financial statements annual report and 2015

FOR YOUTH AND DEVELOPMENT………SINCE 1910

KENYA SCOUTS ASSOCIATION

ANNUAL REPORT ANDFINANCIAL STATEMENTS 2015

1Annual Report and Audited Accounts

KENYA SCOUTS ASSOCIATION/KSA

NATIONAL LEADERSHIP

CHIEF SCOUT Hon. Francis OleKaparo, E.G.H

Ms. Rachael Murugi Chair– Board of Trustees

Mr. Moses O. Danda National Executive

Commissioner

Ms. Lydiah KiburuChair -Management &

Strategic Planning

Mr Patrick NgengaTreasurer

CHIEF COMMISSIONER Mr. Ray Charles Musau

PATRONH.E Hon. Uhuru Kenyatta, C.G.H, President and

Commander-In-Chief of the Defence Forces of Kenya

2 Annual Report and Audited Accounts


TABLE OF CONTENT

Preamble: ............................................................................................................3

AGM Notice.......................................................................................................5

Report of the Chairman’s....................................................................................6

Report from the Chief Commissioner ............................................................8

Community social development report........................................................19

Strategic Plan implementation progress........................................................21

2014-2015 at a glance.......................................................................................31

The Kenya Scouts Association Financial Statements.................................. 25

Appendix 1 Calendar of events 2015.............................................................59

Appendix 3 Service delivery chatter..............................................................62



THE KENYA SCOUT S ASSOCIATION

PREAMBLE: HISTORY OF SCOUTING IN KENYA

The birth of the Scout Movement in Kenya came shortly after it started in the United Kingdom. The first Nairobi troop was formed at St. John’s Church (C.M.S.) Pumwani on November 24, 1910. In 1925 the first Eldoret troop was registered. The first Kijabe (Kenton College) troop was registered in 1926. During this time, the troops formed were mainly composed of Europeans and Asians. The first African troop was formed at Alliance Boys High School under the name “First Kikuyu Troup” in 1927. At this time Scouts took part in activities and public services, such as helping the poor.

Kenya was not only the first country in Africa to start the Scout Movement, but was also the second home of BP, founder of the Scout Movement. He is quoted as saying that he always felt at the centre of things when in Kenya. He decided therefore, to live here from October 1938 until his death on January 8, 1941. He is buried at Nyeri.

The Kenya Scouts Association is an educational, voluntary, and non-political movement for young people open to all without distinction of origin, race, creed, tribe and gender. It is established by an Act of Par-liament Cap 219 of the Laws of Kenya with a membership of over 1 M Scouts (young people aged 6-26 years) and 400,000 adult leaders in 2015.

The Kenya Scouts Association is the largest Scout organization in Africa and ranked 6th in the world. Since its inception in 1910, the Association has grown into a dynamic Youth Movement and continues to mould and impact not only the lives of young people in Kenya, but that of the society as a whole. The Association aims at developing the youth at their formative ages so that they become responsible citizens through social, physical, intellectual and spiritual development.

The role of the Kenya Scouts Association is to support it’s more than 850 local Scout groups spread throughout the country by maintaining, improving and upgrading relevant structures and infrastructure so as to facilitate quality Scouting.

VISIONCreating a Better World.

MISSIONEducating young people to play a constructive role in Society.

PURPOSETo contribute to the development of young people in achieving their full physical, intellectual, emotional, social and character formation; equipping them with knowledge skills and positive attitudes useful to themselves and their communities.

OUR PRINCIPLESOur Strength lies in the Principles of Scouting found in the Scout promise and law. These principles are:Duty to God – commitment to a Supernatural beingDuty to others – loyalty to ones country in harmony with the promotion of Local, National and Interna-tional peace and cooperation Duty to self – responsibility for self-development



SCOUTS SECTIONS IN KENYA

Age Section Name 6-11 yrs Sungura Scouts 12-15 yrs Chipukizi Scouts 16-18yrs Mwamba Scouts19-26 yrs Jasiri Scouts



AGM NOTICE

Notice is hereby given that the Annual General Meeting of the Kenya Scouts Council will be held on Wednesday 30th March 2016 at the Rowallan Scouts Camp starting at 10.00 a.m.

DELEGATESa. Ex Officio Members:

ii. The Patroniii. The Chief Scoutiv. The Chief Commissionerv. All previous KSA Deputy Chief Commissioners & abovevi. Deputy Chief Commissionervii. National Executive Commissionerviii. The Legal Advisorix. The Treasurerx. The Trusteesxi. All members of the Executive Committee

b. County Delegates:Each registered County shall be represented by the:

i. County Scout Commissioner ii. County Program Commissioner, iii. County Training Commissioneriv. County Youth Representative (who must be a Scout below 26 years

c. A representative of the Kenya Girl Guides AssociationPlease note that only members of the Council, as provided for by the Constitution, will be allowed to attend.

AGENDA1. Prayers2. Introductions /Apologies3. Chairman’s remarks4. Confirmation of the Minutes of the Previous Annual General Meeting5. Matters Arising6. Reports

a. Chief Commissioner’s reportb. Treasurer’s reportc. Audited Accountsd. Budget 2016/17

7. Appointment of Auditors8. Vote of thanks and closing



REPORT OF THE CHAIRMAN

The Chief Commissioner, members of the National Executive Committee, delegates from all the counties in our great nation.

I salute you.

Am very pleased to see you all here for our annual Scout Council meeting which is the supreme governing body of the Kenya Scout Association

It is during this annual meeting that as stake holders you receive the report of how the association per-formed in the previous year in line with the strategy, review and pass resolutions that govern the Asso-ciation in the coming year through the National Executive Committee and the Secretariat (that work on your behalf).

I thank you all for your selflessness in serving this Movement as volunteers giving your time and skills to surport the growth and development of young people , and making time to attend this important annual meeting.

I call upon you all to reflect on what has transpired in the last period. As you do so, ask yourself what contribution have you made in the improvement of the Movement. As you continue to improve on the governance of KSA and in line with requirements of GSAT the Association of KSA will be implementing a performance contracting system where volunteers will be measured against set targets in their areas of mandate.

Fellow Scouts, we have come a long way and I am pleased with the steps we have made so far. I note with appreciation the improvement witnessed in the Association during the five year period from 2012 that you have been in office as a governing council.

i) MembershipYou will all recall that, in 2014 we agreed that the Scouts will not be charged to join the Movement or pay the annual subscription. This was meant to give a chance to Scouts who cannot raise enough money to join the Movement. It was a way of opening the Movement to many more young people who would other-wise want to enjoy the game of Scouting but come from very needy backgrounds. I am very glad to report that by the end the financial year under review the registered membership had reached a record 1,307,882 from a previous registered membership of 120,000 which is 1090% growth under your leadership as a governing council. Similarly, the adult leadership rose to 40,000 from 30,000 during the same period.

Am very glad to announce that because of this membership drive, and for the first time, we have been ranked number one NSO in Africa and 6th largest in the world. The Secretary General World Scout Bu-reau paid KSA a visit in 2015 and eventually wrote a letter officially ranking us so. You should congratulate yourselves for such a a milestone, you are the council that will go down in history as having taken KSA to a prestigious global leadership position.

ii) Trees for PeaceThe Association has continued to work hand in hand with like- minded organizations and the central government to plant trees across the country through its Trees for Peace project. About 17 million trees have so far been planted. Am proud to say that working with the National Bank of Kenya the Association initiated the Green Patrol project and through it over one million trees have been planted in the Finan-



cial Year under review. The NBK bought all the seedlings and the Scouts planted and nurtured them. The project is still ongoing. Going forward, we need to challenge ourselves to mobilize our over 1.3 million Scouts to target planting 50 trees each. That will give our country 50 million trees. The Scouts alone have the potential to meet the government target of 50 million trees by 2017.

iii) Grant in AidThe Government committed to double the Grant in Aid to Kenya Scouts Association for us to be able to register more Scouts and also prepare a good program for them. I am glad to announce that indeed the Government doubled the grant that gave us the ability to reach out and grow our numbers to over 1.3 million and still growing. Our focus now is to deliver a compelling youth program through a pool of well trained youth leaders throughout the country and support the Scouts to realize their full potential as they strive to make this world a better.

iv) PartnershipsMy heart is full of joy to note that partners are now willing to work with us. I have witnessed the increase of partners working to improve the Scouting programme and I recognise the support from NACADA, Liverpool VCT, NCIC, NACC, Equity bank, Kenya Film Classification Board, World Scouts Bureau – Africa Regional Office (ARO), Brand Kenya Board, Kenya Forestry Service, National Bank Limited and UNODC among very many others. With NCIC, where I also serve as the board chair, we have managed to undertake a number of activities jointly with KSA, the most outstanding being the Marsabit Peace Car-avan, and the Embu Nairobi and Kapenguria Peace Walks.

v) ElectionsI know that 2017 will be an electioneering year for both the nation and Kenya Scouts Association. As you prepare for the Scout elections, be guided by the ethos of Scouting. Observe peace and objectivity. It is my prayer that you elect leaders who will harness the gains we have made and move the Association to the next level. Look for and identify those leaders who are driven by the call and commitment to serve as volunteers and to make an impact in the Movement. It is, however, my advice that we must not engage in cut-throat campaigns like the ones we witnessed some time last year that went against evry principle and spirit of Scouting. The Kenya Scouts Association is a value based organization and as such our activities must be conducted with decency and decorum.

vi) ConclusionI wish to thank the National Executive Committee, mandated to formulate policies and make sure that they are executed, for its job well done. However, I would like to urge its members to fast track the priority areas in the strategy to attain the laid down objectives in the stipulated time.

I am certain that we are headed for good times. The challenges we are facing now are our strength in de-termining our destiny as an Association. We must desist from destructive activities which will ruin our hard earned gains.

Thank you and God bless you.

HON. FRANCIS OLE KAPARO, EGH

CHIEF SCOUT



REPORT FROM THE CHIEF COMMISSIONER

The Chief Scout,

Members of the Kenya Scouts Council,

Our development partners,

All protocols observed,

Ladies and Gentlemen,

PREAMBLE

I salute you all in the name of Scouting and thank God for having given us an opportunity to meet here again as brothers and sisters who have volunteered their time to develop the youth of this great country, Kenya through Scouting. I also thank God for having safely guided us through a challenging year.

Fellow Scouts, this is that time of the year when we reflect on what we have so far achieved since the last AGM of 2015 and also map out what we intend to do in the next 12 months.

The past year has presented various gains amid challenges that were faced in implementation of devolu-tion of our structures, resources, among other things. This report will therefore cover several key areas that formed the focus of KSA in the year 2015.

i. Constitution ReviewWe note that even as the country has made progress with implementation of its relatively new constitu-tion, the Kenya Scouts Association - which had its constitution promulgated on 31st March 2012 – has proceeded to initiate a review of its own Constitution to address various policy and procedural anomalies that have come to light during the implementation of the current constitution. You will realize that our current constitution is very prescriptive and did not leave much room for our POR to play an effective role. As explained during our previous AGM, it would be important to support the creation of a lean framework constitution in order to ensure flexibility in KSA policy making and operations management through the POR.

To this end, and pursuant to the Chief Commissioner’s Report of 2015, a Taskforce was appointed on 23rd July 2015 to review and advice on the necessary changes with regard to the KSA Act Chapter 219, the cur-rent KSA Constitution (2012), and the KSA’s Policy Organization & Rules (POR). The team has concluded its work and has presented its proposals for consideration.

The recommendations for review shall be presented to all members of the Council for additional stake-holder consultation / review and the final draft recommendations shall subsequently be presented for consideration by the Council at a Special General Meeting in June 2016.

ii. Youth ProgrammeThis still remains the main focus of our Association. Indeed all our activities and strategies are aimed at ensuring that we remain committed to delivering a qualitative youth programme for the young people. It will be appreciated that the Association made spirited efforts to register the young Scouts in the last year with resounding success.

During the year under review, the KSA had numerous youth programme activities, including:



MembershipKSA membership is drawn from the entire Scout family which comprises of: Sungura, Chipukizi, Mwam-ba, and Jasiri. I am proud to notify you that in line with our current strategic plan the membership of scouts has grown to 1,307,882 boys and girls. This means that in 2015, KSA registered membership grew more than tenfold from the previous 120,000 registered Scouts, making the KSA the largest National Scout Organization (by membership) in Africa and the sixth largest in the world. For this important achievement, the KSA has received the recognition by the Secretary General of the World Scout Bureau, and that of the Regional Director, Africa Region.

Membership FeeYou recall that during the last AGM, we agreed that membership fee for Sungura, Chipukizi, Mwamba and Jasiri was to be waivered. We did not expect any commissioner or Scout leader or institution to charge Scouts membership fee. Scouts received Progressive cards once their names were forwarded to the Youth Program department. This worked very well and we have managed to register more than a million scouts and the number is still increasing. However, it is time we revisited this strategy and evaluated it. We need to find out the impact of this waiver on not only the recruitment of Scouts, but also on the delivery of the program and mobilization of resources for the Association.

International Programme The Association managed to send over 40 Scouts and leaders to international programmes. These in-cluded the World Scout Jamboree in Japan, others included the Uganda Centenary celebrations, and the Africa Youth Forum also in Kampala. We will continue to expose our scouts by supporting them to attend similar events especially given our position in the Africa region.

The KSA successfully hosted the East Africa Zonal activities during the month of December 2015 which included the Zonal Conference, Youth Forum and Zonal Competitions for Scouts. Five East African countries participated in the zonal competitions namely Tanzania, Kenya, Uganda, Rwanda and Burundi. Kenya performed fairly well in the competitions emerging top in the Rover section, both boys and girls, second in Chipukizi special category and Mwamba boys, and third in Chipukizi girls, Mwamba girls. The level of competition was markedly high and it was noted that standards within the zone had improved greatly.

The KSA is also the current chair of the East Africa Zone until the end of 2016.

Inter-patrol Competitions This being the yardstick of the consumption of the Youth Programme, Scouts gathered from sub-county, county, cluster, National and in the Eastern Africa Zonal competitions. All in all about 70,000 Scouts participated in the competitions throughout the year 2015.

The curriculum and content of the Scout competitions has been reviewed to include con-temporary issues such as peace building, ICT and others.

Badge Awards The badge camps help the Scouts to earn their badges. However, Scout leaders are urged to encourage the Scouts to earn badges even in their unit activities. We need to have a proper record of progress for a Scout to attain the highest badge. I am calling upon all the Commissioners. In the District and County to make sure that only the deserving Scout earns the highest badge. Over 13,000 Scouts earned various badges during the year under review.



Patrol Leaders Courses A number of Patrol leaders Courses were carried out in different countries. I encourage you to continue because this is the only way to make sure that Patrol system is followed. In 2015, a total number of 494 Patrol Leaders’ courses were carried out.

Growing the Rover SectionAs you all know, the Rover section has remained a big challenge as the young people in-volved are in a transition stage and require a very well developed youth program to meet their needs and retain them in the Movement.

To revitalize Rovering, KSA organized various camps for Rover Scouts and especially to support the Messengers of Peace initiative. This shall continue to be an overriding goal for the Movement and in 2016, the Nairobi County is proposing to host a Rover Moot as well as a Peace, Integrity & Transparency Caravan across the country to be organized by Nairobi University and Kenyatta University students, in collaboration with the National Cohesion & Integration Commission (NCIC), and supported by the KSA.

Further, the KSA is seeking to build skills for this important section of our programme through participation in building our camp infrastructure (e.g. Rowallan wall), and for the proposed uniform making section.

Founders Day celebrationsThe Founderee/Founders day celebrations, which took place between 19th and the 21st February 2016, were also very successful. In the spirit of devolution, Founders’ Day cel-ebrations and Founderee camps were held in various counties throughout the country which attracted over 100,000 Scouts.

The Nyeri Founders Day celebration, which was hosted by the KSA Headquarters, was attended by 7,000 Scouts and was graced by Prof. Jacob Kaimenyi, Cabinet Secretary for Lands as Chief Guest.

iii. TrainingThe Training department registered enhanced activity in the year 2015 towards empowerment of adult leaders to perform their various roles in Scouting. We recognize that in order to effectively serve the increased membership, capacity enhancement is required in terms of both quantity and quality of adult resources to support the growing numbers and achieve the leader to Scout ratio of 1:32.

We recognize that all leaders – trained or untrained - should be supported to perform their roles of deliv-ering the youth program better. We also appreciate the need for leaders to be recognized for their training achievements and service to the Association through a well-articulated award system, as has been pro-posed through revision of the POR..

In the year 2015, the following numbers of leaders were trained both nationally and internationally.

• ITC - 1851• PTC - 889• WBII - 129• ALT - 14• LT - 00

73 wood badge theory books were received and processed.



AwardsIn the previous year, training awards were given out to leaders who qualified for them. The following number of leaders received the awards:

• WoodBadge(2beads) - 64• Assistantleadertrainer(3beads) - 10• Leadertrainer(4beads) - 04

iv. Partnership & Resource MobilizationI want to take this opportunity to thank our development partners who have continued to support our programs in various ways.

You all know that the Government of Kenya through the Ministry of Education is our major partner and benefactor. It not only grants KSA Ksh. 77.5 million annually, but also through the Teachers Service Commission seconds some of the staff who are employed at KSA. Currently three of the KSA executives have been seconded from the Teachers Service Commission for a period of 2 years from 1st January 2015.

After the enactment of the new constitution, the Association has embarked on identifying and working with partners to ensure that the core mandate of KSA which is the Youth Programme dissemination is achieved. However as an Association we can only take up projects which the Association will be able to manage and sustain beyond the expiry of the sponsorship and most importantly are aligned with the core objectives of the Association.

The World Scout Bureau Africa Regional Office is also a major partner which funds the Messengers of Peace (MOP) and Food for Life projects.

We cannot forget other partners who usually work with us during events like the Founders day celebra-tions such as NACADA, NCIC, Equity Bank Ltd, National Bank, among others. We hope for continued cooperation with them for the mutual benefit of all parties.With the new strategic plan, the Association seeks to roll out more projects in partnership with our well-wishers.

We have continued to rely mostly on Government grant in aid and as demonstrated this year, when the National Government faced financial constraints, the Grant was not always forthcoming – and if so was delayed by up to six months at times.

Our strategy for sustainability revolves around re-introduction of Registration Fee for our membership and revamping our centres, which is ongoing.

Secondly, we need to increase the capacity of the Scout shop which did not perform well in the year under review. There was decreased profitability caused by reduced sales which were largely attributed to lack of uniform supply. Despite increasing our suppliers from one to six during 2015, this has remained a major setback and we have now decided to start our own production unit at Rowallan and allow more outlets for uniform within the counties.

Thirdly, it is not lost on me that large amounts of revenue are raised at the counties and sub-counties that go towards Scouting activities such as inter-patrol competitions, Founderee camps, etc. We need to esti-mate and recognise this as another official source of income.

Counties have also entered into various partnerships with County governments and/or other institutions in their regions. It is important to enter into these partnerships only with the approval of the headquarters



and as guided in the Partnerships and Projects policy of KSA.

v. Camps & SitesThis department of KSA deals with capital assets of the Association such as land and our established camps and centres. KSA possesses very many parcels across the country many of which do not have title documents. The department has therefore compiled an inventory of all KSA properties and their status as regards ownership documentation.

Currently, the KSA has a registered interest in 45 properties spread across the country. The department has prioritized the acquisition of title documents for these parcels during year 2016 and assistance to this end has been promised by the CS Lands.

The department has also endeavored to plan the development of some of these centers that could quickly begin to raise funds for KSA. To start with, the department has focused on Embu and Rowallan and then move to other facilities like Kilifi, Machakos and Bungoma with the aim of developing them into interna-tional campsites with all the requisite facilities to enhance income generation for the Association as well as provide facilities for Scout activities.

We have already completed a good facility in Embu and plan to put up a modern conference facility then focus on other camps; with greater focus on Rowallan. Rowallan requires to be secured urgently. A bore-hole and a small accommodation with conference facilities at Rowallan are the lowest hanging fruits that we must harness.

vi. SecretariatThe KSA Secretariat has continued to improve the face of the Association and significant progress is evident. I thank the entire team for the good work they have done though room for improvement is still quite large. I call upon them to work as a team and always be led by the call for honesty.

However, in the wake of uncertainties regarding Government Grant in Aid and also the increased need for structural adjustment programs in all spheres of the Association we intend to make certain strategic adjustments in the secretariat. These will be aimed at reducing costs of managing the secretariat while ensuring efficiency is maintained. One such example of adjustment will be to outsource certain services like security in our camps. Already some of the existing staff are doubling up roles but more still is to be done.

KSA POLICIESThe Association has taken it as a priority to enhance governance by reviewing its governance apparatus. As a major step in achieving this the National Executive Committee has reviewed and ratified the fol-lowing policies so that they meet the current needs and aspirations of the Association while putting into account best governance practices.

• Youth Program Policy• Training Policy• Adults in Scouting Policy• Procurement Policy• Communication Policy• ICT Policy• Child Protection Policy• ESP Policy• Ethics and Quality Assurance Policy• Projects and partnerships Policy



• Resource Mobilization Policy• Human Resource Policy

vii. County ForumFellow Scouts, you all know that devolution is with us and the benefits are supposed to accrue to the mem-bership we serve. The county governance structure where we have the County Scouts Commissioner, the County Training Commissioner, the County Program Commissioner and the County Youth Representa-tives, was supposed to ease pressure from the national office by coordinating issues of Scouting, on behalf of the Chief Commissioner, at the county level.

Last year we had one County Commissioners Forum convened in Mombasa under the chairmanship of Mr. Victor Radido.

The forum gave the county Scouts commissioners an opportunity to share on county management issues and various challenges they were facing. Through the county offices we have managed to devolve funds for various activities including Training and Program. We have however not received reports from most of the counties on the use of the devolved funds, and have consequently received a QUALIFICATION in our accounts by the Office of the Auditor General.

We believe in devolution and hope to address the challenges faced in order to ensure maximum benefits for our young scouts. Devolved funds must be accounted for in full and appropriate records kept, and returns submitted to KSA head office.

viii. KSA Five Year Strategic Plan

The KSA Strategic Plan 2013-2017 is about to be concluded and another Medium Term Strategy is re-quired to guide the Association’s activities and priorities from 2018 to 2022.

The plan has largely focused on key strategic areas namely human resources, youth program, training, camps and campsites, ICT for effective and efficient operations, Ethics and quality standards, corporate affairs, security.

We summarize here the deliverables / milestones and our achievement to date:a. Registration of over one million Scouts thereby becoming the largest NSO in Africa and 6th

largest in the world.b. Secured increased grant in aid by the government.c. Created a participatory management structures through the committees.d. Equipped each cluster with a motorbike.e. Strengthened the delivery of the youth program and embarked on strengthening of the adults

in Scouting.f. Trained over 10,000 rovers in financial literacy in partnership with Equity Bank and Equity

Group Foundation.g. Embarked on regularization of KSA assets especially land.h. Strengthened the operational efficiency of the secretariat.i. Staffed and professionalized the management of key scout centres including Rowallan, Embu,

Machakos, Miritini, Nyeri, Kilifi and Siaya.j. Strengthened governance through the various constitutional committees.



k. Gained improved image of Scouting.l. Reviewed, ratified and operationalized all departmental policies.m. Signed important MOUs with partners such as NCIC, National Bank on peace and environ-

ment respectively. We are working with many other partners.n. Devolved Founderee and Founders day to the counties to allow participation of more Scouts.o. Established new partnerships and strengthened existing ones including NCIC, NACADA,

Kenya Forest Service, Equity Bank, National Bank of Kenya. p. Purchased a new vehicle for the Association.q. Constructed a perimeter wall around Rowallan camp and put a chain link fence around Kilifi

centre to enhance security of our assetsr. Made a facelift of the headquarter offices.s. GSAT: the Association has made great strides towards realizing the GSAT requirements/best

governance practices.

ix. Challenges faced during the yearBrother and Sister Scouts, during the year 2015, there were a number of key challenges that in a way affected the operations of KSA:

a. Lack of timely Government Grant Aid

b. The second challenge was an acute lack of uniform supply despite high demand

c. There are continuous complaints of a lack of outreach by the County Scout management team with the District Scout management teams. A number of District Scout Commissioners have directly called the Chief Commissioner and members of the National Executive Committee complaining of a lack of communication from their county leadership. You need to establish a mechanism of engaging with your districts to plan and disseminate information.

x. Focus on the year aheadThe way ahead for 2016 and beyond is well documented in our 5 year strategic plan ending 2017 which is under implementation.

We expect to make gains on the following fronts:a) Review of legal environment – KSA Constitution, PORb) Achieve the required rating of 75% under the Global Support Assessment Tool (GSAT) of the World

Scout Bureau.c) Train more adults to support the increased membership with the aim of achieving a ratio of 32:1 between

Scouts and adults.d) Improve on our revenue streams by revamping some of our facilities. In 2016, we will focus on Rowallan,

Embu and Kilifi.e) Production of adequate uniform supply to ensure demand is met and approve supplier outlets in

countiesf) Reach out to more partners to help us in achieving our goals such as UNICEF, World Vision, Equity

Bank, UK Scouts, World Scout Foundation, WOSM, etc.g) Improve communication within KSA and with the grassroot

xi. ConclusionBrother and Sister Scouts, I wish to end by thanking the various technical committees of KSA which have worked tirelessly to give KSA the desired energy and direction. The Committee and their Chairpersons are:



a) National Strategic Planning and Management - Ms. Lydia Kiburub) Youth Programme - Mr. Richard Makhakha Iyayac) Training and Development - Mr. Justin Irerid) County Forum - Mr. Victor Radido e) Finance - Mr. Patrick Ngengaf) Camp sites and Centers - Mr. Boniface Awuorg) Partnerships and Projects - Mr. George Mcgoyeh) Awards and Ceremonies - Lt. Col. Apollo Alokai) Security - Mr. Shuaib Adamsj) Ethics and Standards - Mr. Paul Opimo

I want to recognize and appreciate all the KSA HQ secretariat staff because together they made a working team and a lot was achieved by them.

I wish to also appreciate the KSA Trustees led by Ms. Rachel Murugi Mugo who have continued to ensure that the KSA is managed within the laid down policies and law.

I convey my gratitude to the Ministry of Education for its relentless support to KSA, and especially for Mr. Zachariah Kabiru of the MOE who is a member of the National Executive Committee who has been of great support to the Association.

I cannot overlook the contribution of my outgoing Deputy, Mr. Mathias Wanyela whose Scouting experience and dedication have been invaluable in our strategy making, human resource management and other areas of KSA’s operation. Mr. Wanyela has had to resign from his position as DCC due to his election as a member of the Africa Scouts Committee – a position Kenya last held in the 1990s We wish him well as he embarks on his journey to serve the Africa region.

I wish to pay tribute to our Chief Scout Hon. Francis Kaparo, whom in spite of the heavy schedule especially during the last year, still found time to visit KSA to keep updated on the developments. I also wish to thank him for his mentorship and guidance during the last year. The Chief Scout was recognized as Africa’s Peace Ambassador and awarded the Elephant Africa Award during the Africa Scouts Conference.

Lastly may I congratulate YOU, our commissioners - Scout leaders for the heavy work you continue to do on behalf of our great movement, sometimes facing great adversity and at great cost to both your professional and social lives. The young Scouts of KSA appreciate your leadership and pray that you continue to offer transparent service and leadership within your regions.

Thank you all. God bless KSA.

RAY CHARLES MUSAUCHIEF COMMISSIONER



TREASURER’S REPORT

PREAMBLE

The Chief Scout, the Chief Commissioner, members of the National Executive Committee, dear delegates. It is my pleasure to present to you a key highlights regarding the KSA financial performance in the year under review. This is my first Annual General Meeting with the Kenya Scouts Association and I am very encouraged to discover that KSA is a huge organization that has a large resource base that only need to be harnessed and secured for the benefit of this country.

Financial Performance Highlights for the Year ended 30th June 2015

Dear delegates, as I present the highlights of the Association’s financial performance during the year un-der review it is important to bear in mind that the 2013/14 FY was covering 18 months: 1st January, 2013 to 30th June 2014, while the year under review covers 12 months. It is important underscore this because the report makes a comparison between the two Financial periods.

I also note that the accounts of 2013/14 were the first that were audited by the Office of the Auditor Gener-al. The 2014/15 accounts are the second that are being audited by the same office. This is a good trend and am happy to report that it is a good trend and I commend you as a council for having chosen the Auditor general as the KSA auditor bearing in mind that the Association is largely funded by the Government.

STATEMENT OF COMPREHENSIVE INCOME

Revenue The total revenue stood at Kshs 118,131,270 which was a slight increase from last year when total reve-nue stood at Kshs 117,172,617.

During the year we received government grant mounting to Kshs 77,500,000 an increase of Kshs 37,500,000 as compared to last year when we received Kshs 40,000,000. We generated program revenue of Kshs 6,919,547 as compared to last year’s Kshs 14,722,546 representing a significant drop. This drop can be attributed to two facts. First, the 2014 Financial Statements covered a period of 18 months: Jan 2013 to June 2014. Secondly, in 2014 Program revenue included those from Training department. The two were not separated. But in 2015 Youth program revenue was separated from Training revenue for better analy-sis, hence the significant variance. There was a marked drop in net profit from the shop which stood at Kshs 1,663,442 from Kshs 20,580,640. The Management Committee noted this drop with concern and embarked on measures to take the shop back on to a profitability path. Some of the key issues that contributed to the drop were serious stock outs and pricing/discount strategies. Suppliers were increased from one to six to address stock outs. The dis-count and pricing strategies were addressed and further consultations are ongoing to harmonise the same. There was poor management of the shop which was addressed by appointing a substantive Shop Manager and replacing the staff that had been there.

Unlicenced uniform traders continue to be a major to the shop performance. Scout Leaders need to sup-port KSA bydesiting from buying uniform from unlincenced shop outlets and distributors.A special audit was commissioned to investigate what may have resulted in this drop and what steps need to be taken to boost income from the shop. The special audit report has several recommendations that the Management Committee will consider going forward.



Revenue Diversification In the year under review, significant portion of our revenue amounting to Kshs 77,500,000 (about 66% of total revenue in the current year) was from the Grant in Aid from the Government and I want to thank the Patron so much for this. However, over reliance of on single source is a risk to the Association and may negatively impact on its sustainability in the event that the Grant as withdrawn. This is a matter that the NEC, working closely with the Management Committee is working on addressing.

ExpensesTotal expense for the year was Kshs 91,737,501 as compared to Kshs 98,922,308 in the previous year. A significant part of this drop in expense is attributable to reduction on amounts paid to staff as gratuity, due to a review of the HR Manual in which this benefit was discontinued, and a decrease in amounts spent in Committees and Meetings. Expenditure on Committees and Meetings dropped to Kshs 7,689,221 from Kshs 12,303,608 during the previous period. This was due to a conscious effort by the NEC and Manage-ment Committee to control these costs.

The year however saw our Programmes expense increase to Kshs 24,622,440 from Kshs 17,824,867. This was majorly due to the membership recruitment drive. The Association had undertaken to increase its membership from 120,000 at least one million and as such there were many activities that included send-ing teams made up of staff and NEC members into the field to meet commissioners and support the registration efforts. Counties were also significantly supported to facilitate grass root mobilization and registration. On top of that and very significantly the department shifted from producing a one laminat-ed leaf annual membership card to a 12 page progressive card which serves as both a membership and a progressive card and it was availed free to all members.

STATEMENT OF FINANCIAL POSITION (BALANCE SHEET)

Current AssetsThere was an increase in our current assets from Kshs 66,913,282 as compared to Kshs 58,930,817 in the previous year. This increase is mainly attributable to a significant increase in our cash held in our various bank accounts that stood at Kshs 44,134,314 as compared to Kshs 18,690,088 last year.

Funds disbursement to the county to support county activities that remained uncounted for at the end of the year was Kshs 4,760,335, a significant increase from last year at Kshs 1,701,093. Lack of timely ac-counting for funds disbursed to the counties remains a significant concern and an issue that will need to be addressed going forward.

There was an increase in Property, Plant and Equipment to Kshs 819,366,238 as compared to last year when the balance amounted to Kshs 807,638,083. This increase was partly due to work in progress on the construction of boundary wall on Rowallan Camp and the purchase of a vehicle to support KSA opera-tions.

Property Ownership DocumentationThere is an urgent need to for the Association to secure documentation such as title deeds and other ownership documents of all property owned by KSA. This is being followed actively with the Ministry of Lands and Housing.

PayablesCurrent liabilities decreased to Kshs 6,137,092 from Kshs 11,809,175. This was a result of settlement of some of the key obligations to Ministry of Lands survey fees for Kilifi, Miritini camps, rates for the BP



House in town to the Nairobi City County and settlement of some of the gratuities owing the previous year.

More details can be found in the notes to the audited accounts.

CONCLUSIONLadies and gentlemen, as I want to end by stating that I am very encouraged by the potential I have seen in KSA. The wide membership, the large amount of resources that only needs harnessing all can be used to make KSA one of the leading organizations in the region.

We must take definite steps to increase diversity of our resources. This can be achieved by investing in our centres, enhancing sales and streamlining operations in the shop and working closely with the counties to support some of our activities. There is an unexploited potential at county level in terms of resource mobilization.

Finally, before I invite the auditor to present the audit report, I wish to state that as we grow we must raise the bar on accountability regarding the resources entrusted to us.

PATRICK NGENGANATIONAL TREASURER, KSA



COMMUNITY SOCIAL DEVELOPMENT REPORTThis report is about how the KSA takes account of its economic, social and environmental impact in the way it operates as a Movement. By demonstrating our commitment to community social development we aim to align our activities, purpose, and strategy with the needs of our members, whilst embedding such responsible and ethical principles into everything we do.

The elements of this report cover our approach in dealing with our members and the local community principles in an effort to support reducing energy, transport, water use and other business usage to reduce our carbon footprint and environmental impact.

EnvironmentProtection on the environment in which we live and operate is part of Kenya Scouts Association’s values and principles and we consider it to be sound business practice. Care for the environment is one of our key responsibilities and an important part of the way we work. The importance of environment in the Scout Movement is embedded in the fundamental principles and “Life in Nature” as an element of the Scout Method.

During 2014/15, the Association was committed to:

a. Complying with all relevant environmental legislation, regulations and approved codes of practice.

b. Continued to work with the Government in planting over 50 million trees countrywide.

c. Protecting the environment by striving to prevent and minimize our contribution to pollution of land, air and water.

d. Managing and disposing of all waste in a responsible manner.

e. Providing training for staff so that we all work in accordance within an environmentally aware culture.

f. Regularly communicating our environmental performance to our employees and other significant stakeholders.

g. Developing our management processes to ensure that environmental factors are considered during planning and implementation.

The National Secretariat will ensure that the Association reduces the environmental impact on the Asso-ciation by:

a. Sourcing and buying locally to save fuel costs wherever possible.

b. Ensuring all lights and equipment are switched off when not required.

c. Ensuring that water is used efficiently.

d. Using scrap paper for drafts and notes

e. Printing in mono and double sided wherever possible.

f. Only printing documents when extremely necessary and sharing documents in soft as much as possible.

g. Sourcing recycled materials wherever possible.

Local Community



The National Executive Committee also ensures that our work with the local community involves:

• Working and supporting local charities

• Encouraging volunteer work in community activities

• Working with local communities to solve local challenges such as environmental clean ups, peace camps, among others.

During year 2014/15, a number of initiatives were undertaken within the local community including sup-port in Community projects within Kibera Slums. MembersThe National Executive Committee ensures that we deal responsibly, openly and fairly with members and potential members by:

• Being open and honest about our activities

• We listen to our members to help us improve the Scouting activities.

• Proactively availing information about KSA through public platforms such as the website and sharing the annual report widely.

The operational and ultimate responsibility for the commitment to our community social development lies with the National Executive Committee. Every employee of the Association is expected to give their full co-operation to the above principles in their activities at work

MOSES OCHIENG DANDA NATIONAL EXECTUTIVE COMMISSIONER



STRATEGIC PLAN IMPLEMENTATION PROGRESS

Kenya Scouts Association developed and began operationalization of a five year strategic plan 2013-2017 in February 2013.

To realize its dream for KSA, the Management and Strategic Planning Committee identified ten key priority areas hereafter referred to as the ‘’key objectives’’.

1. Human Resource

2. Youth Programme

3. Training and Development

4. Campsites and Centers

5. ICT

6. Security

7. Resource Mobilization and Partnerships

8. Ethics and Quality assurance

9. Communications and Corporate Affairs

10. Finance

OUR COMMITMENT:

The Management and Strategic Planning Committee, with the approval and support by the National Executive Committee, and jointly with all our stakeholders and seeking strategic support from our partners, commit that in the next five years (2013-2017), we shall deliver:

• A KSA that values, attracts, retains staff that is highly dedicated, motivated, expert and self-driven;

• A KSA whose youth programme responds to the needs and aspirations of the youth;

• A KSA with sufficient, efficient, competent, dynamic, accountable and highly motivated adult leadership;

• A KSA with functional, modern and well managed income generating camping and training centres in all the coun-ties;

• A KSA that has incorporated ICT in all operations and at all levels for efficiency of operations;

• A KSA that has adopted world class security and safety systems for its property and members;

• A KSA that is self-sustaining through optimized resource mobilization strategies;

• A KSA that emphasizes quality and ethical practices in all its operations;

• A KSA with a strong corporate image and brand value as a key driver for growth and development of the Movement

• A KSA that deploys prudent management of finances and other resources, by maximum value for all stakeholders

During the year ended June 2015, the following were the flagship projects that KSA undertook to achieve targets of selected pillars:



YOUTH PROGRAMME STRATEGIC PLAN PROGRESS

Overall statement of success: A programe that responds to the needs and aspirations of the youth

GOAL Measure 5year Strategy Achievement 2015Quantity Registration 4,000,000 1,307,882

Keying in

registration data into the database.

4,000,000 Over 1,000,000 Scouts

entered Quality Youth forums 5000 3000

Badge camps 100,000 40,000Competitions 500,000 400,000

Programme material 4,000,000 1,000,000Exchange programme 2000 1500Peace Caravans 300 2050 participants

Monitoring and Evaluation

47 Visits to the counties

35

TRAINING AND DEVELOPMENT STRATEGIC PLAN PROGRESS

Overall Statement of Success: Qualitative, Relevant and Need-Based Training and Support for All Adults in Scouting.

GOALS MEASURES OF SUCCESS FIVE YEARS TARGETS ACHIEVEMENTSGoal 1

To achieve quantity in leadership training

• Total number of leaders trained.

• Number of trainers and trained unit leaders in each county.

• Total no of WB, ALT, LT & programme awards issued.

• Equitable distribution of trainers & SLs in all Counties

• To train 125,000 at PTC level

• To train 750 SLs at WB

• To provide each county with 4 ALT/LT

• To provide each county with 40 WB & 585 PTC holders

• Train 150 leaders at ALT

• Strike 50:50 ratio in gender representation among unit leaders trainers

• 2502 Scout Leaders Trained at PTC Level

• 398 Scout Leaders Trained at WB Camp Phase.

• On average we have at least 150 PTCs holders in each county.

• 60 Scout Leaders Trained at ALT Level.

• The ratio Men to Female Scout Leader is at 60:40

Goal 2

To achieve quality in leadership training

• Quality of unit leaders trained.

• Quality of trainers trained.

• Number of scouts receiv-ing highest badges

• To conduct 5 refresher work-shops for all trainers.

• To empower all DTCs & CTCs with relevant skills.

• Domesticate ICT in training.

• Periodic review of scheme, content & mode.

• Embrace research

• 1 refresher workshop done for all ALTs and LTs.

• Two workshops for CTCs conducted.



Goal 3

Improve-ment of the department’s resource base

• Number of tents and other training equipment for training activities.

• Well-equipped modern training resource centre.

• Number of scout and non-scout adults using the resource centre facili-ties.

• Source national training kit

• Equip each county with 3 eight man tent s (3X47 = 141)

• Develop and publish/digitize, print, braille bind &reproduce training manuals/ notes.

• Source for useful resource ma-terial from ARO & other NSOs

• Be able to generate funds from the resource centre.

• All in progress

ETHICS AND QUALITY ASSURANCE STRATEGIC PLAN PROGRESS

Overall statement of success: Quality and propriety in the practice of scouting

GOALS MEASURES 5 YEARS TARGETS ACHIEVEMENTSGoal 1:

Assurance of quality in all operations of scouting

• Appraisal of performance of adults in different functions of KSA.

• Improved youth program delivery

• Improved quality & quantity of trained adults

• Quality and quantity of scouts

• Good management of scouting at all levels

• Number of hubs visited.

• Number of reports produced.

• Set up a working committee

• Complete a departmental policy framework

• Design operational tools i.e

M &E tool

• Set up departmental operational structures at county & district levels.

• Produce operational tools/guidelines.

• Sensitization of all stakeholders.

• Ethics Committee in operation

• Policy Framework done

• In progress.

• In progress

• In progress

• Done at NEC and County Commissioners Forums

Goal 2:

Ensure accountabil-ity, observance of Scout values in the practice of scouting

• Adherence to KSA codes of ethics by all

• Accountability in mgt of all scout affairs

• Number of cases reported and processed to conclusion.

• Reduction of unethical issues

• Good financial practice among all adults in scouting.

• High integrity and moral decorum among adults in scouting

• Reduced disciplinary cases

• Being instilled gradually.

• Reducing progressively as taskforces are formed to deal decisively with emerging cases.



CAMPS AND SITES STRATEGIC PLAN PROGRESS

Overall statement of success: To provide KSA with functional camping and training centers in all Coun-ties with a vision to Create sustainable income.

GOALS MEASURES 5 YEARS TARGETS ACHIEVEMENT (DEC 2015)Goal 1

Identify and secure all KSA’s properties and assets in Kenya

Title deed

Letters of allotment

Agreement letters

Avail physical plans.

• Acquire title deeds

• Acquire more land for counties

• .Obtain 40 title deeds

• Ten centers.

• Received commitment from CS lands to deliver all the title the title deeds in the country. The process has commenced.

• Allotment letter for a new site in Machakos, 3 acres camping site

Goal 2

To improve and put up infrastructures in the sites to provide space for Training and Pro-gramme activities

• Improved facilities on our sites

• Investing in more infra-structure

• Create conference facil-ities at Rowallan camp

• Establish international center in Nyeri

• More campers using our camping facilities

• Two youth friendly cen-ters created every year.

• To have established at least one (1) campsite in every of the 47 counties.

• To create a tented campsite at Rowallan camp

• To create more rev-enue for our 5 key sites and make them self-sustainable

• Employment of 7 camp managers to support the main camps and sites.

• Completion of accommodation facility in Embu Scouts Centre.

• Rowallan camp perimeter wall com-menced. Kilifi, Kajiado fencing done.

• Toilets and bathroom facilities done in Eldoret, Busia and Kajiado.

• Establishment of agribusiness ac-tivity at Machakos site with support from National Bank of Kenya.

• Siaya site given grant for completion of school classes.

Goal 3

To provide interna-tional partnerships and mentorships pro-grammes in our camps and sites.

• Collaborate with like-minded organiza-tions to create in-ter-partnership projects and mentorship camps with our sites. At least five centers to be in-volved.

• Have Scouts who have gone through the inter partnership programmes and have established their own money generating activities that can support them.

• One visit every year to international camp-sites.

• Training of scout leaders in entrepre-neurship in partnership with Junior Achievement

• 2 rover crews in Nairobi and Mom-basa have already initiated some income generating activities.

Goal 4

Making our centers and sites, scenes of excellence

• Establish four tree nurseries in our four key centers and recy-cling programme that will change the envi-ronment within our facilities.

• Develop sites and cen-ter policies

• Establish twining pro-grammes in our 4 key centers.

• Establish training programmes in our 4 key centers

• Agro business established in Macha-kos centre (2015/2016 year)

• Twinning proposal for Kilifi camp site sent to Finland Scouts and Guides/Siaya to UK.

• Camps and Site policy already devel-oped.

Goal 5

Market all our camps and sites

• Increase of revenue.

• Increased number of campers

• To have at least 10 centers being self suffi-cient

• Increased visibility both at local, national and international level

• Embu Centre has conference and boarding facilities

• Increased inflow of guests at Rowal-lan camp

• Marketed Machakos camp for sup-port by National Bank in agribusi-ness and polish scouts.



SECURITY STRATEGIC PLAN PROGRESS

Overall statement of success: Be a World Class source of Security, safety and leadership and empower-ment among the youth

GOALS MEASURES 5 EARS TARGETS ACHIEVEMENTS

( DEC 2015)

Goal 1

To put in place security and safety measures in all our training and camp centers.

• Total number of train-ing camps and event sites secured

• Have rovers trained as security personnel

• Ensure the security and safety of the 10 training centers and camps.

• Establish kennels for dog breeding and have stud dogs

• Ensure drug free environ-ment in all KSA activities

• Partnership with Kenya Police Service and Kenya Forest Service with 3 officers each attached to Rowallan camp

• KK guards response alarm system in place at Rowallan camp

• 3 sites have security guards- Nyeri, Embu and Rowallan

• Drug free environment enshrined in the Security policy and campers at all sites are screened.

Goal 2

Prepare security and safety guide-lines for all our scout events.

• Safety and security presence during all Scouting events

• Put in place hotlines in all centers

• Provide security to all our calendar events.

• Introduce occurrence regis-ter in all our events

• Ten centers to have hotlines

• Occurrence book and guest monitoring list available

• Occurrence register in all events in place

Goal 3

Ensure all KSA assets are secured

Formulate and provide security guidelines to KSA staff and guest, vol-unteers and scout leaders.

• Availability of a securi-ty plan

• Campsite safety and security document.

• Formulate camp rules in all centers

• Groups camping to avail introduction let-ters from institutions and parents.

• Have a trained and able security personnel to ensure the safety of all KSA assets.

• Tagging of scout assets including engraving and labeling

• Provide security and safety plan to all KSA offices and guests.

• Tagging of assets done in Rowallan and ongoing in other sites

• 3 sites have security guards- Nyeri, Embu and Rowallan

Goal 4

Establish a Na-tional Training programme on Security, Safety and Disaster prepared-ness management

-Training manual in place.

-5 rover crews trained.

-Disaster prep. Equip-ment installed

• To design a usable manual for Rover crew security training.

• Acquire disaster prep. Equipment and install

• To train a 5 Rover crews.

• 20 rover crews trained on fire fighting

• Over 100 rovers from the counties trained on disaster preparedness and man-agement by the National Disaster Operation Centre



RESOURCE MOBILIZATION STRATEGIC PLAN PROGRESS

Overall statement of success: Optimize Resource Mobilization from local and international sources

through innovations and adaptations to make KSA self-sustaining.

GOALS

MEASURES 5 YEARS TARGETS ACHIEVEMENTS (DEC 2015)

Increased commitment and support of current NGO partners.

-No. of formal and informal meetings between Secretariat and donors.-Percentage of yearly increase in funding.

Raise at least Ksh. 25m from current partners

KSA/SIDA agro-forestry project funded for 2.4m kshs for 2015

Regular Meetings held with current partners- NBK, NACC, DOTS, Junior achievement, NCIC, SEMA, nacada, LVCT, Equity Bank, peace ambassadors, among others. Partners supported materially in activities of Foundaree, AGM, and competitions as well as tree planting. There is increased visibility of scouting to many partners.

New partners join the KSA-NGO partners’ consortium.

No. of new partners enquiring about and attending the KSA partner forum.

- Raise at least Ksh. 25m from new partners

New partners include the Kenya Film Classification Board, Peace One Day, Digital opportunity trust, Amani Kibera, Global peace foundation, Institute of Youth affairs (Tangaza university), and Ministry of Agriculture

Corporate sector starts donating.

No. of companies showing interest and actually donating.

Raise at least Ksh. 25m from corporate sector.

Partnership with National Bank of Kenya in tree planting went on well with over 1.4 million seedlings provided to some counties with financial support from NBK. The estimated amount disbursed is approximately kshs 7 million.

Raise resources fromgovernment institutions/ministries

No. of governmentinstitutions working with KSA

Raise at least Ksh. 50m from central and county government

Some counties notably Kakamega, Homabay and Trans Nzoia have received support from county goverments in tree planting and other scouting activities.

Establishment of the Kenya Scout Foundation.

-legal creation of the entity

Kenya Scout Foundation established

The establishment is underway as this is an activity for 2015/2016 financial year

Recommend necessary developments within KSA and create more revenue streams.

Number of new income streams introduced.

To initiate at least two (2) main income streams per year.

In progress



GOALS

MEASURES 5 YEARS TARGETS ACHIEVEMENTS (DEC 2015)

Empower counties to be financially independent and to ultimately contribute to KSA

- Net worth of counties and financial management - Amount of money received from counties

- Well established and financially managed counties- Raise at least Ksh. 1m from each of the 47 counties

Counties who had done their work plans in February received financial support from KSA

Diversify on Scout Shop merchandize and distribution methods to reach more people.

Number of new merchandize introduced and distribution methods initiated.

To introduce regulated and non-regulated items at the Scout shop.To partner with Supermarkets and Counties to open Scout Shops outlets and or franchise.

In progress

Set up a framework to receive resource requirements and project proposals

Number of project proposal & cost

Supplement the resource gaps in KSA Programmes

No proposals funded this year 2015.

Recommend communication strategies for resource mobilization.

Number of communication strategies initiated.

To Significantly raise awareness among potential partners of KSA’s unique contribution to the development of youth, its comparative advantage in implementing partner programmes

No communication strategies developed, but we established strategic partnerships with – National AIDS Control Council, Kenya Films and Classification Board, Institute of Youth Affairs (Tangaza University college), Amani Kibera, Global Peace Foundation, Digital Opportunity Trust and Junior Achievement among others.

Improve internal control systems for resource mobilization.

Increased efficiency and revenues in resource mobilization.

To computerize all the operations of RM especially at income streams points.

In progress

Build Capacity on Resource Mobilization

Knowledgeable officials with proposal writing, project management skills

At least five well- trained project management officers who: - Understand RM- Write effective proposals- Communicate with partners

Training in proposal writing and development done to 20 Rovers in a Machakos woodbadge in June 2015 and 45 Rovers in Kisii county in December 2015 respectively

Recognize all support received

- Certificates of appreciation

- Appreciation of all partners, individuals, corporates, volunteers

Appreciation letters done and sent to all partners who have supported in the foundaree, AGM and competitions.



CORPORATE COMMUNICATIONS STRATEGIC PLAN PROGRESS

Goals Measures 5 years Targets Achievement 2015

1. To raise the Scouting Profile and increase Visibility of KSA to members and the general public

•Number of Scouts registered

•Number of new Partners

•Positive Media Items in the Media

•Workshop for Key Scout Officials

•KSA events covered and documented, internally and externally

•Establishing a Scout’s TV Channel

•Developing Radio Programmes on Scouting

•Develop a KSA Communication Database to aid communication internally and externally

•Createtherightperception

and understanding of the KSA Brand

•ToselltheScoutBrand to all Counties

•ToPartnerandestablish projects with like-minded

Partners•Tostrengthen

internal and external communications

•ToharmonizetheKSA signages

•TopromotetheKSA Brand

•DevelopRadioprogrammes to be

aired on radio •Start a TV Channel

that is owned and managed by KSA

•Over 1 million Scouts registered •Increased number of like-

minded organization partnering with KSA

•Positive electronic and print media coverage of the Associations activities

•KSA events covered and documented internally and externally

•KSA data base to aid internal and external communication developed

•Linking of partner organization to the KSA website done

•Production of KSA updated IEC materials done

•KSA monthly E-Newsletter produced and circulated via the website and KSA data base

•Validation of the KSA Communications strategy done

•Placement of Advertisements on Print and electronic media done to promote the Associations brand/image

• Drafting and ratification of the KSA communications policy done

•Preliminary studies of setting up a KSA radio and TV station done

2. To strengthen the means of communication through IEC materials, advertising and the website among others

•Number of Magazines produced

•Number of IEC Materials produced

•Number of adverts produced

•Traffic use of the website; daily and monthly

•Engagement with Social Media: Facebook, Twitter, Skype, YouTube e.t.c

•To develop co-branding partnerships with like- minded partners

•To reach all institutions of learning through dissemination of IEC Materials

•Co- branding of the Associations banners and other materials including T-shirts done

•Weekly updating of the KSA website

•Production of updated IEC materials

•Daily updates placed on KSA social media platforms

•Increased traffic on KSA social media



3. To ensure courtesy, etiquette, customer care and discipline when communicating, both internally and externally

•Existence of KSACommunications Strategy•Existence of KSA House

Style Policy•Existence of a Service

Charter

•Achieving a Professional Image Professional communication at all levels

•KSA communications strategy in place

•KSA service charter in place

4. To upgrade and strengthen the operations of Corporate Affairs and Communications System to a modern capacity

•Existence of a feedback and appraisal system for KSA’s internal and external communications

•Set up an equipped Communications Department

•Feedback to our e-mails •Feedback/ Comments

from the Social Media •Periodic appraisal of

the Communications Department

•External Media perspectives and coverage

•KSA Digital Data Back up

•Ensure KSA is upto date with changes in the communications and information sector

•Continuous improvement of the KSA brand

•A feedback and appraisal system for KSA’s internal system for KSA’s internal and external communication is in place

ICT STRATEGIC PLAN PROGRESS

Goals Measures 5 years Targets Achievement 20151. Ensure KSA ICT & Operations Systems are relevant and effective.

•Level of ICT com-petence among KSA Executives and key volunteers

•Number of ICT Ma-chines within KSA

•-Scouts with ICT badges•A website that conforms

to international stan-dards

•Internet usage within KSA

•An online media com-plain centre

•Online county portals•An internal domain

KSA internet system•Business centres at

Rowallan, Embu, Nyei, Machakos and Siaya

•ICT Competent Executives•ICT enabled offices; head

office and county officeswith internet, computers, and

scanners•ICT trained scouts•Design and updateCounty web pages•Establish an online media

complain centre•Create web county portals•Set up an internal KSA

domain•Establish a KSA intranet

system•Fully Integrated Operations

Manual for all•counties•To have an operational

Manual for KSA

•Increased effective ICT tools at the Association including purchase of new computers and printers

•The KSA internet band-width has been upgraded

•The KSA Website has been revamped

•[email protected]•account has been created

for complains and feedback•ICT enabled offices at the

head•office and camp centres•All relevant KSAdocuments have been availed

online•An internal KSA domain

has been established



2. Use IT for proper management of data collection, pro-cessing and storage

•ERP system within KSA•Proper registration

functions•Proper accounting func-

tions•Proper database func-

tion•Computerize all cost

centers; Rowallan, Embu, Machakos

•and Nyeri

•Install an ERP system at KSA

•Train key personnel on the usage of the ERP system

•Introduction of electronic registration cards

•Enable payments through Mpesa, Zap, Paypal

•Information security

•Upgrade of the ERP system done at the KSA shop and HQ

• Re fresher training of key personnel on the usage of the ERP done

•Mpesa Paybill options installed in the ERP system

•Drafting and ratification of the IT policy done

HUMAN RESOURCE STRATEGIC PLAN PROGRESS

Overall statement of success: An Association that values, attracts, retains staff who are highly

Goals

Goal 1Enhance recruit-ment and reten-tion of staff.

Measures 5 year Targets Achievements (Dec 2015)

Revised and implement an effective HR Policy

100% adherence to H.R Policy HR Policy in place.

Staff Retention 80% staff retention 75% retention

Staff Motivationefficiency 95%

Improve working conditions 50% achievement on staff motivation

Performance 99% Introduce performance contracts Performance contracts in place. Annual performance appraisals being done.

Satisfaction 80% Develop survey tools for satisfac-tion

Tool developed and ad-ministered. To be analysed.

Salary increment Increased salaries to 100% Average increment of 15% on salaries achieved.

Goal 2Improve welfare of staff

Have a running KSA Sacco.

-Have a Sacco, with all members In progress

Register RBA Register RBA In progress

Medical Insurance cover Annual medical insurance cover. In place with APA. Both in and out-patient

improve Terms & condi-tions of service

Access to loans and other financial advancement

In progress

Goal 3Volunteer HR policy

Putting a volunteer poli-cy in place

Improved working relationship & staff with clear distinction of roles and responsibilities.

Achievement up to 50%



2014/15 AT A GLANCE

Mr Scott Teare, the Secretary General World Scout Bureau made his 1st visit to Kenya Scouts Association Headquarters, on the 9th of March 2015.

Hon. Francis Ole Kaparo, EGH the Chief Scout Kenya Scouts Association flag-ging off the Marsabit Peace Caravan on 17th August 2015.



16th Africa Regional Scout Conference held in Kampala- Uganda in 2015

Hon. Francis Ole Kaparo, EGH the Chief Scout Kenya Scouts Association receives the elephant award during the Africa Scout Conference in Kampala, Uganda.



Prof. Kaimenyi being invested as a Scout during the 2016 Founder’s Day at BP Park.

Mr Ezekiel Mutua the Chief Executive Officer of the Kenya Film Classification Board (KFCB), addressing Scouts during the Web ranger’s camp at Rowallan Scouts Camp, Nairobi. The camp was aimed at empowering teens to promote safe use of the internet among their peers.

Kissi University Rover Crew with Mr Ray Charles Muasu, the Chief Commissioner KSA after winning in the rovers category during the 2015 Eastern Africa zonal competitions held at Rowallan Scouts Camp Nairobi.



From left: Wild life conservator Ms Jenneby, Senetor Mschenge with Scouts planting trees Scouts at Chi-pande primary school in Kilifi county.

St. Mary’s Girls Lwak High School Scouts show casing their bee keeping, chicken rearing and Scouts band projects.



Chipukizi Scouts tending to their farm

Chipukizi Scouts in a match past

Sungura Scouts having fun at Rowallan Scouts Camp Nairobi



THE KENYA SCOUTS ASSOCIATION AUDITED ACCOUNTS 2014/15

CONTENT

REPORT OF THE NATIONAL EXECUTIVE COMMITTEE............................ 37

STATEMENT OF COMPREHENSIVE INCOME STATEMENT ...................... 39



REPORT OF THE NATIONAL EXECUTIVE COMMITTEE

The National Executive Committee submits herein Annual Reports and Financial Statements for the pe-riod ended 30th June 2015 which shows the Association’s financial state of affairs.

PRINCIPAL ACTIVITY

The principal activity of the Association is to contribute to the educational development of young people by promoting their intellectual, physical, social, emotional and spiritual wellbeing, equipping them with knowledge, positive attitudes and skills useful to themselves and their communities through a value based on the scout law and promise.

RESULTS

The results of the entity for the year ended June 30th 2015 are set out on page 39 and the surplus of 27,068,432 has been carried to general reserves.

NATIONAL EXECUTIVE COMMITTEE MEMBERS

The members of the National Executive Committee who held office during the period were:

NO. NAME TITLE1 Mr Ray Charles Musau Chief Commissioner2 Hon Eugene Wamalwa, EGH Parliamentary Union /Legal Advisor3 Mr Patrick Ngenga National Treasurer4 Mr Mathias Wanyela Deputy Chief Commissioner5 Mr Richard Iyaya National Programme Commissioner6 Mr Justin Ireri National Training Commissioner7 Ms Lydia Kiburu National Commissioner Strategic Planning & Mgt8 Mr Boniface Awour National Commissioner Camps & Sites10 Mr Zacharia Kabiru MOEST Representative11 Ms Grace Michuki National Scouts Youth Rep12 Mr George Mc Goye National Commissioner Projects & Partnerships13 Mr Apollo Aloka National Commissioner Awards & Ceremonies14 Mr Adam Shuaib, HSC National Commissioner Security & Safety15 Mr Paul Opimo National Commissioner Ethics & Standards16 Mrs Rachael Murugi Trustee, Chairperson17 Mr Victor Radido Chairman, County Scout Comm. Forum18 Mr Nixon Nyule Secretary, County Scout Comm. Forum19 Mr Japhlet Nkanata County Scout Commissioner, Murang’a20 Mr Daniel Muthangya County Scout Commissioner, Kajiado21 Mrs Anne Muthomi County Commissioner, Laikipia22 Mr Simplicius Wasendwa County Commissioner, Busia23 Cllr Abdul Rahaman Musa County Commissioner, Baringo24 Mr Mohamed Amin County Commissioner, Garissa



Key Management Team

Name/Photo/Title Profile1. Chief Commissioner:

Mr Charles Ray MusauDOB 1968,Speciality: Finance Administration Length of service 3.5 years

2. C/Strategic Planning & ManagementMs Lydiah Kiburu

DOBSpeciality: CommunicationsLength of Service: 3.5 years

3. National Treasurer Mr Patrick Ngenga

DOB 1968Speciality: AccountantLength of Service: 1 year

5. C/Trustees Mrs. Rachael Murugi

DOB 1961Speciality: LawyerLength of Service: 3.5 years

6. National Executive CommissionerMr Moses O. Danda

DOB 1965Speciality: Education AdministrationLength of service: 2.5 years

BANKERS

Equity Bank Ltd.P. O. Box 41422 – 00100, NAIROBI

Kenya Commercial Bank LtdP. O. Box 46950, NAIROBI

I&M BankP. O. Box 3 0 2 3 8 , NAIROBI

LEGAL ADVISORSEugene WamalwaP.O Box 10539-00100, NAIROBI

AUDITORS

Office of the Auditor-GeneralP. O. Box 30084-00100, NAIROBIBy order of the National Executive Committee, Nairobi Kenya

…………………….........……………….........…… Date……30th March, 2016 Charles Ray Musau Chief Commissioner



STATEMENT OF COMPREHENSIVE INCOME

Notes 2014/2015 2013/2014 KSHS KSHS

Revenue from Non - Exchange transactionsGrant from Government 3 77,500,000 60,000,000 Partners’ Contribution 4 - 3,696,410 Programmes Revenue 5 6,919,547 14,722,546 Gain on sale of motor vehicle 1,124,375 -

85,543,922 78,418,956

Revenue from exchange transactionsCamps & Sites 27 12,990,419 11,994,123 Interest from Investment in Treasury Bills 9 659,872 1,296,080 Sundry Revenue 7 1,088,000 4,858,422 Investment Receipts from shop 23 15,625,727 24,396 Extended Scouting Programmes 21 559,899 - Net Profit/(Loss) from Shop 8 1,663,432 20,580,640

32,587,348 38,753,661 Total Revenue 118,131,270 117,172,617 ExpensesProgrammes Expenses 10 24,622,439 17,824,867 CRS/KSA Healthy Choices - 3,194,984 Committees & Meetings 11 7,571,354 12,303,608 County Scouts Support 26 2,647,293 208,907 International events 12 1,045,620 2,540,070 Salaries and Staff Benefits 13 19,074,535 23,956,798 Other staff expenses 14 2,266,537 7,166,110 Establishment/Secretariat 15 16,970,572 14,807,437 Camps and Sites 27 9,345,809 11,671,901 Depreciation: Property, Plant & Equipment’s 5,869,538 2,483,202 Headquarters expenses for camps & sites 16 869,700 - Discount Allowed 779,442 2,764,424 Total Expenses 91,062,838 98,922,308

Surplus for period 27,068,432 18,250,309



STATEMENT OF FINANCIAL POSITION

Notes 2014/2015 2013/2014 KSH KSH

ASSETSCurrent AssetsCash & cash equivalents 18 37,342,620 18,690,088 Investment in Treasury Bills - 15,340,128 Receivables and prepayments 17 10,820,053 9,606,560 County Scout Support 26 4,760,335 1,701,093 Inventories 7,198,579 13,592,948

60,121,588 58,930,817

Non - Current AssetsProperty, plant & equipment 819,366,238 807,638,083

TOTAL ASSETS 879,487,826 866,568,900

LIABILITIESCurrent LiabilitiesPayables and Accruals 22 1,635,935 3,864,259 Other payables 24 4,501,157 7,944,916

6,137,092 11,809,175

NET ASSETS 873,350,734 854,759,726

FUNDSGeneral Fund 865,894,616 847,345,660 Revaluation Reserve 6,156,501 6,156,501 Restricted Fund 1,299,617 1,257,564

873,350,734 854,759,726

(0)

Charles Ray Musau Patrick Ngenga Moses O. Danda Chief Commissioner National Treasurer National Executive Commissioner



STATEMENT OF BUDGET COMPARISON

BUDGET ACTUAL VARIANCE

KSHS KSHS KSHS

Grant from Government 77,500,000 77,500,000 -

Partners’ Contribution - - -

Programmes Revenue 9,456,000 6,919,547 2,536,453

Camps & Sites 7,700,000 12,990,419 (5,290,419)

Sundry Revenue 2,040,000 1,088,000 952,000

Shop 12,663,551 31,603,101 (18,939,550)

Extended Scouting Programmes 1,000,000 559,899 440,101

-

Total Revenue 110,359,551 130,660,965 (20,301,414)

Expenses -

Programmes Expenses 26,769,901 24,622,439 2,147,462

Committees & Meetings 6,434,000 7,571,354 (1,137,354)

County Scouts Support 15,000,000 2,647,293 12,352,707

International events 273,200 1,045,620 (772,420)

Salaries and Staff Benefits 30,857,000 21,341,072 9,515,928

Establishment/Secretariat 21,181,450 16,970,572 4,210,878

Camps and Sites 9,844,000 10,215,509 (371,509)

Shop Expenses

Total Expenses 110,359,551 84,413,859 25,945,692

Surplus / (Deficit) for period - 46,247,107 (46,247,107)



STATEMENT OF CHANGES IN EQUITY

General Fund

Restricted Fund

Revaluation Reserve

Total

KSHS KSHS KSHS KSHS

Balance as at 31. 12. 2012 - Main (HQS) 815,306,119 1,257,564 6,156,501 822,720,184

Balance as at 31. 12. 2012 - Shop 30,097,946 340 - 30,098,286

-

Surplus for the period 18,250,308 - - 18,250,308

-

Net movement during the period - - - -

-

Prior year adjustment (16,308,713) (340) - (16,309,053)

Balance as at 30th June 2014 847,345,660 1,257,564 6,156,501 854,759,725

Balance as at 30.06.2015 847,345,660 1,257,564 6,156,501 854,759,725

Surplus for the period 27,068,432 - - 27,068,432

-

Net movement during the period (6,608,018) 42,053 - (6,565,965)

Adjustment: Unreconciled balance (7,780,996) (7,780,996)

Prior year adjustment: Dep’n charged 5,869,538 - - 5,869,538

Adjusted : Recomputed Dep’n -

Balance as at 30th June 2015 865,894,616 1,299,617 6,156,501 873,350,734



CASH FLOW STATEMENT

Note 2014/2015 2013/2014Cash Flows From Operating Activities KSH KSH ReceiptsReceipts from Government 3 77,500,000 60,000,000 Partners’ Receipts - 3,696,410 Programme Receipts 14,722,546 Camps & Sites 27 12,990,419 11,994,123 Sundry Receipts 4,858,422 Investment Receipts 1,320,476 Net Revenue from BP Shop 8 1,663,432 64,966,206

92,153,850 161,558,183 PaymentsProgramme payments 10 24,622,439 17,824,867 Partners’ Receipts - 3,194,984 Camps & Sites 27 9,345,809 11,671,901 Committees & Meetings 11 7,571,354 12,303,608 County Scouts Support 26 2,647,293 1,910,000 International Events 12 1,045,620 2,540,070 Salaries & Staff Benefits 13 19,074,535 23,956,798 Other Staff Expenses 14 2,266,537 7,166,110 Establishment 15 16,970,572 14,807,437

16 869,700 Discount Allowed 779,442 Shop Purchases 47,106,195

85,193,301 142,481,970 Net Cash generated from Operating activities 6,960,550 19,076,213

Cash Flows from investing activitiesPurchase of Property and equipment (6,608,018) (12,297,193)Proceeds from Treasury Bills 9 16,000,000 3,828,912 Disposal of Motor Vehicle 2,300,000 - Proceeds from Insurance recovery 837,000 Net cash used in investing activities 11,691,982 (7,631,281)

Cash Flows from Financing Activities

Net cash flows from financing activities - -

Net increase /(Decrease) in cash and cash equivalents 18,652,532 11,444,932 Cash and cash equivalents at beginning of the year 18,690,089 7,245,157 Cash and cash equivalents at the end of the year 37,342,621 18,690,089



NOTES TO THE FINANCIAL STATEMENTS

1. ACCOUNTING POLICIESThe principal accounting policies adopted in the preparation of these financial statements are set out below:

(a). Basis of accountingThe financial statements are prepared in accordance and comply with Accrual Basis of Accounting under International Public Sector Accounting Standards ( IPSAS) .The financial statements are presented in Kenya shillings , which is the functional and reporting currency of the Association and all values are rounded to the nearest thousand (Ksh 000)

The financial statements have been prepared on under the historical cost convention basis. The cashflow is prepared using direct method. Financial statements are prepared on accrual basis

(b). Summary of significant Accounting Policiesi. Revenue RecognitionThe Association recognizes income and revenue when earned . Where the contract outcome cannot be measured reliably, revenue is recognized only to the extent that the expenses incurred are recoverable.

ii . Receivables Receivables are stated at nominal value, less provision for any amounts to be irrecoverable

iii. Sales of GoodsRevenue from sale of goods is recognized when the significant risks and rewards of ownership have beentransferred to the buyer , usually on delivery of the goods and when the amount of revenue can be mea-sured reliably and its probable that the economic benefits or service potential associated with the transac-tion will flow to the Association.

iv. Rental IncomeRental Income arising from operating leases on investment properties is accounted for on a straight line basis over the lease terms and included in the revenue.

(c.) Budget Information The annual budgeted is prepared on the accrual basis, that is, all planned costs and incomes are presented in a single statement to determine the needs of the Association.

(d.) Investment PropertyInvestment properties are measured initially at cost , including transaction costs. The carrying amount includes the replacement costs of the components of an existing investment property at the time that cost is incurred if the recognition criteria are met and excludes the cost of day-to-day maintenance of invest-ment property.

(e.)Property , Plant and EquipmentAll property, plant and equipment are stated at cost less accumulated depreciation and impairment losses. Cost includes expenditure that is directly attributable to the acquisition of the items. When significant parts of property, plant and equipment are required to be replaced at intervals , the entity recognizes such parts as individual assets with specific useful lives and depreciates them accordingly.



(f). DepreciationProperty, plant and equipment are initially recorded at cost/valuation. Depreciation is calculated on re-ducing balance basis to write down the cost of each asset to its residual value over its predetermined useful life

The annual depreciation rates in use are as shown below:Building 2.5%Motor Vehicles 25.0%Computers 30.0%Furniture, Fixtures and Fittings 12.5%Equipment and Machinery 12.5%Amortisation 30.0%

(g). LeasesAssets held under a finance lease are capitalized at the commencement of the lease at the fair value of the leased property or if lower, at the present value of the future minimum lease payments. The Kenya Scouts Association Reports and Financial Statements For the Period of 1st July 2014 to 30th June, 2015 (h) InventoriesInventories are measured at the lower cost and net realizable value. However, to the extent that a class of inventory is measured at the lower cost and current replacement value.

(i) ProvisionsProvisions are recognized when the Association has a present obligation (legal or constructive) as a re-sult of a past event, it is probable that an outflow of resources embodying economic benefits or service potential will be required to settle the obligation and a reliable estimate can be made of the amount of obligation.

(j) Contingent LiabilitiesThe Association does not recognize a contingent liability, but discloses details of any contingencies in the notes to the financial statements, unless the possibility of an outflow of resources embodying economic benefits can be made of the amount of the obligation.

(k) Contingent AssetsThe Association does not recognize a contingent asset , but discloses details of possible asset whose ex-istence is contingent on the occurrence or non-occurrence of one or more uncertain future events not wholly within the control of the Association.

(l) ReservesThe Association creates and maintains reserves in terms of specific requirements

(m) Employee BenefitsThe Association contributes to the National Social Security Fund (NSSF). The contributions are deter-mined by the Kenyan statutes and such contribution during the period was limited to Ksh 200 per em-ployee per month. The Association’s contributions to the above are charged to revenue statement in the period to which they relate.



(n) Related PartiesThe Association regards a related party as a person or an entity with the ability to exert control individu-ally or jointly, or to exercise significant influence over the Association or vise versa.

(o) Cash and Cash EquivalentsCash and cash equivalents comprise cash on hand and cash at bank, short term deposits on call and highly liquid investments with an original maturity of three months or less, which are readily convertible to known amounts of cash and are subject to insignificant risk of changes in value. For the purposes of these financial statements, cash and cash equivalents also include short term imprests and advances to authorised officers and /or institutions which were not surrendered or accounted for at the end of the financial year.

(p) Subsequent EventsThere have been no events subsequent to the financial year end with a significant impact on the financialstatements for the period ended 30th June 2015.

(q) Bad DebtsBad debts are written off when all reasonable steps to recover them have been taken without success in the year in which they are identified as irrecoverable.

(r) Trade and PayablesPayables are stated at nominal values less amounts not expected to be payable.

(s) Tax Statusthe Association is exempted from payment of Income Tax under Section 13 (2) of the Income Tax Act (Cap 470)


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NOTES TO THE FINANCIAL STATEMENTS cont’d

2014/2015 2013/2014 KSHS KSHS

3 Government grant Transfer during the year 77,500,000 60,000,000

77,500,000 60,000,000 4 Partners’ Contribution

Catholic Relief Services (CRS) - 3,260,530 World Org of Scouting Movement - 435,880

- 3,696,410 5 Programmes Revenue

Communication & Corporate Affairs 3,750 75,820 Youth Programmes Certificates 2,546,380 2,091,970 Competition Fees 2,879,752 1,884,650 Founderee & Centenary 675,150 6,463,780 Egypt Trip 25,500 - Roveree - 66,200 Registration 521,558 1,810,576 Training Certificates 267,457 535,650

- 1,793,900 6,919,547 14,722,546

6 Net IncomeEmbu 825,367 1,151,763 Kilifi Camp (13,352) (18,260)Rowallan Camp 1,182,456 (210,841)Machakos 58,801 (90,943)Nyeri 169,640 (207,677)Siaya Centre 105 (301,820)Miritini 1,421,593 -

3,644,610 322,222

7 Sundry RevenueB.P. House Rent 748,000 2,063,402 Depot Rent 240,000 462,000 Shop Rent - 360,000 Gain on Insurance Compensation - 137,000 Other Sundries 100,000 1,836,020

1,088,000 4,858,422




2014/2015 2013/2014 KSHS KSHS

7a BP House Rental IncomeGross Income 748,000 2,234,640 Less: ExpensesCommission - (40,221)Electricity - (19,617)garbage - (11,400)Legal fee - (100,000)Net Income 748,000 2,063,402

7b Other Sundries - 1,836,020

8 Gross Revenue from ShopSales of Scouts Uniforms & Camping gears 31,603,101 64,966,206 Cost of SalesOpening Stock 13,592,948 13,592,030 Purchases 22,933,738 44,386,484 Closing Stock (7,198,579) (13,592,948)

29,328,107 44,385,566 Expenses 611,562 - Net Profit/(Loss) from Shop Operations 1,663,432 20,580,640

8a Discount Allowed 779,442 2,764,424

8b InventoriesRowallan 5,683,835 - BP Shop 1,514,744 - Total 7,198,579 13,592,948

9 Fixed Interest Investment (Treasury Bills)-Issue No. 2027/182Opening Balance 15,340,128 Proceeds 16,000,000 Interest Earned 659,872




2014/2015 2013/2014 KSHS KSHS

10 Programmes ExpensesProgrammes Certificates (Note 21a) 850,500 3,465,260 Progressive Cards 8,000,000 - Competition 2,973,495 2,161,179 Founderee 981,739 4,931,716 Roveree 923,712 Jamboree Japan: Registration & Flights 1,413,220 RRI 3,386,437 Training 983,326 2,308,525 Registration 23,531 871,550 Communications & Corp. Affairs - 412,962 Extended Scouting Programme (See Note 21 ) 1,550,238 National Youth Forum 133,500 266,239 Patrons day and Awards (Beads 2015) 59,520 732,586 Tree planting in Nyandarua - 96,500 Peace Walk 363,991 89,500 Madaraka Day Celebrations - 14,900 Workshops: County Strategic Planning & Budgeting 5,188,807 - Gifts & Donations 68,124 - Awards: Others 196,250 -

24,622,439 17,824,867 11 Committees & Meetings’ Expenses

Annual general Meeting 2,320,056 2,764,334 Camp & Sites 36,764 123,547 Caretaker Committee - 768,583 Comm. & Corporate Affairs - 111,220 County Scouts Comm. Forum 2,250,282 2,430,849 Ethics and Standards 247,985 151,774 Finance Committee 37,000 276,285 Management & Strategy Planning 510,358 1,246,389 National Executive Committee 1,510,022 3,201,140 Patron’s day preparations - 70,240 Programme Committee 121,103 245,181 Security & Safety Committee - 751 National Youth Committee 74,010 - KEPSA Meeting - 116,305 Embu meeting - 19,700 Task Force Committee 349,349 32,000




2014/2015 2013/2014 KSHS KSHS

Training Committee 114,425 67,940 Other Meetings - 677,370

7,571,354 12,303,608

12 International events 1,045,620 2,540,070 1,045,620 2,540,070

13 Salaries and Staff BenefitsSalaries 17,677,253 17,953,288 Staff Wages 121,369 48,484 Staff Allowances 283,160 858,940 Gratuity Payments 992,754 5,096,086

19,074,535 23,956,798 14 Other Staff Expenses

Recruitment 72,463 195,007 Medical Expenses 1,422,788 4,698,989 Staff Welfare 737,088 1,792,114 staff Training & Development 3,950 - Other Staff Expenses 30,248 - End Year Staff Bonuses - 480,000

2,266,537 7,166,110

15 Establishment /Secretariat ExpensesAdvertisement 605,290 658,298 Transport & Communication 1,996,140 3,968,310 Office Supplies 109,990 861,456 Printing and Reproduction 768,436 965,011 Rent and Rates 2,827,105 1,750,850 Subscription Fees to WOSM 3,454,252 - ASK Show 26,770 - Software/ICT 753,487 484,209 Utilities 2,504,169 2,112,796 Bank Charges 438,976 373,177 Audit Fees ( KNAO) 348,000 - Professional Fees 790,305 1,765,620 Repairs and Maintenance 547,436 928,250 Safety and Security 138,871 201,880 Vehicle Expenses 988,286 537,233




2014/2015 2013/2014 KSHS KSHS

Other Expenses 363,541 200,347 Chief Scout/Commissioner 309,519 -

16,970,572 14,807,437

16 Headquaters expenses: For Camps & SitesKajiado Fence 132,300 - Uasin Gishu 282,800 - Busia & Kajiado Toilets 454,600 -

869,700 -

17 Receivables and PrepaymentsDetails of DebtorsStaff Salary Advances 729,465 422,996 BP Shop Debtors 2,319,415 1,799,629 Other Receivables 3,583,990 4,898,665 Prepaid Insurance-APA Insurance 1,416,391 - BP House Rent 2,368,763 2,368,763 Telkom Kenya-Miritini 402,029 -

10,820,053 9,490,053

18 Cash and Cash EquivalentsBarclays Bank - A/C No. 0821086574 5,803 5,087,816 Barclays Bank - A/C No. 0821086558 534,079 460,621 Equity Bank Nike - A/C No. 0470273952782 52,785 52,785 Equity Bank Operations - A/C No. 1170299559323 3,012,362 (1,763,403)Equity Bank UNICEF - A/C No. 0470295399395 46,983 46,983 Equity Bank Main - A/C No.1510260829573 14,218,493 2,046,937 I & M Bank - A/C No. 00200081541201 66,940 81,585 I & M Bank - A/C No. 00200081541202 183,666 190,266 KCB US Dollar - A/C No. 1112620192 244,611 234,855 KCB Moot 1 - A/C No. 1108788971 167,524 171,704 KCB MOYA - A/C No. 1112039279 3,276 7,456

Pay bill - 120044673 - 17 8,458,304 2,050,008

Centre & Camps AccountsEmbu Centre, Equity Bank - A/C No. 1510262146188 1,298,786 1,817,769 Kilifi Centre, Equity Bank - A/C No. 1510262196329 4,054 53,384




2014/2015 2013/2014 KSHS KSHS

Machakos Centre, Equity Bank - A/C No. 1510262146295 31,795 42,180 Rowallan Camp, Equity Bank - A/C No. 1510262213835 1,716,339 1,416,285 Siaya Centre, Equity Bank - A/C No. 1510262146188 31,700 415,085 Nyeri Centre, Equity Bank - A/C No. 1510262146255 161,331 - Miritini Centre, Equity Bank - A/C No. 1510263534201 1,017,790 - USD Account Equity-A/C No. 1510263534342 47 - Money Order Bills - 900 Cash Floats: Hqs - Staff meal 100,000 95,000 Hqs: Petty Cash 100,000 - Rowallan Camp - Petty Cash 50,000 - BP Shop 40,000 - Embu - Petty Cash 100,000 -

Shop AccountsBarclays Bank - A/C No, 0821086582 920,324 1,199,916 Equity Bank - A/C No. 1510260829601 4,712,873 4,685,745 Equity Agency - 0240260966845 62,756 - Equity Agency - 0240260966854 & 0242260966777 - 296,211

37,342,620 18,690,088

19 Restricted FundsDetails At

01.07.2014Trans-

fersPayments At

30.06.2015 KSHS KSHS KSHS KSHS

Barclays ESP A/C No - 0821086558 460,621 735,468 662,011 534,079 Equity NIKE - A/C No - 0470293952782 52,785 - - 52,785 Equity UNICEF - A/C No - 0470295399395 46,983 - - 46,983 I & M CRS - A/C No - 00200081541201 81,585 - 14,645 66,940 I & M FFL - A/C No - 00200081541202 190,266 - 6,600 183,666 KCB Dollar A/C No - 1112620192 234,855 9,633 123 244,365 KCB MOOT 1 A/C No - 1108788971 171,704 - 4,180 167,524 KCB MOYA A/C No - 1112039279 7,456 - 4,180 3,276



1,246,255 745,101 691,739 1,299,617


2014/2015 2013/2014 KSHS KSHS

20 Programme Certificates KSHS Investiture 45,000 Founderee 243,000 Competition - District 234,000 Competition - County 234,000 Competition - Cluster 94,500 Total 850,500

21 Extended Scouting Programmes KSH Sales 1,482,681.00 Cost of Sales: Materials (882,800.00)Expenses: Other & Wages (39,982.00)Net Profit 559,899.00

22 Payables and Accruals Details of Creditors

APA Insurance - 19,039 Best Zedge Solutions Ltd - 168,800 Carr Stanyer & Gitau, CPAs 190,350 190,350 Chirema Telecommunications - 10,000 Integral Office Supplies - 22,000 World Scouts Organisation Movement 22,521 - G4S Security Services 146,196 - Peter Mouti 14,000 - Japeth Wambae 300,000 300,000 Jbrut Printers - 48,000 Kenya Power & Lighting Co Ltd 75,706 183,310 Machakos County 171,000 171,000 Nairobi Water Company 77,331 53,652 Martin Muteru - 171,000 Hannah Muthui 1,918 - Shop Accounts Payables - - Jomack Crafts 101,500 102,220 Arvees - 2,311,452 Tulips Collections - 57,007




2014/2015 2013/2014 KSHS KSHS

Our Lady of Grace Schools - 21,329 Lodwar Boys High School - 35,100 Mulunge 18,840 - Muasons Enterprises 11,000 - Kamyn Industries Ltd 505,573 -

1,635,935 3,864,259

23 Revenue from shop to HQ Balance b/f on 31st Jan 2013 14,064,090 Additions 2013/2014 4,561,637 Balance-30th June 2014 18,625,727 Borrowing by operations - 28/08/2014 2,000,000 Less: Repayment from Main A/C - 06/01/2014 (5,000,000)Balance as at 30/06/2015 15,625,727

NB: Computation of an omission of Kshs 18,625,727 in 2013/2014 report

24 Other PayablesKenya National Audit Office 348,000 300,000 Kenya Revenue Authority 104,239 104,239 KSA Staff Gratuity 3,669,343 4,743,508 Ministry of Lands - 1,374,610 Elkay & Sons Ltd - 928,756 Canada Moot deposits 195,380 195,380 Prequalification deposits 141,000 141,000 UK Explorers Mission 43,195 157,423

4,501,157 7,944,916 NB:

25 Gratuity: balance as at 1/7/2014 - 4,743,508 Payments during the yearAnthony Gitonga (4 yrs ) 201,565 - Lydiah Kanyua ( 12 yrs ) 256,500 - Lily Muthoni ( 7 yrs ) 116,100 - Paul Kimani 500,000 - Total 1,074,165

Balance as at 30/06/2015 3,669,343



26 County Grant Support Year 2015

Opening Balance 1st July

2014

County Support

RRI Grant TOTAL Support-ed

Closing Balance

-30th June 2015

Name Kshs Kshs Kshs Kshs Kshs Kshs Kshs 1 Baringo County 55,130 - - 40,000 95,130 39,999 55,131 2 Bomet County 37,200 5,000 10,000 40,000 92,200 40,000 52,200 3 Bungoma County 60,000 120,350 30,000 40,000 250,350 127,330 123,020 4 Busia County 15,993 88,895 50,000 40,000 194,888 139,700 55,188 5 Embu County 59,840 75,000 10,000 40,000 184,840 116,135 68,705 6 Garisa County 30,500 - 40,000 40,000 110,500 - 110,500 7 Homa Bay County 40,000 77,500 20,000 40,000 177,500 22,030 155,470 8 Isiolo County - - 20,000 - 20,000 - 20,000 9 Kajiado County 60,000 50,000 30,000 40,000 180,000 55,740 124,260 10 Kakamega County 22,900 120,000 50,000 40,000 232,900 169,000 63,900 11 Kericho County 60,000 40,000 40,000 40,000 180,000 - 180,000 12 Kiambu County 54,800 99,000 20,000 40,000 213,800 227,640 -13,840 13 Kilifi County 60,000 50,000 10,000 40,000 160,000 - 160,000 14 Kirinyiga County 40,000 85,000 20,000 40,000 185,000 48,830 136,170 15 Kisii County 49,800 80,000 30,000 40,000 199,800 60,000 139,800 16 Kisumu County 25,050 77,500 40,000 40,000 182,550 117,235 65,315 17 Kitui County 40,000 66,155 - 40,000 146,155 103,100 43,055 18 Kwale County 18,170 62,500 50,000 40,000 170,670 104,800 65,870 19 Laikipia County 37,525 168,000 50,000 40,000 295,525 - 295,525 20 Machakos County - 51,000 10,000 40,000 101,000 - 101,000 21 Makueni County 32,500 173,000 10,000 40,000 255,500 216,900 38,600 22 Marakwet County - 79,000 - 40,000 119,000 - 119,000 23 Marsabit County - 174,250 - 40,000 214,250 174,400 39,850 24 Meru County 40,000 81,877 50,000 40,000 211,877 168,517 43,360 25 Migori County 40,000 75,000 10,000 40,000 165,000 - 165,000 26 Mombasa County 60,000 50,000 20,000 40,000 170,000 - 170,000 27 Muranga County 60,000 77,500 50,000 40,000 227,500 196,360 31,140 28 Nairobi County 32,000 168,000 50,000 40,000 290,000 - 290,000 29 Nakuru County 40,000 153,000 40,000 40,000 273,000 121,000 152,000 30 Nandi County 60,000 68,383 20,000 40,000 188,383 - 188,383 31 Narok County 60,000 47,000 10,000 40,000 157,000 - 157,000 32 Nyamira County 20,000 48,750 - 40,000 108,750 - 108,750 33 Nyandarua County 60,000 20,000 20,000 - 100,000 58,647 41,353 34 Nyeri County 20,000 163,875 20,000 40,000 243,875 - 243,875 35 Siaya County 60,000 62,500 30,000 40,000 192,500 74,430 118,070 36 Taita Taveta County 40,000 23,000 20,000 40,000 123,000 123,000 37 Tana River County 40,000 168,000 - 40,000 248,000 120,000 128,000 38 Tharaka Nithi County 43,585 - 10,000 - 53,585 - 53,585



39 Trans - Nzoia County 36,100 60,000 40,000 40,000 176,100 105,500 70,600 40 Turkana County 40,000 97,500 30,000 40,000 207,500 - 207,500 41 Uasin Gishu County 40,000 60,000 10,000 40,000 150,000 - 150,000 42 Vihiga County 40,000 - 30,000 - 70,000 - 70,000 43 West Pokot County 40,000 - 10,000 40,000 90,000 40,000 50,000

1,671,093 3,166,535 1,010,000 1,560,000 7,407,628 2,647,293 4,760,335

27 NOTES TO THE FINANCIAL STATEMENTS cont’d

2015 30th June 2014 30th June KES KES

Camps & Sites Income Embu 6,198,134 6,806,208 Kilifi Camp 24,000 25,000 Rowallan Camp 4,156,602 4,754,775 Machakos 308,150 221,475 Nyeri 715,924 102,185 Siaya Centre 159,680 84,480 Miritini 1,427,929 -

12,990,419 11,994,123

Expenses Embu 5,372,767 5,654,445 Kilifi Camp 37,352 43,260 Rowallan Camp 2,974,146 4,965,616 Machakos 249,349 312,418 Nyeri 546,284 309,862 Siaya Centre 159,575 386,300 Miritini 6,336 -

9,345,809 11,671,901

Net IncomeEmbu 825,367 1,151,763 Kilifi Camp (13,352) (18,260)Rowallan Camp 1,182,456 (210,841)Machakos 58,801 (90,943)Nyeri 169,640 (207,677)Siaya Centre 105 (301,820)Miritini 1,421,593 -

3,644,610 322,222


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THE KENYA SCOUTS ASSOCIATION SERVICE DELIVERY CHATTER

SERVICE REQUIREMENT DURATION FEE

1 Investiture Certificate Investiture Report 5 working days Kshs. 50 per certificate2 Patrol Leader Certificate Course Report 5 working days Kshs. 50 per certificate

3 Competition Certificates Participation & Completion Upon Completion Kshs. 50 per certificate

4 Founderee Certificates Participation & Completion Upon Completion of Event

Kshs. 100 per certif-icate

5 Unit Warrants Written Approval from District Scout Commissioner

2 Working days Kshs. 500 per Warrant

6 Membership Cards Dully Filled Registration Form One working day Nill

7 Highest Scout Badges & Certificate

Completion of the Scheme During Award Cere-mony

NILL

8 ITC Certificate Dully Completed Course Report Form 5 Working days Kshs. 100 per Certif-icate

9 PTC Certificate Dully Completed Course Report Form 5 Working days Kshs. 100 per Certif-icate

10 Wood Badge (I) Certif-icate

Dully marked Theory BookWritten Report from Examiner

5 Working days NILL

11 Wood Badge Theory Marking

Theory Book 1 Month Kshs. 500 per Book

12 Wood Badge Assessment Dully Filled Assessment Form 2 Months NILL

13 ALT Course Certificate Dully Course ReportDully Completion of the Course

5 Working days NILL

14 LT Course Certificate Dully Course ReportCompletion of the Course

5 Working days NILL

15 ALT Parchment Certif-icate

Project ReportPTA RecommendationTraining Committee Recommendation

During Any Scout Ceremony

NILL

16 Specialized Course Cer-tificate

Dully Course Report Form 5 Working days NILL

17 Camping

As per the Camps & Sites Policy & Regulations

As per the Camps Tariffs

As per the Camps & Sites Policy &

Regulations

18 Swimming

19 Accommodation

20 Picnics

21 Wedding Reception

22 Baptism

23 Hire of Conference Hall

24 Hire of Equipment

25 Retreat

26 Team Building

27 Customer Attendance at the Scout Shop

NILL 3 Minutes NILL

28 Processing of Special Orders

Written OrderCash Deposit

5 Working days 50% of Total Cost

29 Delivery through Post OrderFull Payment

5 Working days Cost of the ItemPostage Fee



30 Correspondence -Email-Calls/ SMS-Postal Mail-Attending to clients at the reception

EmailCalls/ SMSPostal MailNILL

Daily Daily 5 Working daysImmediate

NILLNILLNILLNILL

31 Handling of Complaints & Resolution

Complain One Month NILL



BOTES

Rowallan Scout Camp, Opposite ASK Jamhuri Park| ADC Gate, Kibera Drive. P.O Box 41422 – 00100, NAIROBI, KENYA| Tel: 0202020819| Cell phone +245 733919333|

www.kenyascouts.org/[email protected]

KENYA SCOUTS ASSOCIATION

financial statements annual report and 2015

Documents