www.uwindsor.ca/safety/firesafety.

Monitor Duties

Monitors are pre-assigned to aid persons requiring assistance to safety during an emergency.

When the Fire Alarm Sounds:

a) help persons requiring assistance to evacuate the building.

b) if physically unable to evacuate the person requiring assistance, notify emergency response personnel of the person’s location. DO NOT USE THE ELEVATOR.

c) Unless imminent life-threatening conditions exist in the area occupied by a person requiring assistance, relocation of the individual should be limited to a safe area on the same floor, in proximity to an evacuation stairwell.



b) Monitors shall be instructed in the Emergency Evacuation Procedures by the B.F.P.M. or Health & Safety before being given any responsibility for fire safety;

c) be aware of:



the location of pull stations, fire extinguishing equipment, and areas of refuge within the building;

d) advise the Building Fire Plan Manager, Dean of Faculty, Department Head, or Associate Director of Health & Safety of any other fire hazards.

e) attend applicable training sessions or meetings requested by building Fire Wardens, the B.F.P.M. or the Associate Director of Health & Safety, and any seminars, courses, or meetings on Fire Safety supported and recommended by Health and Safety.

More information can be found at www.uwindsor.ca/safety/firesafety, including the reference document “Guideline for Assisting Persons with Disabilities in Emergency Evacuation”.

http://www.uwindsor.ca/safety/firesafety

http://www.uwindsor.ca/safety/firesafety

FIRE PLAN APPENDICES

Appendix I: Fire / Evacuation Forms and Postings

Appendix II: Inspection of Fire Prevention and Protection Systems

Appendix III: Fire Extinguisher Guidelines

Appendix IV: Fire Plan Certification Page

AI:1

Appendix I:

Fire / Evacuation Forms & Postings

Appendix I Reference Documents Attached:

Evacuation Drill Report (OHS-4.7.1a) Emergency Evacuation Posting (OHS-4.7.1c) Fire Extinguisher Poster (OHS-4.7.1d) Fire Watch Log (OHS-4.7.1e) Fire Evacuation Committee Meeting / Training form

Evacuation Drill Report

OHS-4.7.1a Evacuation Drill Report Rev: 9/20/11 1 of 1

Building Name:

Date: Time:

Name of Evaluator (print): Signature:

Building Plan Manager (print): Signature: 1. Number of participants (approximate): 2. Time evacuation began: 3. Time evacuation ended: 4. Total time of evacuation: 5. Number of floors evacuated:

6. Was the drill conducted in an orderly manner? Yes No N/A

7. Did occupants use closest exits? Yes No N/A 8. Did people enter the building during the drill? Yes No N/A 9. Were alarms audible throughout the building? Yes No N/A 10. Were interior doors closed properly? Yes No N/A 11. Did Fire Evacuation Committee follow proper procedures? Yes No N/A 12. Did Facility Services assist in the drill? Yes No N/A 13. Did Campus Community Police assist in Security? Yes No N/A 14. Were non-ambulatory occupants evacuated? Yes No N/A 15. Were elevators used? Yes No N/A Drill Rating: Acceptable Not Acceptable List other comments below:

o Vacate the fire area and close doors on the way out

o Pull the closest fire alarm (located at all exits) and shout “FIRE, FIRE, FIRE”

o Do not attempt to extinguish a fire unless you are sure it is safe to do so

o Dial ext. 9-1-1 from a safe location

o If safe to do so, turn off any equipment you are using, close doors and windows

o Evacuate the building in an orderly manner by walking to the nearest exit

o DO NOT USE ELEVATORS

o Move away from the exits once outside. Do not re-enter the building until the all clear has been given by the Building Fire Plan Manager.

o If you are unable to leave due to fire conditions or a disability, call ext. 9-1-1 and give your location. Keep doors and windows closed, and attempt to seal vents and cracks with available materials to keep smoke out.

CCAAMMPPUUSS EEMMEERRGGEENNCCIIEESS EEXXTT.. 99--11--11

UPON HEARING FIRE ALARM:

IF YOU DISCOVER FIRE OR SMOKE:

OHS-4.7.1c Emergency Evacuation Posting Rev: 4/22/10

• Ensure you can extinguish the fire safely and you have been trained to do so

• Ensure the building is being evacuated and Fire Dept. has been called (ext. 9-1-1)

• Only use extinguisher to exit safely

Pull the pin

Aim low at base of fire

Squeeze the lever

Sweep from side to side

FFIIRREE EEXXTTIINNGGUUIISSHHEERR UUSSEE

TO USE FIRE EXTINGUISHER:

P

A

S

S OHS-4.7.1d Extinguisher Poster Rev: 3/23/10

BEFORE YOU EXTINGUISH FIRE:

FIRE WATCH LOG Building Fire Plan Manager:

Building: Date of Fire Watch:

OHS-4.7.1e Fire Watch Log Rev: July 28, 2011

FIRE WATCH PROCEDURE

• A Fire Watch Log must be completed for each day of the Fire Watch.

• Each floor of the building must be patrolled hourly (at a minimum)

• During the patrol, look for fire, smoke, and other possible fire hazards (i.e. blocked fire doors, means of egress, or extinguishers)

• Log the time of each patrol, print & sign name below.

SHOULD YOU DISCOVER SMOKE OR FIRE, EVACUATE THE BUILDING, NOTIFYING OCCUPANTS BY SHOUTING “FIRE, FIRE, FIRE” AND CALL CAMPUS COMMUNITY POLICE AT EXT. 9-1-1 FROM A SAFE LOCATION.

• Completed log sheets are to be forwarded to the Building Fire Plan Manager to be filed in the Fire Plan binder.

Inspection Time Inspector Name (Print) Signature

*Please forward completed log sheet to the Building Fire Plan Manager listed above for filing.

Fire Evacuation Committee Training Rev: 3/27/09

Fire Evacuation Committee Meeting / Training

Facilitator:

#

1

2

3

4

5

6

7

8

9

10

11

12

13

14

15

16

Print Name Department Vest Received / N/A Signature

By signing below, I state that I have received instruction on the Fire Plan and understand my responsibilities under this plan. I have received a copy of this Fire Plan and can obtain additional copies of this Fire Plan or any building’s Fire Plan at www.uwindsor.ca/safety. Furthermore, I understand that, should I have any questions or not comprehend any of the information that was given to me on the date I received the training, I can contact my supervisor, or the Office of Health & Safety at the University of Windsor at any time for further clarification.

By signing below, I state that I have received instruction on the Fire Plan and understand my responsibilities under this plan. I have received a copy of this Fire Plan and can obtain additional copies of this Fire Plan or any building’s Fire Plan at www.uwindsor.ca/safety. Furthermore, I understand that, should I have any questions or not comprehend any of the information that was given to me on the date I received the training, I can contact my supervisor, or the Office of Health & Safety at the University of Windsor at any time for further clarification.

Date: Meeting/Training Session:

1. Roles & Responsibilities for fire safety under the Fire Plan;2. Building information (hazards, fire emergency systems, evacuation)

3. Fire plan annual revisions4. Other items to be discussed:

Training Agenda:

YES NO

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

YES

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

NO

Appendix II:

Inspection of Fire Prevention and Protection Systems


AII:2

Inspection of Fire Prevention and Protection Systems

The Maintenance Services division of Facility Services shall carry out the inspection of the facilities, operational activities and the fire protection system required by the Ontario Fire Code. Records of tests and corrective measures are maintained electronically by Facility Services for a minimum of seven (7) years.

Definitions

CHECK - visual observation to ensure the device or system is in place and is not obviously damaged or

obstructed.

INSPECT - physical examination to determine that the device or system will apparently perform in accordance

with its intended function.

TEST - operation of the device or system to ensure that it will perform in accordance with its intended function.

*Whenever a defect or deficiency is discovered in fire safety equipment,

CORRECTIVE ACTION must be taken IMMEDIATELY.*

Mandatory Fire Safety Maintenance Schedule per Ontario Fire Code (2007):

DAILY Fire Code Ref.

(DIV B)

1 CHECK exit signs to ensure they are in clean and legible condition. 2.7.3.1.

2 CHECK exit lights to ensure they are illuminated and in good repair. 2.7.3.2.

3 CHECK torches, regulators and welding equipment for defects. 5.17.2.6.

4 CHECK fire alarm system AC power lamp. 6.3.2.1.

5 CHECK central alarm and control facility to ensure that no “trouble” is indicated. 6.3.2.2.

6 CHECK tank heating equipment and accessories to ensure they are in operating condition and heater valves are open

6.6.2.2.

7 CHECK temperature of water contained in tanks to ensure it does not fall below the freezing

temperature 6.6.2.3

8 CHECK temperature of tank enclosure for tanks in buildings to ensure temperature of tank does not fall below the freezing temperature

6.6.2.4.

9 CHECK temperature of fire pump rooms during freezing weather. 6.6.3.2.

WEEKLY Fire Code Ref.

(DIV B)

1 CHECK hoods, filters and ducts in ventilation systems subject to accumulation of combustible deposits.

2.6.1.4

2 CHECK that sprinkler system control valves are open. 6.5.3.1.

3 CHECK that dry pipe sprinkler system air pressure is being maintained. 6.5.3.3.

4 INSPECT valves controlling fire protection water supplies. 6.6.1.2.

5 CHECK the water level and air pressure for fire protection system water tanks. 6.6.2.12.

6 INSPECT relief valves on air and water supply lines of fire protection system pressure tanks.

6.6.2.13.

7 CHECK water level in fire pump reservoirs. 6.6.3.1.

8 CHECK that sprinkler system control valves are open. 6.5.3.1.

9 CHECK that dry pipe sprinkler system air pressure is being maintained. 6.5.3.3.


AII:3

MONTHLY Fire Code Ref.

(DIV B)

1 INSPECT all doors in fire separations. 2.2.3.4.

2 INSPECT and TEST emergency lighting systems, batteries, units and lamps. 2.7.3.3.

3 CONDUCT fire drills for Supervisory staff in day care and health care facilities. 2.8.3.2.

4 TEST all welding equipment. 5.17.2.6.

5 INSPECT all portable fire extinguishers. 6.2.7.2.

6 TEST fire alarm system and check all components including standby power batteries. 6.3.2.1.

7 TEST the voice communication system. 6.3.2.3.

8 INSPECT all fire hose cabinets. 6.4.2.1.

9 TEST the sprinkler system alarm. 6.5.5.2.

10 INSPECT the water level in gravity fire protection water tanks. 6.6.2.8.

EVERY TWO MONTHS Fire Code Ref.

(DIV B)

1 TEST sprinkler system central station connections. 6.5.5.7

EVERY THREE MONTHS Fire Code Ref.

(DIV B)

1 CONDUCT a fire alarm drill for supervisory staff in all high-rise buildings. 2.8.3.2.

2 TEST all fire safety devices in high buildings as defined by sub-section 3.2.6. of the Building Code.

7.2.1.1.

3 TEST firefighters elevator for proper operation. 7.2.1.2.

EVERY SIX MONTHS Fire Code Ref.

(DIV B)

1 INSPECT fire protection equipment for commercial cooking equipment. 2.6.1.13.

2 CONDUCT total evacuation fire alarm drills in schools attended by children. (Conduct 3 times in both spring and fall terms.)

2.8.3.2.

3 TEST gate valve supervisory switch and other sprinkler and fire protection system

supervisory devices. 6.5.5.7.

4 CHECK and clean crankcase, breathers, governors and linkages on emergency generator sets.

6.7.1.1.

5 INSPECT and maintain special extinguishing systems. 6.8.1.1.

6 INSPECT elevators in an elevator shaft that is intended for use as a smoke shaft and ensure that they function as designed under an alarm condition.

6.7.3.1.


AII:4

ANNUALLY Fire Code Ref.

(DIV B)

1 INSPECT fire dampers and fire stop flaps. 2.2.3.7.

2 INSPECT all chimneys, flues and flue pipes. 2.6.1.5.

3 INSPECT disconnect switches for mechanical air conditioning and ventilation systems. 2.6.1.8.

4 CLEAN chimney spark arrestors. 2.6.3.3.

5 CONDUCT fire alarm drills for supervisory staff in buildings with fire alarm systems. 2.8.3.2.

6 CONDUCT maintenance procedures for fire extinguishers. 6.2.7.1.

7 CONDUCT a test of the fire alarm system by persons with qualifications acceptable to the Chief Fire Official.

6.3.2.1.

8 CONDUCT a test of the voice communication system by persons with qualifications acceptable to the Chief Fire Official.

6.3.2.3.

9 INSPECT all standpipe hose valves to ensure they are tight and no water is leaking into the hose.

6.4.2.4.

10 INSPECT and re-rack all standpipe hose. 6.4.2.5.

11 INSPECT exposed sprinkler pipe hangers to ensure they are in good repair. 6.5.3.2.

12 CHECK all sprinkler heads to ensure they are free from damage, corrosion, grease, dust, paint or whitewash.

6.5.3.5.

13 INSPECT dry pipe valve water priming level. 6.5.4.3.

14 INSPECT fire department connections for caps, wear, rust or obstructions. 6.5.4.4.

15 CONDUCT sprinkler system alarm testing using the most hydraulically remote connection. 6.5.5.3.

16 CONDUCT a dry pipe system trip test. 6.5.5.4.

17 CONDUCT a main drain flow test of the sprinkler water supply. 6.5.5.5.

18 INSPECT fire protection water supply tanks. 6.6.2.1.

19 INSPECT the cathodic protection of steel water tanks. 6.6.2.7.

20 INSPECT all parts of a gravity fire protection water tanks. 6.6.2.9.

21 CONDUCT a fire pump flow test. 6.6.3.5.

22 INSPECT all hydrants, and after each use. 6.6.5.1.

23 INSPECT all hydrants shall be flow tested. 6.6.5.7.

24 CONDUCT general engine and generator maintenance and engine tune-ups for emergency generator sets.

6.7.1.1.

25 INSPECT closure at the top of smoke shaft. 7.2.3.1.

26 INSPECT controls for air-handling used for venting. 7.2.3.1.

EVERY TWO YEARS Fire Code Ref.

(DIV B)

1 CHECK steel fire protection tanks for corrosion. 6.6.2.5.

2 INSPECT all fire protection water tanks, connected to a non-potable water supply for sediment.

6.6.2.6.

3 CHECK valve adjustments and torque heads for emergency generator engines. 6.7.1.1.


AII:5

EVERY THREE YEARS Fire Code Ref.

(DIV B)

1 CLEAN and service injector nozzles and check valve adjustments for emergency generator diesel engines.

6.7.1.1.

EVERY FIVE YEARS Fire Code Ref.

(DIV B)

1 Hydrostatically TEST carbon dioxide and water type extinguishers. 6.2.7.1.

2 Hydrostatically TEST dry standpipe system. 6.4.3.6.

3 INSPECT fire protection water tank, connected to a potable water supply, for accumulation of sediment.

6.6.2.6.

4 CHECK insulation of generator windings. 6.7.1.1.

5 INSPECT closures in vent openings into smoke shafts. 7.2.3.1.

EVERY SIX YEARS Fire Code Ref.

(DIV B)

1 REPLACE the extinguishing agent in dry chemical fire extinguishers. 6.2.7.1.

EVERY TWELVE YEARS Fire Code Ref.

(DIV B)

1 Hydrostatically TEST dry chemical and vaporizing liquid fire extinguishers. 6.2.7.1.

EVERY FIFTEEN YEARS Fire Code Ref.

(DIV B)

1 INSPECT dry pipe sprinkler systems for pipe obstructions - flush the system. 6.5.4.2.

AS REQUIRED Fire Code Ref.

(DIV B)

1 CHECK doors in fire separations to ensure they are closed. 2.2.3.5.

2 CHECK lint traps in laundry equipment. 2.4.1.5.

3 ENSURE streets, yards and private roadways that are provided for fire department access are kept clear.

2.5.1.3.

4 CHECK corridors and ensure they are maintained free of obstructions. 2.7.1.7.

5 CLEAN any combustible dust-producing operations. 5.10.1.2.

6 CLEAN residue in spray booths. 5.12.7.2.

7 VACUUM, clean and dust any dry-powder finishing operations. 5.14.6.8.

8 INSPECT clean and maintain all industrial ovens and associated ductwork. 5.18.5.1.

9 INSPECT sprinkler system auxiliary drains. 6.5.4.1.

10 MAINTAIN smoke control equipment in a manner to ensure satisfactory operation. 7.3.1.1.

11 INSPECT and TEST all equipment used in conjunction with smoke control measures. 7.3.1.2.

12 INSPECT and TEST all equipment used in conjunction with smoke control systems. 7.3.1.3.

Please contact Facility Services at ext. 2850 should you have any questions or concerns regarding the inspection of fire prevention and protection systems.


AII:6

EMERGENCY ELECTRICAL POWER SUPPLY FOR BUILDINGS (GENERATORS)

Reference the following inspection tables for emergency electrical power supply (generators), taken from CSA Standard 282-09: Emergency Electrical Power Supply for Buildings, December 2009 and CSA Standard 282-05: Emergency Electrical Power Supply for Buildings, December 2005.

Table 2 - Weekly inspection, test and maintenance requirements

1 Consumables:

a) Inspect day tank fuel level (gas pressure) and main tank level (gas pressure) (if applicable). There shall be a minimum supply of 2 h (see Clause 7.3.1).

b) Inspect lubricating oil level. c) Inspect engine coolant level. d) Inspect engine, generator, fuel tank(s), and cooling systems for leakage. e) Inspect for proper operation of fuel transfer pump (if applicable). f) Inspect fuel filter for contamination if filter is equipped with a transparent bowl.

2 Starter system: a) Inspect electric starter for cleanliness, mounting, and terminal security. b) Air starter:

(i) Inspect air tanks for pressure. (ii) Inspect valves for leakage. (iii) Test auxiliary engine and compressor for proper operation.

(iv) Bleed off any condensation.

3 Batteries and charging equipment: a) Inspect all battery cells for correct electrolyte fill level. b) Test all battery cells for correct electrolyte specific gravity. c) Inspect electrical connections for tightness and evidence of corrosion. d) Inspect battery for cleanliness and dryness between terminals. e) Inspect charger electrical connections for cleanliness and tightness. f) Test charger for proper operation of float and equalize modes.

4 Engine: a) Test lubricant and/or coolant heaters for proper operation. b) Inspect governor control linkages and oil level (if applicable). c) Inspect fuel pump oil sump (if applicable).

d) Inspect fan belts for correct tension and wear.

5 Control Panel: a) Inspect control panel covers for security. b) Test annunciator lamps to confirm that they are operational. c) Inspect control panel settings (ensure that the unit is ready for automatic start-up). d) Test remote visual and audible trouble signals at the building fire alarm panel.

6 Inspect air control louvre settings to ensure proper operation.

7 Test emergency lighting unit(s).

8 Verify whether room temperature is above 10°C.

9 Inspect generator and transfer switch room(s) for cleanliness and accessibility to all components of the emergency system.

10 Correct all defects found during inspections and tests.

11 Record all inspections, tests, and corrective actions in the log (see Clause 11.5.3).

Note: The person performing the work described in this Table shall have received appropriate training and be qualified to perform the specified tasks.


AII:7

Table 3 – Monthly inspection, test and maintenance requirements

1 Complete all items specified in Table 2.

2 Test and verify the entire system as follows: a) Simulate a failure of the normal electrical supply to the building. b) Operate the system under at least 30% of the rated load for 60 min. c) Operate all automatic transfer switches under load. d) Inspect brush operation for sparking. e) Inspect for bearing seal leakage. f) Inspect for correct operation of all auxiliary equipment, e.g., radiator shutter control, coolant pumps, fuel transfer pumps, oil

coolers, and engine room ventilation system(s). g) Record the readings for all instruments in the log (see Clause 11.5.3) and verify that they are normal. h) Drain the exhaust system condensate trap.

3 Inspect block heater hoses and wires.



Note: The person performing the work described in this Table shall have received appropriate training and be qualified to perform the specified tasks.

Table 4 – Semi-annual inspection, test and maintenance requirements

1 Complete all items specified in Tables 2 and 3.

2 Inspect and clean engine crankcase breathers.

3 Inspect and clean all engine linkages.

4 Lubricate the engine governor and ventilation system.

5 Test protective devices for proper operation.

6 Before start-up, perform two full cranking cycles (as specified in Clauses 10.4.1 and 10.4.2). Near the end of each cycle (and while still cranking), measure and record the lowest indicated battery voltage. If the measured voltage is less than 80% of the battery's rated voltage, replace the battery. Alternatively, perform a battery load test using a suitable load tester.

7 Inspect ventilation system belt(s).



Note: Items 2 to 9 require special skill and shall be carried out by a qualified contractor, the system manufacturer, or individuals trained and certified by the system manufacturer.


AII:8

Table 5 – Annual inspection, test and maintenance requirements

1 All items specified in Tables 2 to 4.

2 Control panel: a) Open all inspection covers and inspect all electrical connections. b) Test breakers for proper operation. c) Clean insulators and bushings. d) Test voltage regulator for proper operation. e) Operate all moving parts to ensure that they move freely. f) Clean and dress contacts as necessary. g) Remove all dust. h) Check gauge calibration. i) With the generator set operating at full load (see Clause 11.3), conduct an infrared survey of all electrical connections to identify

any high-resistance connections. j) For off-site fueled generators, turn position-indicating gas valve to off-position to ensure valve rotates properly and that the

audible alarm on generator control panel is activated.

3 Engine: a) Change engine lubrication oil and filters. b) Test strength of coolant and chemical protection level of coolant inhibitors. c) Change fuel filters, clean strainer(s), and verify that the fuel supply valve is open. d) Inspect the exhaust system. Check and record the back pressure of the exhaust system to ensure that it complies with the

engine manufacturer's requirements, and compare with previous readings. e) Clean and lubricate linkages. f) Inspect air filters. g) Inspect all mechanical connections. h) Inspect all electrical connections. i) For spark ignition engines, inspect all components of ignition system(s) and service or replace as appropriate. j) Inspect all external surfaces of heat exchanger(s) and clean as necessary. k) Inspect all belts and hoses and replace if necessary. l) Test and inspect ignition system(s). Replace any defective components. m) Inspect coolant pump(s) for leaks and external wear (if belt driven, remove the belt(s) first).

4 Diesel fuel storage tank(s): The fuel oil in any storage tank (and day tank, if used) shall be tested in accordance with Clause 11.5.5, and if the fuel oil fails the test, it shall be

a) drained and refilled with fresh fuel in accordance with Article 6.5.1.5 of the National Fire Code of Canada; or b) full filtered to remove water, scale, bacteria, and oxidized gums/resins in order to minimize filter clogging and ensure diesel

start-up (see Clause B.22 for commentary). When the fuel is filtered, it shall be treated with a suitable conditioner and stabilizer to minimize degradation while in storage. Note: The bottom(s) of the tank(s) shall be also tested chemically for water.

5 Generator: a) Test surge suppressor and rotating rectifier on brushless machines. b) Grease bearings (replace old grease with new) (if applicable). c) Clean commutator and slip rings (if applicable). d) Clean rotor and stator windings using clean compressed air. e) Inspect coupling bolts and alignment. f) Inspect conduits for tightness. g) Inspect windings at rotor and stator slots. h) Inspect all electrical connections. i) With the generator set operating at full load (see Clause 11.3), conduct an infrared survey of all electrical connections to identify

any high-resistance connections.

6 Transfer switches: a) Isolate transfer switch, open all inspection covers, and inspect all electrical connections. b) Operate all moving parts to ensure that they move freely. c) Clean and dress contacts as required. d) Remove all dust. e) Clean and lubricate linkages. f) Conduct an infrared survey of all electrical connections, contacts, and energized components while under load on both the

normal and the emergency side.

7 Lubricate door locks and hinges (if necessary), especially those of outdoor enclosures.

8 Conduct a 2 h full-load test (see Clause 11.3).

9 As needed, review and provide instruction on the technical requirements specified in Tables 2 to 4 with the person(s) responsible for carrying out the work.





AII:9

Table 6 – Quinquennial (every five years) inspection, test and maintenance requirements

1 Generator: Inspect insulation of generator windings. Use an insulation tester (megger). The resistance in megohms should be not less than

If the resistance is less, dry out the insulation using the auxiliary heat process.

2 Engine: a) Drain and flush the cooling system. Refill the system with new coolant. b) Clean radiator tubes and cooling fins. c) Replace thermostats. d) Inspect valve clearances and adjust as appropriate.




Appendix III:

Fire Extinguisher Guidelines

Table of Contents

Introduction

Types of Fire

Which Type of Extinguisher Should I Use?

Classification of Fire Extinguishers

Fire Extinguisher Ratings

Types of Fire Extinguishers

Use of Fire Extinguishers

Fire Extinguisher Maintenance

*This guideline contains reference from the Windsor Fire & Rescue Services document “Home Fire Extinguisher Guidelines”.


AIII:2

Introduction

While proper procedures and training can minimize the chances of an accidental fire, you must still be

prepared to deal with a fire emergency. This appendix is a basic guideline about fire extinguishers:

proper types, how to use them, when to use them, as well as the proper procedures to follow should a fire

occur. This appendix is NOT a comprehensive guide, be sure to read the disclaimer below.

Fires can be extremely dangerous and you should always be certain that you would not endanger yourself

or others when attempting to put out a fire.

If your clothing is on fire (and the floor is not), STOP, DROP, and ROLL on the ground to extinguish the

flames. If you are within a few feet of a safety shower you can use it, but do not try to make it “just down

the hall” if you are on fire.

DISCLAIMER: This document contains guidelines for the use of fire extinguishers and is not meant to be

a comprehensive reference. There are many circumstances that these guidelines cannot foresee and you

should recognize the inherent danger in relying solely on this information!

Types of Fire

The National Fire Protection Association (NFPA) classifies fires into five general categories:

CLASS A

• fires of ordinary materials like paper, lumber, cardboard, plastics, etc.

CLASS B

• fires that involve flammable or combustible liquids such as gasoline, kerosene, and common

organic solvents used in the laboratory.

CLASS C

• fires that involve energized electrical equipment, such as appliances, switches, panel boxes,

power tools, hot plates and stirrers. Water is a particularly dangerous extinguishing medium for

Class C fires because of the risk of electrical shock.

CLASS D

• fires that involve combustible metals, such as magnesium, titanium, potassium and sodium as well

as pyrophoric organometallic reagents such as alkyllithiums, Grignards and diethylzinc. These

materials burn at high temperatures and will react violently with water, air, and/or chemicals.

Handle with care.

CLASS K

• fires in cooking appliances that involve combustible cooking oils and greases (vegetable or animal oils and fats)

Some fires may be a combination of these!


AIII:3

Which Type of Extinguisher Should I Use?

A portable fire extinguisher can save lives and property by putting out a small fire or containing it until the

fire department arrives; but portable extinguishers have limitations. Because fire grows and spreads so

rapidly, the number one priority is to get out safely.

To safely extinguish a fire, a person must have an extinguisher immediately accessible and be trained on

how to operate the extinguisher. During a fire emergency, a mental risk assessment is necessary to

evaluate the fire size, the possibility of additional fire hazards, and the assurance of safe evacuation.

Fire extinguishers are selected based on the types of anticipated workplace fires and on the size and

degree of hazard that would affect their use. The addition of new or revised materials or chemicals within

a department or lab may require a review of the proper classification of fire extinguisher. When in doubt,

contact Facility Services at ext. 2850 and Chemical Control Centre at ext. 3523 for assistance.

Classification of Fire Extinguishers

Portable fire extinguishers that have been tested and approved will be labeled with the class or classes of

fire they are suited to fight. There are two standard labeling systems:

The older labeling system uses simple icons with an A, B, or C designation (or combination of) to show

which class or classes of fire it is safe to use a given extinguisher to fight.

The newer fire extinguisher labeling system uses standard pictoral symbols which identify the class of fire

they’re capable of extinguishing. A slash through any of the symbols tells you the extinguisher cannot be

used on that class of fire.

See the following chart for Fire Extinguisher Ratings.


AIII:4

Fire Extinguisher Ratings

OLD LABEL / NEW LABEL CLASSIFICATION

CLASS A Extinguishers will put out fires in ordinary combustibles, such as wood and

paper. The numerical rating for this class of fire

extinguisher refers to the amount of water or dry chemical

the fire extinguisher holds and the amount of fire it will

extinguish.

CLASS B Extinguishers should be used on fires involving flammable liquids, such as

kitchen grease, gasoline, kerosene, paint, oil, etc. The

numerical rating for this class of fire extinguisher states the

approximate number of square feet of a flammable liquid fire

that a non-expert person can expect to extinguish.

NEVER USE WATER

CLASS C Extinguishers are suitable for use on fires involving electrical equipment or

wires. This class of fire extinguisher does not have a

numerical rating. The presence of the letter “C” indicates

that the extinguishing agent is non-conductive.

NEVER USE WATER

CLASS D Extinguishers are designed for use on fires involving combustible metals

and/or metallic alloy elements with metal components.

NEVER USE WATER Class D fires may react violently with

water or other chemicals.

CLASS K Extinguishers should be used on fires that involve vegetable oils, animal

oils, or fats in cooking appliances. This extinguisher is

mainly used in commercial kitchens, including restaurants,

cafeterias, and caterers.

NEVER USE WATER Class K fires may react violently with

water or other chemicals.

Multi-Class Ratings

Can be used on different types of fires and will be labeled

with more than one designator (ie. A-B, B-C, or A-B-C).

Make sure if you have a multi-purpose extinguisher it is

properly labeled.


AIII:5

Types of Fire Extinguishers

Water – Air-Pressurized Water (APW)

These extinguishers contain water and compressed air and should only be

used on Class A fires (ordinary combustibles).

Water is one of the most commonly used extinguishing agents for type A

fires. You can recognize an APW by its large silver container.

APWs extinguish fire by cooling the surface of the fuel to remove the “heat”

element of the fire triangle.

APWs are designed for Class A fires only (wood, paper, cloth,

upholstery, rubber, and certain plastics).

Never use APWs on burning liquids, electrical fires or reactive metal

fires. In these cases, the flames will be spread or the hazard made

greater!

Multi-purpose: Dry Chemical

These extinguishers are usually rated for multiple-purpose use. They

contain an extinguishing agent and use a compressed, non-flammable gas

as a propellant. Dry chemical extinguishers are usually rated for class B

and C fires and may be marked multiple purpose for use in A, B, and C

fires.

ABC fire extinguishers are red in colour, and range in size from 2.27 kg to 9

kg (5 to 20 pounds).

Dry chemical extinguishers will have a label indicating they may be

used on class A, B, and/or C fires.

CLASS K Extinguishers

should be used on fires in the kitchen that involve cooking greases such as

vegetable oils, animal oils, or fats in cooking appliances. Turn off heat

source if safe to do so.

This extinguisher is mainly used in commercial kitchens, including

restaurants, cafeterias, and catering events.

Do not use water on a grease fire! Do not attempt to use a Class A

extinguisher containing water or CO2 on a deep fat fryer fire. An explosive

type reaction may result.


AIII:6

Types of Fire Extinguishers – continued

Carbon Dioxide (CO2)

These extinguishers are most effective on Class B and C fires (liquids and

electrical). This type of extinguisher is filled with Carbon Dioxide (CO2) gas, a

non-flammable gas under extreme pressure. Because of its high pressure,

when you use this extinguisher pieces of dry ice shoot from the horn, which

also has a cooling effect on the fire.

Since the gas disperses quickly, these extinguishers are only effective from 1 to

2½ metres (3-8 feet). Since the fire could reignite, continue to apply the agent

even after the fire appears to be out.

You can recognize this extinguisher by its hard horn and lack of pressure

gauge. CO2 cylinders are red and range in size from 2.5 - 45 kg (5-100 lbs) or

larger.

CO2 extinguishers are designed for Class B and C fires only (flammable

liquid and electrical fires).

NOTE:

• CO2 is not recommended for Class A fires because they may continue

to smoulder and re-ignite after the CO2 dissipates.

• CO2 is not approved for Class D fires. It is a bad choice for flammable

metal fires because CO2 reacts with these materials.

• Never use CO2 extinguishers in a confined space while people are

present without proper respiratory protection.

CLASS D Extinguishers

should be used on fires involving combustible metals and/or metallic alloy

elements with metal components.

The Class D Extinguisher contains approximately 1.5 kg of dry powder which is

non-toxic material consisting of finely grated graphite (carbon). When applied to

a metal fire, the graphite reduces the metal’s ignition temperature. The finely

ground particles of the powder also act as a smothering agent by packing and

sealing the fire from the air.

Note: The provided amount of dry powder may only be sufficient to put out a

small class D fire in its earliest stage. Never try to extinguish a big fire. If you

are unsure that you can safely extinguish a fire, activate the fire alarm and

evacuate the area.


AIII:7

Use of Fire Extinguishers

You are never required to fight a fire. If you have the slightest doubt about your control of the situation,

DO NOT FIGHT THE FIRE. Leave the fire area, closing the windows and doors behind you if safe to do

so. Activate the fire alarm, evacuate the building and call Campus Police at ext. 9-1-1 from a safe

location.

Never fight a fire if:

• You don’t know what’s burning.

If you don’t know what is burning, you don’t know what type of extinguisher to use. Even if you have

a multi-purpose fire extinguisher, there may be something in the fire that could explode or produce

highly toxic smoke. If you don’t know what is burning, let the fire department handle it.

• The fire appears to be too large to handle with one extinguisher.

If you’ve emptied the extinguisher on the fire and the fire continues – evacuate immediately. Do not

look for another extinguisher!

• The fire is spreading rapidly beyond the spot where it started.

The time to use an extinguisher is in the beginning stages of a fire. Fire doubles in size every minute

and can spread rapidly. If the fire is already spreading quickly, it is best to evacuate the area

immediately.

• You don’t have an adequate or appropriate fire extinguisher.

If you don’t have the correct type or large enough extinguisher to put out the fire, it is best not to try

to fight the fire.

• You might inhale toxic smoke.

Any type of fire will produce some amount of carbon monoxide. When synthetic materials, such as

nylon in carpeting or foam padding in a couch burn, they can produce highly toxic gases such as

hydrogen cyanide, acrolein and ammonia, in addition to carbon monoxide. These gases can be

fatal in small amounts.

• Your instincts tell you not to.

If you are uncomfortable with the situation, for any reason, or do not feel confident in using the fire

extinguisher properly and safely, do not attempt to fight the fire. Leave the fire area, closing the

windows and doors behind you if safe to do so. Activate the fire alarm, evacuate the building and

call ext. 9-1-1 from a safe location.


AIII:8

When using a fire extinguisher

1. Before you extinguish the fire, you must ensure:

• the fire alarm system has been activated and the building is being evacuated

• you can extinguish the fire safely and you have been trained to do so

• the fire is small, contained and not spreading beyond its starting point

• your exit is clear, there is no imminent peril and you can fight the fire with your back to the exit

• you can stay low and avoid smoke

• the proper extinguisher is immediately at hand and you know how to use it safely

• the extinguisher is only used to exit safely

IF ANY OF THESE CONDITIONS HAVE NOT BEEN MET, DON’T FIGHT THE FIRE YOURSELF. LEAVE

THE FIRE AREA, CLOSING WINDOWS AND DOORS BEHIND YOU IF SAFE TO DO SO. ACTIVATE THE

FIRE ALARM, EVACUATE THE BUILDING, AND CALL EXT. 9-1-1 FROM A SAFE LOCATION.

2. Operating the extinguisher:

To operate the extinguisher, remember the acronym “PASS”:

PULL the pin

AIM the hose at base of fire

SQUEEZE the handle

SWEEP the extinguisher back and forth

• If the fire does not immediately die down, or if the smoke becomes a problem, leave the area,

closing the door to the area behind you to confine the fire.

• Never walk on the area that you extinguished in case the fire re-ignites or the extinguisher runs

out! Remember, you usually can’t expect more than 10 full seconds of extinguishing power on a

typical unit and this can be significantly less if the extinguisher was not properly maintained or

partially discharged.

• Again, proper training is required prior to using an extinguisher

P

A

S

S


AIII:9

3. After using an extinguisher:

• Evacuate the fire area, closing windows and doors behind you if safe to do so, and then evacuate

the building.

• Report the location and any other details of the fire to the Fire Department. Always have the fire

department inspect the fire site, even if you’re sure you’ve extinguished the fire. The fire

department will check to ensure there has not been any spread of fire beyond the original ignition

site.

• Recharge any discharged extinguisher immediately after use. If you discharge an extinguisher

(even just a tiny bit) or pull the pin for any reason, call Facility Services to arrange for a

replacement.

Fire Extinguisher Maintenance

Facility Services inspects and maintains all fire extinguishers across campus on a monthly basis. If you

notice any defects or damage to an extinguisher between inspections, report it to Facility Services

immediately at ext. 2850.

Fire extinguisher safety items to be aware of:

• Extinguisher accessibility: ensure that nothing is blocking immediate access to your fire

extinguisher. Remove any obstructions that could interfere with access in an emergency (ie.

equipment, coats, or other objects).

• the extinguisher nameplate with operating instructions is legible and facing outward

• the pressure gauge shows the extinguisher is fully charged with the needle in the green zone (if

applicable)

• the pin and tamper seal are intact

• the extinguisher is in good condition and does not show any signs of physical damage, defects, or

leakage

Important: Recharge all extinguishers immediately after use, regardless of how much they were used.

Call Facility Services to arrange for a replacement extinguisher.

HAZARDOUS MATERIALS SPILL RESPONSE MANUAL

Questions and comments related to this guide can be directed to:

Chemical Control Centre

Environmental Protection Services

401 Sunset Avenue

Windsor, Ontario N9B 3P4

E---mail: [email protected] Phone: 519.253.3000 ext. 3523

EHS---2008---05 Spill Response Manual i Printed versions of this document are considered uncontrolled. A controlled copy of this document is located on the University of Windsor’s Chemical Control Centre website, www.uwindsor.ca/ccc.

Printed versions of this document are considered uncontrolled. A controlled copy of this document is located on the University of Windsor’s

Chemical Control Centre website, www.uwindsor.ca/ccc.

Table of Contents

1. PURPOSE:.......................................... 3 2. SCOPE: ................................................................................................................................................... 3

3. DEFINITIONS: ......................................................................................................................................... 3

4. RESPONSIBILITIES: .................................................................................................................................. 4

4.1 University Spill Response Committee ....................................................................................................... 4

4.2 University Spill Response Team ................................................................................................................ 4

4.3 Department Heads or Supervisors............................................................................................................ 5

4.4 Chemical Control Centre........................................................................................................................... 5

4.5 Office of Occupational Health and Safety................................................................................................. 6

4.6 Campus Community Police ....................................................................................................................... 6

4.7 Workers, Laboratory Personnel, and Students ......................................................................................... 6

4.8 Hazardous Material Leader(s)................................................................................................................... 7

5. SPILL PROGRAM ..................................................................................................................................... 7

5.1 Spill Response Prevention......................................................................................................................... 7

5.2 Spill Response Preparation ....................................................................................................................... 9

5.3 Spill Planning........................................................................................................................................... 11

5.4 Spill Reporting......................................................................................................................................... 14

6. CHEMICAL SPILL RESPONSE .................................................................................................................. 15

6.1 Minor Chemical Spills: ............................................................................................................................ 15

6.2 Major Chemical Spills:............................................................................................................................. 17

6.3 Mercury Spills: ........................................................................................................................................ 18

6.4 Broken Fluorescent Light Bulbs: ............................................................................................................. 21

6.5 Polychlorinated Biphenyls (PCB) Spills.................................................................................................... 22

7. BIOLOGICAL SPILL RESPONSE................................................................................................................ 24

7.1 Risk Assessment / Spill Criteria: .............................................................................................................. 25

7.2 Biological Spill Response Kit: .................................................................................................................. 25

7.3 Biological Spill Clean---up Procedures:...................................................................................................... 26

7.4 Spill on Body ........................................................................................................................................... 29

7.5 Spill inside a Biosafety Cabinet (BSC) ...................................................................................................... 29

7.6 Spill within a Centrifuge .......................................................................................................................... 30

7.7 Outside the Laboratory, In Transit .......................................................................................................... 31

7.8 Biological Spills involving Prions ............................................................................................................. 32

7.9 Disposal of Spill Response Materials: ..................................................................................................... 32

7.10 Biological Spill Reporting: ..................................................................................................................... 32

8. RADIOLOGICAL SPILL RESPONSE: .......................................................................................................... 33

8.1 Radiation Spill Kit .................................................................................................................................... 33

8.2 Minor Radiological Spills: ........................................................................................................................ 33

8.3 Major Radiological Spills: ........................................................................................................................ 34

9. ADMINISTRATION ................................................................................................................................ 35

10. REFERENCES ....................................................................................................................................... 35

11. CONTACTS .......................................................................................................................................... 35

12. REVIEWERS......................................................................................................................................... 36

13. REVISION HISTORY ............................................................................................................................. 36

14. APPENDIX........................................................................................................................................... 36

EHS---2008---05 Spill Response Manual ii

EHS---2008---05 Spill Response Manual



3

HAZARDOUS MATERIALS SPILL RESPONSE GUIDELINES

1. PURPOSE:

The University of Windsor’s Hazardous Materials Spill Response Guidelines were developed to provide

researchers, laboratory personnel, staff, and faculty with a common reference pertaining to the clean up of a

wide variety of spills that may occur on campus, including chemical, biological, and radiological spills. Because

hazardous materials are used in laboratories, studios, workshops and service areas, a spill or accidental release

may occur anywhere in the University; therefore, appropriate and immediate response is required to prevent

serious injury to students, faculty, staff and the environment.

2. SCOPE:

These guidelines apply to all persons (University of Windsor employees, students, research employees or any

other person) who may be involved with the transport, storage, use or disposal of hazardous materials on or

between University premises.

For more information on the clean up of spills involving radioactive materials, please reference the University of

Windsor’s Radiation Safety Manual located online at www.uwindsor.ca/radiation.

For more information on the clean up of spills involving biological materials, please reference the University of

Windsor’s Biological Safety Program located online at www.uwindsor.ca/biosafety.

3. DEFINITIONS:

Biological Spill – Any unplanned or uncontrolled release of any biological agent that can pose a potential safety

or health risk to people or the environment.

Chemical Spill – Any unplanned or uncontrolled release of any solid, semi---solid, liquid, or gaseous hazardous

chemical that can pose a potential safety or health risk to people or the environment.

Facilities --- Facilities covered under this program include all University of Windsor owned and all

leased structures and property.

Hazardous Chemical --- Any solid, semi---solid, liquid, or gaseous chemical that may pose a physical hazard or a

health hazard. This would include the following: corrosives (acids, bases), paints, petroleum products, poisons,

oxidizers, reactives, and solvents (paint thinners, alcohols).

Health Hazard – Chemicals that may cause various acute or chronic adverse health effects such as corrosives,

carcinogens, irritants, mutagens, teratogens and sensitizers.




4

Material Safety Data Sheet (MSDS) – A document prepared by the manufacturer of a hazardous chemical that

contains information about the hazards of the chemical and the appropriate work practices required for safe

use and spill response. MSDSs are available online at http://www.uwindsor.ca/msds

Major Spill --- Any hazardous chemical spill that involves highly toxic, highly reactive, explosive or life---

threatening chemicals. Any spill situation that presents significant fire, explosion, or other physical or health

hazard risks, particularly if a person may be or has been significantly exposed, contaminated or injured to such

an extent that medical or other outside assistance is required. Any spill situation that may adversely impact

the external environment whether or not the spill occurred internal or external to a building.

Minor Spill --- Any hazardous chemical spill that does not involve highly toxic, highly reactive, or

explosive chemicals in a situation that would not constitute an immediate risk to an individual’s health and

wellbeing. This type of spill presents a manageable physical or health hazard to personnel who, when

wearing proper Personal Protective Equipment (PPE), will not be exposed to any chemical at a level

that exceeds any recognized Ontario Occupation Health and Safety Act (OHSA) limit.

Physical Hazard --- A hazardous chemical with physical characteristics that make it combustible,

flammable, explosive, reactive, a compressed or cryogenic gas, organic peroxide or an oxidizer.

Radioactive Spill – Involves the accident release of radioactive isotopes to the environment. These atoms have

an unstable nucleus, due to a difference between the number of neutron and protons, which causes excess

energy that can be given off in the form of ionizing radiation.

4. RESPONSIBILITIES:

4.1 University Spill Response Committee

The University of Windsor Spill Response Committee, chaired by the Manager --- Chemical Control

Centre, oversees the planning for spill response on campus. The committee is responsible to ensure

appropriate programs, policies, and procedures are in place to provide an effective, well---coordinated

response to any spill situation that occurs on campus.

The University Spill Response Committee consists of the following people:

1. Emergency Response and Preparedness Coordinator – Campus Community Police;

2. Manager – Office of Occupational Health and Safety; and

3. Manager – Chemical Control Centre.

4.2 University Spill Response Team

The University of Windsor Spill Response Team members are designated University of Windsor personnel who

are, or may be required to assist during a spill incident.




5

The University Spill Response Team consists of the following people:

1. Hazardous Materials Technician --- Chemical Control Centre;

2. Manager – Office of Occupational Health and Safety;

3. Laboratory Safety Coordinator – Chemical Control Centre;

4. Emergency Response and Preparedness Coordinator – Campus Community Police;

5. University of Windsor Hazardous Material Leaders; and

6. Interested faculty members or members of the academic, professional or technical staff.

4.3 Department Heads or Supervisors

For the purpose of these guidelines, “Supervisor” means a faculty member, director, manager, principal

investigator, technical supervisor or any other person having direct responsibility for the activities of an

employee or student. In areas or departments where hazardous materials are used, the Department Head or

Director shall:

1. Develop and maintain procedures for the management of spills which may occur in all areas under

their direction;

2. Ensure that appropriate spill response materials and personal protective equipment are available and

accessible;

3. Ensure that all spills or accidents involving hazardous materials are documented and reported to the

Department, the Chemical Control Center, and the Office of Occupational Health and Safety;

4. Supervisors shall ensure that all persons under their supervision receive appropriate and adequate

information and training to be able to respond safely to a hazardous materials spill or release within all

areas under their direction; and

5. Appoint of a Hazardous Materials Leader and/or Alternative Hazardous Materials Leader and provide

support to the Hazardous Materials Leader, if deemed necessary.

4.4 Chemical Control Centre

The Chemical Control Centre, shall:

1. Organize, ensure adequate training, development, and support the University Spill Response Team;

2. Enlist, as needed, external resources to assist with the management of a spill;

3. Coordinate both internal and external responders in the event of a major spill;

4. Provide consultation and assistance in the management of spills, when requested;

5. Facilitate the prevention, and elimination of the adverse affects of a spill;

6. Facilitate the restoration of the natural environment;

7. Dispose of the pollutant and things affected by the pollutant as directed;

8. Comply with any Ministry of the Environment orders related to the spill;

9. Maintain and distribute a current listing of all external resources available to assist with spill response

to both Campus Community Police and the Office of Occupational Health and Safety;




6

10. Assist, on request, with the training of personnel and the development of departmental procedures;

11. Receive, review or prepare reports of all hazardous material spills and accidental releases, and carry

out follow---up as needed;

12. Provide reports of all spills and releases, including follow---up measures to the Central Safety

Committee as requested, and to external compliance bodies as required by regulation; and

13. Provide general training materials, on---line training tools, poster, and laboratory safety bulletins

related to the safe and effective remediation of a chemical spills.

4.5 Office of Occupational Health and Safety

The Office of Occupational Health & Safety, shall:

1. In coordination with the Chemical Control Centre, coordinate training to Hazardous Material Leader(s),

laboratory personal, spill response team and any other appropriate individuals;

2. Along with the Chemical Control Centre provide assistance to departments and Designates in

developing site specific spill response procedures and spill kits; and

3. Investigate chemical incidents to determine direct, indirect, and root causes, and to provide

preventative recommendations.

4.6 Campus Community Police

Campus Community Police is responsible for:

1. Support the University of Windsor’s Spill Response team by facilitating communications, restricting

personnel movements during a spill, and documenting their response;

2. Act as primary point of contact for the reporting of spills on campus;

3. Coordinate individuals involved in the spill response process;

4. Establish a unified command for emergency responders, if required; and

5. Document the response of emergency responders for post---incident evaluation.

4.7 Workers, Laboratory Personnel, and Students

These individuals have a responsibility to protect their own health and safety and that of others who are

present while they are working with hazardous materials. They are also expected to cooperate with the

University to protect their health and safety and that of others. Specifically, these responsibilities include:

1. Take all necessary steps to minimize the chance of spills when working with chemicals;

2. Cooperate with their instructor, supervisor, the Department, and the Hazardous Materials Leader(s) to

implement a chemical spill program in their area; and

3. In case of an emergency, follow the directions provided by emergency responders.




7

4.8 Hazardous Material Leader(s)

Hazardous Material Leaders provide site/department specific education and support individual located in a

wide variety of departments across campus that have been identified by their respective supervisors as

participant in the program. Hazardous Material Leaders receive special training developed to help provide

additional support to faculty, staff, and students ensuring that both research and teaching applications are

completed safely. The Hazardous Material Leader program provides a campus---wide networking

opportunity for participants and becomes another opportunity to both share and gather information

related to the handling of hazardous materials on campus.

Designated Hazardous Material Leaders, shall:

1. Provide any necessary assistance in response to a spill. The extent to which the Designate and other

Department personnel respond to chemical spills will depend on the size and type of spill;

2. Participate in the Hazardous Material Leader training program as it relates to spill response;

3. Help assist in the coordinated response and summoning of additional response personnel;

4. Provide “site---specific” training to department members who work with chemicals and will

potentially be involved in chemical spill / emergency response situations; and

5. Act as a Departmental contact to help communicate new initiatives.

5. SPILL MANAGEMENT PROGRAM

5.1 Spill Response Prevention

The first step in chemical spill response is to prevent the spill from happening in the first place. The laboratory

or working environment should be examined to identify measures that can be taken to minimize the risk of a

spill occurring.

Chemical spills occur during five types of activities: (1) transport, (2) decanting, (3) storage, (4) handling, and (5)

disposal.

5.1.1 Transportation

• When transporting large, heavy or a multitude of containers use a cart suitable for the load with high

edges or spill trays that will contain any spills or leaks. Two people should be involved when

transporting large amounts of chemicals.

• Carry glass containers in bottle carriers or another leak resistant, unbreakable secondary container.

• If facilities exist, transport chemicals in dumbwaiters vs. using the stairs. No riders shall be within the

elevator when transporting hazardous materials.

• Appropriate personal protective equipment shall be worn while transporting chemicals, such as safety

glasses and/or a lab coat.

5.1.2 Decanting

• When transferring chemicals between containers, pay careful attention to the size of the receiving

container to prevent overfilling it.




8

• When transferring liquids from large containers, use pumps, siphoning (not initiated by mouth) or

other mechanical means instead of pouring.

• Use spill containment trays to catch leaks and spills when transferring liquids.

• When transferring flammable liquid from drums, ensure that both the drum and receptacle are

grounded and bonded together to avoid an explosion initiated by a static electric spark.

• Ensure proper container labeling as per the WHMIS legislation (For more information, visit

www.uwindsor.ca/labsafety).

5.1.3 Storage

• Ensure shelving units are sturdy, and not overcrowded with containers. Shelves used for chemical

storage should be securely fastened to the wall or floor to provide added stability.

• Ensure chemicals are stored within easy reach of everyone in the lab. Large bottles and containers

should be stored as close to floor level as possible.

• Do not store chemical containers directly on the floor where they might be knocked over and broken,

unless they are in ULC approved safety cans or still in their original shipping carton and packing.

• Do not store chemical containers on top of flammable storage or acid storage cabinets, unless they are

empty.

• Minimize the number of chemicals and size of containers stored in the lab. For commonly used

chemicals (i.e. acids, solvents), a good rule of thumb is to keep quantities in the lab to a one-

--week supply.

• Ensure that lighting and ventilation is adequate in the storage area.

• Regularly inspect chemicals in storage to ensure there is no leaking or deteriorating containers,

including:

1. Keep the outside of containers clean and free of spills and stains.

2. Check that caps and closures are secure and free of deformation. Use only screw caps on

chemical containers in storage.

3. Ensure that metal containers are free of rust, bulges or signs of pressure build---up.

• Do not store chemicals in unsuitable containers or containers made of incompatible material (e.g.: no

HF in glass containers).

• Do not store incompatible chemicals together (e.g. acids with bases). Chemicals must be stored by

hazard category and not alphabetically (except within a hazard group).

• Purchase solvents in containers with a plastic safety coating, where possible or recommended.

5.1.4 Handling

• In laboratories, work in a fume hood whenever possible.

• When setting up and working with laboratory apparatus:

1. Inspect laboratory glassware for cracks or defects before using it.

2. Do not stage experiments below heavy objects, which might fall on them. Ensure the work area

is free of unnecessary clutter.

3. Select equipment that has a reduced potential for breakage (e.g. Pyrex).




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4. Mercury spills are one of the most common lab spills. It is recommended that mercury

thermometers be replaced with alcohol thermometers or other alternate type of temperature

measuring device.

• When planning experiments, anticipate possible accidents and provide controls to deal with problems

that may occur.

• If you must work alone after hours it is recommend that you contact someone else in the building to

notify them of your working plans for the evening/weekend. If another person cannot be located

contact Campus Community Police (ext. 1234) to inform them, you are working alone and for an

specified duration of time. Campus Community Police must also be notified when you have left

campus.

• Check gas cylinder valves and gas tubing for leakage before use.

• If possible, keep cylinders of highly toxic or corrosive gases in a fume hood or other ventilated

enclosure.

• Ensure you have access to and know the location of a suitable chemical spill kit before you start

working with chemicals.

5.1.5 Disposal

• Do not mix incompatible wastes together to avoid uncontrolled chemical reactions.

• Properly identify the contents of all waste containers to avoid inappropriate disposal.

• Leave at least 20% air space in bottles of liquid waste to allow for vapour expansion and to reduce the

potential for spills.

• When not in use, keep waste containers securely closed or capped. Do not leave funnels in waste

containers.

5.2 Spill Response Preparation

Minimizing the chance of spills is the responsibility of the user, and therefore prevention is the first step in the

response to a chemical spill. When prepared for chemical spills, the proper procedures for handling the

situation are more likely to be followed with fewer errors and risk to employees and the environment.

5.2.1 Training:

Chemical spill response training is provided in coordination by the Office of Occupational Health and Safety

(OH&S) and the Chemical Control Centre every three (3) years to the spill response team, including University

of Windsor Hazardous Material Leaders, Campus Community Police, and other interested members of the

academic, professional or technical staff.

Spill Response Team

Individuals who are appointed to the University of Windsor’s Spill Response Team will receive specific class

based training, including the following:

• Review of these guidelines;

• Initial assessment of Incident / hazard assessment;

• The use and selection of personal protective equipment;

• Spill response training;

• Incident reporting procedures; and

• Review of responsibilities.




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Laboratory Personnel

Individuals who work with chemicals will be provided with online training on spill response. In addition,

individual Hazardous Material Leaders will be provided with additional training materials, posters, and

educational bulletins on this topic.

Online Spill Response Training

The University of Windsor offers online Spill Response Training; specifically for University of Windsor

employees, students, research employees, visitors, and contractors who may be engaged with a transport,

decanting, storage, handling, and/or disposal of hazardous materials with a definition of minor and major

chemical spills, offer guidelines to follow in case of a spill, and demonstrate the clean---up of a small laboratory

spill.

All personnel who work with hazardous materials are required to complete this training. The training is

strongly recommended for all individuals participating in laboratory experiments, research or transport

involving hazardous materials.

Online Spill Response Training

Training Details:

• Access the training online at: http://cleo.uwindsor.ca/ccc/spills/

• Enter your UWin ID and password. If you are unsure of your UWin

ID, you may determine it at http://www.uwindsor.ca/uwinid

• Follow the on screen instruction to complete the training.

• When you have finished the course material, you must complete

the quiz. To document the training you are required to pass the

final quiz with a score of 80% or higher.

• Upon completion of the training, you will receive a training

certification and completion code. This code is also automatically

emailed to your email account.

5.2.2 Hazardous Chemical Info.:

Material Safety Data Sheets (MSDSs) for all hazardous materials, which are on campus, are managed by the

Chemical Control Centre’s Laboratory Safety, Assurance, and Compliance group. For all hazardous items that

have not been acquired by the Chemical Control Centre, copies of the MSDS must be forwarded to their office

and maintained within the laboratory.

MSDSs contain information on the potential hazards (health, fire, reactivity and environmental) and how to

work safely with a chemical product. It also contains information on the use, storage, handling and emergency

procedures all related to the hazards of the material. The MSDS contains much more information about the

material than the label. MSDSs are prepared by the supplier or manufacturer of the material. It is intended to

tell what the hazards of the product are, how to use the product safely, what to expect if the recommendations




11

are not followed, what to do if accidents occur, how to recognize symptoms of overexposure, and what to do if

such incidents occur.

Material Safety Data Sheets (MSDSs)

Electronic format:

MSDSs for all chemicals/control materials acquired by the

Chemical Control Centre (CCC) are available online at:

www.uwindsor.ca/msds

For items not acquired by the CCC, electronic copies can be

scanned or downloaded from suppliers and provided

electronically through a computer in the area where the

controlled products are used or stored. All individuals must be

trained to access these files.

Paper format:

Paper copies must at all times be visible, and accessible in the

labs that do not have a computer.

5.3 Spill Planning

Personnel can safely clean up the vast majority of spills that occur. Whoever is most knowledgeable about the

spill is responsible for prompt notification and proper clean up, if safe to do so. It is the responsibility of the

supervisor and/or Chemical Control Centre’s Environmental Protection Services to have spill clean---up

materials and personal protective equipment, which are appropriate for the chemicals being handled, readily

available for emergency use. They are also responsible for ensuring that spills are cleaned up as soon as

possible.

The various types and quantities of hazardous materials used at the University of Windsor requires pre-

-- planning in order for accidental spills to be handled in a safe manner. Two categories of chemical spills

and response procedures are identified for the purposes of this plan.

5.3.1 Developing a Spill Response Plan

A procedure for general guidelines for responding to chemical spills is provided in this guide. These procedures

must be made available at all labs and worksites where chemicals are present.

An effective spill response procedure should consider all of the items listed below. The complexity and detail of

the plan will depend upon the physical characteristics and volume of materials being handled, their potential

toxicity, and the potential for releases to the environment.




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1. Review Material Safety Data Sheets (MSDSs) or other references for recommended spill cleanup

methods and materials, and the need for personal protective equipment (e.g., respirator, gloves,

protective clothing, etc.).

The use of a respirator or self---contained breathing apparatus requires specialized training and medical

surveillance. If no trained personnel are available, please contact Campus Community Police (dial 9---1-

--1 from any campus phone). If respiratory protection is used, ensure there is another person outside

the spill area in communication, in case of an emergency.

2. Acquire sufficient quantities and types of appropriate spill control materials to contain any spills. The

equipment needed to disperse, collect and contain spill control materials (e.g., brushes, scoops,

sealable containers, etc.) is available from the Chemical Control Centre. Spill kits specific to your

laboratory/area can be prepared with consultation of the Hazardous Materials Technician.

3. Acquire recommended personal protective equipment and training in its proper use.

4. Place spill control materials and protective equipment in a readily accessible location within or

immediately adjacent to the laboratory. Everyone in the area should know where it is and how to use

it properly.

5. Develop a spill response plan that includes:

I. Names and telephone numbers of individuals to be contacted

II. Evacuation plans for the room or building, as appropriate

III. Instructions for containing the spilled material, including potential releases to the environment

(e.g., protect floor drains)

IV. Inventory of spill control materials and personal protective equipment

V. Means for proper disposal of cleanup materials (hazardous waste) including contaminated

tools and clothing

VI. Decontamination of the area following the cleanup

6. Discuss the spill response plans with all personnel in the area. The Chemical Control Centre offers

training for the university community who work directly with chemicals and who are expected to

respond outside their work area to assist with spill cleanup.

Contact the Chemical Control Centre’s Environmental Protection Services group at ext. 3523 to schedule a

complementary consultation of your spill response plan for your area.

5.3.2 Risk Assessment / Spill Criteria:

The following are general guidelines to be followed for a chemical spill. More detailed procedures may be available in

your laboratory/area specific Spill Response Plan.




13

The first part of spill response is to determine if you have the knowledge, training, and capabilities to

effectively clean up the materials. The following are common questions, which should be used to determine if

you can effectively and safely address the spill:

• What chemicals are typically used in your area?

• Where is the MSDS for these items? What does it say about spill clean up?

• Is an appropriate spill kit available?

• If the chemical is flammable, do you need to turn off any equipment, heat sources, electrical panels, or

other potential ignition sources?

• Will you need to notify the Principal Investigator or your supervisor about the spill?

• Is personal protective equipment needed and is it available?

• Will you need to have another person to stand by or assist during the clean up?

• Will you need to wear protective equipment?

• Does the ventilation to the area need to be improved, or the windows opened?

• Will the spill have consequences in other areas and to other people?

Table 1: Chemical spill criteria used in determining the type of response and treatment materials required to remediate a chemical spill at the

University of Windsor.

Category Size Response Treatment Materials

Minor Less than 5L Chemical treatment or

absorption

Chemical spill kit

Major More than 5L or immediate

threat to individual’s wellbeing

Outside assistance

5.3.3 Chemical Spill Response Kit:

Each facility or Department that uses, handles, or stores hazardous chemicals will make a determination, with

the assistance of the Chemical Control Centre, on the need and quantity of properly stocked chemical spill kits.

It is the fiscal responsibility of each facility or Department to procure and maintain chemical spill kits. The

Chemical Control Centre can provide facility or departments with a general Chemical Spill Clean---up Kit, that

can be customized to account for specific hazards and conditions that could occur in each lab or worksite.

All potentially affected laboratory personnel, including faculty, staff, research assistants, students, and visiting

scientists must be properly trained in the proper use of these chemical spill clean---up kits.

Each area that uses or stores hazardous chemicals must have a properly stocked chemical spill clean---up

kit readily available. The chemical spill kit must be in a single, easily transported container (such as a five-

--gallon plastic bucket), be centrally located, be easy to get to, and must be labeled as a “Chemical Spill Clean-

--up Kit.” Contents of this kit must be appropriate for the types of hazardous chemicals used in the area.

Minimum contents may include:

• Chemical resistant gloves (neoprene, nitrile, etc.)

• Absorbent materials (spill pillows, pads, or other spill absorbent)




14

• Safety goggles and/or chemical resistant face shield

• Disposal bags

• Chemical resistant shoe covers

• Neutralization agents

• Hand---held brush and plastic dust pan

• 5---gallon plastic drum liners

• 5---gallon disposal container with lid

Chemical Spill Response Kits

Chemical Spill Response Kits are available from the


519.253.3000.3523 (p), 519.973.7013 (f),

www.uwindsor.ca/ccc (web), [email protected] (e)

5.4 Spill Reporting

Every person who spills, causes, or permits a spill of a pollutant that impacts on the natural environment, and

every person having control of a pollutant that is spilled where the spill causes or is likely to cause adverse

effects to the environment, shall notify the Chemical Control Centre’s Environmental Protection Services.

Environmental Protection Services


519.253.3000.3523 (p), 519.973.7013 (f),


The Chemical Control Centre, in collaboration with Office of Occupational Health and Safety, will determine if

the spill can cause or likely to cause any of the following:

• impairment to the quality of the natural environment --- air, water, or land;

• injury or damage to property or animal life;

• adverse health effects;

• safety risk;

• making property, plant, or animal life unfit for use;

• loss of enjoyment of normal use of property; and/or

• interference with the normal conduct of business.

The Chemical Control Centre will then notify:

• 24---hour Ministry of Environment (MOE) Spills Action Centre, 1---800---268---6060;

• City of Windsor – Environmental Division;

• City of Windsor Police Services; and

• Campus Community Police.




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An incident report (EPS---2010---02, Appendix I) shall be prepared by the Principal Investigator and submitted

to the Chemical Control Centre within 24---hours of the incident. The report shall be made available to an

MOE inspector upon request.

DOCUMENTATION OF INCIDENTS

The incident report concerning a spill should include:

• the date, time, location and duration of the release of the pollutant;

• the identity of the pollutant released and the owner’s name;

• the quantity of the pollutant released;

• the circumstances and cause of the spill;

• details of the containment and clean---up efforts and the names of the persons involved in the clean---up;

• an assessment of the success of the containment and clean---up efforts;

• the method used to dispose of or use the pollutant or any matter, thing, plant or animal or any part of

the natural environment that is affected by the spill and the location of the disposal site; and

• any adverse effects observed because of the spill.

Spill Incident Reports

Spill Incident Reporting forms must be completed and submitted within

24---hours to:


F: 519.973.7013

E: [email protected]

Access spill reporting forms online:

www.uwindsor.ca/ccc Did you know? That the Chemical Control Centre will replace all materials used to mitigate a spill at no charge if the

incident is reported within 24hrs.

6. CHEMICAL SPILL RESPONSE

6.1 Minor Chemical Spills:

If based on the outcome of the spill evaluation process (5.3.2 Risk Assessment / Spill Criteria: --- Page

12), you believe that it is safe to clean---up a spilled chemical follow these steps:

1. Immediately alert area occupants and supervisor that a spill has occurred, and evacuate the area, if

necessary.

2. Isolate the area so that no one accidently enters the contaminated area by: closing doors; posting

other individuals at doors and/or hallways to warn others; installation of barrier tape; or any other

reasonable method.

3. Increase the ventilation within the spill area. If needed, turn on chemical fume hoods and/or open

exterior windows.




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4. Review the spill clean---up procedures recommended on the MSDS (www.uwindsor.ca/msds).

5. Locate the nearest Chemical Spill Kit and evaluate the contents.

6. Plan the clean---up procedure to follow.

7. Don personal protective equipment which is appropriate for the hazards, such as safety goggles / face

shield, gloves, lab coat, or apron. You should consider the need for appropriate respiratory protection,

if required.


surveillance. Never enter a contaminated atmosphere without protection or use a respirator without

training. If no trained personnel are available, please contact Campus Community Police (Dial 9---1-



8. Protect floor drains or other means for environmental release. Spill socks and absorbents may be

placed around drains, as needed.

9. Confine the spill to a small area using absorbent materials.

10. Spill control materials should be distributed over the entire spill area, working from the outside, circling

to the inside. This reduces the chance of splash or spread of the spilled chemical.

11. When spilled materials have been absorbed, collect residue using brush and scoop. Place materials in a

disposal container, such as polyethylene bags, pails, or gallon drums with polyethylene liners for larger

quantities.

12. Place all contaminated PPE (gloves, lab coat, etc.) into a plastic bag for disposal.

13. Complete the hazardous waste tag and affix to both the waste container and plastic bag (contaminated

PPE), identifying the material as “Spill Debris”.

Spilled chemical reagents and contaminated PPE must be disposed of as hazardous waste. Please

contact the Chemical Control Centre for disposal information by phone (ext. 3523, option #2) or email

([email protected]).

14. Decontaminate reusable clean---up supplies and the spill area using a mild detergent and water

and return them to the spill kit. Determine what spill response materials have been used during the

spill response and request replacement materials on the Chemical Spill Report Form.

15. Submit a fully completed Spill Response Form (EPS---2010---02, Appendix I) to the Chemical Control

Centre.




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Spill Incident Reporting forms must be submitted within 24hrs to the


F: 519.973.7013





6.2 Major Chemical Spills:

If an area contains large quantities of any chemical, emergency procedures for spill clean up must be included

as part of the Standard Operating Procedures for that chemical at the University of Windsor.

Employees should only attempt to clean up large or major spills after receiving Hazardous Materials Leader –

Spill Response training, and when appropriate spill clean---up materials, and personal protective equipment

are readily available and are properly utilized.

Otherwise, in the event of a major spill for which personnel are not properly prepared, and particularly if any

person has been significantly exposed, contaminated or injured to such an extent that medical or other outside

assistance is needed, follow the E.A.R.S steps:

Evacuate the affected areas and secure areas (i.e. close doors).

Alert Campus Community Policy by calling Ext. 9---1---1 on campus from a safe location (or

519.253.3000 ext. 9---1---1 from off---campus or on a cell phone).

Remain close to the phone, if requested to do so, until contacted by emergency responders.

Stand---by to provide more information about the spill, including chemical name, quantity, hazards,

and any other relevant information. Assist emergency personnel upon arrival. For any chemical spill

that occurs outside a building, with potential for adversely impacting the physical environment, call

Campus Community Police and request that appropriate Chemical Control Centre staff be contacted.

All 9---1---1 calls, dialed on campus phones are routed to the University of Windsor’s Campus Community

Police, which is staffed 24---hours/day and 7---days/week. All calls that relate to a major chemical spill, will be

routed by Campus Community Police to the City of Windsor’s Emergency Dispatch Centre and to the

appropriate Chemical Control Centre staff.




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In the event of a major chemical spill, Campus Community Police and the Chemical Control Centre will work

with Windsor Fire & Rescue Services to secure the affected chemical spill area. Windsor Fire & Rescue Services

---HazMat is responsible for responding to major chemical spills on campus. Specifically, they are

responsible for:

1. Assessing the nature and extent of the chemical spill with assistance from the Chemical Control Centre,

Campus Community Police, and appropriate personnel from the spill location.

2. Assisting in the evacuation of people and reducing the affected area of the chemical spill with

assistance from Campus Community Police and appropriate personnel from the spill location.

3. Removing injured personnel and transferring them to the appropriate medical support (i.e. Paramedics

and/or Emergency Response Team (ERT)).

4. Containing the chemical spill.

The Chemical Control Centre is responsible for coordination with internal and external agencies responding to

a hazardous materials event on campus, including major chemical spills. Specific responsibilities include:

1. Development, implementation and maintenance of the Chemical Spill Response Program.

2. On---site coordination of major chemical spills, as appropriate.

3. Reporting the chemical spill to regulatory authorities, as appropriate.

4. Coordinating the cleanup of the major spills by responsible personnel and/or third---party

contractors, as appropriate.

5. Coordinating emergency response activities with the Windsor Fire & Rescue Services, Windsor Police

Service, Office of Occupational Health and Safety, and/or Campus Community Police, as appropriate.

It is understood that Windsor Fire & Rescue Services has overall authority over hazardous material events and

will be the Incident Commander when on scene, unless otherwise delegated.

6.3 Mercury Spills:

Mercury has an adverse effect to humans, animals and plant life. Hazards exist when mercury is ingested or

inhaled. Methyl mercury and alkyl forms are the most toxic. When elemental mercury is exposed to air or its

compounds are heated, it emits vapors.

Mercury vapor lamps (white fluorescent tubes) contain mercury and constitute a serious hazard if they are

broken and the "white dust" is inhaled. Inhaled mercury vapors or compounds can be absorbed through the

respiratory tract and accumulate in the brain, causing damage to the nervous system.

Mercury is a health hazard, which can cause acute poisoning, interstitial pneumonia, bronchitis, muscle tremor,

irritability, gingivitis, and localized skin irritation and sensitization. Mercury is also both a neurotoxin and

nephrotoxin.




19

Spills involving mercury should not be allowed to remain, especially on heated surfaces such as radiators,

ductwork, and ovens where toxic concentration could develop.

Spill Criteria

A MINOR MERCURY SPILL is one that can typically be handled safely by laboratory personnel without the

assistance of safety and emergency personnel. Minor spills include:

• Examples: thermometer

A MAJOR MERCURY SPILL is one that requires outside assistance or the individual responding does not have the

training to mitigate the spill. Examples of situations that could be classified as “major” include:

• Examples: bubbler or the release of a large volume of mercury (excess of 2 tablespoons)

6.3.1 Minor Mercury Spill Response

The user is responsible for the clean up of minor mercury spills, such as a broken mercury thermometer.

However, additional assistance will be provided by contacting your local Hazardous Materials Leader(s) or the

Chemical Control Centre.

1. Immediately alert area occupants and supervisor that a spill has occurred.

2. Isolate the area so that no one accidently enters the contaminated area by: closing doors; posting

other individuals at doors and/or hallways to warn others; installation of barrier tape; or any other

reasonable method.

3. Ventilate area.

4. Review the spill clean---up procedures are recommended on the MSDS (www.uwindsor.ca/msds).

5. Locate the nearest Chemical Spill Kit and evaluate the contents.

6. Plan the clean---up procedure to follow.

7. Don personal protective equipment which is appropriate for the hazards, such as safety goggles / face

shield, gloves, or lab coat. You should consider the need for appropriate respiratory protection, if

required.






8. Protect floor drains or other means for environmental release. Spill socks and absorbents may be

placed around drains, as needed.




20

9. Confine the spill to a small area using absorbent materials. Clean up any broken glass using tongs or

heavy towel. Do not pick up broken glass by hand.

10. Using Hg Absorbent contained within the Chemical Spill Kit, encircle and cover up the liquid mercury

with the absorbent. It should be distributed over the entire spill area, working from the outside, circling

to the inside. This reduces the chance of splash or spread of the spilled chemical.

11. Dampen Hg Absorbent powder with water to facilitate the formation of a metal/mercury amalgam.

12. Allow the Absorbent to harden. Once the amalgam is completed, carefully sweep and pan to pick up

the amalgam and place into a plastic bag.

13. Place all contaminated PPE (gloves, lab coat, etc.) into a second plastic bag for disposal.

14. Complete the hazardous waste tag and affix to both the waste container and plastic bag (contaminated

PPE), identifying the material as “Mercury Spill Debris”, date of the spill along with the department

name.

15. Place the waste bag in a secured area and contact the Chemical Control Center’s Environmental

Protection Services to arrange for proper waste disposal.

Spilled mercury and contaminated PPE must be disposed of as hazardous waste. Please contact the Chemical

Control Centre for disposal information by phone (ext. 3523, option #2) or email ([email protected]).

16. Submit a fully completed Spill Response Form (EPS---2010---02, Appendix I) to the Chemical Control

Centre.


Spill Incident Reporting forms must be submitted within 24hrs to the


F: 519.973.7013





Notes:

• Do not use an ordinary vacuum to clean up a mercury spill. Mercury can vaporize.

• Do not use general cleaning products as they may contain chlorine or ammonia. These chemicals react

with mercury to emit a toxic gas.

• Do not use a broom or brush to clean up mercury, unless for broken light bulbs. It can break mercury

into smaller particles and spreads it.

• Do not pour mercury down the drain.




21

• Do not allow people whose shoes or clothing may have been contaminated with mercury to walk

around or to leave the spill area until the contaminated items are removed.

6.3.2 Major Mercury Spill Response

1. If a bubbler or other piece of equipment releases a significant quantity of mercury (more than

manageable by a Mercury spill kit), isolate the area of the spill by placing a box, waste can, etc. over

the spill to reduce the spread of the mercury vapors. Notify persons to remain clear of the area.

2. Immediately contact your Hazardous Material Leader, Chemical Control Centre – Environmental

Protection Services, or Campus Community Police (Dial 9---1---1 from any campus phone) and state that

you have spill involving mercury. Provide all the relevant details of the spill including size, location, and

any injured staff. (In any spill involving injuries contact the Campus Community Police first at 411)

3. The Chemical Control Centre or an outside contractor will be responsible for cleaning up major

mercury spills at the University.

6.4 Broken Fluorescent Light Bulbs:

The University of Windsor utilizes a large number of compact fluorescent lights (CFLs) as a normal aspect of our

operations. Carefully recycling CFLs prevents the release of mercury into the environment and allows for the

reuse of glass, metals and other materials that make up fluorescent lights. Fluorescent light bulbs contain a

very small amount of mercury sealed within the glass tubing.

Clean---up

Procedure:

1. Have people leave the room, and don't let anyone walk through the breakage area on their way out.

2. Open a window and leave the room for 15 minutes or more.

3. Don appropriate personal protective equipment including safety glasses and gloves.

4. Carefully scoop up glass fragments and powder using stiff paper or cardboard and place them in a

sealed plastic bag.

5. Use sticky tape, such as duct tape, to pick up any remaining small glass fragments and powder.

6. Wipe the area clean with damp paper towels or disposable wet wipes and place them in the plastic

bag.

Do not use a vacuum or broom to clean up spilled mercury on hard surfaces.

7. Immediately place all cleanup materials outside the building in a trash container or outdoor protected

area for the next normal trash.




22

8. Wash your hands after disposing of the jars or plastic bags containing clean---up materials.

6.5 Polychlorinated Biphenyls (PCB) Spills

Polychlorinated biphenyls, commonly known as chlorobiphenyls, or PCBs, requires special consideration. Many

provincial and federal environmental requirements apply. It is important for the responder to recognize and

identify possible sources of contaminated PCB wastes and implement appropriate handling requirements for

such wastes.

Spills of PCB liquid must be acted upon and cleanup operations commenced as soon as possible after detection.

In an emergency or cleanup situation, an assessment should first be made of all possible hazards associated

with the situation so that appropriate safety procedures and protective equipment may be used.

Spill cleanup procedures presented in this section address spills of PCB liquids such as askarel, decontamination

flushings, and contaminated mineral oil. Spills of PCB---contaminated solid materials have less---tendency

to spread and are considerably easier to clean up than spills of liquids.

Clean---up

Procedure:

As mentioned previously, PCBs spilled onto concrete or a containment system can be removed using pumps, if

the liquid is “pumpable”, or sorbents. Spills onto soil or into water require more complex cleanup techniques.

6.5.1. Spills into containment systems:

1. Notify Campus Community Police (Dial 9---1---1 from any campus phone) of spill and cleanup intentions.

2. Take precautions to avoid personal contamination.

3. Wearing appropriate personal protective equipment, such as gloves (neoprene, nitrile rubber, or

vitron), boots, disposable coveralls, aprons, and eye protection, pump PCB liquids into drums. If

impossible to pump, soak up PCB liquids with sorbents.

4. Wipe area clean with rags and appropriate solvent, such as Varsol, turpentine, No. I fuel oil, or

kerosene.

5. Submit a fully completed Spill Response Form (EPS---2010---02, Appendix I) to the Chemical

Control Centre. Contact the Chemical Control Centre – Environmental Protection Services to arrange

dispose of all contaminated cleanup materials and waste PCB liquid.

6.5.2 Spills on concrete or asphalt:

1. Control the spread of the spill by building dykes to contain the PCB liquids.






23

4. Plug or dyke all drains to sewers and ditches.


vitron), boots, disposable coveralls, aprons, and eye protection, soak up PCB liquids with an

appropriate sorbents.

6. Wipe area clean with rags and appropriate solvent, such as Varsol, turpentine, No.1 fuel oil, or

kerosene.

7. Take core samples to determine penetration and need to excavate.

8. If necessary remove contaminated surface material and handle as PCB waste.




6.5.3 Spills on soil:

1. Control the spread of the spill by building dykes to contain the PCB liquids.




vitron), boots, disposable coveralls, aprons, and eye protection, transfer PCB contaminated soils to

drums. If impossible to pump, soak up PCB liquids with sorbents.

5. Dispose of contaminated cleanup materials and waste PCB liquid.

6. Take core samples to determine penetration and need to excavate.

7. If necessary remove contaminated soil and handle as PCB waste.




9. If requested by the local regulatory authority monitor wells and other waters in proximity of spill for

PCB contamination.

6.5.4 PCB---solid

spills:

Spills of PCB solids should be removed by shoveling or scooping the solid into drums, followed by wiping the

contaminated area, where possible, with a solvent. The drummed solid waste and contaminated cleaning

materials should be disposed of as PCB waste.




24

For more information on the management of PCBs at the University of Windsor, please see:

University of Windsor Policy

“Management of Polychlorinated Biphenyls (PCBs)” (EHS---2009---01)

7. BIOLOGICAL SPILL RESPONSE

A biohazardous spill occurs anytime there is an unplanned release of potentially infectious material into the

environment. Proper response to these incidents can ensure personnel and community safety while

eliminating environmental contamination.

In order for a biohazardous spill response to be effective and safe for the campus community, affected work

groups must:

• Refer to the biological spill response procedure for their work environment;

• Assure that spill cleanup materials are available for use; and

• Assure that all personnel are trained in the provisions of the spill response procedure.

Please refer to the University of Windsor’s

Biological Safety Program for more information:

www.uwindsor.ca/biosafety

Spills, accidents, exposures to infectious materials, and loss of containment must be reported immediately to

the laboratory supervisor. Written records of such incidents must be maintained, and the results of incident

investigations should be used for continuing education.

As part of the institution’s Biological Safety Program, individual laboratories are to develop emergency plans

and procedures, including appropriate equipment and training for emergency response to spills or accidental

release of organisms (i.e., personal protective equipment, disinfectants) and for that training to be

documented. In addition, good lab practices require laboratory bench tops and surfaces are to be

decontaminated after any spill of potentially infectious materials and at the end of the working day.

If there is a spill during use, surface decontaminate all objects in the cabinet; disinfect the working area of the

cabinet while it is still in operation (do not turn the cabinet off).

Decontamination of the laboratory space, its furniture and its equipment requires a combination of liquid and

gaseous disinfectants. Surfaces can be decontaminated using a solution of sodium hypochlorite (NaOCl); a

solution containing 1 g/l available chlorine may be suitable for general environmental sanitation, but stronger

solutions (5 g/l) are recommended when dealing with high---risk situations. For environmental

decontamination, formulated solutions containing 3% hydrogen peroxide (H2O2) is a suitable substitute for

bleach solutions.




25

Whenever possible, suitable gloves should be worn when handling biohazardous materials. However, this does

not replace the need for regular and proper hand washing by laboratory personnel. All laboratories using

biological agents have a hand sanitizer station mounted in a conspicuous location. In most situations, thorough

washing of hands with ordinary soap and water is sufficient to decontaminate them, but the use of germicidal

soaps is recommended in high---risk situations. Hands should be thoroughly lathered with soap, using friction,

for at least 10 minutes, rinsed in clean water and dried using a clean paper or cloth towel.

7.1 Risk Assessment / Spill Criteria:

It is of utmost importance to know the agents you are working with. Suppliers and/or Material Safety Data

Sheets (MSDSs) can provide detailed information on the characteristics of the agent as well as effective

containment and clean---up procedures. Section VIII of Health Canada’s MSDSs addresses the specific

spill requirements for each agent. When dealing with any biological spill the degree of risk and subsequent

spill response are dependent on the following:

• What was spilled? (What are the physical characteristics and potential hazards of that particular

organism?)

• How much was spilled? (What is the volume and concentration of the organism?)

• Where was the spill? (In a BSC, in the lab, outside the lab, in a centrifuge?)

• What is the potential for release to the environment? (Were aerosols or droplets generated?)

A MINOR BIOLOGICAL SPILL is one that can be handled safely by laboratory personnel without the assistance of

safety and emergency personnel. Minor spills include:

• The release of BSL---1 organisms without splashing or agitation

• The release of a small volume of BSL---1 organisms without splashing or agitation

A MAJOR BIOLOGICAL SPILL is one that requires outside assistance. These include:

• Any spill involving biological agent that the individual does not feel confident in their ability to

effectively mitigate the spill

• The release of organisms resulting in excessive splashing and agitation

• The release of any BSL---2 organisms (or above)

• The release of a large volume of BSL---1 organisms (there is enough present to seek its own level

or in other words, to run to a low point)

Material Safety Data Sheets for Infectious Substances can be found at:

www.uwindsor.ca/msds

or

http://www.phac---aspc.gc.ca/msds-

--ftss/index.html

7.2 Biological Spill Response Kit:

The kit should be maintained in a white 5---gallon leak---proof bucket and contain the following:

• Concentrated household bleach – check expiration date

• Spray bottle for making 10% bleach solution

• Forceps or tongs for handling sharps

• Paper towels or other suitable absorbent




26

• Biohazard bags of various sizes

• Disposable gloves and foot covers

• Face protection – at a minimum safety glasses and mask

• Spill sign to post on door

Biological Spill Response Kits

Biological Spill Response Kits are available from:


519.253.3000.3523 (p), 519.973.7013 (f),


7.3 Biological Spill Clean---up Procedures:

This procedure is applicable to spills on a nonporous surface such as a tile floor or concrete floor.

1. Notify others in the area immediately, to limit potential of further contamination to additional

personnel or the environment.

2. Assess the situation and determine classification of the spill – either minor or major based on risk

assessment, agent, and MSDS information.

7.3.1 Minor Biological Spill Response

1. Remove any contaminated clothing and lab coats. Wash exposed skin with antiseptic soap and water.

Get your biohazard spill kit and review spill procedure before proceeding with cleanup.

2. Remove spill supplies from kit and line bucket/container with a biohazard bag. (Retrieve a sharps

container for disposal of sharps if necessary.)

3. At a minimum, wear two pairs of disposable latex gloves and splash goggles. You should consider the

need for appropriate respiratory protection, if required.






4. If applicable, using mechanical means (i.e. dustpan/broom, tongs), pick up any contaminated sharp

items (needles, broken glass, etc.) and place them in an approved sharps container for disposal.

5. Cover the spill with an absorbent material and carefully apply decontamination solution pour around

the spill allowing it to mix with the material (i.e. 10% Bleach solution containing 5000---6000 parts

per million (ppm) --- sodium hypochlorite). If using a proprietary disinfectant product, follow

the




27

manufacturer’s instructions for proper use concentration and contact time. Make sure the disinfectant

is not beyond the expiration date.

6. Allow a contact time of 20 minutes.

7. Remove the absorbent material by using a mechanical means (i.e. dustpan and broom, plastic scrapers)

and deposit it along with the mechanical tool into a biohazard bag.

8. Remove residual disinfectant with fresh paper towels. Dispose of the towels in the biohazard bag.

9. Repeat steps 8 and 9 for sufficient disinfection of contaminated surfaces, if necessary.

10. Clean he surface with an EPA---registered disinfectant and allow to air dry. If bleach is used, wipe

up bleach residue with water.

11. Remove outer pair of gloves only and dispose of them in the biohazard bag.

12. Remove splash goggles with inner gloves still on, and clean the goggles by autoclaving.

13. Remove inner pair of gloves and place them in the biohazard bag for disposal.

14. Close the bag and dispose of as biohazardous waste. (Please refer to “Safe Operations of Autoclaves in

the Treatment of Biomedical Waste” manual)

15. Wash your hands with soap & water and/or by using hand---sanitization solution as soon as possible.

16. Return spill kit to designated location. Ensure that the spill kit is restocked for next use.



dispose of all contaminated cleanup materials and waste PCB liquid..

7.3.2 Major Biological Spill Response

If an area contains large quantities of any biological agent (500ML +) or infectious materials (i.e. risk group 2,

2+, or above) emergency procedures for spill clean up must be included as part of the Standard Operating

Procedures for that agent in the University of Windsor.

Employees should only attempt to clean up large or major spills after receiving Hazardous Materials Leader –

Spill Response training, and when appropriate spill clean---up materials, and personal protective equipment

are readily available and are properly utilized.

Otherwise, in the event of a major spill for which personnel are not properly prepared, and particularly if any

person has been significantly exposed, contaminated or injured to such an extent that medical or other outside

assistance is needed, follow the E.A. R. steps:




28

Evacuate the affected areas and secure areas (i.e. close doors).

Alert Campus Community Policy by calling Ext. 9---1---1 on campus from a safe location (or

519.253.3000 ext. 9---1---1 from off---campus).

Remain close to the phone, if requested to do so, until contacted by emergency responders.

Stand---by to provide more information about the spill, including chemical name, quantity, hazards,

and any other relevant information. Assist emergency personnel upon arrival. For any chemical spill

that occurs outside a building, with potential for adversely impacting the physical environment, call

Campus Community Police and request that appropriate Chemical Control Centre staff be contacted.

All 9---1---1 calls, dialed on campus phones are routed to the University of Windsor’s Campus Community

Police, which is staffed 24---hours/day and 7---days/week. All calls that are related to a major biological

spill, will be routed to both the City of Windsor’s Emergency Dispatch Centre and appropriate Chemical

Control Centre staff.

In the event of a major biological spill, Campus Community Police and the Chemical Control Centre will work

with Windsor Fire & Rescue Services to secure the affected biological spill area. Windsor Fire & Rescue

Services---HazMat is responsible for responding to major biological spills on campus. Specifically, they

are responsible for:

1. Assessing the nature and extent of the biological spill with assistance from the Chemical Control

Centre, Campus Community Police, and appropriate personnel from the spill location

2. Evacuating and securing the affected area of the biological spill with assistance from Campus

Community Police and appropriate personnel from the spill location.

3. Removing injured personnel and transporting them to appropriate medical facilities.

4. Containing the biological spill.

The Chemical Control Centre is responsible for coordination with internal and external agencies responding to

a hazardous materials event on campus, including major biological spills. Specific responsibilities include:

1. Development, implementation and maintenance of the Biological Spill Response Program.

2. On---site coordination of major biological spills, as appropriate.

3. Reporting the biological spill to regulatory authorities, as appropriate.

4. Coordinating the cleanup of the major spills by responsible personnel and/or third---party

contractors, as appropriate.

5. Coordinating emergency response activities with the Windsor Fire & Rescue Services, Windsor Police

Service, Office of Occupational Health and Safety, and/or Campus Community Police, as appropriate.




29

It is understood that Windsor Fire & Rescue Services has overall authority over hazardous material events and

will be the Incident Commander when on scene, unless otherwise delegate.

7.4 Spill on Body

1. Immediately remove contaminated clothing. All contaminated materials must be treated of as

biohazardous. (Please refer to “Safe Operations of autoclaves in the Treatment of Biomedical Waste”

manual)

2. Vigorously wash exposed area with soap & water for at least 10 minutes. Alternative, an approved

hand---sanitizer, which contains 65% isopropanol, can be used.

3. If eye exposure occurs, use eyewash per instructions (at least 15 minutes).

4. Obtain medical attention by contacting Campus Community Police (Dial 9---1---1 from any campus

phone), if necessary.

7.5 Spill inside a Biosafety Cabinet (BSC)

1. Allow BSC to operate unattended for five (5) minutes to facilitate aerosol purification.

2. Call for assistance if needed. It is useful to have a second person with “clean” hands get all the

materials for clean up.

3. While wearing PPE (gown, safety glasses and/or gloves) cover the spill with an absorbent material and

carefully apply decontamination solution pour around the spill allowing it to mix with the material (i.e.

10% Bleach solution containing 5000---6000 parts per million (ppm) --- sodium hypochlorite). If

using a proprietary disinfectant product, follow the manufacturer’s instructions for proper use

concentration

and contact time. Make sure the disinfectant is not beyond the expiration date.

IMPORTANT: Do not place your head inside the cabinet to clean the spill. Keep your face behind the

front view screen. If necessary, flood the work surface, as well as the drain pans and catch basins

below the work surface, with disinfectant.

4. Spray or wipe cabinet walls, work surfaces, and inside the front view sash with disinfectant. Assume

everything in the cabinet is contaminated.

a. Lift exhaust grill and tray and wipe all surfaces.

b. Disard contaminated disposable materials using appropriate biohazardous waste disposal

procedures. (Please refer to “Safe Operations of Autoclaves in the Treatment of Biomedical

Waste” manual)

c. Wipe down contaminated reusable items with disinfectant then place in biohazard bags or

autoclave pans with lids for autoclaving.

d. Those items that are non---autoclavable should be wiped down with disinfectant and kept

wet for a minimum of 20 minutes before removal from BSC.




30

5. After 20 minutes of contact time, soak up the disinfectant, discard the absorbent materials into a

biohazard bag, and handle as regulated medical waste.




9. Close the bag and dispose of as biohazardous waste. (Please refer to “Safe Operations of Autoclaves in

the Treatment of Biomedical Waste” manual)


11. Allow the cabinet to run for 15 minutes after cleaning and before shut off or re---use.

12. If you have not already done so, notify your immediate supervisor of the spill. The supervisor should be

notified if the spill overflows into the interior of the cabinet. It may be necessary to perform a more

extensive decontamination of the cabinet.

7.6 Spill within a Centrifuge

1. Shut down the centrifuge

2. Wait five (5) minutes before opening the centrifuge following the end of a run with potentially

hazardous biological material. This will allow any aerosols to settle prior to opening secondary

containment.

3. If a tube breaks within a centrifuge bucket and the containment has not been breached, open the

centrifuge bucket in a Biological Safety Cabinet and proceed to decontaminate the spill per the Minor

Spill protocol.

If there is no containment of the spill or the containment has been breached:

1. If centrifuge contamination is identified after the safety bucket lid is opened, carefully close the

centrifuge lid and allow aerosols to settle for at least 30 minutes.

2. Remove any contaminated protective clothing and place it in a biohazard bag. Wash hands and any

exposed skin surfaces with soap and water.

3. Evacuate the laboratory for at least 30 minutes. Post a warning sign on the laboratory door. Notify your

upervisor.

4. After thirty (30) minutes, enter the laboratory with personal protective equipment and spill clean-

--up materials. Full---face protection, a lab coat and utility gloves should be worn. A respirator may

also be recommended to be worn.









31

5. Transfer rotors and buckets into a biological safety cabinet. Immerse within 70% ethanol or a non-

-- corrosive appropriate disinfectant effective against the agent in use. A one---hour contact

time is recommended. Uncapped or unbroken tubes may be wiped down with disinfectant after the

soak and placed in a new container. Handle broken glass with forceps and place in

biohazardous sharps container.

6. Carefully retrieve any broken glass from inside the centrifuge with forceps and place in a sharps

container. Smaller pieces of glass may be collected with cotton or paper towels held between the

forceps. Place all broken glass within biohazardous sharps container.

7. Carefully wipe the inside of the centrifuge with papers towels soaked in an appropriate disinfectant.

Spray the inside of the centrifuge with an appropriate disinfectant and allow to air dry. Avoid the use of

sodium hypochlorite if possible because of the corrosive nature of sodium hypochlorite solutions. If

sodium hypochlorite solutions are used, rinse thoroughly with copious amounts of water.




11. Close the bag and dispose of along with the biohazardous sharps container (if used) as biohazardous

waste. (Please refer to “Safe Operations of Autoclaves in the Treatment of Biomedical Waste” manual)


7.7 Outside the Laboratory, In Transit

This procedure is applicable to spills on a nonporous surface such as a tile floor or concrete floor.

1. Notify others in the area immediately, to limit potential of further contamination to additional

personnel or the environment.

2. Assess the situation and determine classification of the spill:

A MINOR BIOLOGICAL SPILL is one that can be handled safely by laboratory personnel without the

assistance of safety and emergency personnel. Minor spills include:

o The release of organisms without splashing or agitation

o The release of a small volume of organisms without splashing or agitation (i.e. few

milliliters)

o Type of equipment, which is being utilized (i.e. sonication, vortex, etc.)

o Contaminated area

A MAJOR BIOLOGICAL SPILL is one that requires outside assistance. These include:

o The release of organisms resulting in excessive splashing and agitation

o The release of a large volume of biological materials (500ML)

o Type of Agent (i.e. risk group 2, 2+, or above)

3. If minor, follow clean---up steps outlined within the Minor Spill Response Section. For major

biological spills, immediately evacuate area, secure area, and contact Campus Community Police (Dial

9---1---1 from any campus phone) for assistance.




32

7.8 Biological Spills involving Prions

Prions, also referred to as “unconventional” infectious agents or “agents of transmissible spongiform

encephalopathies”, are believed to contain protein only. These agents can cause diseases in humans such as

Creutzfeldt---Jakob disease, scrapie in sheep, bovine spongiform encephalopathy in cattle, etc. These infectious

agents are unusually resistant to inactivation by most physical and chemical agents and materials suspected of

containing them require special processing before reuse or disposal.

To date, available data indicate that prions can be inactivated by a solution of 2 mol/l sodium hydroxide

(NaOH) containing 4.0 mol/l guanidinium hydrochloride (HNC(NH2)2.HCl) or guanidinium isocyanate

(HNC(NH2)2.HNCO) and sodium hypochlorite (NaOCl) (> 2% available chlorine) followed by steam autoclaving at

132 °C for 4.5 h.

Incineration is also an effective means of dealing with prion---contaminated

materials.

7.9 Disposal of Spill Response Materials:

The disposal of laboratory and medical waste is subject to various regional, national and international

regulations and the latest versions of such relevant documents must be consulted before designing and

implementing a program for handling, transportation and disposal of biohazardous waste. In general, ash from

incinerators may be handled as normal domestic waste and removed by local authorities.

Autoclaved waste may be disposed of by off---site incineration or in licensed landfill

sites.

7.10 Biological Spill Reporting:

MINOR BIOLOGICAL SPILLS: Spills and accidents that result in exposures to organisms to be immediately

reported to your supervisor with an incident report forwarded to both the University of Windsor’s Chemical

Control Centre – Environmental Protection Services (ext. 3523), and Office of Occupational Health and Safety

(ext. 2055). Written records to be maintained.

Medical attention and surveillance will be provided, as appropriate.

MAJOR BIOLOGICAL SPILLS: Emergency procedures for spill clean---up, BSC failure, fire, animal escape and other

emergencies must be written, easily accessible and followed. A record must be made of other people entering

the facility during an emergency.

The University’s Biological Safety Officer (ext. 3523) and Office of Occupational Health and Safety (ext. 2055) must be

immediately notified.

Medical attention and surveillance will be provided as appropriate.




33

8. RADIOLOGICAL SPILL RESPONSE:

A radiological spill involves the unplanned release of radioactive materials into the environment, including

within the laboratory. Proper response to these incidents can ensure personnel and community safety while

eliminating environmental contamination.

As a general precaution, inform persons in the area that a spill has occurred. Keep all personnel away from the

area that a spill has occurred and cordon off the area with tape and signs. Cover the spill with absorbent paper

to prevent the spread of contamination.

8.1 Radiation Spill Kit

Each facility or department that uses has been issues an “Intermediate Level Radioisotope Permit” from the

University of Windsor Radiation Safety Committee (UWinRSC) must poses a Radiation Spill Kit. It is the fiscal

responsibility of each facility or Department to procure and maintain a Radiation Spill Kit within the licenced

laboratory. The Chemical Control Centre can provide a general Radiation Spill Kit, which can be customized to

account for specific hazards, and conditions that could occur in each lab or worksite.

All potentially affected laboratory personnel, including faculty, staff, research assistants, students, and visiting

scientists must be properly trained in the proper use of the Radiation Spill Kit.

Radiation Spill Response Kits

Radiation Spill Response Kits are available from:


519.253.3000.3523 (p), 519.973.7013 (f),


8.2 Minor Radiological Spills:

Defined as, less than 100 exemption quantities (EQ) of a nuclear substance; for example, P32 has an exemption

quantity of 0.1 MBq. Therefore, 100 EQ of P32 is equal to 10 MBq or 270 μCi. Refer to your permit for

determination of exemption quantities specific to radioisotope.

A minor spill does not include contamination of personnel or the release of volatile material to the

environment.

8.2.1. Clean---up

procedure

1. Wash hands, monitor clothing, and hands to determine if contamination occurred during accident.

2. Determine the activity level of the material spilled to ensure that a clean---up can be conducted

without placing responders at risk.

3. Ensure that you are wearing the appropriate protective clothing (i.e. lab coat and safety glasses) and two

pairs of fresh disposable gloves prior to cleaning spill zone.




34

4. If the radioactive material is wet, clean up the spill using absorbent materials and transfer to a plastic bag.

Place contaminated absorbent materials within radioisotope specific labeled waste container.

5. If the radioactive material is dry, moisten the material with water and clean spill as outlined in step # 2.

6. Decontaminate the spill zone using an appropriate complexing agent (decontamination solution –

Radiacwash (CCC Part Number: BASE0093). Avoid spreading contamination to surrounding area by work

from the outside of the spill towards the centre. Allow the complexing agent to absorb the contamination

by allowing it to sit for up---to 30 minutes.

7. Perform wipe test or survey for residual contamination, as appropriate. Repeat decontamination, if

necessary, until contamination---monitoring results meets the University's licence criteria for Nuclear

Substances and Radiation Devices.

8. Adjust inventory records to reflect loss of radioactive material due to spillage. In addition, record wipe(s)

test results and decontamination procedure within Permit Holder’s “Radioisotope Inventory Records”

logbook (Red Binder).

9. Prior to leaving the spill zone, utilize a contamination monitor to determine contamination level of

personnel (hands) and clothing, including shoes.

10. Report the spill and cleanup to the person---in---charge (Permit Holder) and to the Radiation Safety

Officer

(RSO).

8.3 Major Radiological Spills:

Defined as, spills involving more than 100 exemption quantities (EQ), or contamination of personnel or release

of volatile material. Refer to the your radioisotope permit for determination of exemption quantities specific to

radioisotope.

8.3.1 Clean---up

procedure

1. Clear the area. Persons not involved in the spill should leave the immediate area. Limit the movement of all

personnel who may be contaminated until they are monitored.

2. If the spill occurs in a laboratory, leave the fume hood running to minimize the release of volatile nuclear

substances to adjacent rooms and hallways.

3. Close off and secure the spill area to prevent entry. Post warning signs indicating “Radioactive Hazard”.

4. From a safe area, initiate the University of Windsor’s Emergency Response Plan by contacting Campus

Community Police at ext. 9---1---1. Inform dispatcher of the following: your name, phone number, location

of spill (room # & building), and incident involves radioactive material.

5. Inform Permit Holder of spill including notification of Campus Community Police.

6. Campus Community Police will coordinate with both the RSO and Person---In---Charge (Permit Holder) of

the laboratory pertaining to decontamination procedures in the order of: personnel, laboratory,

and equipment.

7. Decontaminate personnel by removing contaminated clothing and flushing contaminated skin with

lukewarm water and mild soap.




35

8. Record the names of all persons involved in the spill. Note the details of any personal contamination. The

RSO will arrange for any necessary bioassay measurements.




36

9. The RSO will prepare a written report for submission to the CNSC within 21 days of the incident.

9. ADMINISTRATION

This program will be reviewed and updated as needed by University of Windsor’s Spill Response Committee.

Documentation of all actions taken during the response to a spill event will be the responsibility of the

Chemical Control Centre. An evaluation and debriefing of each incident will be completed within two weeks of

each incident.

10. REFERENCES

Canadian Environmental Protection Act, 1999 (CEPA 1999)

Environmental Protection Act, 1990 (R.S.O. 1990, c. E---19)

Fisheries Act, 1985 (R.S. 1985, c. F---14)

Liquid Fuels Handling Code, Technical Standards and Safety Act, 2000 (R.S.O. 223/01)

Ontario Water Resources Act, 1990 (R.S.O. 1990, c. O---40)

Transportation of Dangerous Goods Act, 1992 (TDG 1992)

University of Windsor’s Biological Safety Program – “Safe operation of autoclaves” (2007).

University of Windsor’s Biological Safety Manual (2007)

University of Windsor’s PCB Management Policy (EHS---2009-

--01) University of Windsor’s Radiation Safety Manual (2007)

11. CONTACTS

For more information, please contact:


Environmental Protection Services Essex Hall, B---37

p. 519.253.3000.3523

e. [email protected]

w. www.uwindsor.ca/ccc

Office of Occupational Health and Safety

University of Windsor

2500 University Avenue / Canterbury College

p. 519.253.3000.2055


w. www.uwindsor.ca/safety

Campus Community Police


401 Sunset Avenue

p. 519.253.3000.1234


w. www.uwindsor.ca/police




37

12. REVIEWERS

The University of Windsor would like to thank the following individuals who have contributed to the

development of this policy and procedure and for their ongoing commitment to fostering teaching and

research safely:

Dr. Sirinart Anavoranich

Chemistry and Biochemistry


Chris Busch



Candy Donaldson



Dr. Jim Green

Chemistry and Biochemistry


Leigh Harold

Office of Occupational Health & Safety


Dr. Alina Jaworska-

--Sobiesiak Chemical Control

Centre University of Windsor

Chris Zelezney

Campus Community Police


13. REVISION HISTORY

Date

(yyyy/mm/dd)

Revision

2008/11/28 Creation

2010/06/10 Format change, inclusion of spill response training, MSDSs, & appendix

14. APPENDIX

I. Spill Reporting Form (EPS---2010---02)

II. Spill Kit Replenishment Form (EPS---2010---03)

III. Quick Reference Information – Emergency Response: Chemical Spill (EPS-2010-14)

IV. Quick Reference Information – Emergency Response: Biological Spill (EPS-2010-15)

V. Quick Reference Information – Emergency Response: Radiological Spill (EPS-2010-16)

VI. Laboratory Safety Bulletin # 2008---11 – Obtaining a Material Safety Data Sheet

(MSDS)

VII. Risk Assessment --- Chemical Spill & Environmental Impact Worksheet (EPS---2010---13)

1 of 2

Appendix I - Spill Reporting Form (EPS-2010-02)

SPILL INCIDENT REPORT

To be completed by the Chemical Spill Responder or designee immediately following all hazardous spill response activities.

Section A: Contact Information

Last Name: First Name:

Department: Supervisor: Extension:

Section B: Description of the Event:

Date of Spill: Time of Spill:

AM PM

Date Reported:

Building: Room: Department:

Medium or Media into which the release occurred:

Air Land Sewer Building or Room: Spill location (be specific, for example fume hood, counter, floor):

What were the circumstances causing the spill?

List any existing or potential hazards that either caused or resulted from the incident:

What was the duration of the spill?

Section C: Spill Response Action Taken

Details of Containment & Clean Up Efforts:

Who completed the response?

Name: Date:

Was the contaminated articles used for clean up sent to CCC for proper disposal?

Yes No Section D: Hazardous Material Information

Material(s) Spilled: Quantity Spilled:

MSDS Attached:

Yes No Not Controlled CAS #: CCC ID#:

Section E: Spill Kit Information:

Was a spill kit used/available:

Yes No Unsure Supplies to be Restocked:

Please refer to Spill Kit Replenishment Sheet

EPS-2010-02 Spill Incident Report

2 of 2

Section F: Occupational Health and Safety

Any first aid or medical attention resulting from the spill incident must be reported WITHIN 24 HOURS by supervisor by filing out an

ACCIDENT/INCIDENT REPORT and submitting to the Office of Occupational Health & Safety, Canterbury College, Room 115 or Fax 519-

971-3671

Section G: Preventative and Corrective Actions Resulting from Incident Investigation

# Action Person Responsible Completion

Date

Verified by

1

2

3

4

Have the above items been communicated to the person responsible?

Yes No Date:

Section H: Chemical Control Centre Notes on Incident Investigation

Assessment of Clean-Up Effort:

Closure of Incident Date: Signature:

Section I: Signatures

Completed By: Title:

Signature: Extension: Date:

Supervisor of Contact: Signature: Date:

Contact: Signature: Date:

Section J : Form Submission

Must be forwarded to the Chemical Control Centre with in 24 hours of spill incident. They may be faxed to 519-973-7013. Originals must be sent through interoffice mail.

Item

No.

Description CCC ID # Qty

1 MERCURY ABSORBENT --- POWDER CHEM1356

2 UNIVERSAL CHEMICAL ABSORBANT POWDER (1/2 GALLON BOTTLE) CHEM4097

3 BAGS --- PLASTIC 4mm CLEAR 20" x 30" EACH LAB0021

4 BOOT COVERS --- POLY LARGE (HEAVY) EACH LAB0059

5 SAFETY GLASSES GENERIC EACH LAB0445

6 32 OZ / 1000 mL BOTTLE WIDE MOUTH POLYPROPOLYENE EACH LAB1226

7 PLASTIC ZIP TIES 6' BLACK PKG/10 LAB1386

8 NEOPRENE SHEET PACKING BLACK 1FT X 1/8" X 1FT LAB1387

9 PAN BRUSH COMBO POLYPROPYLENE EACH LAB1396

10 SILVER SHIELD GLOVES SIZE 8 PAIR LAB1397

11 UNIVERSAL CHEMICAL ABSORBANT PAD PILLOWS 9X15IN EACH LAB1398

12 FLOOR SIGN --- DANGER CHEMICAL SPILL EACH OFFC0213

13 UNIVERSITY OF WINDSOR CHEMICAL SPILL RESPONSE MANUAL OFFC0210

14 UNIVERSITY OF WINDSOR HAZARDOUS WASTE IDENTIFICATION TAGS OFFC0211

15 UNIVERSITY OF WINDSOR SPILL RESPONSE FORM EACH OFFC0212

16 PAIL --- 5 GAL SCREW TOP HDPE (GREEN) USG0594

Appendix II - Spill Kit Replenishment Form (EPS-2010-03)

Supply Replenishment Order Sheet

Spill Response Kit – LAB0981

Client Information

Name Date

Department

Building Room

Account Phone

Is this request related to a spill event? ☐ Yes ☐ No

Has a spill response form (EPS---2010---02) be submitted to the Chemical

Control Centre within 24hrs from the incident? ☐ Yes ☐ No

Replacement Kit

Item

No.

Description CCC ID # Qty

1 UNIVERSITY OF WINDSOR SPILL RESPONSE KIT EACH LAB0981

Replacement Parts

Please complete and return to:


P: 519.253.3000 ext. 3523 (Customer Service)

F: 519.973.7013

e: [email protected]

ESP---2010---03 Spill Kit Replenishment Form 10---03---25

EPS---2010---14 Quick Reference Information – Emergency Response: Chemical Spill 10---06-

--10

Appendix III: Quick Reference Information: Emergency Response: Chemical Spill (EPS-2010-14)

EMERGENCY RESPONSE PROCEDURE FOR CHEMICAL SPILLS

In case of a spill involving chemical reagents, it is important to reduce the possibility of

further contamination outside the initial spill area. By preventing the spreading of

contamination, you effectively reduce the potential exposure of others.

All spills of chemical reagents must be cleaned up immediately.

Quick Reference Steps:

1. Remain calm and move away from affected area: Offer assistance to individuals

who are disabled and others as needed until help arrives.

2. Summon Aid: If you are unsure of how to effectively clean the spill, contact the

Chemical Control Centre (ext. 3523) or Campus Community Police (dial 911),

from a safe area.

3. Treat Injured People First: Providing first aid to injured people takes priority

over cleaning a chemical spill. Inform emergency personnel that spill involves

chemicals.

4. Alert Everyone in the Area: Inform everyone within the vicinity of the spill that

an accident involving chemical reagents has occurred. Mark the spill zone and

post appropriate signage (if needed) to reduce the potential for further

contamination.

5. Control Contamination: Take action to prevent the spread of contaminated

materials. If the spill is wet, cover with absorbent material.

6. Clear Area: Remove all unnecessary individuals from the area of the spill.

Attempt to reduce the movement of people within the spill zone.

7. Decontamination: Apply decontamination procedures in priority order: (1)

personnel; (2) laboratory; and (3) equipment.

University of Windsor Campus Community Police – Dial 9---1-

--1

Provide the Police dispatcher with the following: your name, phone

number, location (room # & building), that incident involves

chemicals, and if anyone is injured. Wait for aid to arrive.

For more information, refer to the University of Windsor’s Hazardous Materials Spill

Response Manual (EHS---2008---05).

EPS---2010---15 Quick Reference Information – Emergency Response: Biological Spill 10---06-

--10

Appendix IV: Quick Reference Information - Emergency Response: Biohazardous Spills

EMERGENCY RESPONSE PROCEDURE FOR BIOHAZARDOUS SPILLS

In case of a spill involving biohazardous materials, it is important to reduce the

possibility of further contamination outside the initial spill area. By preventing the

spreading of contamination, you effectively reduce the potential exposure of others.

All spills of biohazardous materials must be cleaned up immediately.





Chemical Control Centre (ext. 3523) or Campus Community Police (dial 911),

from a safe area.


over cleaning a biohazardous spill. Inform emergency personnel that spill

involves biohazardous material.


an accident involving biohazardous material has occurred. Mark the spill zone

and post appropriate signage to reduce the potential for further contamination.


materials. If the spill is dry – apply a small amount of water and cover. If the spill

is wet, cover with absorbent material.






--1

Provide the Police dispatcher with the following: your name, phone





EPS---2010---15 Quick Reference Information – Emergency Response: Biological Spill 10---06-

--10

EPS---2010---16 Quick Reference Information – Emergency Response: Radioactive

Spill

10---06-

--10

Appendix V: Quick Reference Information - Emergency Response: Radioactive Materials Spill

EMERGENCY RESPONSE PROCEDURE FOR RADIOACTIVE

MATERIALS SPILL

In case of a spill involving radioactive materials, it is important to reduce the possibility

of further contamination outside the initial spill area. By preventing the spreading of

contamination, you effectively reduce the potential exposure of others.

All spills of radioactive materials must be cleaned up immediately.





Radiation Safety Officer (ext. 3524) or Campus Community Police (dial 911), from

a safe area.


over cleaning a radioactive spill. Inform emergency personnel that spill involves

radioactive material.


an accident involving radioactive material has occurred. Mark the spill zone and

post appropriate signage to reduce the potential for further contamination.


materials. If the spill is dry – apply a small amount of water and cover. If the spill

is wet, cover with absorbent material.






--1 Provide the Police dispatcher with the following: your name, phone





Appendix VI: Laboratory Safety Bulletin # 2008-11 - Obtaining a Material Safety Data Sheet (MSDS)

Obtaining the Material Safety Data Sheet (MSDS)

A Material Safety Data Sheet (MSDS) is a document, specific to each individual product or material, which is designed to protec t

users from any hazards which maybe associated with the product. The purpose of the MSDS is to relay and explain important

information about understanding the hazards and precautions necessary for the safe use of the chemical. Every material that i s

controlled by Workplace Hazardous Materials Information System (WHMIS) must have an accompanying MSDS.

MSDSs are prepared and provided by the chemical manufacturers to purchaser of the product at the time of first order and,

thereafter, any time the MSDS is revised. MSDS from different manufactures may differ dramatically in organization and

appearance yet still present the required data. To help bring order to the MSDS format, an internationally harmonized 16-

heading (sections) MSDS format has been developed (Table 1). This format is now used by more and more suppliers and

employers and is acceptable under WHMIS.

Table 1: The 16-header format of a Material Safety Data Sheet (MSDS)

International Harmonized Sections Canadian Categories

Section 1 Chemical Product and Company Information Section 1 Product Information

Section 2

Composition/Information on Ingredients

Section 2

Hazardous Ingredients

Section 3 Hazard Identification Section 4 First Aid Measures Section 8 First-aid measures

Section 5 Fire-Fighting Measures Section 4 Fire or explosion hazard data

Section 6 Accidental Release Measures Section 7 Handling and Storage

Section 7

Preventative measures

Section 8 Exposure Controls, Personal Protection and

Exposure Limits

Section 9 Physical and Chemical Properties Section 3 Physical Data

Section 10 Stability and Reactivity Section 5 Reactivity Data

Section 11 Toxicological Information Section 6 Toxicological properties

Section 12 Ecological Information Section 13 Disposal Considerations Section 14 Transport Information Section 15 Regulatory Information Section 16 Other Information Section 9 Preparation Information

Supervisor Responsibilities:

All WHMIS controlled product in your work area must have an associated, up-to-date (less than three years old) MSDS

readily available to students, staff, faculty, visitors, and members of the University of Windsor’s Joint Health and Safety

Committee (JHSC). MSDSs cannot be kept in locked desks, cabinets, or locked rooms. They must be easy accessible by all

employees and students that work with, or near the controlled product.

Formats:

Electronic format:

MSDSs for all chemicals/control materials acquired by the Chemical Control Centre (CCC) are available online

(www.uwindsor.ca/msds).

For items not acquired by the CCC, electronic copies can be scanned or downloaded from suppliers and provided

electronically through a computer to employees and students in the area where the controlled products are used

or stored. All individuals must be trained to access these files.

Paper format:

Paper copies must at all times be visible, and accessible in the labs that do not have a computer.

Accessing UWindsor MSDSs:

1. Go to www.uwindsor.ca/msds

2. Search for the specific item of interest by: (a) serial number; (b) item number; (c) CAS #; or (d) description.

Search parameters must match exactly. When searching by description, it is recommended that you start using a general

search term before searching for specifics.

3. From search results, select “MSDS Sheet” to open a new window to view .pdf version of the supplier specific MSDS

4. Select “Back” to refine search perimeters or “Find Serial Number” to update laboratory inventories.

You are strongly encouraged to inspect MSDSs before you begin your work. It is important to remember that whether the MSDS

is a paper or electronic copy it must not be older than three years and the product name and supplier on the MSDS much match

the material in use. If the MSDS is out of date you can request a current copy from the supplier of the controlled product.

Limitations

Laboratory workers should recognize the limitations of MSDSs as applied to laboratory-scale operations:

1. The quality of MSDSs produced by different chemical suppliers varies widely; therefore, some MSDSs are compromised

by vague and unqualified generalizations and internal inconsistencies.

2. MSDSs must describe control measures and precautions for work on a variety of scales, ranging from microscale

laboratory experiments to large manufacturing operations. Some procedures outlined in an MSDS may therefore be

unnecessary or inappropriate for laboratory-scale work.

3. Many MSDSs comprehensively list all conceivable health hazards associated with a substance without differentiating

which are most significant and which are most likely to actually be encountered. This can make it difficult for laboratory

workers to distinguish highly hazardous materials from moderately hazardous and relatively harmless ones.

For more information on MSDSs, please contact:


Laboratory Safety, Assurance, and Compliance Group

P: 519.253.3000 ext. 3523, option #4

F: 519.973.7013


www.uwindsor.ca/labsafety

LSB-2008-11

Appendix VII: Risk Assessment - Chemical Spill & Associated Environmental Impact Worksheet (EPS-2010-13)

RISK ASSESSMENT

CHEMICAL SPILL & ASSOCIATED ENVIRONMENTAL IMPACT WORKSHEET

LOCATION INFORMATION

Building / Room: Date:

Department:

Task / Activity / Plant Item:

Risk Assessment conducted by:

RISK ASSOCIATED WITH THIS TASK, PROCESS OR SITUATION Risk Situation:

Item Material(s): State Amount

1

☐L ☐G ☐S

2

☐L ☐G ☐S

3

☐L ☐G ☐S

4

☐L ☐G ☐S

Number of Persons /

Environment at risk:

Current Controls:

Hazard Incident:

Consequence Details: ☐ CATASTROPHIC ☐ CRITICAL ☐ MAJOR ☐ MINOR Probability Details: ☐ FREQUENT ☐ OCCASIONAL ☐ REMOTE ☐ UNLIKELY

Risk Assessment: ☐ Extremely Serious

☐ Very Serious

☐ Serious

☐ Not Serious

RISK CONTROLS

# Hierarchy of control Response

1 Elimination (get rid of)

☐ Yes ☐ No Is the task or process or chemical necessary?

If yes, go to Question 2

If no, eliminate the hazard

EPS---2010---13 Risk Assessment – Chemical Spill & Environmental Impact 1 of 5

EPS---2010---13 Risk Assessment – Chemical Spill & Environmental Impact

2 of 5

2 Substitution (change)

☐ Yes ☐ No

Is it possible to replace the hazardous items, chemicals equipment, or work process with a less

hazardous means or process?

If yes, replace and assess

If no, go to Question 3

3 Isolation (lock---out)

☐ Yes ☐ No Is it possible to isolate the process through distance, bunding or enclosure?

If yes, detail control measures below and go to 4 if further controls are required

If no, go to Question 4

4 Engineering (make something new)

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

Is it possible to reduce the risk with engineering controls:

redesigning the work area?

fixing guards, bunds?

maintenance?

other engineering means?


If no, to all of these, go to Question 5

5 Administration (instructions and signs)

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

Is it possible to reduce the risk with administrative controls:

using a standard operating procedure?

providing supervision?

providing training?

access to appropriate spill containment devices?

appropriate signage?

other administrative means?


If no, to all of these, go to Question 6

6 Personal Protective Equipment

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

☐ Yes ☐ No

Can the risk be reduced by the use of:

Gloves?

Protective clothing?

Safety footwear?

Safety Glasses?

Face shield?

Respirator?

Self Contained breathing Apparatus?

other personal protective means?

If yes to any of these, detail control measures below and supply equipment along with training.

If no to all, is there a control which is presently impracticable that may be used to reduce the

risk now or in the future?

If yes, supply details:


3 of 5

Control Measures:

Suggested Improvements:

The assessment is completed and controls have been communicated

Assessor(s) Signature: Date:

Assessor(s) Name:


4 of 5

PRIORITISING HAZARDS AND RISKS

C

o

n

s

e

q

u

e

n

c

e

Probability

Frequent

Occasional

Remote

Unlikely

Catastrophic Extremely Serious Extremely Serious Very Serious Serious

Critical Extremely Serious Very Serious Serious Not Serious

Major Very Serious Serious Not Serious Not Serious

Minor Serious Serious Not Serious Very Minimal

HAZARD CONSEQUENCE RATING TABLE

Catastrophic The impact could cause permanent and irreparable damage to the environment

and includes serious environmental harm

environmental harm is to be treated as serious environmental harm if;

(i) it involves actual or potential harm to the health or safety of human beings that is of a high

impact or on a wide scale, or other actual or potential environmental harm (not being

merely an environmental nuisance) that is of a high impact or on a wide scale; or,

(ii) it results in actual or potential loss or property damage of an amount, or amounts in aggregate,

exceeding $50,000.

Critical The impact could cause severe but reparable damage to the environment

environmental harm or serious environmental harm:

(a) environmental harm is to be treated as material environmental harm if—

(i) it consists of an environmental nuisance of a high impact or on a wide scale; or,

(ii) it involves actual or potential harm to the health or safety of human beings that is not trivial, or

other actual or potential environmental harm (not being merely an environmental nuisance)

that is not trivial; or,

(iii) it results in actual or potential loss or property damage of an amount, or amounts in aggregate,

exceeding $5,000;

Major The impact could cause an impact on the environment that requires significant time to eliminate (> 3 days)

And includes environmental Nuisance

environmental nuisance means—

(a) any adverse effect on an amenity value of an area that—

(i) is caused by noise, smoke, dust, fumes or odour; and,

(ii) unreasonably interferes with or is likely to interfere unreasonably with the enjoyment of

the area by persons occupying a place within, or lawfully resorting to, the area; or

(b) any unsightly or offensive condition caused by waste;

Minor The impact is likely to cause minor impact on the environment and could cause potential harm

environmental harm potential harm includes risk of harm and future harm


5 of 5

PROBABILITY RATING TABLE

Frequent Exposure of the environment to the impact is likely to occur weekly, every day or most of the year

Occasional Exposure of the environment to the impact is likely to occur infrequently over weeks or months

Remote Exposure of the environment to the impact could occur randomly in the course of a year or two

Unlikely Exposure of the environment to the impact is not likely to occur

RISK PRIORITY TABLE

Risk

Control Priority Suggested Time

Frame

Extremely Serious Situation critical, stop work immediately or consider cessation of work process.

Must be fixed today, consider short term and/or long term actions.

Now

Very Serious Is very important, must be fixed this week, consider short term and/or long

term actions

This Week

Serious Is still important but can be dealt with through scheduled maintenance or similar

type programming; however, if solution is quick and easy then fix it today.

This Month

Not Serious Review and/or manage by routine procedures. 1 --- 3 Months

Very Minimal Review and/or manage by routine procedures. 3 --- 12 Months

Note: Having assessed the risk, now review current control measures in place (if any) to determine why these measures may

have failed and where systems already in place are not effective or inappropriate.

Fire Evacuation CommitteeCentre for Engineering Innovation

Building Fire Plan Manager: Bill Middleton Ext. 2564

Building Core Hours: Monday - Friday 8:30 am - 4:30 pm

Fire Evacuation Committee

Chair Bill Middleton x2564

WardensLocation Warden ext. Deputy Warden ext.1st North West Wing Matt St. Louis 2545 Dave Tremblay 24831st North East Wing Lucian Pop 2555 Andy Jenner 2628

1st South West Wing Bruce Durfy 4131

1st South East Wing Ram Barakat 2612

2nd West Wing Mark Gryn 3394

2nd East Wing Rosemarie Gignac 2596

3rd West Wing Andria Ballo 3429

3rd East Wing Diane Hibbert 2552

Traffic OfficersLocation Traffic Officer ext.

West Exit Bill Middleton 2564

South East Exit Ram Barakat 2612

Southwest Exit Bruce Durfy 4131

East Exit Donna Ascott 2480

Monitors (for mobility impaired occupants)N/A

Reviewed: October 15, 2012

AFTER-HOURS EVACUATION: The faculty member or instructor will take charge of the classroom during an after-hours

emergency and will ensure that everyone evacuates safely.

OHS-4.7.1b Fire Evacuation Committee.xls Rev: 1/8/08 1 of 1