final osha challenge training module 11-4-05
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Department of Labor
Occupational Safety and Health Administration
Directorate of Cooperative and State Programs
Office of Partnerships & Recognition
November 4, 2005
OSHA Challenge Pilot Orientation
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Welcome to the
OSHA Challenge Pilot Orientation
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Course Goal & Objectives
Course Goal:
To provide interested employers useful information about the OSHAChallenge Pilot.
Objectives:
To receive an overview of OSHA Challenge
To learn about the benefits of participating in OSHA Challenge and
perceptions of the Pilot from program stakeholders
To learn how to participate in OSHA Challenge.
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Eligibility:OSHA Challenge Pilot
Designed to reach employers that want to
qualify for OSHAs Voluntary Protection
Programs
Open to all employers under OSHAs
jurisdiction who need help with developing
and implementing their safety and health
management systems (SHMS)
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Purpose:OSHA Challenge Pilot
Provides a road map for safety and health
excellence
Guides participants through VPP requirements
Recognizes employers (Participants) for
incremental improvements in their SHMS
Leverages OSHA resources
Decreases fatalities, injuries, and illnesses
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Success Stories fromOSHA Challenge Graduates
At first when we mentioned that we were going to
apply for the OSHA-Challenge, our employees didnt
understand what that meant to them or the company.
Once we began to discuss what the Challenge was andwhat benefits it had for the employees and the
company, there hasnt been a week that has gone by
where an employee hasnt come to me asking where we
stand with the VPP. They are excited right now.
Safety Director of Garber Bros. Precision Concrete, Inc.
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Success Stories fromOSHA Challenge Graduates (contd)
OSHA Challenge helps a company conduct an inventory
of their existing safety and health management systemsand provides the opportunity to enhance those systems.OSHA Challenge helped C.R. Meyer and Sons to increase
employee participation and buy-in of the companyssafety effort and processes previously it was primarilymanagement that was involved in those processes.
Director of Risk Management/Safety
C.R. Meyer and Sons Company
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Definitions
Administrator: Facilitates implementation ofChallenge stages to participating sites
Coordinator: Chosen by Administrator to help
implement Pilot to the OSHA ChallengeParticipant
Candidate: A worksite that has applied toOSHA Challenge but has not yet been
approved as a Participant
Participant: A Candidate worksite that hasbeen accepted into the OSHA Challenge Pilot
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Administrators - Eligibility
Can be corporations, nonprofits or federalagencies
Must have adequate resources (time,personnel, expertise)
Must have knowledge and experience in
SHMS
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Administrator Roles
Guides Participant sites through a structuredprocess, from Stage to Stage, through acombination of: Training and evaluation
Regular communications
On-site visits
Data collection to track progress
Serves as liaison between OSHA ChallengeParticipants and OSHA
Evaluates and reports on Participants progressto OSHA on a quarterly and annual basis
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Coordinators
Must be knowledgeable and experienced inimplementing and evaluating SHMS
Should have performed safety and healthinspections or VPP on-sites evaluations
Completion of SGE or 2450 courses are helpfultraining
May perform hands-on program administrationduties on behalf of Administrator
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Candidates and Participants
Candidate: In process of being approved forChallenge through application process
Candidate Statement of Commitment
Challenge Information Form Baseline OSHA 300 log information for last calendar
year
Vetting by OSHA Regional Office
Letter of Acceptance from OSHA
Participant: Application complete and Letter ofAcceptance signed
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OSHA Challenge Process
Contact an Administrator or OSHA
Submit application to gain acceptance into the Pilot
Complete and have verified required actions at each of
the three Stages
Communicate regularly with Administrator/Coordinator
Graduate from program after completion andverification of Stage 3
Complete VPP application
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OSHAs Role
Program design and policy
Recognition and monitoring of
Administrators and Participants
Program evaluation
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Three Stages of OSHA Challenge
Participants can begin at any stage and are required toshow progression in each stage through knowledge andaction requirements related to:
Management leadership and employee involvement
Worksite analysis
Hazard prevention and control
Safety and health training
Each stage requires documentation and verification ofParticipant achievement by the Administrator beforeprogression to the next stage
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OSHA Challenge ProgramRequirements at Each Stage
Focus Area
Criteria
ManagementLeadership and
EmployeeInvolvement
WorksiteAnalysis
HazardPre-
ventionand
Control
Safety andHealth
Training
ActionsDevelop S&HMission Statement
DocumentationMission Statement
Outcomes
Management andemployees havedeveloped, issuedand communicateda Mission
Statement
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OSHA CHALLENGE STAGES
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Stage 1: Assess, Learn, and Develop
Four main elements of Stage 1:
A. Management Leadership and Employee
Involvement
B. Worksite Analysis
C. Hazard Prevention and Control
D. Safety and Health Training
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Management Leadership and
Employee Involvement
Begin demonstrating visible, serious, and committed
safety and health leadership by publicly accepting
ultimate responsibility for safety and health in thetotal site as a controlling employer (or work
contractually responsible for as a subcontractor),
and taking other appropriate actions to begin
developing a culture, creating systems, andestablishing policies and procedures that support a
safety and health work environment in the total site
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Stage 1: Assess, Learn, and Develop
Management Leadership
Vision
Policy Statement
Strong leadership role
Set goals and objectives
Establish clear lines of communication
Clarify responsibility, authority, andaccountability
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Stage 1: Assess, Learn, and Develop
Employee Involvement
Perception survey
Employees must be educated concerning:
Their rights under the OSH Act
Their participation in the OSHA Challenge Pilot
Fundamentals of VPP
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Stage 1: Assess, Learn, and Develop
SubcontractorWorker Coverage
Develop plan for managing & overseeingsubcontractors
Establish criteria and subcontractor selectionprocess
Require subcontractor to adhere tocompanys safety and health procedures
Require subcontractor to have systems inplace to identify, correct, and trackuncontrolled hazards
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Worksite Analysis
Begin to develop a system for identifying basic
safety and health hazards, evaluating their risks,
prioritizing them, and recommending methods to
eliminate or control hazards to an acceptable level
of risk
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Stage 1: Assess, Learn, and Develop
Conduct Baseline Safety and IndustrialHygiene Hazard Analysis
Establish initial (baseline) levels of companyand subcontractor employee exposure
Review previous accidents, injuries, and illnesses
Review complaints of workplace hazards
Review previous studies
Conduct a hazard analysis of routine jobs,tasks, and procedures
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Stage 1: Assess, Learn, and Develop
Conduct Baseline Safety and Industrial HygieneHazard Analysis (contd)
Hazard analysis of significant change
Pre-use analysis Industrial Hygiene Program (Stage 2 action)
Routine self-inspections
Accident investigations
Hazards reporting system
Trend analysis
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Hazard Prevention and Control
Begin to develop systems to prevent
and control hazards in the total site
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Stage 1: Assess, Learn, and Develop
Certified Professional Resources
Ensure that outside resources are available if needed
to conduct baseline hazard analysis
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Stage 1: Assess, Learn, and Develop
Hazard Elimination and Control Methods
Begin identifying and selecting the most appropriatehazard control and elimination methods to addressthe most serious known hazards identified through
the baseline analysis
Establish and implement a system that prioritizeshazards
Implement an action plan
Enforce selected controls and incorporate intotraining
Require subcontractors to adopt an equivalent plan
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Stage 1: Assess, Learn, and Develop
Hazard Control Program
Establish a Hazard Control Program that meets theminimum requirements of OSHA
Hazard controls follow hierarchy of controls:
Engineering
Administrative
Work Practice
PPE
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Stage 1: Assess, Learn, and Develop
Occupational Health Care Program
Company conducts a review of OSHA 300 logs,insurance claims, accident investigations and insures
all records are complete Company employees must have access to health care
services based on results of a baseline survey
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Stage 1: Assess, Learn, and Develop
Preventive Maintenance of Equipment
Company has an inventory of equipment thatrequires preventive maintenance
Require subcontractor to have equivalent system
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Stage 1: Assess, Learn, and Develop
Tracking of Hazard Correction
Develop and establish a hazard tracking system
Subcontractors should implement an equivalent
system
Emergency Preparedness and Response
Provide and plan for emergency care
Establish written emergency procedures Train employees
Require compliance by subcontractors
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Safety and Health Training
Begin to provide training to safety and health
and other staff to help them acquire theknowledge and skills they need to perform their
safety and health responsibilities in the total site
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Stage 1: Assess, Learn, and Develop
Training for Managers, Supervisors, and Non-Supervisory Employees
Develop relevant training using worksite analysisactivities
Provide qualified trainers/instructors
Require attendance
Ensure OSHA required training is performed
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Stage 2:Implement, Track and Control
Continue to enhance and develop your SHMS
Fully implement and tweak your SHMS
Begin to incorporate policies for contractor
contractor S&H programs requirements
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Stage 3:Reassess, Monitor, Improve
Monitor your SHMS
Refine and enhance your SHMS
Reassess and continuously improveyour SHMS
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Time & Resources Needed toParticipate in Challenge
Resource needs will vary and bedependent upon:
Complexity of work processes Number of employees affected and training
received
State and effectiveness of eachParticipants SHMS
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OSHA Recognition
OSHA offers recognition letters at:
Initial commitment and acceptance
The completion of each of the three stages
Examples:
Letters from OSHA Area and Regional Office levels for Stage One
and two completions respectively
Letter from Assistant Secretary for OSHA upon completion of Stage
Three.
Participant names are often displayed during OSHA presentations
around the country, and are posted on OSHAs web page
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Benefits
Easy to apply with few restrictions for employereligibility
The Participants primary contact with OSHA is done
through their Administrator
Generally, Participants can develop their SHMS attheir own pace
Stage requirements and electronic stage trackingtools are provided by OSHA for all Participants
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Benefits continued
Adopting and implementing the VPP Model throughOSHA Challenge can significantly reduce injuries andillnesses in the workplace
Increased opportunity for employees at worksites andother corporate facilities to be involved in the safety and
health management process
Improved profit margin - Fewer losses mean more
profits!
Opportunity for participants to apply for VPP status aftercompletion of Stage Three
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OSHA Challenge Administrators Perceptions of Whythe Pilot is Valuable
Increased employee involvement and improved company
culture
Implemented safety and health tracking systems
Helped establish and achieve safety and health goals Increased business prospects due to involvement in the
Pilot
Increased employees safety and health training
Improved safety and health management systems
Reduced employees days away from work
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OSHA Challenge Coordinators Feedback aboutthe Pilot
The Pilot provides motivation for employers to move through
each stage by clearly stating the requirements that need to be
met
A company may believe that they have an excellent safety and
health program yet it sits on the shelf. The Pilot highlights alllevels and subparts of the whole system to create its
effectiveness
I have seen tremendous improvement in the quality of safety and
health programs as a result of the three stages many areas of
worker safety and health have been identified and addressed The Pilot allows employers the ability to review their safety and
health systems and make improvements
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OSHA Challenge Participants Feedback aboutthe Pilot
It helps companies to take a more proactive approach to safety
and creates a bridge with the OSHA offices
So far we have had great success with improving existing policies
and work atmospheres...The most valuable aspect of the
information received from our mentors and the group as a whole Offering a Pilot is a less threatening way to try to get industries to
take charge of their safety and health programs....This cooperative
approach will definitely make companies want to interact with
OSHA
Safety is the Pilots #1 value...Good safety means less injurieswhich leads to less costs (medical bills, job transfers, retraining, and
time off). This Pilot is valuable to any business
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OSHA Challenge Participants Feedback aboutthe Pilot
The Pilot provides the opportunity to redefine a safety program to
meet the VPP application procedure
I believe that each company that takes the time to go through the
process learns a great deal about their own program and makes
adjustments accordingly that makes their programs even better The required commitment from the executive level of participating
companies [is one of the most valuable aspects of the Pilot]
With senior management buy-in, participating in the Pilot can
change a whole management culture
The contents of each stage enhanced our safety program 0 there
were items I never thought to cover in our trainings or safety
manuals
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WHAT IS THE FIRST STEP TO INQUIRE
ABOUT PARTICIPATION?
Contact one of the OSHA Challenge Administrators
found on OSHAs website at:
http://www.osha.gov/dcsp/vpp/challenge_admin.html
Are you good enough? The Challenge is yours; the
rewards are great. Good Luck. See you at the Top!