finance and facilities committee · billy green music room upgrades $ 60,000 complete $ 65,000...
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Finance and Facilities Committee Thursday, December 12, 2019
Room 340D
Hamilton-Wentworth District School Board 20 Education Court, P.O. Box 2558
Hamilton, ON L8N 3L1
AGENDA: 4:30-7:30
1. Call to Order
2. Approval of the Agenda
3. Capital Projects Construction Update
4. Enrolment Summary October 31, 2019
5. Priorities for Budget Consultation
6. Resolution into Committee of the Whole (Private Session) as per the Education Act, Section 207.2 (b) the disclosure of intimate, personnel or financial information in respect of a member of the board or committee
7. Adjournment
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EXECUTIVE REPORT TO FINANCE AND FACILITIES COMMITTEE
TO: Finance and Facilities Committee
FROM: Manny Figueiredo, Director of Education DATE: December 12, 2019 PREPARED BY: Stacey Zucker, Associate Director, Support Services & Treasurer David Anderson, Senior Manager, Facilities Management Nadeen Shehaiber, Manager, Capital Projects RE: Capital Projects Construction Update
Action □ Monitoring X
Background: On September 19, 2019, Trustees were provided with an update on capital projects in progress. This report is part of Facilities Management’s on-going commitment to update Trustees regarding the status of capital projects, on a regular basis. Staff Observations: A summary of all the capital projects in various phases, is provided as Appendix A. This summary is categorized by each project’s source of funding and project initiative. The project status updates are current as of December 4, 2019. Conclusion:
Staff continue to deliver a number of Capital projects, which include school renewal work, Elementary and Secondary Facility Benchmark Strategy (Year 4), Elementary and Secondary Program Strategy (Year 4), and new school construction projects. There are a number of factors affecting the progress of capital projects, in particular:
• Unforeseen site conditions • Delays with material deliveries • Asbestos abatement
Board staff will continue to update Trustees as to the status of these projects, on a regular basis.
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Dundas Valley Sports Field Revitalization (Natural Turf) 1,250,000$ Complete $ 1,289,093 Complete. Glendale Gym floor refurbishment & bleacher replacement 40,000$ Complete 48,633$ Complete.Orchard Park Science Labs, Learning Commons & Gym Floor Revitalization (in 2,540,000$ Complete 2,000,000$ Complete.Sir Winston Churchill Sports Field Revitalization (Artificial Turf) 2,075,000$ Complete 1,957,983$ Complete. City contribution of $75k for Press Box included in budget value.Sir Winston Churchill Gym floor refurbishment 40,000$ Complete $ 42,460 CompleteWestdale Sports Field Revitalization (Natural Turf) 1,250,000$ Complete $ 879,914 Complete. Westmount Science Labs & Learning Commons Revitalization 3,000,000$ Complete $ 2,504,122 Complete.
$ 10,195,000 $ 8,722,206
$ 11,000,000 $ 11,000,000
$ 805,000 $ 2,277,794
Ancaster High Manufacturing Shop Electrical Upgrades (H&S) 25,000$ Complete $ 4,980 Complete. Scope to add electrical for one new lathe only.Glendale Gym bleacher replacement 60,000$ Complete $ 64,808 Complete.Sir Allan MacNab Hospitality & Tourism 1,000,000$ Complete $ 997,830 Complete.
$ 1,085,000 $ 1,067,618
$ 2,000,000 $ 2,000,000
$ 915,000 $ 932,382
A.M. Cunningham Gym Expansion, Visual Arts & Learning Commons 2,305,000$ Regulatory Approvals
Phase 1 ‐ Art Room and Learning Commons complete.Phase 2 ‐ Gym Addition; pending Ministry approval of ATP.
Adelaide Hoodless Science, Visual Arts & Learning Commons 175,000$ Complete $ 184,434 Complete.
Memorial (City) Gym Expansion, Learning Commons & Playfield 2,400,000$ Regulatory Approvals
In Progress.
Michaelle Jean Science, Visual Arts & Learning Commons 175,000$ Complete $ 175,000 Complete; Captured under Binbrook accommodation as project was bundled. Mount Albion Science, Visual Arts & Learning Commons 225,000$ Complete $ 180,866 Complete.Parkdale Visual Arts & Learning Commons 150,000$ Complete $ 211,949 Complete.
W.H. BallardGym Expansion, Visual Arts, Instrumental Music & Playfield (incl. Roofing)
2,345,000$ Regulatory Approvals
In Progress.
$ 7,775,000
$ 10,000,000
$ 2,225,000
Secondary Facility Benchmark Strategy ‐ Year 1
Subtotal:
Unallocated/ Contingency:
Funding Allocation:
Secondary Program Strategy ‐ Year 1
Subtotal:
Elementary Facility Benchmark Strategy ‐ Year 1
Funding Allocation:
Unallocated/ Contingency:
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Adelaide Hoodless Music Room Upgrades 60,000$ Complete $ 72,000 Complete.Michaelle Jean Music Room Upgrades 60,000$ Complete $ 60,000 Complete; Captured under Binbrook accommodation as project was bundled. Mount Albion Music Room Upgrades 90,000$ Complete $ 100,000 Complete.Tapleytown Music Room Upgrades 60,000$ Complete $ 5,517 Complete. Scope for Acoustic panel installation only.Viscount Montgomery Music Room Upgrades 60,000$ Complete $ 60,000 Complete.
$ 330,000 $ 297,517
$ 1,000,000 $ 1,000,000
$ 670,000 $ 702,483
Ancaster High Gym Floor Revitalization 15,000$ Complete $ 15,000 Complete.
Glendale Learning Commons & Sports Field Revitalization 1,750,000$ ConstructionLearning Commons complete;Sports Field sod installation complete. Field will remain offline until late Spring 2020 to allow time for sod to establish.
Saltfleet District High Gym Floor 15,000$ Complete $ 15,000 Complete.
Sir Allan MacNab Science Labs, Learning Commons & Gym Floor Revitalization 2,765,000$ Complete $ 2,915,460 Complete.
Sir Winston Churchill Science Labs & Learning Commons 2,500,000$ Complete $ 2,900,000 Complete.
Westdale Science Labs, Learning Commons & Gym Floor Revitalization 3,515,000$ Complete $ 2,590,169 Complete.
$ 10,560,000
$ 11,000,000
$ 440,000
GlendalePerforming Arts SHSM Renovations incl. Auditorium Air‐conditioning, Various Program Spaces
1,500,000$ Complete $ ‐ Funding for Auditorium AC through Community Hubs.
Sir Allan MacNab Dust Collector Replacement 200,000$ Complete $ 140,950 Complete. $ 1,700,000
$ 2,000,000
$ 300,000
Subtotal:
Secondary Program Strategy ‐ Year 2
Funding Allocation:
Funding Allocation:
Subtotal:
Unallocated/ Contingency:
Secondary Facility Benchmark Strategy ‐ Year 2
Elementary Program Strategy ‐ Year 1
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
Unallocated/ Contingency:
Page 2 of 9
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Billy Green Gym Expansion, Science, Visual Arts & Playfield Renovations 2,400,000$ Regulatory Approvals
Construction for Phase 1 ‐ Science, Art Room and Music Room complete .Phase 2 ‐ Gym Expansion; pending Ministry approval of ATP.Phase 3 ‐ Playground to be completed following completion of Gym Expansion.
Millgrove Gym Expansion, Visual Arts & Playfield Renovations 700,000$ Construction
Construction for Phase 1 ‐ Visual arts and universal barrier free washroom complete. Phase 2 scope of work revised due to the limited benefit of the expansion (minimal square footage increase). School will receive a gym revitalization instead. Learning commons complete. Gym revitalization in progress and anticipated for completion January 2020. Canopy work has been deferred to Summer 2020.
QueensdaleGym Expansion, Science, Visual Arts, Learning Commons & Playfield Renovations
2,475,000$ Regulatory Approvals
Construction for Phase 1 ‐ science, music, and visual arts complete.Ongoing coordination with municipality for regulatory approvals on Phase 2 ‐ Gym Expansion and LC renovation; Ministry approval of ATP pending.Phase 3 ‐ Playground to be completed following completion of Gym Expansion
RosedaleGym Expansion, Visual Arts, Learning Commons & Playfield Renovations
2,380,000$ Regulatory Approvals
Construction for Phase 1 ‐ Visual arts and gym supporting rooms complete.Phase 2 ‐ Gym Expansion and Learning Commons renovations; pending Ministry approval of ATP.
$ 7,955,000
$ 10,000,000
$ 2,045,000
Billy Green Music Room Upgrades 60,000$ Complete $ 65,000 Complete.Sir Wilfred Laurier Music Room Upgrades 60,000$ Complete $ 58,000 Complete.
$ 120,000 $ 123,000
$ 1,000,000 $ 1,000,000
$ 880,000 $ 877,000
Ancaster High Artificial Turf Field 2,000,000$ Regulatory Approvals
Board direction to switch field to artificial turf; Site plan resubmission to City completed early November 2019.
Glendale Science labs 2,000,000$ ConstructionPhase 1 (half the science rooms) occupancy anticipated for early January 2020. Demolition for phase 2 to commence over winter break.
Orchard Park Artificial Turf Field 2,000,000$ Design Board direction to switch field to artificial turf; re‐design underway.
Saltfleet District High Science labs and Natural Turf Field 3,750,000$ ConstructionScience lab construction underway with anticipated completion for December 2019. Sports Field construction underway. As a result of site conditions uncovered with existing base and drainage, project will not be completed until late Summer 2020.
Waterdown District High Artificial Turf Field 2,000,000$ Complete $ 2,107,874 Complete. $ 11,750,000
$ 11,000,000
$ ‐750,000
Elementary Program Strategy ‐ Year 2
Funding Allocation:
Subtotal:
Unallocated/ Contingency:
Unallocated/ Contingency:
Subtotal:
Secondary Facility Benchmark Strategy ‐ Year 3
Elementary Facility Benchmark Strategy ‐ Year 2
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
Funding Allocation:
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Ancaster High Dust Collector Replacement 200,000$ Complete $ 294,772 Complete.Dundas Valley Manufacturing Room H&S Renovations 200,000$ Complete $ 248,914 Complete.New North High School Tech Equipment 400,000$ Complete $ 118,000 Complete.Orchard Park Dust Collector Replacement 200,000$ Complete $ 283,618 Complete.Sir Winston Churchill Dust Collector Replacement 200,000$ Close‐out $ 320,000 Complete.Sir Winston Churchill Cosmetology 750,000$ Complete $ 528,762 Complete.
$ 1,950,000 $ 1,794,066
$ 2,000,000 $ 2,000,000
$ 50,000 $ 205,934
A.M. Cunningham Playfield 50,000$ Regulatory Approvals
To be completed with Phase 2 of Benchmark Strategy (gym expansion).
Ancaster Senior (Frank Panabaker)
Science, Visual Arts, Learning Commons and Playfield 170,000$ Complete $ 165,000 Complete.
BennettoGym Revitalization, Science Room, Visual Arts, Learning Commons and Playfield
1,000,000$ Construction
Playfield complete.Phase 2 scope of work revised due to the limited benefit of the expansion. School will receive gym revitalization to both gyms instead. Science, Art and Gym 101 complete. Structural steel and HVAC work for gym 125 anticipated for completion for end of December 2019.
Chedoke Playfield 200,000$ Complete $ 211,614 Complete.
Collegiate Ave.Gym Expansion, Science Room, Visual Arts, Learning Commons and Playfield
2,750,000$ Regulatory Approvals
Combined with Capital Priorities addition. Pending Ministry approval of ATP.
Dalewood Playfield 50,000$ Complete $ 31,617 Complete.Dundas Central Visual Arts and Playfield 100,000$ Complete $ 126,779 Complete. Cost includes music room renovation for program strategy.Earl Kitchener Visual Arts, Learning Commons and Playfield 200,000$ Deferred On hold; project will resume Spring 2020 as enrollment has been confirmed.
Mount Albion Gym Expansion 2,500,000$ Regulatory Approvals
Combined with Capital Priorities addition. Ongoing coordination with the City to obtain municipal approvals and pending Ministry approval of ATP.
$ 7,020,000
$ 10,000,000
$ 2,980,000
Unallocated/ Contingency:
Elementary Facility Benchmark Strategy ‐ Year 3
Subtotal:
Funding Allocation:
Secondary Program Strategy ‐ Year 3
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Collegiate Ave. Music Room Upgrades 60,000$ Regulatory Approvals
Combined with Benchmark Strategy scope. Ongoing coordination with City to obtain municipal approvals.
Dundas Central Music Room Upgrades 50,000$ Complete $ ‐ Complete. Costs included in total for Benchmark strategy work above.
$ 110,000
$ 1,000,000
$ 890,000
Nora Frances Henderson Artificial Turf Field 2,000,000$ Construction Combined with Capital Priorities; construction underway.
$ 2,000,000
$ 11,000,000 $ 9,000,000
Ancaster High Manufacturing Room H&S Renovations 400,000$ Close‐out Occupancy achieved on November 6, 2019; minor deficiencies underway.
Dundas Valley Dust Collector Replacement 200,000$ Project Initiation Program review underway.
Westdale Dust Collector Replacement 200,000$ Project Initiation Program review underway.
Saltfleet Dust Collector Replacement 200,000$ Project Initiation Program review underway.
Sir Allan MacNab Manufacturing Room H&S Renovations 400,000$ Design RFP for prime consultant closed on December 3, 2019; evaluations underway.
$ 1,400,000
$ 2,000,000
$ 600,000
Elementary Program Strategy ‐ Year 3
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
Secondary Facility Benchmark Strategy ‐ Year 4
Subtotal:
Funding Allocation:
Secondary Program Strategy ‐ Year 4
Unallocated/ Contingency:
Subtotal:
Funding Allocation:
Unallocated/ Contingency:
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Central Gym Expansion, Visual Arts, Learning Commons and Playfield 2,425,000$ Hold On hold.
Flamborough Centre Science, Visual Arts, Learning Commons and Playfield 275,000$ Design Design development ongoing. Lake Avenue Playfield 50,000$ Design Design development ongoing.
Norwood Park Science and Playfield 65,000$ ConstructionPhase 1 science and art complete. Phase 2 music and learning commons construction underway with occupancy anticipated for January 2020.
Parkdale Playfield 50,000$ Design Design development ongoing. Pauline Johnson Science, Visual Arts, Learning Commons and Playfield 275,000$ Design Design development ongoing. Queen Mary Science, Learning Commons and Playfield 225,000$ Design Design development ongoing. Ridgemount Science, Visual Arts, Learning Commons and Playfield 205,000$ Design Design development ongoing. Viscount Montgomery Science Room and Playfield 100,000$ Design Design development ongoing.
$ 3,670,000 $ 10,000,000
$ 6,330,000
Norwood Park Music Room Upgrades 60,000$ Construction Construction underway; bundled with elementary benchmark strategy.Queen Mary Music Room Upgrades 60,000$ Design Design development ongoing. Ridgemount Music Room Upgrades 60,000$ Design Design development ongoing.
$ 180,000 $ 1,000,000
$ 820,000
Elementary Program Strategy ‐ Year 4
Funding Allocation:
Unallocated/ Contingency:
Funding Allocation:
Unallocated/ Contingency:
Subtotal:
Elementary Facility Benchmark Strategy ‐ Year 4
Subtotal:
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Addition to Ancaster Senior (Frank Panabaker)
FDK and classroom addition 3,702,489$ Close‐out Construction complete; deficiencies underway.
New Elementary School on Beverly site (Rockton)
New School Construction (consolidation of Beverly Central & Dr. Seaton)
14,397,747$ Construction Construction underway; anticipating watertight envelope for end of December 2019.
New Elementary School on CH Bray site (Spring Valley)
New School Construction (replacement of CH Bray) 13,543,994$ Construction Construction underway; demolition complete, soil stabilization underway.
Addition/ Renewal at Collegiate Elementary School
213 Pupil Place Addition to Collegiate Ave. 6,016,280$ Regulatory Approval
Pending Ministry approval of ATP.
New Elementary School on Eastdale site (Eastdale)
New School Construction (replacement of Eastdale) 11,754,854$ Construction Construction underway; occupancy anticipated for January 2020.
Addition to Mount Albion Addition with Daycare 6,469,000$ Regulatory Approval
Pending Ministry approval of ATP.
New Elementary School on Glendale campus
New School Construction (consolidation of Glen Brae & Glen Echo)
16,519,852$ Construction Construction underway; site stripping and excavation underway.
New Elementary School on Memorial (Stoney Creek) site
New School Construction (replacement of Memorial SC) 12,693,680$ ConstructionConstruction underway; excavation complete, foundation footings and walls approaching completion, block wall construction to commence mid December.
Nora F. Henderson Secondary School
New Secondary School Construction 33,482,300$ ConstructionConstruction underway; Brick veneer and roofing work approaching completion, ongoing rough in with finishing work anticipated to commence late December.
Bernie Custis Secondary School
New Secondary School Construction 31,839,111$ Close‐out Construction complete; deficiencies underway.
Addition to Wilfrid LaurierFDK Addition and Renovations (consolidation with Elizabeth Bagshaw)
1,087,803$ Complete $ 1,087,803 Complete.
New Elementary School on Summit Park site (Shannen Koostachin)
New Summit Park Elementary School 14,388,899$ ConstructionPhase 1 ‐ classrooms complete and occupied on September 3, 2019; ongoing deficiency work.Phase 2 ‐ gym, elevator and childcare construction underway with anticipated completion for mid‐December.
$ 165,896,009
Franklin RoadSchool Consolidation ‐ Interior Reno, New Gym and Daycare Addition
1,932,852$ Complete $ 1,944,004 Complete.
Greensville (New)New School Construction (consolidation of Greensville & Spencer Valley)
4,751,959$ ConstructionConstruction underway; excavation complete, foundation footings and walls approaching completion, block wall construction to commence mid December.
Mount Hope School Consolidation ‐ Phase 3 ‐ Addition/Renovations 2,911,737$ Complete $ 2,967,530 Complete. Pauline Johnson School Consolidation ‐ Addition/Renovations 4,343,716$ Complete 4,540,000$ Complete.Ridgemount School Consolidation ‐ Addition/Renovations 3,375,266$ Complete $ 3,946,370 Complete.
$ 17,315,530
Subtotal:School Consolidation Capital
Subtotal:
Capital PrioritiesOther
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Bellmoore Early Years Daycare retrofits 1,542,762$ Regulatory Approvals
Pending Ministry approval of ATP.
Bennetto Early Years Daycare retrofits 771,381$ Regulatory Approvals
Pending Ministry approval of ATP.
Chedoke Child Care Retrofit ‐ EL 3/4 (2‐room retrofit) 1,040,000$ Complete $ 1,047,343 Complete.
Dr. J. Edgar Davey Early Years Daycare retrofits 771,381$ Regulatory Approvals
In Progress.
Yorkview Child Care Retrofit ‐ EL 3/4 (1‐room retrofit) 600,000$ Complete $ 532,153 Complete. $ 7,296,794
New Elementary School on Eastdale site (Eastdale)
New School Construction (replacement of Eastdale) 1,400,000$ Construction Construction underway; occupancy anticipated for January 2020.
New Elementary School on Glendale campus
New School Construction (consolidation of Glen Brae & Glen Echo)
603,326$ Construction Construction underway; site stripping and excavation underway.
New Elementary School on Memorial (Stoney Creek) site
New School Construction (replacement of Memorial SC) 1,263,639$ ConstructionConstruction underway; excavation complete, foundation footings and walls approaching completion, block wall construction to commence mid December.
Greensville (New)New School Construction (consolidation of Greensville & Spencer Valley)
7,273,000$ ConstructionConstruction underway; excavation complete, foundation footings and walls approaching completion, block wall construction to commence mid December.
Hill Park Retrofits to accommodate various programs 5,200,000$ Complete $ 5,200,000 Complete
Various Schools
Binbrook Accommodation Project:‐ 4 Portables incl. site drainage improvements at Bellmoore.‐ 2 Portables incl. septic system & electrical upgrades at Michaelle Jean.
2,100,000$ Complete $ 2,589,453 Cost includes all benchmark work at MJ. Complete.
$ 17,839,965 $ 208,348,298
Bennetto Roof Replacement 800,000$ Design Prime consultant procured; investigations underway.George L Armstrong Accessibility Upgrades (elevator) 750,000$ Design Prime consultant RFP closing December 10, 2019Glendale Parking Lot Paving 1,000,000$ Design Prime consultant RFP closed November 28th; evaluations underway.Orchard Park Roof Replacement‐ Phase 2 1,500,000$ Design Design development ongoing.RA Riddell Window Replacement 400,000$ Design Prime consultant RFP closed November 28th; evaluations underway.Ryerson Window Replacement 400,000$ Design Prime consultant RFP closed November 28th; evaluations underway.Saltfleet Roof Replacement 1,000,000$ Design Prime consultant RFP closed December 3rd; evaluations underway. Sir Allan MacNab Window Replacement 1,500,000$ Design Prime consultant RFP closing December 10, 2019Waterdown District High Parking Lot Paving 1,300,000$ Design Prime consultant RFQ issues week of December 2, 2019Westmount Roof Replacement 1,500,000$ Design Prime consultant RFP closed December 3rd; evaluations underway.
Collegiate Ave. Accessibility and High and Urgent Needs 1,600,000$ Regulatory Approvals
Combined with Capital Priorities addition. Pending Ministry approval of ATP.
Proceeds of DispositionSubtotal:
Child Care Retrofits
Subtotal:Total Other:
School Renewal Strategy
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December 12, 2019Executive Report to Finance Facilities Committee APPENDIX A
Capital Projects Update
School Description Budget Phase Final Cost Project Status
Hill Park Parking Lot Expansion 500,000$ Regulatory Approvals
Ongoing coordination with City for Regulatory approvals.
Adelaide Hoodless Elevator Installation 500,000$ Construction Construction ongoing with anticipated completion for end of December 2019.
Ancaster High Accessibility upgrades and window and door replacement 4,250,000$ Construction Window replacement underway. Rough in work for elevators has commenced.
Dundas Central Accessibility Improvement Project 2,675,000$ ConstructionOngoing construction. Elevator has been installed and pending testing and inspection. Anticipated project completion for beginning of February 2020.
Norwood Park Art and Learning Commons Revitalization 275,000$ Construction Combined with benchmark work; construction underway and being carried out in two phases to minimize disruption to school.
Sir Allan MacNab Elevator 750,000$ Construction Ongoing construction.Various Schools Security System Upgrades 375,000$ Construction OngoingVarious Schools Outdoor Ground Signs 440,000$ Construction OngoingWestview Accessibility Upgrades (LULA and BF Washroom) 400,000$ Construction Ongoing construction.Various Schools Anniversary Spruce‐up 78,000$ Ongoing VariousAncaster Senior (Frank Panabaker)
Barrier Free Washroom, Electrical service upgrade and FA panel replacement
270,000$ Close‐out Combined with Capital Priorities Addition. Construction complete with deficiencies underway.
Various Schools Play Field Pilot Project 400,000$ Close‐out Year 3 of the 3 year maintenance plan ends Spring 2019.
Various SchoolsAlternative Education, Continuing Education and Assessment Centre LHI
1,000,000$ Close‐out Complete with deficiencies underway.
Ancaster High Roof Replacement 2,000,000$ Complete $ 2,000,000 CompleteBalaclava Roof Replacement 750,000$ Complete $ 833,571 Complete.Orchard Park Roof Replacement ‐ Phase 1 1,500,000$ Complete $ 1,136,503 Complete.Sir Winston Churchill Roofing & Main HVAC Pumps Replacement 650,000$ Complete $ 1,300,000 Complete. Approx. $830k funded from GGRF.Various Schools Lockdown Upgrades 1,800,000$ Complete $ 1,452,445 2018 allocation complete.Earl Kitchener Playground Repaving Project 150,000$ Deferred On hold; project will resume Spring 2020 as enrollment has been confirmed.
30,513,000$
Total Capital: 306,661,298
SubtotalUnallocated
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EXECUTIVE REPORT TO
FINANCE AND FACILITIES COMMITTEE
TO: Finance and Facilities Committee
FROM: Manny Figueiredo, Director of Education DATE: December 12, 2019 PREPARED BY: Stacey Zucker, Associate Director, Support Services Denise Dawson, Senior Manager, Business Services RE: Enrolment Summary – October 31, 2019
Action Monitoring x Background: Enrolment plays a very key role in the operations of a school board. The Average Daily Enrolment (ADE) is the basis for the Grant for Student Needs (GSN) which is 98.4% of a school boards funding. Expenditures and revenues in the 2019/20 budget were calculated based on projected Average Daily Enrolment (ADE) which is calculated based on October 31, 2019 and March 31, 2020 projected enrolment. Actual enrolment for October 31, 2019 has been finalized and is compared to the projections. Actual Enrolment information for 2015/16, 2016/17, 2017/18 and 2018/19 has been included for comparison purposes.
Projected October 31, 2019
FTE
Actual October 31, 2019
FTE
Increase (Decrease)
FTE
Full Day Kindergarten 7,014.00 7,144.00 130.00
Grades 1-3 10,826.00 10,956.00 130.00
Grades 4-8 17,875.00 18,114.00 239.00
Special Education 483.00 417.00 (66.00)
Total Elementary 36,198.00 36,631.00 433.00 Total Secondary 13,831.00 13,833.25 2.25
Total Enrolment 50,029.00 50,464.25 435.25
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Staff Observations: Elementary: Overall, elementary enrolment is 433.00 FTE higher than projected, for a number of reasons:
1. Growth from residential development in various locations across the Hamilton-Wentworth area. This development continues to bring students from both outside the Hamilton area and from other communities in the city.
2. We continue to experience growth due to families immigrating to Canada and settling into Hamilton. 3. As in prior years, our enrolment projections are conservative to help mitigate the 2019/20 budget and staffing
from reductions in student enrolment.
Secondary: Overall, secondary enrolment is 2.25 FTE more than budget projection, however there were significant increases/decreases in several schools for the following reasons.
1. With the closure of Delta and Sir John A. Macdonald it was difficult to predict which school these students would attend in September.
2. Active residential development in several locations in the Hamilton-Wentworth area makes it difficult to project the enrolment as there is uncertainty on occupancy rates and subsequently the number of secondary school aged students.
3. As in prior years, our enrolment projections are conservative to help mitigate the 2019/20 budget and staffing from reductions in student enrolment.
Conclusion: The revised enrolment was filed in the Revised Estimates that were due to the Ministry in December 2018. As a result of the elementary enrolment increase, an additional 34.80 elementary teachers and 1.00 early childhood educators were required in September to meet class size compliance. There was no impact on secondary staffing for the change in enrolment. Attach.
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Hamilton-Wentworth District School Board Appendix ASummary of Elementary EnrolmentFinance and Facilities Committee -December 12, 2019
Oct 2019 Oct 2019 Diff. Actual Oct 2018 Oct 2018 Diff. Actual Mar 2019 Mar 2019 Diff. Actual ADE ADE ADE ADESchool Budget Actual to Budget Budget Actual to Budget Rev Budget Actual to Budget 2018/19 2017/18 2016/17 2015/16
A. M. Cunningham 430.00 433.00 3.00 407.00 401.00 (6.00) 403.00 393.00 (10.00) 397.0 408.5 410.0 406.5Adelaide Hoodless 454.00 475.00 21.00 432.00 460.00 28.00 461.00 441.00 (20.00) 450.5 429.0 420.5 425.5Allan Greenleaf 617.00 618.00 1.00 551.00 588.00 37.00 589.00 594.00 5.00 591.0 543.5 493.5 453.5Ancaster Meadow 598.00 641.00 43.00 618.00 604.00 (14.00) 604.00 619.00 15.00 611.5 638.5 754.0 893.0Frank Pannabaker South 476.00 477.00 1.00 354.00 344.00 (10.00) 344.00 340.00 (4.00) 342.0 370.0 340.5 298.5Balaclava 347.00 345.00 (2.00) 353.00 344.00 (9.00) 344.00 344.00 0.00 344.0 365.0 378.0 369.0Bellmoore 1,108.00 1,113.00 5.00 1138.00 1,121.00 (17.00) 1,121.00 1,126.00 5.00 1,123.5 1,064.0 978.0 899.0Bennetto 500.00 516.00 16.00 517.00 489.00 (28.00) 489.00 496.00 7.00 492.5 496.0 493.5 493.0Rockton-Beverly Central 191.00 183.00 (8.00) 186.00 184.00 (2.00) 184.00 184.00 0.00 184.0 186.0 172.0 172.0Billy Green 538.00 537.00 (1.00) 490.00 566.00 76.00 566.00 582.00 16.00 574.0 485.5 483.5 469.5Buchanan Park 172.00 167.00 (5.00) 169.00 183.00 14.00 183.00 177.00 (6.00) 180.0 178.5 167.0 170.0Spring Valley 337.00 302.00 (35.00) 289.00 301.00 12.00 301.00 300.00 (1.00) 300.5 308.5 312.0 316.5Cathy Weaver 638.00 632.00 (6.00) 709.00 634.00 (75.00) 634.00 627.00 (7.00) 630.5 676.0 725.0 651.0Cecil B. Stirling 295.00 295.00 0.00 280.00 306.00 26.00 308.00 318.00 10.00 312.0 280.5 291.0 304.5Central 318.00 323.00 5.00 322.00 315.00 (7.00) 317.00 317.00 0.00 316.0 309.5 302.5 278.0Chedoke 472.00 469.00 (3.00) 462.00 462.00 0.00 462.00 457.00 (5.00) 459.5 449.5 527.5 558.5Collegiate Avenue 0.00 0.00 0.00 303.00 284.00 (19.00) 284.00 280.00 (4.00) 282.0 294.0 281.0 277.0Cootes Paradise 615.00 612.00 (3.00) 646.00 630.00 (16.00) 630.00 620.00 (10.00) 625.0 649.0 609.5 588.0Dalewood 256.00 263.00 7.00 267.00 247.00 (20.00) 247.00 248.00 1.00 247.5 262.5 274.5 292.5Dr. J. Edgar Davey 539.00 561.00 22.00 496.00 542.00 46.00 542.00 548.00 6.00 545.0 509.5 500.5 520.5Rockton-Dr. J. Seaton 270.00 273.00 3.00 191.00 201.00 10.00 201.00 200.00 (1.00) 200.5 193.5 215.0 213.5Dundana 350.00 347.00 (3.00) 354.00 346.00 (8.00) 347.00 339.55 (7.45) 342.8 357.0 369.0 353.0Dundas Central 372.00 379.00 7.00 394.00 380.00 (14.00) 380.00 383.00 3.00 381.5 413.2 409.5 407.0Earl Kitchener 528.00 542.00 14.00 526.00 533.00 7.00 533.00 523.00 (10.00) 528.0 565.5 565.0 558.0Eastdale 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.0 197.5 208.5 195.5Ecole Elementaire Michaelle Jean 331.00 312.00 (19.00) 275.00 277.00 2.00 277.00 275.00 (2.00) 276.0 250.5 195.5 155.5Elizabeth Bagshaw 414.00 402.00 (12.00) 406.00 418.00 12.00 419.00 408.00 (11.00) 413.0 402.0 380.0 368.5Frank Pannabaker North 373.00 381.00 8.00 524.00 519.00 (5.00) 520.00 520.00 0.00 519.5 526.5 527.0 498.0Flamborough Centre 232.00 229.00 (3.00) 241.00 234.00 (7.00) 234.00 235.00 1.00 234.5 255.0 259.0 251.0Franklin Road 481.00 520.00 39.00 526.00 490.00 (36.00) 490.00 494.00 4.00 492.0 513.0 492.0 444.5Gatestone 562.00 556.00 (6.00) 593.00 568.00 (25.00) 568.00 573.00 5.00 570.5 599.0 617.5 606.5George L. Armstrong 471.00 455.00 (16.00) 491.00 470.00 (21.00) 470.00 476.00 6.00 473.0 492.5 492.5 487.5Glen Brae 341.00 355.00 14.00 334.00 347.00 13.00 347.00 340.00 (7.00) 343.5 323.0 321.0 333.0Glen Echo 354.00 356.00 2.00 333.00 328.00 (5.00) 328.00 327.00 (1.00) 327.5 322.5 302.5 293.5Glenwood 41.00 40.00 (1.00) 42.00 41.00 (1.00) 41.00 42.00 1.00 41.5 47.0 41.5 49.0Gordon Price 383.00 413.00 30.00 379.00 392.00 13.00 398.00 407.00 9.00 399.5 383.5 397.0 405.5Green Acres 374.00 369.00 (5.00) 237.00 218.00 (19.00) 219.00 220.00 1.00 219.0 274.0 291.5 284.0Greensville 358.00 347.00 (11.00) 353.00 360.00 7.00 360.00 354.00 (6.00) 357.0 359.5 362.3 369.0Guy Brown 701.00 708.00 7.00 668.00 688.00 20.00 688.00 689.00 1.00 688.5 671.0 682.0 699.0Helen Detwiler 486.00 484.00 (2.00) 506.00 498.00 (8.00) 498.00 499.00 1.00 498.5 520.5 526.5 524.5Hess 309.00 301.00 (8.00) 340.00 306.00 (34.00) 306.00 309.00 3.00 307.5 331.0 351.0 328.5Highview 483.00 513.00 30.00 456.00 487.00 31.00 487.00 483.00 (4.00) 485.0 471.5 481.0 467.5Hillcrest 520.00 494.00 (26.00) 495.00 537.00 42.00 537.00 522.00 (15.00) 529.5 509.5 548.0 582.0Holbrook 217.00 211.00 (6.00) 194.00 210.00 16.00 210.00 206.00 (4.00) 208.0 200.0 209.0 190.0Huntington Park 474.00 497.00 23.00 453.00 479.00 26.00 479.00 476.00 (3.00) 477.5 452.5 419.5 413.0James MacDonald 316.00 334.00 18.00 337.00 330.00 (7.00) 330.00 328.00 (2.00) 329.0 340.0 322.0 293.5Janet Lee 298.00 335.00 37.00 446.00 459.00 13.00 459.00 488.00 29.00 473.5 434.5 440.0 417.5Lake Avenue 542.00 586.00 44.00 506.00 536.00 30.00 536.00 559.00 23.00 547.5 486.5 500.0 511.0Lawfield 792.00 772.00 (20.00) 716.00 776.00 60.00 777.00 779.00 2.00 777.5 720.0 704.0 736.0
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Hamilton-Wentworth District School Board Appendix ASummary of Elementary EnrolmentFinance and Facilities Committee -December 12, 2019
Oct 2019 Oct 2019 Diff. Actual Oct 2018 Oct 2018 Diff. Actual Mar 2019 Mar 2019 Diff. Actual ADE ADE ADE ADESchool Budget Actual to Budget Budget Actual to Budget Rev Budget Actual to Budget 2018/19 2017/18 2016/17 2015/16
Lincoln Alexander 227.00 239.00 12.00 243.00 231.00 (12.00) 230.00 243.00 13.00 237.0 245.5 238.0 225.0Lisgar 344.00 336.00 (8.00) 304.00 334.00 30.00 335.00 321.00 (14.00) 327.5 300.0 303.5 311.5Mary Hopkins 437.00 455.00 18.00 423.00 406.00 (17.00) 406.00 408.00 2.00 407.0 387.5 337.0 315.0Memorial 441.00 411.00 (30.00) 442.00 448.00 6.00 448.00 449.00 1.00 448.5 445.5 449.5 469.0Memorial (S.C.) 366.00 375.00 9.00 378.00 370.00 (8.00) 370.00 364.00 (6.00) 367.0 380.0 373.0 348.0Millgrove 187.00 178.00 (9.00) 190.00 187.00 (3.00) 187.00 183.00 (4.00) 185.0 188.0 185.0 176.5Mount Albion 478.00 504.00 26.00 412.00 444.00 32.00 444.00 479.00 35.00 461.5 402.5 366.0 306.5Mount Hope 369.00 363.00 (6.00) 373.00 373.00 0.00 373.00 375.00 2.00 374.0 360.5 376.0 385.5Mountain View 555.00 552.00 (3.00) 554.00 549.00 (5.00) 549.00 551.00 2.00 550.0 354.5 330.0 336.5Mountview 222.00 222.00 0.00 233.00 215.00 (18.00) 215.00 219.00 4.00 217.0 232.5 227.0 198.5Norwood Park 552.00 542.00 (10.00) 536.00 528.00 (8.00) 528.00 517.00 (11.00) 522.5 516.5 492.0 471.5Parkdale 191.00 197.00 6.00 194.00 182.00 (12.00) 183.00 185.00 2.00 183.5 192.0 206.5 174.0Pauline Johnson 408.00 434.00 26.00 391.00 410.00 19.00 410.00 412.00 2.00 411.0 389.5 424.0 470.0Prince of Wales 639.00 689.00 50.00 680.00 659.00 (21.00) 663.00 659.00 (4.00) 659.0 664.0 647.3 669.0Queen Mary 596.00 604.00 8.00 601.00 606.00 5.00 606.00 608.00 2.00 607.0 601.5 617.0 594.0Queen Victoria 573.00 576.00 3.00 585.00 563.00 (22.00) 563.00 560.00 (3.00) 561.5 574.0 564.5 539.5Queensdale 395.00 390.00 (5.00) 369.00 374.00 5.00 375.00 377.00 2.00 375.5 355.0 338.5 275.5R. A. Riddell 744.00 737.00 (7.00) 708.00 743.00 35.00 744.00 736.00 (8.00) 739.5 744.0 755.5 742.5R. L. Hyslop 267.00 260.00 (7.00) 160.00 168.00 8.00 168.00 166.00 (2.00) 167.0 162.0 159.0 163.5Ray Lewis 602.00 598.00 (4.00) 608.00 623.00 15.00 623.00 624.00 1.00 623.5 609.0 636.5 642.0Richard Beasley 203.00 172.00 (31.00) 201.00 203.00 2.00 203.00 202.00 (1.00) 202.5 207.5 210.0 196.0Ridgemount 442.00 458.00 16.00 471.00 438.00 (33.00) 438.00 443.00 5.00 440.5 469.0 423.5 395.5Rosedale 238.00 263.00 25.00 200.00 224.00 24.00 224.00 227.00 3.00 225.5 188.0 170.0 171.0Rousseau 271.00 264.00 (7.00) 270.00 272.08 2.08 273.00 270.08 (2.92) 271.1 276.0 262.0 239.0Ryerson 417.00 430.00 13.00 405.00 419.00 14.00 420.00 412.00 (8.00) 415.5 418.5 411.0 371.0Sir Isaac Brock 203.00 224.00 21.00 197.00 216.00 19.00 216.00 219.00 3.00 217.5 197.5 204.5 191.5Sir Wilfrid Laurier 420.00 427.00 7.00 419.00 440.00 21.00 440.00 441.00 1.00 440.5 431.5 450.0 475.5Sir William Osler 601.00 588.00 (13.00) 573.00 593.00 20.00 593.00 605.00 12.00 599.0 589.0 604.0 599.5Shannen Koostachin 521.00 503.00 (18.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.0 0.0 0.0 0.0Strathcona 188.00 214.00 26.00 189.00 199.00 10.00 199.00 191.00 (8.00) 195.0 187.0 191.0 189.5Tapleytown 219.00 222.00 3.00 396.00 378.00 (18.00) 368.00 387.00 19.00 382.5 351.0 300.5 251.5Templemead 589.00 586.00 (3.00) 580.00 580.00 0.00 582.00 583.00 1.00 581.5 592.5 584.5 571.0Tiffany Hills 487.00 535.00 48.00 376.00 432.00 56.00 432.00 473.00 41.00 452.5 372.0 146.5 0.0Viscount Montgomery 366.00 373.00 7.00 416.00 386.00 (30.00) 386.00 386.00 0.00 386.0 388.5 400.0 367.0W.H. Ballard 588.00 619.00 31.00 591.00 593.00 2.00 597.00 587.00 (10.00) 590.0 578.5 563.0 559.0Westview 242.00 250.00 8.00 230.00 233.00 3.00 233.00 238.00 5.00 235.5 224.5 226.5 246.5Westwood 271.00 291.00 20.00 269.00 271.00 2.00 270.00 276.00 6.00 273.5 266.5 264.5 250.5Winona 883.00 892.00 9.00 860.00 880.00 20.00 880.00 890.00 10.00 885.0 870.5 879.5 876.0Yorkview 182.00 185.00 3.00 205.00 184.00 (21.00) 184.00 196.00 12.00 190.0 200.0 189.1 190.5Closed Schools:Queen's Rangers 120.00 112.00 (8.00) 112.00 112.00 0.00 112.0 127.5 130.5 120.5Total 36,198.00 36,631.00 433.00 35,657.00 35,899.08 242.08 35,922.00 36,039.63 117.63 35,969.4 35,554.7 35,179.7 34,345.5
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Hamilton-Wentworth District School Board Appendix ASummary of Secondary EnrolmentFinance and Facilities Committee - December 12, 2019
Oct 2019 Oct 2019 Diff. Actual Oct 2018 Oct 2018 Diff. Actual Mar 2019 Mar 2019 Diff. Actual ADE ADE ADE ADESchool Budget Actual to Budget Budget Actual to Budget Budget Actual to Budget 2018/19 2017/18 2016/17 2015/16
Ancaster 1,160.0 1,169.3 9.25 1,188.00 1,164.75 (23.25) 1,132.50 1,145.25 12.75 1,155.0 1,169.5 1,129.9 1,160.9Bernie Custis 1,150.0 1,104.0 (46.00) 0.00 0.00 0.00 0.00 0.00 0.00 0.0 0.0 0.0 0.0Dundas Valley 802.0 803.0 1.00 827.00 871.50 44.50 849.00 827.25 (21.75) 849.4 891.9 911.4 1,008.8Glendale 923.0 1,009.8 86.75 921.00 918.75 (2.25) 900.50 876.00 (24.50) 897.4 847.4 821.5 803.3Nora Henderson 868.0 870.8 2.75 852.50 814.50 (38.00) 791.00 788.50 (2.50) 801.5 769.8 705.8 670.3Orchard Park 973.0 976.5 3.50 969.50 966.00 (3.50) 916.50 929.00 12.50 947.5 958.6 933.8 968.3Saltfleet 1,121.0 1,074.5 (46.50) 1,126.50 1,106.00 (20.50) 1,063.00 1,062.00 (1.00) 1,084.0 1,122.3 1,148.4 1,153.6Sherwood 1,140.0 1,145.0 5.00 1,144.50 1,162.50 18.00 1,096.50 1,104.75 8.25 1,133.6 1,071.0 1,034.9 978.0Sir Allan MacNab 954.0 940.0 (14.00) 985.00 980.50 (4.50) 956.00 933.00 (23.00) 956.8 988.9 974.1 1,080.0Sir Winston Churchill 705.0 718.8 13.75 740.00 677.50 (62.50) 646.00 645.00 (1.00) 661.3 673.8 727.1 790.0Waterdown 1,097.0 1,077.5 (19.50) 1,144.000 1,146.00 2.00 1,074.50 1,139.25 64.75 1,142.6 1,160.3 1,131.5 1,151.6Westdale 1,439.0 1,486.5 47.50 1,214.00 1,193.75 (20.25) 1,156.50 1,153.75 (2.75) 1,173.8 1,177.1 1,256.1 1,364.5Westmount 1,309.5 1,281.0 (28.50) 1,390.00 1,325.00 (65.00) 1,313.50 1,270.50 (43.00) 1,297.8 1,353.6 1,395.6 1,442.6Alter Ed - Combined 189.5 176.8 (12.75) 225.00 197.25 (27.75) 188.25 194.75 6.50 196.0 218.2 258.0 278.5Closed Schools:Delta 630.50 581.75 (48.75) 559.00 528.50 (30.50) 555.1 609.5 629.6 681.3Sir John A Macdonald 961.00 811.75 (149.25) 802.50 758.25 (44.25) 785.0 942.0 974.0 997.9Mountain 68.8 122.3
Total 13,831.0 13,833.3 2.25 14,318.50 13,917.50 (401.00) 13,445.25 13,355.75 (89.50) 13,636.6 13,953.7 14,100.4 14,651.6
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EXECUTIVE REPORT TO FINANCE AND FACILITIES
TO: Finance and Facilities
FROM: Manny Figueiredo, Director of Education DATE: December 12, 2019 PREPARED BY: Stacey Zucker, Associate Director, Support Services
Denise Dawson, Senior Manager, Business Services
RE: Development of Budget Priorities to Guide the 2020-21 Budget Development
Action Monitoring x
Background:
This report is intended to provide Trustees with an update related to the development of the budget priorities to guide the development of the 2020-21 budget.
Staff Observations:
In the past number of years, the Board has approved budget priorities to assist in the development of the next year’s budget. In some of these years, the Board has done a public consultation to affirm the budget priorities.
In 2015-16, the Board approved its strategic directions for a minimum of 4 years. Since this time, staff and Trustees have ensured that the budget priorities support the strategic directions.
The budget priorities are usually finalized by the Board in March. If the Board is going to do a public consultation, the priorities must be approved for consultation in January.
For a number of reason, it is not recommended that a consultation take place this year: • The Board has agreed to pause a strategic direction consultation until we move through bargaining
process and maintain current priorities • There are a number of Board surveys that are taking place in the new year i.e. survey fatigue • For the 2019-20 budget, the Board had to make significant reductions. Although the priorities
assisted in making the reduction decisions, there was not an opportunity to allocate additional budget based on the priorities.
• The budget priorities have been consistent over the past few years. During the public consultation, they have been positively supported by the public.
Conclusion:
Based on the staff observations, it is recommended that the budget priorities be approved as part of the budget process in the new year without a public consultation.
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