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PERFECTION IN DETAIL.

FinanceSuite

PAYMENT MANAGEMENT

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The FinanceSuite Payment Management is a powerful module of the Hanse Orga FinanceSuite. It enables you to centralize and streamline your payments and your bank communications in SAP®.

Does the following sound familiar? Payment orders to your creditors are effected from different accounts and banks? The same creditor has to be entered and maintai-ned in every e-banking system of each house bank. Transferring the payment files via the different systems is complex and time-consuming. All this keeps you from your other important tasks?

We have developed an intelligent solution that is able to address these challenges and help you anticipate future challenges: The FinanceSuite Payment Management simplifies all your payments through centrally managed and automated processes, including a robust and flexible bank communication, interfaced directly within your SAP® system. This allows you to achieve an optimal level of security for your payment data and a full end-to-end audit trail.

It does not matter whether your company has one SAP® system, multiple SAP® systems, or entities that work with other ERP systems; the FinanceSuite Payment Management allows you to centralize, consolidate, and optimize all payments. Learn more about our intelligent payment solutions on the following pages and contact us to find out more.

FINANCESUITEPAYMENT MANAGEMENTACHIEVE HIGHER LEVELS OF VISIBILITY AND CONTROL, INCREASE EFFICIENCY, STRENGTHEN AUDITABILITY AND SECURITY, AND OPTIMIZE BANK COMMUNICATIONS IN SAP®!

WHAT OUR CUSTOMERS SAY

„We found the ideal payment transaction solu-tion with Hanse Orga‘s FinanceSuite Payment Management that meets the high demands of our company structure. We successfully com-pleted the project in a very short time thanks to the close cooperation with Hanse Orga.“

Alfons RedikerHead of TreasuryWarsteiner Brewery

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Achieving Secure Communication with Your Banks

The FinanceSuite Payment Management ensures a safer and more reliable communication with your banks. By replacing various electronic banking sys-tems with our central installation, fully embedded within SAP®, you can avoid transmission errors and protect your payment files against unauthorized access. You are able to communicate directly from your SAP® system with your banks without having to temporarily store the files on your company network drive.

Many national and international bank communica-tion standards can be realized with the FinanceSuite Payment Management. Moreover, many internatio-nal communication protocols such as EBICS (availa-ble in several countries), SWIFT, host connections or FTX can be used. With the introduction of SEPA, a harmonized European payment area has been crea-ted where payments are now executed exclusively in the standardized ISO 20022 XML format. Incre-asingly, the XML payment format is gaining ground internationally, supported by the standardization efforts of the initiative CGI-MP of which Hanse Orga is an active member.

With the FinanceSuite Payment Management, which supports these formats, you can already benefit from

these international formats today: uniform commu-nication with numerous banks, standardized proces-ses across the company that can be better automa-ted, lower costs for payments, and quick execution of transactions even if business volume increases.

Furthering the extensive payment capabilities, there is strong support for status messages and bank statements that are collected from your banks. With the FinanceSuite Payment Management, for examp-le, you can retrieve transaction protocols from your banks to support the status tracking of your payment files. Additionally, you can obtain bank account in-formation from your banks which you can use for further processing, for example, with our Finance-Suite Account Statement Manager.

As a consequence, you can enjoy reliable data at all times and benefit from an effective and flexible mo-nitoring.

Electronicsignature

SAPIntegration non-SAP® companies/systems

Retrieval bank statements

Integrated workflow

Payment runs (F110)

Monitoring

SAP Web GUI

Manual payments (F111)

FTX

SWIFTEBICS

https

(s)ftp

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Increasing Effi ciency Through Centralized Payment Processes

The FinanceSuite Payment Management enables you to make all payments for your entire company centrally, and from within your SAP® system. One of the unique advantages of the FinanceSuite Payment Management is that you process payments from dif-ferent SAP® systems as well as payments from your non-SAP® systems. This helps eliminate the double administration of your creditor and debtor master data. You can, therefore, achieve an all-encompas-sing, central visibility and control of your company’s payments within a single system.

Anticipating changes in the market becomes easier with a centralized solution, for you are no longer re-quired to maintain information in many different and decentralized electronic banking systems. Instead, your data is updated directly in SAP® to avoid double system administration and interfaces. Saving payment files on your company network becomes obsolete and thus, payment processes are signifi-cantly shortened and made more secure with the FinanceSuite Payment Management.

A continuous controlling of the actual status of your payment flows is available through this module. The FinanceSuite Payment Management automatically retrieves status messages from your banks so that you have full visibility of your payments and can identify whether they are still in process or have been fully completed. This provides you with a real-time overview and an updated company-wide moni-toring ability.

When you need to make multiple payments to individual creditors, the FinanceSuite Payment Management offers an optional payment optimi-zation function to consolidate all payments – no matter whether they are generated in SAP®, ma-nually entered, or imported from other back-office applications – post them in your FI system, and send them in a single file to the bank. For releasing the payments, the software supports different approval

types including subject-specific and banking appro-vals. If different payment formats are required, the software module can automatically format the pay-ment files to best match the target bank‘s format. By automatically bundling the payments and selecting the most favorable bank connections, the Finance-Suite Payment Management standardizes your pro-cesses and monitoring, and reduces the number of files and bank costs. For the module to automatically select the most favorable bank, you can easily con-figure the criteria of the module (such as receiving bank, currency, bank conditions) to match your company’s specific requirements. The configuration can be done by authorized end users so that sup-port from the IT department is not required. Thanks to the high level of automation of all these proces-ses and the centralization of all payments within the FinanceSuite Payment Management, you can signifi-cantly reduce the processing time within your com-pany and support straight-through processing.

For your manual payments, the FinanceSuite Payment Management offers easy-to-use and flexible features which allow you to import the necessary data directly from your master database of your creditors and debtors; alternatively you can enter the creditor and the debtor details manually. The authentication of your payments, including electronic signature functions, is enabled within your SAP® system. Payments can therefore be authorized by using passwords or hardware.

You can easily define and standardize access autho-rizations and approval workflows and apply them in an automated manner. The rules for this can be differentiated, for example, by amount, format, company, bank, account, type of payment and type of approval (such as simple approval or four-eye principle). Due to the centralization of all payments and bank statement information, you have access to a company-wide overview in real time regar-ding all payments and bank balances. The seamless

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integration within SAP® ensures that all payments have a complete end-to-end audit trail. You are able to intuitively navigate through your payments. Effective monitoring functionalities make the pay-ment process better auditable and ensure full compliance with audit regulations such as SOX (Sarbanes Oxley Act). Additionally, a large number of management reports are available.

To put it in a nutshell: the FinanceSuite Payment Management is the best-of-breed solution for repla-cing multiple bank connections and methods of pay-ments through a centralized approach that conside-rably increases efficiencies of your financial supply chain.

BENEFITS FOR YOUR COMPANY

• Real-time and company-wide overview of payments and cash reporting

• Increased security of payment transactions

• Improved straight-through processing

• Reduction of bank file processing costs

• Compliance with audit regulations such as SOX

• Greater independence of banks

Validation

Posting

Electronic Signature

Input/Approval

Banks

Communi-cation

Reporting/Monitoring

FINANCESUITEPAYMENT

MANAGEMENT

IS-U, FS-CD, HR

Bank Statements

PaymentsRuns

Optional: processing with

FinanceSuite AutoBank /

Cash & Liquidity Management /

Treasury Manage-ment etc.

Optional: FinanceSuite Account Statement Manager:

converting, routing, splitting, etc.Retrieval

Download

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The FinanceSuite Mobile App

Different functionalities and reports are available for the FinanceSuite Payment Management. You can approve payment media and/or individual pay-ments; control which payment files were sent to the bank at which time and whether the data were trans-mitted without errors. An illustration shows you the payment methods that were used that day. You can easily keep an eye on your account statements with this app. If you use the payment optimization, you can see the number and the amounts of payments executed with the app.

Get the most out of your financial supply chain utilizing the modules of the Hanse Orga FinanceSuite: AutoBank Automatic Cash Ap-plication, Cash & Liquidity Management, Working Capital Management, eBAM electronic Bank Account Management, and Treasury Management.

FINANCESUITE FOR SAP®

CASH &LIQUIDITY

MANAGEMENT

WORKING CAPITALMANAGEMENT

PAYMENT MANAGEMENT

AUTOBANK AUTOMATIC CASH

APPLICATION

TREASURY MANAGEMENT

EBAM

HR / IS-U / BW / MMFS-CD / CO / SD / FI

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FINANCESUITE PAYMENT MANAGEMENT – ADVANTAGES AT A GLANCE

Besides the extensive payment capabilities, there is also strong support for status messages and bank statements that are collected from your banks. The FinanceSuite Payment Management automatically validates, splits and routes the bank statements and confi rmations.

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• Centralization and optimization of payments

• Standardized and highly automated processes

• Full integration within SAP®

• Integration of non-SAP® companies

• Controlled release cycle of payments

• Templates and workflow for manual payments

• Wide range of national and international formats

• Integrated SWIFT connectivity

• Company-wide monitoring and management reports

• Empowerment of key users

• High security standards

• Automatic reversal of accounting or repair of rejected payments

The FinanceSuite Payment Management enables an effective and flexible monitoring for your company, even if your company is composed of several subsidiaries across many applications and countries.

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Hanse Orga, founded in 1984, is an independent and experienced software and consulting firm for Financial Supply Chain Management processing within SAP®. Hanse Orga is SAP® Software Solution and Technology Partner; the products are certified by SAP®. Hanse Orga’s FinanceSuite offers proven added value for cash application and reconciliation, liquidity planning projects, working capital manage-ment, corporate payment factory, cash manage-ment, electronic bank account management, and

treasury. As the entire FinanceSuite is programmed in ABAP, the software may be directly installed in SAP®. The FinanceSuite has been developed by finance professionals for finance professionals with a strong focus on the end-user. The customer- focused approach before, during and after the im-plementation has resulted in more than 500 satisfied customers worldwide such as BASF, BMW, Honey-well, IBM and Philips.

Your Experienced and Reliable Partner: Hanse Orga

Hanse Orga AG

Oldesloer Straße 63 22457 Hamburg Germany

Tel: +49 (0)40 / 51 48 08 - 0 Fax: +49 (0)40 / 51 48 08 - 188

Email: office@hanseorga.de http://www.hanseorga.de

Hanse Orga France S.a.r.l

36 Avenue de la République 92130 Issy-les-Moulineaux France

Tel: +33 (0)1 46 42 01 05 Fax: +33 (0)1 47 36 06 41

Email: office@hanseorga.fr http://www.hanseorga.fr

Hanse Orga International B.V.

Nieuwe Prinsenkade 9 4811 VC Breda Netherlands

Tel: +31 (0)76 578 05 00 Fax: +31 (0)76 578 05 50

Email: office@hanseorga.com http://www.hanseorga.com

Hanse Orga International Corp.

205 N. Michigan Avenue / Suite 4110 Chicago, Illinois 60601 USA

Tel: +1 (312) 620 1200 Fax: +1 (312) 620 1201

Email: office@hanseorga.com http://www.hanseorga.com

Hanse Orga Schweiz AG

Thurgauerstrasse 40 8050 Zurich Switzerland

Tel: +41 (0)44 2146197 Fax: +41 (0)44 2146198

Email: office@hanseorga.ch http://www.hanseorga.ch

Hanse Orga International B.V.

20-30 Wilds Rents, London, SE1 4QG, United Kingdom

Tel: + 44 (0)20 375 110 81 Fax: +31 (0)76 578 05 50

Email: office@hanseorga.com http://www.hanseorga.com

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Since 2014, Hanse Orga has united the three entities Hanse Orga AG, cogon GmbH and SymQ GmbH under one umbrella: the Hanse Orga Group. Al- ready today, more than 1,000 customers benefit from our leading and specialized solutions and services. As Hanse Orga Group we are a one-stop shop for your financial supply chain management. We offer specialized SAP® add-ons in form of the Hanse Orga FinanceSuite modules, innovative and ERP-independent financial solutions of cogon and a competent SAP® treasury consultancy by SymQ. With our integrated approach of modular software solutions and specialized SAP®

The integrated and SAP®-certified solutions of the Hanse Orga AG offer companies a very useful add-on to their existing SAP® landscapes. They help sig-nificantly enhance efficiency in the areas of account recon-ciliation, cash management, liq-uidity planning, treasury management, payment factory and electronic bank account management.

The particular focus of cogon GmbH is on innovative and ERP-independent financial solutions for payments, cash application as well as cash, liquidity and treasury manage-ment. Flexibility, an exten-dable service offer and the easy integration into existing systems mark out our solu-tions.

From global player to medium-sized companies – companies can significantly benefit from the competent SAP® consul-tancy of SymQ for the areas of finance and treasury. The con-sultancy approach ranges from strategy development and solution design via the imple-mentation to the continuous process optimization in SAP®.

HANSE ORGA GROUP A HOLISTIC APPROACH FOR YOUR FINANCIAL PROCESSES

© Copyright 03/2015 Hanse Orga AG. All rights reserved. SAP® and R/3® are registered trademarks of SAP® SE.

consultancy we are able to create added value for our customers. Since 1984 we have been developing modern financial solutions always having our finger on the pulse of the time. With a dedicated focus on the end-user experience, our technology is developed and continuously improved by financial professionals for financial professionals. Our customer-centric approach has resulted in technically sophisticated and economically elaborate systems. Coupled with high-level advocacy this is a proven recipe for best practices and sustainable quality.

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Hanse Orga International B.V.

Nieuwe Prinsenkade 9 4811 VC Breda Netherlands

Tel: +31 (0)76 578 05 00 Fax: +31 (0)76 578 05 50

Email: office@hanseorga.com http://www.hanseorga.com

Hanse Orga International Corp.

205 N. Michigan Avenue / Suite 4110 Chicago, Illinois 60601 USA

Tel: +1 (312) 620 1200 Fax: +1 (312) 620 1201

Email: office@hanseorga.com http://www.hanseorga.com