finance and administration budget briefing 2019€¦ · mailing products to add new revenue...
TRANSCRIPT
F i n a n c e a n d A d m i n i s t r a t i o nB u d g e t B r i e f i n g 2 0 1 9
F i n a n c e a n d A d m i n i s t ra t i o n
• Budgets and Financial Planning• Business Services• Human Resources• Information Technology• Physical Plant• Public Safety/Campus Police• University Design and Construction• University Facilities
Major Accomplishments
• Student Accounting services created a new process for daily cash balancing that improves the balancing process between Banner and TouchNet, enabling errors to be caught prior to posting to Banner Finance.
• Accounting Services completed the FY 18 Audit with zero findings.
• Auxiliary Services expanded post office operations to begin selling packing and mailing products to add new revenue sources.
• Procurement and Contract Services increased the use of workflow processes related to contract signing and approvals.
Major Accomplishments
• Human Resources implemented full-day adjunct orientation, which helps connect adjunct faculty to the Campus community.
• Physical Plant conducted monthly safety training for approximately 65 physical plant employees.
• Auxiliary Support Services assisted the Military Learning Center to provide additional textbooks to their inventory.
Goals for Next Year
• Enhance campus safety and preparedness through a comprehensive emergency management program (Goal Priority 3.3).
• Auxiliary Support Services will work with Barnes & Noble to deliver a discounted textbook program available to all students.
• Accounting Services and Procurement Services will improve the utilization of the purchasing card and reduce the quantity and frequency of paper checks.
• Accounting Services will begin the process to implement the Index module in Banner Finance to help improve the error rate associated with using a full FOAP.
Goals for Next Year
• Accounting Services will create a guide for discretionary spending and a process for ensuring university expenses and not charged to foundation accounts.
• Human Resources will develop a comprehensive training plan to serve the campus community.
• Physical Plant will increase monitoring over campus usage of electricity, natural gas and water.
• Physical Plant will increase recycling efforts and reduce landfill usage.
Goals for Next Year
• Information Technology will periodically review the University systems for vulnerabilities and address noted weaknesses.
• Information Technology will make efforts to improve cybersecurity protection.
• Accounting Services and Student Accounting Services will reduce net service costs for merchant account usage by passing the credit card transaction fee to the customer.
One-time Budget Requests
One-time Budget Requests for 2019 – 2020
Budget RequestsPriority #1
Purchase and implementation of an IT vulnerability scanning tool.
Amount Requested $125,000
Frequency of Request
One-time
University Goal Priority
Goal Priority 3.5
One-time Budget Requests for 2019 – 2020
Budget RequestsPriority #2
Replacement of University Center furniture
Amount Requested $170,000
Frequency of Request
One – time
University Goal Priority
Goal Priority 3.6
One-time Budget Requests for 2019 – 2020
Budget RequestsPriority #3
2019 Payroll Source Manuals
Amount Requested $1,000
Frequency of Request
One – time
University Goal Priority
Goal Priority 3.6
Recurring Budget Requests
Recurring Budget Requests for 2019 – 2020
Budget RequestsPriority #1
Salary and benefit adjustments (performance and merit)
Amount Requested $2,176,800
Frequency of Request
Recurring
University Goal Priority
Goal Priority 3.1
Recurring Budget Requests for 2019 – 2020
Budget RequestsPriority #2
Director of Emergency Management
Amount Requested $75,000
Frequency of Request
Recurring
University Goal Priority
Goal Priority 3.3
Recurring Budget Requests for 2019 – 2020
Budget RequestsPriority #3
Compensation Software
Amount Requested $13,000
Frequency of Request
Recurring
University Goal Priority
Goal Priority 2.3
Recurring Budget Requests for 2019 – 2020
Budget RequestsPriority #4
Staff Engineer – Facilities Mechanical Systems
Amount Requested $67,000
Frequency of Request
Recurring
University Goal Priority
Goal Priority 3.6
Recurring Budget Requests for 2019 – 2020
Budget RequestsPriority #5
Information Technology – Security budget increase
Amount Requested $60,000
Frequency of Request
Recurring
University Goal Priority
Goal Priority 3.5
F i n a n c e a n d A d m i n i s t r a t i o nP r i o r i t i z e d L i s t s o f R e q u e s t s
Priority Request Amount
1 Performance and Merit Salary Increases $2,176,800
2 Director of Emergency Management $75,000
3 IT Vulnerability Scanning Tool $125,000
4 Compensation Software $13,000
5 Staff Engineer/Project Manager – Facilities Mechanical Systems
$67,000
6 IT Security software/hardware/service $60,000
7 Replacement of UC Furniture $75,000