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CITY OF PHOENIX REQUEST FOR BIDS
STREET TRANSPORTATION DEPARTMENTDESIGN-BID-BUILD
2016 CMAQ ALLEY DUST PROOFING PROJECT
PROJECT NO. ST87400239-1 FEDERAL AID NO. CM-PHX-0(331)D
ADOT TRACS NO. T0012 01C
February 10, 2017
Pre-Bid Meeting
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Mr. Emeka Ekpe, Contracts SpecialistPoint of Contact for Bid QuestionsOffice of the City [email protected] (602) 256-4107
Joanne McLaughlin, Business Relations Programs Assistant Point of Contact for DBE RequirementsEqual Opportunity Department [email protected] (602) 534-1279
Jose Miguel Rodriguez, P.E., Civil Engineer III, Project ManagerStreet Transportation Department
Welcome and Introductions
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Sign-in please
Sign-in sheet and PowerPoint will be posted on Procurement’s website:http://phoenix.gov/streets/procurement/current-opportunities
Click on respective project, then click on:■ Planholder List ■ Addenda
Please hold questions until Q&A period
This is the ONLY opportunity to discuss this project with City staff
Meeting Overview
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DBE Program Requirements
Project Description and Scope of Work
Submittal Requirements
Bids Due Date
Questions?
Agenda
The City of Phoenix strives to advance the economic growth of businesses
through itsDisadvantaged Business Enterprise
(DBE) Program.
The City encourages the participation of DBE firms throughout all phases of
contracts.
DBE Program Requirements
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The DBE Program provides socially (minority and woman-owned firms) and economically disadvantaged business owners: • Certification• Procurement opportunities• Construction subcontracting utilization• Small business development services • Technical assistance/educational services • Networking opportunities
DBE Program Requirements
The City of Phoenix receives FHWA funding through the Arizona Department of Transportation
(ADOT).In partnership with ADOT’s Business Engagement
and Compliance Office (BECO), we are responsible for ensuring contractors and consultants achieve
full compliance with all applicable federal regulations related to the
Disadvantaged Business Enterprise(DBE) Program.
DBE Program Requirements
ADOT has established a DBE participation goal of
2.77%for this contract.
This project is in part funded by the USDOT and is subject to 49 CFR Part 26 and the
USDOT DBE Program.
DBE Program Requirements
Bid Submittal Requirements ALL SUBMITTERS MUST PROVIDE AT THE
TIME OF SUBMITTAL DBE Assurance Form 3102C
Submit in a separate sealed envelope Failure to submit = Non-Responsive
DBE Program Requirements
Eligible DBEs can be found at:www.adot.dbesystem.comTo participate in this opportunity as a Prime Contractor, you MUST be registered in AZ UTRACS at https://utracs.azdot.govAll of your proposed DBE Subcontractors must also be registered in AZ UTRACS and certified in specified scopes of work to be considered in calculating DBE participation.
Certified DBE Firms
Post-Bid Submittal Requirements APPARENT LOW BIDDER MUST PROVIDE WITHIN FIVE
(5) CALENDAR DAYS AFTER BID OPENING DATE BY 4:00P.M.
DBE Intended Participation Affidavit and Confirmation Form 3105C
DBE Intended Participation Affidavit Summary Form 3106C
Online Bidder’s List Or Good Faith Effort Documentation
Submit in a separate sealed envelope Failure to submit = Non-Responsive
DBE Program Requirements
For more information please contact:
Joanne McLaughlinBusiness Relations Programs Assistant
Equal Opportunity Department
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Project Location
144 Alleys located in 13 Quarter Sections in North Phoenix.
12 Q.S. between Dunlap Ave and Northern Avenue, from 43rd Ave to 16th St
1 QS near Bethany Home and SR 51.
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Provide a Fracture Aggregate Surface Treatment on 29 miles of alleys for Dust Control.
Weed Control with post-emergent and pre-emergent applications.
Clearing and Grubbing, as well as subgrade preparation prior to FAST.
Adequate grading to maintain existing drainage patterns.
Project Description / Scope of Work
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Project Description / Scope of Work Public Notification to residents needed 72-48 hours in
advance of work.
Coordination to maintain garbage collection services.
Federal Aid Project requires compliance with Buy America and Environmental Mitigation Measures.
Work to be completed within 180 Calendar Days from NTP.
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Bidders Should Review: Information for Bidders (IFB) Section:
Bid Submittal ChecklistItems due at time of bid submittal
Post-Bid Submittal ChecklistItems due within 5 calendar daysafter bid opening by 4:00 p.m.
E-mail to: [email protected]
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Receipt of Bid after the specified cut-off date and time
Deposit of Bid in the wrong location
Violating the “Contact with City Employees” policy
Grounds for Disqualification
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2:00 P.M. Arizona local time
Tuesday, February 28, 2017
City Hall, 200 W. Washington Street
6th Floor, Submittal Box
Bids Due Date
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https://www.phoenix.gov/streets/procurement/current-opportunities
Request for Qualifications / Request for Bids
Notifications / Addendum (if any)
Plan Holder List
Award / Bid Tabulation
Pre-Bid / Pre-Submittal Power Point Presentation
Pre-Bid / Pre-Submittal Sign-in sheet
Sign up for Procurement Newsletter
Street Transportation DepartmentProcurement Section WEBPAGE
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E-mail your questions to:
2016 CMAQ ALLEY DUST PROOFING PROJECTST87400239-1
Questions After Today