financing the party
DESCRIPTION
Presented by Aaron Benedict de Leon at the Trainers' Training for the Development of Bangsamoro Political Party | Best Western Hotel La Corona, Ermita, Manila | March 26-31, 2014TRANSCRIPT
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FINANCINGTHE PARTY
MEMBERSHIP DUES,
DONATIONS AND
ENTREPRENEURIAL ACTIVITIES
AARON BENEDICT DE LEON
Secretary-General, CDP
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FINANCE IS THE
OF THE PARTY
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COST IDENTIFICATION
FUNDS RATIONALIZATION
FUND SOURCING IDENTIFICATION
EXPENDITURE MANAGEMENT
PHILOSOPHY
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• Spend only where you need to spend– Consider cost saving options (where item of
cost is cheap but investment is effective)– Consider exchange deals (give me this for free
for this kind of service for your group)
• Prioritize where you need to spend most– You need to maintain a main headquarters– You need to have one-two full time staff in the
HQ– You need to finance operational costs
FUNDS RATIONALIZATION
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• Prepare a summary of your expected costs and expected revenues– Per Quarter– Per Semi Annual– Per Annual
• Prepare your Cost-Benefit Analysis– Staffing Analysis– Logistics Analysis– Investment Analysis
BUDGET/FINANCIALPLAN
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• Identify general and specific items of cost– GENERAL: Party HQ Operations– SPECIFIC: Electricity, Water
Expenses/Staff Salaries etc.
• It’s okay to overestimate but it should not be overboard 10% of total expense– You need to put in a section for
“Miscellaneous Expenses” and or “Contingency Expenses”
COST IDENTIFICATION
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• Prepare a specific breakdown of costs incurred and expected revenue– Staffing Salaries–Operational Maintainance Cost of
Headquarter– Logistical Costs– Communication Needs Cost
BUDGET/FINANCIALPROPOSAL
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• Identify sources of fund for each specific item of cost (if on a tight budget ) or on a general item (if there is sufficient budget)– GENERAL: Party HQ Operations- SOURCE:
Membership Dues– SPECIFIC: Staff Salaries- SOURCE:
Remuneration from District Fund Raising Projects
• Don’t allocate for an item of cost if there is no corresponding source
FUND SOURCING IDENTIFICATION
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• Prepare anticipated revenue generating items on your Monthly/Quarterly/Semi-Annual/Annual Report, including:– Regular Membership Dues Revenue– Party Donations– Contributions of Regular Party Donors–Merchandise and Fund Raising
Initiative Revenues
FINANCIAL INFLOWSOVERVIEW
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• Review your costs on a monthly basis. If you can save, always save for future emergency allocations– If there is a need to decrease allocation,
decrease.– If there is a need to increase allocation,
justify first the need
• Have a financial inflow and outflow chart to show how much goes in and goes out.
• Bargain for better deals
EXPENDITUREMANAGEMENT
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• Prepare a System of Reimbursements/Acceptance of Money Inflows– Receipt System– Recording System
• Prepare a Treasury Management System– Bank Account– Cashbox System
BUDGET/FINANCIALMANAGEMENT
SYSTEM
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SOURCE OF FUNDS
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Personalities bankrolls political parties
Personalities control political parties
Personalities/Political parties do not become answerable to members/people, only to patrons
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MEMBERSHIP FEE
YOUR CONTRIBUTION TO THE PARTY’S DEVELOPMENT
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WHEN IT IS NOT IN YOUR CULTURE...CONSIDER THE
ALTERNATIVES...
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DONATIONSTHROUGH PROJECTSAND ADVOCACIES
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DONATIONS THROUGH ADVOCACIES
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THE
ORGANIZATION SHOULD BE
RAN LIKE A...
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FUND RAISING THROUGH ADVOCACIES
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• Budget Proposal detailing potential costs and sources of funding
• A Final Line-Item Budget detailing General and Specific Costs and Sourcing References
• Expenditure Breakdown- breakdown of actual costs with appropriate receipts
• Cost Analysis - an analysis of target vs. actual cost to determine a loss or gain
EXPECTED OUTPUT
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You are given Php 100,000 per month as seed money for your organization for the next 3 months. After that, there will be no more seed money.
1.) How will you spend the P300,000 total if you need to maintain an office, support membership development and training and conduct party activities
2.) How will you raise funds to operate the party for the remaining 9 months of the year?
ACTIVITY