fire alarm & sprinkler system preventive maintenance ...services provided under this contract...

Metra is the registered service mark for the Northeast Illinois Regional Commuter Railroad Corporation.

June 14, 2018

Subject: Invitation for Bid No. 16791

Fire Alarm & Sprinkler System Preventive Maintenance, Testing, and Repair at

Metra Facilities and Stations in Its Six (6) County Area for a Period of Three (3)

Years

Addendum No. 2

Dear Sir/Madam:

This Addendum No. 2 is being issued to correct, amend, add and/or delete certain words, phrases,

sentences, or paragraphs in Invitation for Bid No. 16791.

This Addendum No. 2 consists of:

1. Delete Detailed Specifications (Exhibit 1-M) and replace with the attached, revised Detailed

Specifications.

2. Delete Price List (Exhibit 1-N) and replace with the attached, revised Price List.

3. Metra’s response to vendors’ questions:

No. Vendor Question Metra Response

1

Please provide sprinkler specifications per

location. As evidenced by the attachment, the

City of Chicago requires fees for all services

pertaining to sprinkler. These fees can up to a

large amount with 19 locations in Chicago.

Any fees charged by the City of Chicago, or

any other pertinent authority, are to be

included as part of the bidder’s flat-rate

maintenance and service pricing.

2

May we also get fire alarm device lists from

previous test reports? With these reports we can

provide a more accurate proposal.

Fire alarm device lists are not available.

3

In this proposal under Specifications Part 3

Section 1. It states that when an emergency call is

placed that restoration must be completed within

4 hours. Can you define restoration?

Determine and eliminate the cause of the

alarm. Repair the faulty device. Inform Metra

of the problem and of how the repair was

done.

2

4

Specifications Part 4 paragraph 5. May the Class

F License requirement be stricken from this

proposal?

Specifications Part 4, Paragraph 5, in its

entirety, is to be deleted from this bid package.

5

Specifications Part 9 paragraph 1. It states The

contractor is responsible for Updating exhibit B

with completed test dates for each individual

system and guaranteeing that the minimum test

schedules are completed. Where may I find

Exhibit “B”?

The sentence in Part 9, Paragraph 1 referring

to Exhibit-B is to be deleted from this bid

package. (The last sentence of the fourth

paragraph.)

Prior to the award of the contract, the lowest

responsive and responsible bidder may be

asked by Metra to submit three examples of

checklists or test reports used for previous

contracts that are similar. These checklists or

test reports shall follow the requirements of

the NFPA.

6

Can the flat rate for the preventative maintenance

testing services be invoice one time per year in

advance?

No. The annual flat rate/ fixed fee is to be paid

out in twelve equal increments. Each of the 24-

sites of Table 13.2 shall have preventative

maintenance / testing work performed once

per year.

7

For the Fire Alarm Labor Repairs, should the

classification “Security & Fire Alarm System

Installers” be changed to “Fire Alarm Repair

Technicians”?

In Exhibit 1-N, on pages 1, 2, and 3, the

classification “Security & Fire Alarm System

Installers” to “Fire Alarm Repair

Technicians”.

In Exhibit 1-N, on pages 4, 5, and 6, the

classification “Fire Sprinkler System Pipe

Fitter Installers” to “Fire Sprinkler System

Technicians”.

8

For the Fire Alarm Labor Repairs, should the

classification “Electrician” be changed to “Fire

Alarm Repair Technicians”?

The category “Electrician” is to remain. As

described in the response to Question-7, the

category “Fire Alarm Repair Technicians” will

be provided in this Contract.

3

9.

Can you clarify that the Fire Alarm Technicians

are not required to be union, as long as prevailing

wage is paid?

Contractor’s employees do not need to be

union; however, Contractor must adhere to all

requirements of Illinois Prevailing Wage.

10.

RE: 13.2 Metra Major Fire Detection System

Locations

1) Can you provide each sites Fire Systems device

counts per MAJOR location listed on 13.2? Smoke Detectors

Duct Detectors

Heat Detectors

Pull Stations

Audible/Visual Devices

2) Can you provide each sites Fire Systems device

counts per MINOR location listed on 13.3 Map? Smoke Detectors

Duct Detectors

Heat Detectors

Pull Stations

Audible/Visual Devices

Fire system device lists are not available.

To be included as part of the repair work,

minor systems shall only have as-needed

repair work done.

11.

RE: 13.4 Inspection and Testing Requirements for

Sprinkler Systems

1) Can you provide each sites Sprinkler Systems device

counts per MAJOR location listed on 13.2? Waterflow Devices

Tamper Switches

Fire Pumps and Sizes (GPM’s)

Dry Valves

Preaction Valves

Wet Systems

2) Can you provide each sites Sprinkler Systems device

counts per MINOR location listed on 13.3 Map? Waterflow Devices

Tamper Switches

Fire Pumps and Sizes (GPM’s)

Dry Valves

Preaction Valves

Deluge Systems

Wet Systems

Sprinkler system device lists are not available.

To be included as part of the repair work,

minor systems shall only have as-needed

repair work done.

12.

13.

14.

15.

Do all the sites listed on 13.3 Map also need to betested?

Regarding Sprinkler testing, are Sprinkler filtersrequired or Nicet II certified techs?

Is all the testing performed during normalbusiness hours?

Are weekly Guages inspections (Dry valves,Deluge, Preaction) to be included in this quote?

The 13.3 Map is provided to show the biddingContractors the extent ofMetra's operations.

Some of the locations shown on the 13.3 Map,have no sprinkler or fire alarm systems at all.The majority of the work required for thisContract should be assumed to be at thelocations described in the 13.2 Table.

As stated in the 13.2 Table, Metra sites thatare not included in this Table shall have onlyas-needed repair work done. This work is to be

included in the repair work category of this

Contract.

Nicet II certifications are not required.

Refer to the first four paragraphs ofPart-4,Contractor's Qualifications, for the technicalqualifications needed for this Contract.

All non-emergency work shall be done duringthe normal working hours of Monday throughFriday from 7:00 AM to 4:00 PM.

The Contractor shall provide twenty-four (24)

hours a day, seven (7) days a week, emergencyservice to respond to urgent fire sprinkler andfire alarm problems.

No, refer to the revised schedule of inspectionsTable 13.4. Gauge inspections are to doneannually.

Please acknowledge receipt of the Addendum in Exhibit 1-R, the Contract Signature Page. Failure to

acknowledge this Addendum may result in your bid being determined non-responsive.

The Bid Opening Date remains June 27,2018 at the time and place previously advertised in Addendum No. 1 ,

Sincerely,

James BarkerDepartment HeadConstruction & Facilities Maintenance Procurement

JB/pp 4

Northeast Illinois Regional Commuter Railroad Corporation

Fire Alarm and Fire Sprinkler Systems Maintenance, Testing, and Repairs at

Metra Facilities and Stations

Detailed Specifications

June 14, 2018

Addendum No. 2Revised Exhibit 1-M

Metra Fire Alarm, Sprinkler Maintenance, Testing, Repairs ● Detailed Specifications Contents i

Contents

Part 1 General .................................................................................................................. 1 Part 2 Scope ..................................................................................................................... 1 Part 3 Contractor Requirements ..................................................................................... 1 Part 4 Contractor Qualifications ..................................................................................... 3 Part 5 Testing ................................................................................................................... 3 Part 6 Maintenance Requirements ................................................................................. 4 Part 7 Fire Alarm and Detecting Systems ...................................................................... 5

7.1 Fire Alarm Control Panel ..................................................................................................... 5 7.2 Annunciator Panel and Other Remote Panels................................................................... 6 7.3 Manual Pull Station .............................................................................................................. 6 7.4 Automatic Detection Devices .............................................................................................. 6 7.5 Audible Devices .................................................................................................................... 6 7.6 Visual Devices ...................................................................................................................... 6 7.7 Fire Suppression Systems .................................................................................................. 6

Part 8 Materials ................................................................................................................ 7 8.1 Parts ....................................................................................................................................... 7

Part 9 Test Reports .......................................................................................................... 7 Part 10 Access ................................................................................................................... 7 Part 11 Warranty ................................................................................................................ 8 Part 12 Execution .............................................................................................................. 8 Part 13 Maintenance and Servicing of Fire Sprinkler Systems for All Metra Facilities . 9

13.1 Requirements ....................................................................................................................... 9 13.2 Metra Major Fire Alarm and Fire Sprinkler System Locations ...................................... 12 13.3 Metra System Operations Map .......................................................................................... 13 13.4 Inspection and Testing Requirements for Fire Sprinkler Systems ............................... 14

Metra Fire Alarm, Sprinkler Maintenance, Testing, Repairs ● Detailed Specifications Rev. 5/7/2018 1

Fire Alarm, Sprinkler Maintenance, Testing, Repairs ● Detailed Specifications Part 1 General The Northeast Illinois Regional Commuter Railroad Corporation, d/b/a Metra, is seeking the services of a professional and capable contractor to execute the services required in strict accordance with the following combined specification. Services provided under this contract shall consist of the testing, inspection, resetting, repair, upgrade, and maintenance of all fire alarm and support systems, including fire sprinkler systems, owned and operated by Metra. These services are performed in strict accordance with the standards of the National Fire Protection Association and local fire departments, as well as any terms and conditions established in this specification. Part 2 Scope 2.1 This specification presents information for fire alarm and sprinkler preventive

maintenance, testing, and repairs for all of Metra’s facilities in the six (6) -county area.

2.2 The services and equipment referenced in this specification must meet or exceed all federal and State of Illinois requirements and regulations for safety and environmental control in effect at the time of delivery and servicing.

2.3 The contractor shall have all necessary equipment to test, repair, install, and maintain all Metra-owned fire protection systems. A list of all of Metra’s fire detection system locations are listed on Page 12 of this document, preceding the Metra System Operations map on Page 13 of this document. The contractor schedules, conducts, and completes testing and inspection of fire alarm, sprinkler systems, and support systems in accordance with established testing procedures at appropriate intervals as defined by NFPA standards and as required by local jurisdictions, or as established by Metra.

The contractor provides twenty-four (24) hours a day, seven (7) days a week emergency callback service to respond to all fire sprinkler and fire alarm issues. It is the intent of the contract to provide repairs and complete maintenance of the fire sprinkler and fire alarm systems so that the complete system is in first-class operating condition. All non-emergency work shall be done during the normal working hours of Monday through Friday from 7:00 AM to 4:00 PM and on an as-needed basis.

Part 3 Contractor Requirements

1. The contractor responds to maintenance calls, including emergency or supervisory fault conditions, within two (2) hours of notification.

Restoration must be accomplished within four (4) hours of the initial call, unless expressly directed otherwise by Metra.

Confirmation of response and restoration shall be made to Metra.

2. Metra shall notify the contractor, at its local office, of any trouble it identifies.

Metra, however, shall not be bound to discover any trouble or need of any repair.


3. The contractor is responsible to test the remote operation of each system that is connected to the AFC programmable logic controllers (AFC PLC), auto dialers, or SCADA at each site.

The contractor shall only verify whether or not a remote alarm signal has been received at Metra’s CCF (Control Center Facility) center, etc.

The contractor reports any malfunction of the secondary remote supervisory system to Metra immediately. The malfunction shall be noted in the test report.

4. For alarm calls where the contractor is called or notified by the local fire department, it is the responsibility of the contractor to notify the CCF of the time of call, response time, and completion time.

5. In circumstances where during regular testing and maintenance or an “incident” call where the contractor discovers a trouble condition requiring immediate attention by appropriate Metra personnel, it is the responsibility of the contractor to immediately report the problems and its severity to the CCF.

An example of this is an actual fire or the circumstance of a flooded sprinkler system in freezing weather, or activated sprinkler systems near high-voltage equipment.

6. No charges or claims for loses or damages can be made by the contractor for any delays or hindrances, from any cause whatsoever, during the progress of any point of the services and work specified in the contract.

7. The contractor is responsible for coordinating with proper Metra personnel whenever working on or near Metra tracks.

8. Metra reserves the right to add or delete fire alarm systems to or from Metra’s current system.

A change order is necessary to add or delete systems from the contract.

The addition or deletion of fire alarm systems shall not affect the contract basis of award, which shall remain firm for the contract term.

9. It is further understood that the contractor pays their workers the prevailing rate of wages for their trade as published by the Illinois Department of Labor.

The contractor shall also furnish certified documentation, including payroll records, that establish those wages paid. The monthly payroll records shall be submitted to Metra.

10. Calls outside of normal working hours are on an as needed/on-call basis and shall be compensated per prevailing wage rates.

There shall be no minimum call outs. Payment for overtime service require either the prior approval of Metra’s engineer or shall be in direct response to an alarm or "incident" call generated by the Maintenance CCF.

In either case, the contractor is responsible for notifying the Maintenance CCF of their arrival on site and notification of completion of service.


11. Metra has the right, when required, to have the contractor submit test reports on materials utilized in the maintenance or repair of the equipment.

All materials utilized are original equipment manufacturer (OEM) and are based on the manufacturer’s published ratings.

Part 4 Contractor Qualifications

1. The contractor’s employees that are assigned to and working on all of Metra’s fire protection systems must have at least five (5) years of experience in the maintenance of fire protection systems similar to those to be maintained on Metra, and provide proof of such experience upon request.

2. The contractor must employ licensed fire alarm technicians, persons experienced and qualified in the servicing of fire protection systems.

The contractor shall submit upon request the Illinois state certification of employees that are working on Metra’s fire systems, listing systems recently maintained, and the type and manufacturer of equipment.

3. The contractor must have fully-equipped emergency response vehicles that contain tools and spare parts to perform the work described in the specification. The company name, address, and telephone number must be displayed on the sides of the vehicle.

4. The contractor submits proof upon request that the company is currently listed by Underwriters Laboratories to provide the UL Certificate of Service.

Part 5 Testing

1. Upon receipt of Metra’s Notice to Proceed (NTP), the contractor then develops, within thirty (30) days, and in accordance with the requirements of the NFPA 72 Fire Alarm Testing Frequency procedure, and submit this procedure to Metra for approval prior to any testing.

The results of the test shall be clearly written on the test report. It shall be the responsibility of the contractor to coordinate these tests with the proper Metra personnel, unless otherwise directed.

2. The contractor must provide copies of his testing and inspection schedules to Metra.

The contractor must also provide written results of test reports. Metra contact information is determined after the award of the contract.

3. The contractor is responsible for submitting a spare or replacement component list, including cost of replacement components.


4. Metra and its authorized representatives shall have the authority to stop, alter, or affect the progress of the work in any way if it is not being performed in conformity with the contract, the manufacturer’s specifications, or Metra’s standards.

Part 6 Maintenance Requirements The contractor is required to conform to the following listed items:

1. The contractor shall use original equipment manufacturer (OEM) approved replacement parts only.

The contractor shall have available stored replacement parts to fulfill all requirements of this contract.

2. The contractor shall, upon arrival and at completion of any service call, telephone Metra’s Maintenance Control Center to report all work performed and inquire of any new service requirements.

3. The contractor must have the express approval of Metra on any maintenance or repair that is estimated to exceed eight (8) hours of labor or $500 of material cost.

This requires a complete, written, estimate provided to Metra. Estimates that are requested by Metra must be submitted within two (2) days if so desired. Failure to receive Metra’s approval prior to repair may result in nonpayment of repairs.

Metra personnel immediately review emergency estimates at the Maintenance CCF for direct action.

4. The contractor keeps a trouble call history listing equipment by location and type.

It shall be updated as work is performed and a copy shall be transmitted to Metra on a weekly basis. A copy is transmitted to Metra in a format approved by the Metra with the monthly invoices and support information as prescribed in this document.


5. Preventive maintenance occurs at the time of regularly scheduled testing and is included in the flat rate amount on the price list.

Preventive maintenance shall include, but not be limited to checking, cleaning, and lubricating any moveable parts. Any components with excessive build-up of dirt, dust, residue, rust, etc. shall be cleaned in the appropriate methods.

Failure of any system or components due to lack of preventive maintenance and neglect is the direct responsibility of the contractor.

The contractor shall perform preventive maintenance, inspect and audit all equipment as often as required, or as specified elsewhere to assure compliance with Metra standards.

A completion report of this work is submitted to Metra. Any equipment discrepancies is immediately reported to Metra.

6. The contractor develops and submits to Metra a report summarizing and detailing support material usage for all contractual service work under this contract.

This report is sorted by location and includes, as a minimum, a complete listing of all parts repaired and installed, the date of repair/installation, a brief description of the reason (vandalism, worn, guarantee) for the repair/installation, and any other pertinent comments, notes, observations, or comments.

Part 7 Fire Alarm and Detecting Systems Work performed on the fire alarm system includes, but is not limited to, the following: 7.1 Fire Alarm Control Panel

a. Power supply, including batteries and chargers

b. Initiating circuits

c. Indicating circuits

d. Relay central circuits

e. Supervisory circuits

f. Switches (trouble, silence, alarm, reset, lamp test, etc.)

g. Light-emitting diodes (LEDs)

h. Audible trouble buzzer

i. Wiring

j. All other accessories and parts in the control panel


7.2 Annunciator Panel and Other Remote Panels

a. Zone graphic

b. Zone backlit

c. LED type

d. AFC PLC alarm, trouble, supervisory, and gate release

7.3 Manual Pull Station

a. Non-coded

b. Coded

c. Addressable

7.4 Automatic Detection Devices

a. Ionization, photoelectric, heat: rate-of-rise, fixed temperature, and duct detectors

7.5 Audible Devices

a. Horns

b. Bells

e. Speakers 7.6 Visual Devices

a. Flashing lights

b. Strobe lights

c. Rotating beacon lights

d. Remote alarm and trouble lights

7.7 Fire Suppression Systems

a. Control panel

b. Indicating devices

c. Alarm devices

d. Cylinder and discharge device


Part 8 Materials 8.1 Parts

1. All OEM replacement parts and items used in repair and maintenance must be new and unused and have UL approval for the use intended.

2. All parts utilized must be compatible and integrative with existing equipment, and must not degrade the performance of the related equipment in any way.

Part 9 Test Reports

1. Test reports shall be submitted indicating the type, identification number and location of any device tested and noted as either "operated as specified," or "failed to operate."

Defective items, devices, or conditions must be repaired immediately. The test report shall also contain a summary of results and comments.

Individual reports are signed by the technician making the test and by an employee of Metra personnel in charge of the facility. Reports indicate the exact date and time of all repair and maintenance work.

Complete test reports are submitted weekly and no later than one (1) week after a location has been tested or repaired.

2. In the event of a suspected manufacturing or design failure, the contractor notifies Metra in writing.

Metra reviews the failure to determine responsibility.

3. All reports include a description of work performed and a list of materials provided to complete necessary repairs.

Part 10 Access The contractor is required to notify Metra one (1) week before access to the following facilities is granted. Also required is a 24-hour minimum confirmation prior to the day of service.

1. Stations and facilities: Proper Metra personnel provide access.

2. Traction substation: Proper Metra personnel provide access to substations.

3. Central instrument rooms (CIRs): Proper Metra personnel provide access to CIRs.

4. Central instrument houses (CIHs): Proper Metra personnel provide access to CIHs.

5. Elevator machine rooms: The Metra elevator maintenance contractor provides access to elevator machine rooms.


6. The contractor is responsible to coordinate with the proper Metra departments or maintenance contractor personnel to have access to certain locations.

Metra identifies appropriate persons to be contacted. Any and all associated costs are the responsibility of the contractor.

7. Parking for private vehicles of contractor employees on Authority property is not provided.

Part 11 Warranty

1. In addition to the warranty provided by competent manufacturers of products utilized for repair and maintenance, the contractor warranties that all materials, components, equipment, and accessories installed performs for a period of one (1) year without failure.

2. The contractor warranties that all components, materials, equipment, and accessories provided successfully and acceptably perform the function for which they are intended and meet design requirements.

3. Under the direction of Metra, the contractor, without any additional charge, replaces and installs any materials or equipment furnished and installed by him/her under this contract that failed or found to be defective within the one (1) -year warranty period.

Part 12 Execution

1. For the purpose of repairs, payment is on an hourly as-needed basis.

Metra does not provide compensation for travel or portal service.

Billable hours commence upon arrival at the property with the system to be repaired and end upon completion of repair.

2. For the purpose of this contract, recognized holidays are New Year’s Day, President’s Day, Memorial Day, Independence Day, Labor Day, Veterans’ Day, Thanksgiving, and Christmas Day.

3. All invoices or work orders shall be submitted on a weekly basis for review and approval prior to processing.

Storage space may be available at some locations; however, no central storage location is available on Metra property.

The contractor is responsible for the security of his/her equipment if stored on Metra property. Storage locations must be approved by Metra.


Part 13 Maintenance and Servicing of Fire Sprinkler Systems for All Metra Facilities

13.1 Requirements

1. If requested by Metra, the contractor/company must provide documented proficiency of a minimum of five (5) years of experience of servicing various components of fire sprinkler systems, such as:

• Fire pumps

• Jockey pumps

• Valves (all types)

• Gauges

• Dry

• Pre-action

• Deluge

• Fire suppression system Equipment is of various types and manufacturers.

The contractor must be able to maintain equipment per manufacturer’s specifications.

2. All maintenance and servicing are performed in a professional manner by fire protection-certified technicians.

Certification must be available upon request.

3. All required maintenance and service calls are performed exclusively by one (1) technician.

The utilization of labor resources that includes two (2) or more technicians, including the use of apprentice level labor, is reserved for labor tasks deemed to be safety-sensitive and/or for the simultaneous servicing of multiple systems.

4. The contractor must have sufficient labor resources to simultaneously provide readily available and reliable service on multiple units at multiple work locations.

5. All services and work must meet requirements as set by the City of Chicago Building Code and other applicable codes mandated by state, federal, and local agencies.

All inspection and testing requirements for the fire sprinkler system is per NFPA 25 and per the attached Inspection and Testing Requirements.

6. The vendor must be available to conduct repairs on a 24 hours a day, 7 days a week basis, and respond to emergencies within two (2) hours.

Normal business hours are 7:00 A.M. to 4:00 P.M. Monday through Friday.


7. The vendor provides at a minimum a one (1) -year warranty on all parts and labor.

The vendor extends all applicable manufacturer’s warranties and guaranties and parts and labor installed.

8. The vendor’s work order must list the starting and ending time of the service, nature of the problem, name of the Metra person who initiated the call, a detailed description of the work performed, and a signature of the designated Metra representative upon completion of the work.

9. Prior to the start of work, the vendor reports to the director of the facility or his designee, and state the work being performed.

The vendor signs in upon arrival at Metra facilities and signs out upon leaving.

The vendor must not leave tools and equipment unsecured while on Metra property.

Metra is not responsible for any damage or loss to a contractor’s vehicle or equipment while on Metra property.

Replacement equipment and/or materials are stored at the contractor’s place of business or in temporary storage until ready for installation.

10. The contractor must use only original equipment material and approved replacement parts as listed in O&M manuals.

The contractor must have twenty four (24) -hour access to all commonly used mechanical replacement parts such as fuses, valves, relays, belts, pumps, and piping.

The contractor must maintain and supply all necessary equipment and other commonly-used trade and tools to provide efficient and reliable mechanical services.

11. FOB (free on board) is the destination for all items.

All shipping, pick-up, handling, travel time, and any miscellaneous charges or costs are to be included in the vendor’s quoted prices.

No additional charges are accepted under this purchase order.

12. The contractor’s hourly rates are inclusive of all expenses, including but not limited to travel time and parking.

The contractor’s actual billable time is monitored and calculated through the access control security system of the building.

Labor rate charges are made only for time worked at a Metra facility.

13. Prices charged to Metra for material are based on actual manufacturer’s or vendor’s invoice price, plus applicable mark-up as per bid.

14. The vendor lists on the invoice detailed descriptions of replacement parts or units that include the make, type, model, year, etc. and actual costs to the vendor, as well as applicable mark-ups as per the bid.

15. The vendor’s invoice must have an attached copy of the invoice from the manufacturer or supplier that lists the cost of the replacement part or unit that was used for repair at Metra facilities.


16. The estimated hours of services detailed on this IFB are for bid purposes only.

Actual work is scheduled on an as needed basis. Metra makes no guarantee of the frequency of each service request.

17. Fire pump testing can be subcontracted if the contractor company does not have the expertise to perform fire pump testing, provided that the subcontractor is certified and licensed in the State of Illinois.

To be included as part of the flat-rate work, the contractor or subcontractor shall provide all labor, services, and equipment needed to perform fire pump testing.

To be included as part of the repair work and not as part of the flat-rate work, provide 1) repairs of defects of fire pumps so that they are ready for testing and 2) repairs of defects discovered during the fire pump testing process.

The provisions of the NFPA and local authorities shall be used as requirements of the work done by the contractor. The most stringent requirements shall apply.


13.2 Metra Major Fire Alarm and Fire Sprinkler System Locations

Note: The related Metra system operations map is presented on the following page.

District Facilities Street address City County/State ZIP Schedule Type Model Test type Admin 547 Jackson 547 W. Jackson Blvd. Chicago Cook/IL 60661 Annual GE All devices Admin 547 Jackson 547 W. Jackson Blvd. Chicago Cook/IL 60661 Annual GE Water/flow

tampers Admin CCF Building 1501 S. Canal Chicago Cook/IL 60607 Annual Cerberus All devices Admin CCF Building 1S01 S. Canal Chicago Cook/IL 60607 Annual Cerberus Water/flow

tampers MD-N Rondout MOW 28564 N. Arcadia Rondout Lake/IL 60044 Annual Simplex 4005 All devices MD-N Lake Cook Rd Depot 601 Lake Cook Rd Northbrook Cook/IL 60062 Annual Simplex 4004 All devices MD-W Building “A" 2741 W. Grand Avenue Chicago Cook/IL 60612 Annual Cerberus All devices MD-W Building “A" 2741 W. Grand Avenue Chicago Cook/IL 60612 Annual Cerberus Water/flow

tampers MD-W Building “B" 2931 W. Chicago

Avenue Chicago Cook/IL 60622 Annual Cerberus Ail devices

MD-W Building “B" 2931 W. Chicago Avenue

Chicago Cook/IL 60622 Annual Cerberus Water/flow tampers

MD-W Elgin Yard MOW 109 W. Chicago Avenue Elgin Kane/IL 60123 Annual TBD All devices MD-W Spaulding Yard MOW 31W.495 Spaulding Rd Elgin Kane/IL 60120 Annual Simplex 4005 All devices MD-W Itasca Depot Orchard & Maple Street Itasca DuPage/IL 60143 Annual TBD All devices MD-W Schaumburg

Depot 2000 S.

Springinsguth Rd Schaumburg DuPage/IL 60193 Annual Simplex 4100 All devices

MED KYD Facility 12301 S. Indiana Ave Chicago Cook/IL 60628 Annual GE All devices MED KYD Facility 12301 S. Indiana Ave Chicago Cook/IL 60628 Annual GE Water/flow

tampers MED Millennium Park

Station 151N. Michigan Ave. Chicago Cook/IL 60601 Annual Notifier/Fenwal AH Devices

MED Millennium Park Station

151N. Michigan Ave. Chicago Cook/IL 60601 Annual Notifier/Fenwal Water/flow tampers

MED Museum Campus Station

12* Street Roosevelt Rd Chicago Cook/IL 60601 Annual Simplex All devices MED 51st Street Station 5100 S. Lake Park Ave, Chicago Cook/IL 60615 Annual Simplex 4000 All devices MED 53rd Street Station 5300 S. Lake Park Ave. Chicago Cook/IL 60615 Annual Simplex 4000 AH devices MED 56th Street Station 5600 S. Lake Park Ave. Chicago Cook/1L 60615 Annual Simplex 4000 All devices MED 57tli Street Station 5700 S. Lake Park Ave. Chicago Cook/IL 60615 Annual Simplex 4000 All devices NCS Antioch MOW 401 Kairy Avenue Antioch Lake/IL 60044 Annual Simplex 4002 AH devices RID LaSalle Street Station 414 S. LaSalle Street Chicago Cook/IL 60605 Annual TBD All devices RID

LaSalle Street Station 414 S. LaSalle Street Chicago Cook/IL 60605 Annual TBD Water/flow

tampers RID Blue Island

Engineering 2067 W. 323rd Street Blue Island Cook/IL 60406 Annual Cerberus All devices

RID Blue Island Engineering

2067 W. 123rd Street Blue Island Cook/IL 60406 Annual Cerberus Water/flow tampers

RID Blue Island Yard Welfare

12900 S. Hoyne Blue Island Cook/IL 60406 Annual Cerberus All devices RID Signal Dept. Wire

Shop 9951W. 1S91I) Street Mokena Will/IL 60448 Annual Honeywell All devices

RID Signal Dept. Wire Shop

9951 W. 1S9U) Street Mokena Will/IL 60448 Annual Honeywell Water/flow tampers

SWS 179th Yard MOW 17901 Southwest Hwy Orland Park Cook/IL 60462 Annual Cerberus All devices SWS

179th Yard MOW 17901 Southwest Hwy Orland Park Cook/IL 60462 Annual Cerberus Water/flow

tampers SWS Manhattan Yard

MOW 15700 W. Bums Rd. Manhattan Will/IL 60442 Annual Simplex All devices

These listings are Metra's major fire detection system locations. Minor systems may exist that are not shown, but shall be considered and included in the contract price.

To be included as part of the repair work, minor systems shall only have as-needed repair work done. To be included as part of the flat-rate work, preventive maintenance/testing work shall solely be done at the sites identified in this table. Each of the 24 sites of this table shall have preventive maintenance/test work performed once per year.


13.3 Metra System Operations Map


13.4 Inspection and Testing Requirements for Fire Sprinkler Systems Sprinkler Systems: Inspection

Inspection Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Gauges: dry, pre-action, deluge

2-2.4.2 Gauges on dry, pre-action, and deluge systems are inspected to ensure that normal air and water pressures are being maintained.

Gauges: wet pipe systems

2-2.4.1 Gauges on wet pipe sprinkler systems are inspected to ensure that they are in good condition and that normal water supply pressure is being maintained.

Control valves — Refer to the Valves tables in this section. Alarm devices 2-2.6 Alarm devices are inspected to verify that

they are free of physical damage. Hydraulic nameplate

2-2.7 If provided, the hydraulic nameplate is inspected to verify that it is attached securely to the sprinkler riser and is legible.

Buildings

2-2.5 Annually, prior to the onset of freezing weather, buildings with wet pipe systems are inspected to verify that windows, skylights, doors, ventilators, other openings and closures, blind spaces, unused attics, stair towers, roof houses, and low spaces are in satisfactory working order.

Hangers/bracing 2-2.3 Sprinkler pipe hangers and seismic braces are inspected annually from floor level.

Pipe & fittings 2-2.2 Sprinkler pipe and fittings are inspected annually from floor level.

Sprinkler heads 2-2.1.1 Sprinkler heads are inspected from floor level annually.

Spare sprinkler heads 2-2.1.3 The supply of spare sprinklers are

inspected annually. Valves (all types) — Refer to the Valves tables in this section.


Sprinkler Systems: Testing

Testing Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Alarm devices

2-3.2 Water-flow alarm devices including, but not limited to, mechanical water motor gongs, vane-type water-flow devices, and pressure switches that provide audible or visual signals are tested.

Main drain — Refer to the Valves tables in this section. Antifreeze solution

2-3.4 Freezing point of solutions in antifreeze is tested annually by measuring the specific gravity with a hydrometer or refractometer and adjusting solutions as necessary.

Gauges

2-3.2 Gauges are replaced or tested by comparison with a calibrated gauge. Gauges not accurate to within three percent (3%) of the full scale are recalibrated or replaced.

Sprinkler heads 2-3.1.1 Where sprinklers are in service for 50 years, field service test.

Sprinkler heads: extra-high temperature

2-3.1.1 Representative samples of solder-type sprinklers with a temperature classification of extra high (325°F [163°C]) or greater that are exposed to semi-continuous to continuous maximum allowable ambient temperature conditions shall be tested.

Sprinkler heads: fast response

2-3.1.1 Sprinklers manufactured using fast response elements that are in service for 20 years are tested.

Sprinkler Systems: Maintenance

Maintenance Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Valves (all types) — Refer to the Valves tables in this section. Obstruction investigation

10-2.2 Systems are examined internally for obstructions where conditions exist that may cause obstructed piping. The condition must be corrected or the condition may result in obstruction of piping, despite any previous flushing procedures

Valves: Inspection

Inspection Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Control valves 9-3.3.1 All valves are inspected. Alarm valves 9-4.1.1 Alarm valves are externally inspected. Check valves

9-4.2.1 Valves are inspected internally to verify

that all components operate properly, move freely, and are in good condition.

Pre-action/deluge valves

9-4.3.1.3 The interior of the pre-action or deluge valve and the condition of detection devices are inspected annually when conducting the trip test.

Dry pipe valves/ quick-opening devices

9-4.4.1.4 The interior of the dry pipe valve is

inspected annually when conducting the trip test.

Backflow prevention assemblies

9-6.1.2 All backflow preventers installed in fire

protection system piping are tested annually.


Valves: Testing

Testing Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Main drain

9-2.6 A main drain test is conducted at each water-based fire protection system riser to determine if a change occurred in the condition of water supply piping and control valves.

Water-flow alarm

9-2.7 All water-flow alarms are tested in accordance with the manufacturer’s instructions.

Control valves

9-3.4.1 Each control valve is operated annually through its full range and returned to its normal position.

Pre-action/deluge valves

9-4.3.2.2 Each deluge or pre-action valve is trip-tested annually at full flow in warm weather and in accordance with the manufacturer’s instructions.


9-4.4.1.4 Each dry pipe valve is trip-tested

annually during warm weather.

Backflow prevention assemblies

9-6.1.2 All backflow preventers installed in fire

protection system piping shall be tested annually.

Valves: Maintenance

Maintenance Monthly Quarterly Semi-annually Annually Other Code NFPA 25 Control valves 9-3.5 The operating stems of outside screw and

yoke valves are lubricated annually. Pre-action/deluge valves

9-4.3.3.2 During the annual trip test, the interior of the pre-action or deluge valve is cleaned thoroughly and the parts are replaced or repaired as necessary.


9-4.4.3.2 During the annual trip test the interior of the dry pipe valve is cleaned thoroughly and parts are replaced or repaired as necessary.

End of Section

Addendum No. 2

Revised Exhibit 1-N

Page 1 of 7

INVITATION FOR BID No. 16791

FIRE ALARM & SPRINKLER SYSTEM PREVENTIVE MAINTENANCE, TESTING,

AND REPAIR AT METRA FACILITIES AND STATIONS IN ITS SIX (6)

COUNTY AREA FOR A PERIOD OF THREE (3) YEARS

PRICE LIST

A firm fixed unit price contract for three (3) years, not-to-exceed $1,300,000.00 will be issued to the lowest

responsive and responsible bidder on a GRAND TOTAL basis. The Contractor is to furnish all

supervision, labor, parts, equipment, and materials to test, repair, and maintain Metra Fire Alarm &

Sprinkler Systems, in strict accordance with the Specification. No additional costs will be allowed; the

unit price will include all costs associated with the Specification.

Quantities listed are annual estimates used for bidding purposes only, requirements will be on an as-needed

basis. All line items must be completed to be considered responsive.

F.O.B. - Will be Destination and must include all shipping and handling charges.

YEAR ONE PRICING

FIRE ALARM SYSTEM

PREVENTIVE

MAINTENANCE/TESTING SERVICES

QTY. UNIT COST Per Month

EXTENSION

Total Per Year Flat Rate Amount (as per Exhibit 1-M) 12

Months $ $

(A) TOTAL – YEAR 1 $

LABOR REPAIRS EST. QTY.

Per Year

UNIT COST

Per Hour EXTENSION

Fire Alarm Repair

Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Fire Alarm Repair

Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 2 of 7

MATERIAL EST. QTY.

Per Year MARKUP / DISCOUNT* EXTENSION

Contractor cost of

material $50,000.00/

year

_______% Or _______% Markup Discount

$

(B) TOTAL – YEAR 1 $

*Mark-up: 1 + _________ (decimal %) X 50,000.00 = Extension

Discount: 1 - _________ (decimal %) X 50,000.00 = Extension

YEAR ONE TOTAL (A & B) $

YEAR TWO PRICING

FIRE ALARM SYSTEM

PREVENTIVE



EXTENSION


Months $ $



Per Year

UNIT COST

Per Hour EXTENSION

Fire Alarm Repair

Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Fire Alarm Repair

Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 3 of 7

MATERIAL EST. QTY.


Contractor cost of


year


$




YEAR TWO TOTAL (A & B) $

YEAR THREE PRICING

FIRE ALARM SYSTEM

PREVENTIVE



EXTENSION


Months $ $



Per Year

UNIT COST

Per Hour EXTENSION

Fire Alarm Repair

Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

1,000/Hours $ $

Fire Alarm Repair

Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 4 of 7

MATERIAL EST. QTY.


Contractor cost of


year


$




YEAR THREE TOTAL (A & B) $

TOTAL YEARS 1, 2, & 3 – FIRE ALARM SYSTEM $

YEAR ONE PRICING

SPRINKLER SYSTEM

PREVENTIVE



EXTENSION


Months $ $



Per Year

UNIT COST

Per Hour EXTENSION

Fire Sprinkler System

Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

950/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

400/Hours $ $


Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

150/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 5 of 7

MATERIAL EST. QTY.


Contractor cost of


year


$




YEAR ONE TOTAL (A & B) $

YEAR TWO PRICING

SPRINKLER SYSTEM

PREVENTIVE



EXTENSION


Months $ $



Per Year

UNIT COST

Per Hour EXTENSION


Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

950/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

400/Hours $ $


Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

150/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 6 of 7

MATERIAL EST. QTY.


Contractor cost of


year


$




YEAR TWO TOTAL (A & B) $

YEAR THREE PRICING

SPRINKLER SYSTEM

PREVENTIVE



EXTENSION


Months $ $



Per Year

UNIT COST

Per Hour EXTENSION


Technicians

Regular Hours:

M-F

7 a.m. to 4 p.m.

950/Hours $ $

Electrician

Regular Hours:

M-F

7 a.m. to 4 p.m.

400/Hours $ $


Technicians

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

150/Hours $ $

Electrician

Overtime Hours

Weekends & Holidays

4 p.m. to 7 a.m.

60/Hours $ $

Addendum No. 2

Revised Exhibit 1-N

Page 7 of 7

MATERIAL EST. QTY.


Contractor cost of


year


$




YEAR THREE TOTAL (A & B) $

TOTAL YEARS 1, 2, & 3 – SPRINKLER SYSTEM $

GRAND TOTAL

TOTAL YEARS 1, 2, & 3 – FIRE ALARM SYSTEM

&

SPRINKLER SYSTEM

$

Addendum No. 2 RE: Question No. 1 (Attachment)

fire alarm & sprinkler system preventive maintenance ...services provided under this contract...

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