final pm ppt
TRANSCRIPT
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Project ManagementKarachi High School
Presented By: Nabeel Qamar
Muhammad Faizan Salim
Yahya Hafeez Bhatti
Muhammad Ishaq Azhar Hashmi
Atif Abdul Razzak
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Layout of Karachi High SchoolLayout of Karachi High School
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SCOPESCOPE
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TOOLS AND TECHNIQUES
Interviews: interview people for education quality
Focus Groups: survey parents about the new educational
requirements
Internet Researches: survey internet new researches
Questionnaires and surveys:
Observations
SCOPESCOPE
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DEVELOP THE PROJECT
TO MARKET THE PRODUCTTO WORK FOR THE
REGISTERATION
APPLY WITH THE MINISTRY OF
EDUCATION
CONTROL THE SCOPE
DEFINE SCOPEDEFINE SCOPE
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Karachi High School Scope
Location: National Highway,
Stories: 2
Floor Area (S.F.): 10,000 Basement Included: yes
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SCOPE STATEMENT
To develop a school with two buildings in close
proximity covering an area of 10 000 sq. Feet. The
schools will be able to accommodate approximately2500 students, with, 1 playground, 40 air-conditioned
class rooms, 5 Well equipped computer and science
labs, 1 Cafeteria, 2L
ibraries, 1 gymnasium, 1activity center and a parking Lot with a parking space
of 50 cars.
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Work BreakDown Structure
Phase 1: Layout
Excavation
Leveling
Phase 2: Grid Marking Iron Works
Phase 3: Building the Concrete Structure
Marking
Shuttering
Phase 4: Plaster
Flooring
Painting
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Verification is done in the following steps :
At the time of a formulation of scope
At the time of registration with the Ministry ( HSE)
At the time of making of business plan
At the time of cost and Quality assessment of
education
Verification
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Time management
Definition : To develop two buildings with a basement , ground andfirst floor.
Sequence: Layout
Excavation Leveling
Grid marking
Laying the Foundation and Iron Works
Building the concrete structure
Marking Shuttering
Plaster
Flooring
Painting
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Sequence
1) Layout ( 1 month )
2) Excavation ( 1 month )
3) Leveling ( 5 month )
4) Grid marking ( 2 month )5) Laying the Foundation and Iron Works ( 1 month )
6) Making Columns ( Simultaeously carried out with theabove activity)
7) Building the concrete structure ( 3 month )
8) Marking ( 1 month )9) Shuttering ( Plumbing and wiring ) ( 3 months )
10) Plaster, wood work and block masoning ( 6 months )
11) Flooring ( 3 months )
12) Painting ( 2 months )
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Gantt Chart
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Costs
Different tools and techniques were used inestimating the projects cost and then determining
its Budget namely.
Expert Judgement Vendor bid anlysis.
Forecasting.
Cost aggregation.
Historical relationships.
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Estimate of CostsThe Following are approximate prices:
Construction including material and labour per square ft=Rupees 3500 to 4000
Electricity & Plumbing per square ft= 20 Rupees each
Cement bag= Rs 350
Stone crush= Rs.14000 per dumper truck Sand Truck= Rs 10,000 (500 cubic ft.)
Bathroom Tiles= Rs 500 to 1800 per square meter
Marble= Rs.100 per square ft.
Cement Blocks= Rs.4400 to 6000 per thousand blocks Iron works= Rs. 65000 per tonn
Cutting and Fixing= Rs. 4000 per tonn
Labour ( Unskilled ) = Rs.400/day
Labour ( Skilled ) = Rs.800/day
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BudgetCategory Cost Usage Total
Construction including
material per square ft
4000 10,000 40,000,000
Electricity & Plumbing
per square ft
20 2500 50,000
Cement bag 350 5500 1,925,000
Stone crush/truck 14000 48 672,000
Sand Truck(500 cubic ft) 10000 56 560,000
Bathroom Tiles/sq. m 1000 700 700,000
Marble per sq. ft. 200 9000 1,800,000
Cement Blocks/1000
blocks
5000 78650 393,250,000
Iron works/tonn 70000 16 1,120,000
Cutting and Fixing/tonn 4500 15 67,500
Labour ( Unskilled )
/day
400 950 380,000
Labour ( Skilled ) /day 800 960 768,000
Cosumable Material
and Printing
600,000
Total PKR 441,892,500/-
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Quality Quailty is an important part of all aspects and therefore maintaing
total quality to ensure excellence in work and reducing costs is of highimportance.
To ensure that Total Quality is managed through out the life cycle of
the project, all activities and documentation is going to be certified
through ISO 9001
To avoid any environmental costs or hazards to the enviornment ISO
14001 certification will also be acquired.
To keep in view saftey of all the employees OSHAS certificaton
will also be acquired.
Both certifications will be acquired from BureauVeritas a leadingagency in auditing and providing certifications in ISO`s.
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Quality Tools
Following the Total Quality Management
principles and ensuring quality at every
process the following tools and techniques will
be implemented :
The PDCA cycle will be used for solving problems
Product Liability assessment will be conducted to
quantify the contingent liability and their relativeprobabilities
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Pareto Anaylsis will be carried to asses thecritical few activites and their aggregateimpact. According to out analysis our critical
few activities are : Plaster
Leveling
Shuttering ,Plumbing, flooring
Building the concrete structure
Painting
Quality Tools
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Gantt Chart as shown earlier will be used to
monitor the costs and time of various
activities.
Quality Tools
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Fish Bone Analysis will be used to determine
root causes to a problem, which will be in turn
used with the PDCA cycle to arrive at effective
solutions to problems.
Quality Tools
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All the skilled human resource will be hired by
advertisements ,daily wage workers are sub contracted.
The deadline for the project is 2.4 years with 6 milestones
e.g. excavation, basement , ground floor, 1st floor, plumbingand wiring, flooring, painting etc
The teams will be divided according to the phase in the
WBS . the architect will make a plan, then the excavation
team will level the ground and the number of people on site
will decrease as the project nears completion
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Tools and techniques
Board of trustees and stakeholder meetings were
done to analyze the perception and ideas of all
concerned.
Competitor Analysis e.g : KGS, The City School and
Lyceum School.
Organizational resources constraints taken
considered in setting up the human resource plan forKarachi high.
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Project team after construction
Board of governance comprise of 6 members
1 principal ( head master / head teacher)
2 doctors with availability of necessary medications
15 sweepers
Canteen Staff 5 people ( head chef)
Departments heads ( 6 departments )
30 teachers
3 assistants
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Human resource hierarchy
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Communication- all these are took under
considerations.
- all the stakeholders should be
recognized and their needs and
expectations should be identified
before setting objectives and goalsfor the school
Effective communication plays aEffective communication plays a
major rolemajor role
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IDENTIFICATION OF
STAKEHOLDERS
Board of school and trustee committee
Higher education commission ,
University of Cambridge.
Students currently registered and Parents Staff members
Local business owners and Professionalorganizations
Local Community groups and leaders Potential enrollments various youth
organizations
All who are affected by the school's
actions
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Stakeholder communications
TenderNotices. Local work permits.
License to administer Secondary Education
Quality Audit reports. Tax exemption certificates.
Annual financial results disclosure.
Academic Progress of students.
Funding requests.
Expansion plans and forecasts.
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COMMUNICATING AND
EXPECTATIONS
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RISK MANAGEMENT
In this world, nothing is certain but death and
taxes
Benjamin Franklin
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Project risk management
The risk management part of the
school includes
the process of conducting risk
management planning,
identification,
analysis,
monitoringcontrolling the risks.
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The overview
Project risk management
Analysis
definition
Planning
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Definition
It involves those early factors that must be taken tomitigate those risks .
These factors include: EEF(environmental
enterprise factor) organization own tolerance ofthe risk was evaluated keeping in view the pasttrack of the organization.
Organizational process assets; this includesorganization have pre-defined risk system.
Project Scope statement would help us to define
the project risk definition.
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Risk identification
This was done by analyzing the publishinformation present by the education Board,Pakistan engineering Council and accessing the
database available. Organiztion last project completed of the school
was analyzed .
Reviewing the scope of the project helped us to
identify the uncertainties of the project. The tools used for this were brainstorming and
delphi technique.
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Risk analysis
Both qualitative and quantitative risk analysis
was performed of the project.
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Risk monitoring
Risk monitoring plan was evaluated and risk
register analyzed.
This was done by evaluating what things can
change during the life cycle of the project.
Risk monitoring and controlling was done with
the help of performance report ,risk audit, risk
variance calculation . Reserve analysis was done to evaluate how many
reserves were available to mitigate the risk.
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PROJECT PROCUREMENT
MANAGEMENT
In Project Procurement Management we have
included the processes necessary to purchase
or acquire products, services, or results
needed from outside the project team.
The organization can be either the buyer or
seller of the products, services, or results of a
project
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Overview
An overview of the Project Procurement Managementprocesses which include the following:
Plan ProcurementsThe process of documenting projectpurchasing decisions, specifying the approach, and
identifying potential sellers. Conduct ProcurementsThe process of obtaining seller
responses, selecting a seller, and awarding a contract.
Administer ProcurementsThe process of managingprocurement relationships, monitoring contract
performance, and making changes and corrections asneeded.
Close ProcurementsThe process of completing eachproject procurement.
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Cost effective analysis
Cost effective analysis was performed at
various level of procurement to decide upon
the supplier.
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Enterprise Environmental Factors
The enterprise environmental factors thatinfluenced the Plan Procurements processinclude,
Marketplace conditions;
Suppliers, including past performance orreputation;
Typical terms and conditions for products,services, and results or for the specific industry;and
Unique local requirements.
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