final minutes - mackay regional council · final minutes wednesday 18 march 2009 min/18.03.2009...

FINAL MINUTES

18 March 2009

FINAL MINUTES WEDNESDAY 18 MARCH 2009

MIN/18.03.2009 FOLIO 4916

Table of Contents

Folio Date Particulars 4917 18.03.09 Ordinary Meeting 4948 28.02.09 Mackay Entertainment Centre Performance Management

Report 4953 28.02.09 Aquatic Facilities Performance Management Report 4963 18.03.09 2009/14 Corporate Plan 4981 28.02.09 Commercial Services Performance Management Report 5012 19.02.09 Rural Affairs Advisory Committee Report 5021 02.03.09 Regional Arts Development Fund Committee Report 5025 16.02.09 Mobility Access and Advisory Committee Report 5029 04.02.09 Sarina Community Development Committee Report 5032 16.02.09 Mackay Matsuura Sister City Community Committee Report 5035 27.10.09 Sarina Sugar Shed Committee Report 5039 24.11.09 Sarina Sugar Shed Committee Report

Declaration of Potential Perceived Conflict of Interest

CR G CHRISTENSEN (Item 7.5 Ordinary Meeting) CR D PERKINS (Item 7.5 Ordinary Meeting) CR D HATFIELD (Item 7.5 Ordinary Meeting) CR K CASEY (Item 7.5 Ordinary Meeting) CR C MENG (Item 7.5 Ordinary Meeting) CR K MAY(Item 7.5 Ordinary Meeting)


MIN/18.03.2009 FOLIO 4917

ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs G R Christensen, P F Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey and K L May were in attendance at the commencement of the meeting. Also present was Mr P Franks (Chief Executive Officer) and Ms D Jeffery (Minute Secretary).

The meeting commenced at 10:02am.

2. APOLOGIES:

THAT the apology on behalf of Cr D T Comerford be accepted.

Moved Cr Casey Seconded Cr Hatfield

CARRIED

3. CONDOLENCES:

Nil.

4. CONFIRMATION OF MINUTES:

4.1 ORDINARY MEETING MINUTES - 11 MARCH 2009

THAT the Minutes of the Ordinary Meeting held on 11 March 2009 be confirmed.

Moved Cr Hatfield Seconded Cr Casey

CARRIED

5. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil.


MIN/18.03.2009 FOLIO 4918

6. MAYORAL MINUTES:

Nil.

7. CORRESPONDENCE AND OFFICERS’ REPORTS:

7.1 COMMUNITY SERVICES HIGHLIGHTS AND SIGNIFICANT ISSUES REPORT MONTH ENDED FEBRUARY 2009

Author Director Community Services

Purpose To review Community Services Department highlights and significant issues for the month ended February 2009.

Background and Discussion Highlights and Significant Issues for period are as follows: Community Services Management

• Continuing involvement in Convention Centre project • Budget preparations commenced • Director Community Services resignation Major Projects Participated in Mackay Development Advisory Board meeting Mackay Convention Precinct • Weekly site inspections undertaken • Rough in of services continues in earnest • Commercial kitchen fit out commenced • Indicative landscaping concept prepared Aquatic Facilities Development Project • Consultants are in the process of finalising information for Council to develop a project

scope and associated specifications for the “Minor Works project”.

Community Development • Self Assessment process to determine Council’s level of compliance with the

Department of Communities, Community Services Standards has been completed and forwarded to Department of Communities. Work now needs to start on the process to ensure compliance with the standards to ensure Council is able to continue to receive


MIN/18.03.2009 FOLIO 4919

funding from the Department for a number of positions within the Community Development Program.

• Annual RADF Showcase event held at Artspace Mackay was well supported with those attending appreciating the wide range of activities funded through the RADF program.

• Support provided to the regional Neighbourhood Watch meeting held in Rockhampton. • Two staff attended the Certificate course, in public participation with IAP2. • 37 applications received in the Community Grants and Sponsorship Programs • Planning day held for the Safe Communities Network and all working groups • Application made to Multicultural Affairs Queensland for funds to continue operation

of the LAMP (Community Relations) program within Council. • Application made to Multicultural Affairs Queensland, in conjunction with

MADASSIA, for funds to secure a full time Community Development Officer for the Australian South Sea Islander community.

Library Services

• Mackay Regional Council Libraries hosted the annual Library Lovers promotion during

the month of February. One of the aims of the promotion is to introduce customers who normally read a particular genre or author to new authors and a wider variety of material offered by Mackay Regional Council Libraries. 1686 customers participated across the six library branches.

• The new Mobile Library stops at Koumala, Swayneville and Hay Point are proving to

be popular. Approximately 132 new members joined the Library Service from the Mobile Library during February 2009.

• Mackay Regional Council Libraries had 728 new memberships during February over the 6 library branches. A total of 68713 items were borrowed in February.

Recreation Services

Management/Sport and Recreation • Council’s very first Sports & Recreation Officer commenced duties on 10 February

2009. • Nominees for the North Queensland Sports Foundation Commander Centre Sportstar

Awards were invited to the presentation in Normanton scheduled for 14 April 2009. • Local media highlighted the availability of Sports and Recreation funding. The funding

is a new incentive by Mackay Regional Council in partnership with the North Queensland Sports Foundation.

• The Manager Recreation Services and Sports and Recreation Officer met with a

significant number of Council staff to gain historical information on the way sport and recreation was previously managed. The Sports and Recreation Officer reviewed sports and recreation plans/strategies of the three (pre-amalgamation) Councils.


MIN/18.03.2009 FOLIO 4920

• The Manager Recreation Services and Sports and Recreation Officer inspected sporting precincts and facilities in the region. Meetings were held with several representatives of sporting clubs/organisations.

• The Manager Recreation Services and Sports and Recreation Officer attended the

Mackay Physical Activity Reference Group 2009 planning session. The group aims to work in partnerships to implement projects that will increase physical activity levels in the Mackay regional communities.

Aquatic Facilities

• The new "Adult Swim for Fitness" program was launched on 3 February 2009 at Memorial

Swim Centre.

• Bluewater Lagoon lifeguards of Surf Lifesaving Queensland (SLSQ) and Council Aquatic Facilities lifeguards held the inaugural ‘Surf to Pool Olympics’ on 13 February, with the aim to share training/lifesaving techniques and to create synergies within Council’s Recreation Services program.

• The Bluewater Lagoon’s Milestone Report #5 (final total expenditure) was issued to the Federal Government’s Department of Infrastructure, Transport, Regional Development and Local Government.

• The Bluewater Lagoon was nominated for the Australian Institute of Architects 2009 Architecture Awards. The award ceremony is scheduled to take place in Rockhampton on 13 March 2009.

• Total attendance Bluewater Lagoon: 17,600 (February 2009).

Property Services Management

• Car parking within the Civic Precinct area is being assessed to identify options and

solutions. Property Services • Condition audits of Community Halls and Youth Centres are being conducted to identify

current conditions and future maintenance requirements. • Quotes have been obtained to repaint the Mackay Administration Building Wellington

Street stairwell, with work expected to commence during March and being undertaken over a number of weekends.

• Condition audit of Mackay Administration Building, Gordon White Library and City Library air conditioning systems have been undertaken.

• All Community Housing Units are fully tenanted. • A Community Hall Managers meeting was held during February. Hall hire conditions were

updated and communication improvements were provided for Hall Managers. • Property Services Staff have commenced site visits of relevant properties to improve

awareness, working relationships and identify current issues.


MIN/18.03.2009 FOLIO 4921

• Mirani Community/Youth Hall kitchen upgrade has been completed. Property Co-ordinations

• Instructions received for the acquisition of land for the road realignment for Connors Road

Project. • Property visits to Council properties and halls to evaluate needs. • Review of outstanding land acquisitions undertaken.

Sarina Sugar Shed • February traditionally known as the slowest month of the year has been more active than

usual, with sales figures double that for February 2008. This builds on the very active January sales/visits.

• During February the Sugar Shed welcomed new volunteers Les and Lenore Klinger Kev and Maureen McGahey • February also saw the release of a new gourmet Ginger Sauce into our Chefs Gusto sauce

range. This sauce is already attracting positive reviews from visitors during taste testing. • Staff and volunteer are very excited about the upcoming release of the new recipe book

following a photo shoot with Dean Whitling Photographer. The book contains recipes made from sauces and alcohol produced and sold at the Sugar Shed and will retail for under $10.00. This publication comes after numerous requests from visitors for a recipe book.

• The Sugar Shed will be represented at the Mackay Tourism & Hospitality Expo to be held

at the Entertainment Centre on Tuesday 10th March.

Mackay Convention Precinct & Events Management

• Council was formally briefed on the 2009 calendar of Festivals & Events for the region, and work has commenced in earnest to program a suite of topical and innovate events and activities for the community to take part in.

• Manager Convention Precinct & Events and Sales & Marketing Coordinator attended the 2009 AIME (Asia & Pacific Incentives and Meetings Expo). The Mayor, Cr Col Meng, and Erica Nagle, Director Community Services also attended part of this Expo. MECC received excellent attention at the Expo, and some definite bookings were made such as Telstra. Mackay Tourism was partners in this event and promoted the Mackay Region from an adjoining booth.

• Whitehorse City Council (Victoria), kindly supplied free of charge furniture and equipment for MECC to use at AIME. Whitehorse City Council also provided an afternoon tea for Mayor Cr Col Meng, and Mackay Regional Council officers who attended AIME. The Mayor of Whitehorse, Cr Helen Harris OAM greeted Cr Col Meng, and officers from the City of Whitehorse showed the Mackay Region team around their Civic Centre including the newly refurbished Council Chambers.


MIN/18.03.2009 FOLIO 4922

• A Sales & Marketing Assistant for the Convention Centre has been recruited and commenced work in February.

• A Festivals & Events Officer has been recruited and commenced in February, allowing the newly formed Festivals and Events team to have a full complement of staff.

• Manager Convention Precinct & Events has played an active role in organising the 2009 Mackay Tourism Expo, which will be held at MEC in March.

• Convention Centre fit out continues

Mackay Entertainment Centre • 17 performances and functions were held at MEC during February. These included:

Lucy Dillon Bridal Fir Harvey World Travel Expo Jehovah’s Witnesses meeting Morning Melodies Performances by Ross Noble, Kaki King and Kelly Aughty

• Technical staff at MEC have undertaken forklift and rigging training. • Centre staff attended Box Office Professionals Conferences. • The wet weather has caused several complaints regarding access to the Centre from Alfred

Street. Additional blue metal has been placed on temporary footpaths to partly alleviate the problem. New footpaths will be installed from Alfred Street as part of Convention Centre landscaping.

• New position descriptions are being developed to facilitate the change in duties staff wil have to undertake to bring the Convention Centre on line.

Artspace Mackay

• 2,220 people visited Artspace Mackay during February 2009. • 538 people visited the Town Hall during February 2009. • 22,702 people visited the Artspace Mackay website during February 2009. • School and other booked groups included: Mackay Central State School, year 3, 22 students and 10 parents/teachers.

• Exhibitions in February: McAleese Gallery Hall of Mirrors: Anne Zahalka Portraits 1987 - 2007 Mackay Mazda Foyer In her shoes: 6 women artists Cox Rayner Gallery Boundless: Artists’ Books from the Mackay Regional

Council Collection (continuing display). • Public & Education Programs in February:

Saturday 7 February – Exhibition floor talks with curators Karra Rees (Hall of Mirrors: Anne Zahalka Portraits 1987 – 2007) and Wanda Bennett (In her Shoes: 6 women artists). Attendance: 35 Saturday 7 February – Meet the Collection artists’ book viewing. Attendance: 35. Saturday 14 & Sunday 15 February – Introduction to Printmaking workshop with

Glen Skien, Mackay Town Hall. Attendance: 12 Saturday 21 & Sunday 22 February – Absolute Beginners: Mixed Media

workshop with Irene Coburn. Attendance: 12.


MIN/18.03.2009 FOLIO 4923

Tuesday 24 & Wednesday 25 February – After-school, Smith Family Workshops with Rosemary Payne & Wanda Bennett (beginning of monthly program). Attendance: 5. Term 1 of regular workshops for school-aged children commenced on Saturday

28 February, with full attendance in both the morning and afternoon classes. • Designs for Mackay’s component of the Q150 Mosaic Tile Project, by local artist Leonie

Wood, were sent to the curator and approved. • Eleven Artspace Volunteers attended a workshop with Tim Mosley. Volunteers learnt how

to photograph artist’s books, manipulate images using Photoshop software, download images into ‘Page Turner’ software, and add relevant research to each book. This project was made possible via an RADF Grant. Council’s IT and Human Resources departments supported and were instrumental in progressing this project. (Photographs attached).

Festivals & Events

• Officers have continued discussions with the Queensland Music Festival (QMF)

regarding the Mackay region involvement in QMF’s 2009 program. QMF have requested triennial funding from Council to confirm Mackay’s involvement. A report regarding this mater will be tabled before Council.

• Programming for the 2009 suite of Festivals and Events has commenced in earnest • Officers have met with staff from Dalrymple Bay Coal Terminal (DBT) regarding

DBT’s proposal for a Festival that promotes the coal industry. Having researched this matter and presenting the idea to the “Discover Sarina” Festival Committee all parties agree that a Festival entitled from “Coal to Country” would be an excellent way of re-inventing “Discover Sarina”, and by changing the Festival timeslot a bottleneck of events in the region during June and July could be avoided. Officers, DBT, and the Committee are now working in principle to organise from “Coal to Country” in Sarina later this year.

• Work continues organising the Q150 series of events in tandem with the State Government.

• Q150 events include historical steam train rides, a Civic Welcome, and historical exhibitions.

• Officers have or are currently assisting a variety of community events such as from River Rock to Mountain Top and the 2009 Sugar Festival.

• Festival of Arts Sponsorship progresses well with several organisations increasing their level.of sponsorship in 2009. Excellent feedback from sponsors has been received in relation to 2009 preliminary programming.

Critical Activities Proposed for the Following Month

• Remaining approved MECC staff positions to be advertised • Monitor progess and agreed staged handover of parts of building

Consultation There has been consultation with Community Services Program Managers.

Resource Implications Nil.


MIN/18.03.2009 FOLIO 4924

Conclusion All programs are meeting budget targets for this stage of the financial year

Director's Recommendation

THAT this report be received.

Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr Christensen Seconded Cr Perkins

CARRIED

7.2 MACKAY ENTERTAINMENT CENTRE PERFORMANCE MANAGEMENT REPORT

Author Manager Convention Precinct and Events

Purpose

Attached is the Performance Management Report for the Mackay Entertainment Centre for the period ended 28 February 2009. Council Resolution


THAT the report be received. Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr Christensen Seconded Cr Camilleri

CARRIED

7.3 AQUATIC FACILITIES PERFORMANCE MANAGEMENT REPORT

Author Manager Recreation Services

Purpose

Attached is the Performance Management Report for the Aquatic Facilities for the period ended 28 February 2009. Council Resolution


MIN/18.03.2009 FOLIO 4925



THAT the Director's Recommendation be adopted. Moved Cr Steindl Seconded Cr Perkins

CARRIED

7.4 2009-2014 CORPORATE PLAN

Author Manager Community Development and Libraries

Purpose

To seek Council adoption of the 2009 – 2014 Corporate Plan

Background/Discussion

The Corporate Plan is a legislative requirement that sets out the strategic direction of Council over the next 5 years. The Plan defines strategies and programs that Council will pursue to deliver the outcomes as identified through a robust community engagement process. The Corporate Plan has been developed over a period of 6 months, with several briefings having already been conducted with Council to arrive at the current, final document.

Consultation

The Draft Corporate Plan was developed in close consultation with the community. This involved a public awareness campaign and the publication of a questionnaire to allow residents to have input via the print media and Council’s website. Six community workshops were conducted across the region in addition to six structured focus group workshops that were held with stakeholders around the key strategic themes. Directors and Managers were consulted regarding the formation of strategies for their particular areas.

Resource Implications

The limited revenue base of Local Government continues to result in high reliance on State and Federal Government funding for major projects. The implementation of a number of strategies identified within the Plan are therefore subject to obtaining this funding.

Conclusion

The Draft Corporate Plan was required to be on public display for comment for a minimum of 30 days. The Draft Plan was adopted and placed on public display from 22 December until 13


MIN/18.03.2009 FOLIO 4926

February- a total of 56 days, which gave the community time to peruse the document over the festive season. ouncil Resolution


THAT the 2009-2014 Corporate Plan be adopted.

Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr Camilleri Seconded Cr Cameron

CARRIED

Cr Christensen declared a perceived potential conflict of interest in respect to Item No. 7.5, as he is a member of Rotary and 4CRM and he has a relative in the Lions Club. He indicated that he would deal with the matter impartially in the community's best interests and would be supporting the Committee's Recommendation. Cr Perkins declared a perceived potential conflict of interest in respect to Item No. 7.5, as he is a member of River to Rock Mountain Top Festival and Rotary and indicated that he would deal with the matter impartially in the community's best interests and would be supporting the Committee's Recommendation. Crs Hatfield, Casey and Meng declared a perceived potential conflict of interest in respect to Item No. 7.5, as they are members of Rotary and indicated that they would deal with the matter impartially in the community's best interests and would be supporting the Committee's Recommendation.

7.5 COMMUNITY GRANTS AND SPONSORSHIP MARCH 2009


Purpose

The Community Grants and Sponsorship Committee assessed applications for the second funding round of the Community Grants and Sponsorship Programs for the 2008/09 financial year on 3 March 2009. This report contains details of applications received and the Committee’s recommendations for funding.


Sixteen (16) applications through the Community Grants Program were received and assessed, with twelve (12) being recommended for funding/part funding. Twenty (20) applications were submitted through the Sponsorship Program, with seventeen (17) being recommended for funding/part funding.


MIN/18.03.2009 FOLIO 4927

Members of the Grants and Sponsorship Committee individually assessed applications. At the assessment meeting, members shared further information which was available, applications were prioritized and funding levels determined. (Please see Attachment A for details of applications.) Cr Christensen and Manager Community Development and Libraries declared a conflict of interest in respect to the application from Community Radio Mackay and abstained from scoring the application. Manager Finance declared a conflict of interest in relation to the applications from North Mackay Little Athletics Club and Sarina and District Amateur Athletics Club and abstained from scoring the applications. Cr Christensen declared a conflict of interest in relation to the applications from Lions Club of Mackay Host and Mackay Regional Council for Social Development and abstained from scoring the applications. Crs Christensen and Hatfield declared a conflict of interest in relation to the application from the Rotary District Conference Committee and abstained from scoring the application.

Consultation

General enquires were undertaken to ensure that applicants were not requesting funding for a service/project/event which was already available to the community as a whole. Further research into specific groups and content of applications was undertaken to provide additional information requested by members of the Community Grants and Sponsorship Committee.


Committed funds Balance available

Total Community Grants and Sponsorship budget 2008/09

$218,650.00

Less Committals and round 1 applications $64,620.00 Committee Recommendations for round 2 $103,756.00

Balance remaining $50,274.00

========

The number of applications in the first round of funding was down in comparison to previous years. Following a number of information sessions, the number of applications in this second round increased - however, $50,274.00 remains in the budget. The assessment committee discussed the value of calling for a third round of applications this financial year. As a result, the committee would like to recommend that an additional, one off round of applications be called. The focus of the round would be on the provision of small equipment (to the value of $2,000.00) to support not for profit community, sports or arts organizations within the region. Council Resolution


MIN/18.03.2009 FOLIO 4928


THAT

1. Applications through the community grants program be called to assist organizations with equipment up to $2,000.00. 2. Funding be approved through the Community Grants and Sponsorship Programs for the following groups for the stated amounts:

Sponsorship $ Active8 Seaforth Kids 2,402.00 Dows Creek Hall Committee Inc 1,644.00 Lifeline Mackay- Whitsunday 750.00 Lions Club of Mackay Host 10,000.00 Mackay & District Senior Citizens Assn 1,400.00 Mackay and District Orchid Society Inc 500.00 Mackay Canegrowers Ltd 5,000.00 Mackay Orchestras Inc 2,000.00 Mackay Regional Council for Social Development 10,000.00 Mackay Rural Production Society 900.00 National Day of Thanksgiving 5,500.00 Pioneer Valley Agricultural Show Society Inc 5,000.00 Pioneer Valley Golf Club Inc 1,000.00 Rotary District Conference Committee 5,000.00 Sarina and District Amateur Athletics Clu 900.00 Sarina Show Society Inc 9,900.00 Seaforth Progress & Sports Association Inc 2,430.00 Total $64,326.00

========= Community Grants

$ Anderson Bushikai Karate 1,000.00 Calen Day Care Centre Inc 770.00 Community Radio 5,000.00 Mackay Baptist Care Counselling Service 500.00 North Mackay Little Athletics 2,056.00 North Queensland Rifle Association Inc 500.00 Pioneer Valley Cricket Association Inc 6,786.00


MIN/18.03.2009 FOLIO 4929

QCWA Nebo/ Sarina Range Branch 2,000.00 River Rock to Mountain Top Community Festival 6,500.00 Sarina Arts Council Inc 4,138.00 Volunteer Marine Rescue Mackay Inc 1,000.00 Yalboroo Community Hall Assoc Inc 9,180.00 Total $39,430.00

=========

Council Resolution THAT

1. Applications through the community grants program be called to assist organizations with equipment up to $2,000.00. 2. Funding be approved through the Community Grants and Sponsorship Programs for the following groups for the stated amounts:

Sponsorship $ Active8 Seaforth Kids 2,402.00 Dows Creek Hall Committee Inc 1,644.00 Lifeline Mackay- Whitsunday 750.00 Lions Club of Mackay Host 10,000.00 Mackay & District Senior Citizens Assn 1,400.00 Mackay and District Orchid Society Inc 500.00 Mackay Canegrowers Ltd 5,000.00 Mackay Orchestras Inc 2,000.00 Mackay Rural Production Society 900.00 National Day of Thanksgiving 5,500.00 Pioneer Valley Agricultural Show Society Inc 5,000.00 Pioneer Valley Golf Club Inc 1,000.00 Rotary District Conference Committee 5,000.00 Sarina and District Amateur Athletics Clu 900.00 Sarina Show Society Inc 9,900.00 Seaforth Progress & Sports Association Inc 2,430.00 Total $64,326.00

========= Community Grants

$


MIN/18.03.2009 FOLIO 4930

Anderson Bushikai Karate 1,000.00 Calen Day Care Centre Inc 770.00 Community Radio 5,000.00 Mackay Baptist Care Counselling Service 500.00 North Mackay Little Athletics 2,056.00 North Queensland Rifle Association Inc 500.00 Pioneer Valley Cricket Association Inc 6,786.00 QCWA Nebo/ Sarina Range Branch 2,000.00 River Rock to Mountain Top Community Festival 6,500.00 Sarina Arts Council Inc 4,138.00 Volunteer Marine Rescue Mackay Inc 1,000.00 Yalboroo Community Hall Assoc Inc 9,180.00 Total $39,430.00

========= Moved Cr Christensen Seconded Cr Casey

CARRIED

Crs Christensen, Perkins and May declared a perceived potential conflict of as they are Directors of Mackay Regional Council for Social Development and left the Council Chambers at 10:26am whilst the item was being discussed and a decision taken thereon.

.

THAT funding be approved through the Community Grants and Sponsorship Programs for the following group for the stated amount:

Mackay Regional Council for Social Development 10,000.00

Moved Cr Camilleri Seconded Cr Cameron

CARRIED

10:27am - Crs Christensen, Perkins and May returned to the meeting.


MIN/18.03.2009 FOLIO 4931

7.6 COMMERCIAL SERVICES PERFORMANCE MANAGEMENT REPORT

Author Director Commercial Services

Purpose

Attaching Performance / Management Report for Water & Waste for the period February 2009. Council Resolution


THAT the Performance / Management Report be received. Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr Thomsen Seconded Cr Camilleri

CARRIED

7.7 LOCAL GOVERNMENT INFRASTRUCTURE SYMPOSIUM 2009

Author Chief Executive Officer

Purpose

This report is to request that Council nominate the Mayor, and a Councillor, to attend the “Creating a New Direction” Local Government Infrastructure Symposium 2009 scheduled to be held in the Brisbane Convention and Exhibition Centre from 21st to 24th April 2009.


The Local Government Infrastructure Symposium in Brisbane is a premier event that will address and inform on issues that matter to Queensland local government and those who work with councils across the state. The Infrastructure Symposium 2009 will explore the future of local government and its role in:

• Infrastructure management • Roads and transport planning • Long term community planning • Revenue raising and policy making • Adapting to climate change • Creating sustainable communities and • Implementing carbon accounting


MIN/18.03.2009 FOLIO 4932

The program has been designed to encourage participants to identify the future opportunities for their council, to engage in debate about the future challenges for their region and the state and to consider how to play their part in shaping the future of the community, which they serve.


Costs of attendance are catered for in the current budget.

Conclusion

It is proposed that the Mayor, Cr Col Meng and an appropriate Councillor be nominated to attend the “Creating a New Direction” Local Government Infrastructure Symposium 2009 in Brisbane in April 2009. Council Resolution

Chief Executive Officer's Recommendation

THAT Council appoint its delegates to attend the “Creating a New Direction” Local Government Infrastructure Symposium 2009 in Brisbane in April 2009.

Council Resolution

Council Resolution

THAT Council appoint Crs Meng and Casey to attend the “Creating a New Direction” Local Government Infrastructure Symposium 2009 in Brisbane in April 2009.

Moved Cr May Seconded Cr Cameron

CARRIED

7.8 NORTH QUEENSLAND LOCAL GOVERNMENT ASSOCIATION CONFERENCE


Purpose

This report is to request that Council nominate its delegates and observers to attend the NQLGA Biannual Conference to be hosted by Flinders Shire Council from 6th to 8th May 2009 at the Diggers Entertainment Centre, Hughenden. The Annual General Meeting of the Association will form part of the Conference Program.


In accordance with the rules of the Association, Mackay Regional Council is entitled to be represented by two official delegates. Agenda items for the Conference must be submitted by Monday, 6 April 2009.


MIN/18.03.2009 FOLIO 4933



Conclusion

It is proposed that Council nominate its delegates to attend the North Queensland Local Government Association’s biannual Conference to be held in Hughenden from 6th to 8th May 2009. l Resolution


THAT Council appoint its delegates to attend the North Queensland Local Government Association’s biannual Conference 2009.

Council Resolution

Council Resolution

THAT Council appoint Crs Casey and Thomsen to attend the North Queensland Local Government Association’s biannual Conference 2009.

Moved Cr Camilleri Seconded Cr Hatfield

CARRIED

7.9 LGAQ ENVIRONMENT CONFERENCE 2009


Purpose

This report is to request that Council nominate its delegates to attend the LGAQ Environment Conference 2009 entitled “Environmental Management: Leading a Local Response” which is scheduled to be held at the Rydges Capricorn Resort, Yeppoon from 8 – 10 July 2009.


The Conference will focus on the opportunities and challenges for councils in managing and adapting to climate change, natural resource management, sustainable purchasing, land use planning and waste management. Environmental experts from national and state will include case studies from councils across Queensland and interstate.




MIN/18.03.2009 FOLIO 4934

Conclusion

It is proposed that Council nominate its delegates to attend the LGAQ Environment Conference from 8-10 July to be held in Yeppoon. Council Resolution


THAT Council appoint its delegates to attend the LGAQ Environment Conference from 8-10 July to be held in Yeppoon.

Council Resolution

THAT Council appoint Cr May to attend the LGAQ Environment Conference from 8-10 July to be held in Yeppoon.

Moved Cr Cameron Seconded Cr Casey

CARRIED

7.10 QUEENSLAND COASTAL CONFERENCE 2009


Purpose

This report is to request that Council nominate its delegates to attend the second Queensland Coastal Conference to be held on the Gold Coast from 13-15 May 2009 and the Queensland Coastal Councils Forum on 12 May 2009.


The 2009 ‘Waves of Change’ Queensland Coastal Conference is an opportunity to broaden understanding of how management and planning of the Queensland coast is evolving. The Queensland Coastal Conference 2009 will be a mix of learning new developments in natural resource management, discussions of practical, on-ground coastal management and the policies and programs that inform coastal zone management in Queensland.


Cost of attendance is catered for in the current budget.

Conclusion

It is proposed that Council nominate its delegates to attend the Queensland Coastal Conference on the Gold Coast from 13-15 May 2009 and the Queensland Coastal Councils Forum on 12 May 2009.


MIN/18.03.2009 FOLIO 4935


THAT Council appoint its delegates to attend the Queensland Coastal Conference on the Gold Coast from 13-15 May 2009 and the Queensland Coastal Councils Forum on 12 May 2009.

l Resolution Council Resolution

THAT Council appoint Cr May to attend the Queensland Coastal Conference on the Gold Coast from 13-15 May 2009 and the Queensland Coastal Councils Forum on 12 May 2009.

Moved Cr Cameron Seconded Cr Hatfield

CARRIED

7.11 LGAQ DISASTER MANAGEMENT FOR LOCAL GOVERNMENT CONFERENCE


Purpose

This report is to request that Council nominate its delegates to attend the LGAQ Disaster Management for Local Government Conference, “Building Community Resilience through Collaboration” scheduled to be held in Emerald from 10th to 12th June 2009.


Topics for the Conference will include:

• Disaster resilience – developing partnerships and engaging communities increase local resilience

• Climate change adaptation – managing disaster risks in a changing world • Lessons from recent disaster events – Queensland and interstate lessons and identified

best practice • Communicating disaster warnings – new systems, recent developments to ensure

disaster aware communities • Towards a shared understanding of risks – empowering communities to share

ownership and share responsibility.




MIN/18.03.2009 FOLIO 4936

Conclusion

It is proposed that the Council nominate its delegates to attend the LGAQ Disaster Management for Local Government Conference, “Building Community Resilience through Collaboration” in June 2009. Council Resolution


THAT Council appoint its delegate to attend the LGAQ Disaster Management for Local Government Conference, “Building Community Resilience through Collaboration” in June 2009.

Council Resolution

THAT Council appoint Cr May to attend the LGAQ Disaster Management for Local Government Conference, “Building Community Resilience through Collaboration” in June 2009.

Moved Cr Camilleri Seconded Cr Hatfield

CARRIED

7.12 ECOFORUM CONFERENCE & EXHIBITION 2009


Purpose

This report is to request that Council nominate its delegates to attend the EcoForum Conference & Exhibition 2009 scheduled to be held in the Australian Technology Park, Sydney from 28th to 30th April 2009.


The EcoForum Conference & Exhibition, which will have a direct relevance to local government, is Australia’s leading ecoforum and will be held over a three-day period. It comprises 12 conference streams with more than 200 papers arranged around the broad environmental management themes of water, wastewater, waste, air quality, human health, climate change, energy and land remediation. There will also be an art exhibition on recycling.



Conclusion

It is proposed that the Council nominate its delegates to attend the EcoForum Conference & Exhibition 2009 to be held in Sydney in April 2009.


MIN/18.03.2009 FOLIO 4937

Council Resolution


THAT Council appoint its delegates to attend the EcoForum Conference & Exhibition 2009 to be held in Sydney in April 2009.

Council Resolution

THAT Council appoint Crs Thomsen and Comerford to attend the EcoForum Conference and Exhibition 2009 to be held in Sydney in April 2009.

Moved Cr Camilleri Seconded Cr Cameron

CARRIED

8. CONSIDERATION OF COMMITTEE REPORTS:

8.1 RURAL AFFAIRS ADVISORY COMMITTEE

Author Director Community Services

Purpose

Attached is a copy of the Rural Affairs Advisory Committee Report of 19 February 2009. Council Resolution


THAT the report be received. AND THAT Mackay Regional Council write to Main Roads to ensure that prior consultation with all stakeholders is undertaken at the initial planning stages, including Mackay Sugar, Canegrowers, Agforce, and all others affected by the proposed ring road.

Council Resolution

THAT the report be received. AND THAT Mackay Regional Council write to Main Roads to remind them of Council's request that consultation with all stakeholders is undertaken during the initial planning stages, including Mackay Sugar, Canegrowers, Agforce, and all others affected by the proposed ring road.

Moved Cr Cameron Seconded Cr Perkins

CARRIED


MIN/18.03.2009 FOLIO 4938

8.2 REGIONAL ARTS DEVELOPMENT FUND (RADF) APPLICATIONS - 2 MARCH 2009


Purpose

To ratify RADF committee recommendations from 2 March 2009 Committee Meeting.


This is the third round of grants assessed by the RADF Committee this financial year under the Regional Arts Development Fund guidelines. Seven applications were received for this round.

Consultation

The current RADF Committee comprises nine community representatives, two Council representatives, and the Arts Development Officer. Liaison with the arts community and prospective RADF applicants in particular, is a key role for all committee members as well as the Arts Development Officer. Nine committee members were present at the Round Three Assessment Meeting, including seven community representatives.


The budget available for distribution to RADF applicants in the 2008/09 financial year is $131,154.00. This amount consists of Arts Queensland funding of $71,640.00 along with a Council contribution of $59,514.00. For Round Three a total of $47,849.50 is available which includes a surplus of $15,061.00 from Round Two.

Conclusion

The committee is recommending that six of the seven applications received be approved to the amount of $35,242.00. Council Resolution


THAT the minutes of the RADF grant assessment meeting held on the 2 March 2009 be received. FURTHER, THAT the Committee recommends approval be given to fund the following applicants for the amounts stated, to a total of $35,242.00.


MIN/18.03.2009 FOLIO 4939

Angela Chaplin $4,000 Crossroad Arts Inc $16,887 Mental Illness Fellowship North QLD $6,045 MYTraining Mackay $5,100 Sarina Fibre Arts Group $2,210 Magdy Shiha $1,000

------------

TOTAL $35,242.00 =======

Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr May Seconded Cr Cameron

CARRIED

8.3 MOBILITY AND ACCESS ADVISORY COMMITTEE REPORT


Purpose

Attached is a copy of the Mobility and Access Advisory Committee Report of 16 February 2009. Council Resolution



THAT the Director's Recommendation be adopted. Moved Cr Christensen Seconded Cr Steindl

CARRIED


MIN/18.03.2009 FOLIO 4940

8.4 SARINA COMMUNITY DEVELOPMENT COMMITTEE


Purpose

Attached is a copy of the Sarina Community Development Committee report of 4 February 2009. Council Resolution



THAT the Director's Recommendation be adopted. Moved Cr Perkins Seconded Cr Cameron

CARRIED

8.5 MACKAY MATSUURA SISTER CITY COMMUNITY COMMITTEE REPORT


Purpose

Attached is a copy of the Mackay Matsuura Sister City Community Committee report of 16 February 2009. Council Resolution


THAT the report be received. AND THAT:

1) Council approve the 2009 citizens' tour to Matsuura to leave on or around 9 November 2009, with a maximum of 40 Mackay citizens, to include up to ten people in the formal party, comprising:

The Mayor of Mackay Regional Council and partner; the previous Mayor of Mackay City Council and partner; the Chairperson of the Mackay Matsuura Sister City Committee and partner; and long term Matsuura supporters Mr Mark Leyland and partner; Mr Bill Molloy and partner. The remaining group of 40 to be selected by ballot (if more than 40 people wish to go).


MIN/18.03.2009 FOLIO 4941

2) The minimum age for the tour group to be 18 years. 3) The amended Terms of Reference for the Mackay Matsuura Sister City

Committee to include two additional community members to be adopted.

Council Resolution

THAT the report be received. AND THAT:

1) Council approve the 2009 citizens' tour to Matsuura to leave on or around 9 November 2009, with a maximum of 40 Mackay citizens, to include up to ten people in the formal party, comprising:

The Mayor of Mackay Regional Council and partner; the previous Mayor of Mackay City Council and partner; the Chairperson of the Mackay Matsuura Sister City Committee and partner; and long term Matsuura supporters Mr Mark Leyland and partner; Mr Bill Molloy and partner. The remainder of the group of 40 be selected by ballot (if more than 40 people wish to go).

2) The minimum age for the tour group to be 18 years.

3) The amended Terms of Reference for the Mackay Matsuura Sister City

Committee to include two additional community members to be adopted.

Moved Cr Perkins Seconded Cr Steindl

CARRIED

8.6 SARINA SUGAR SHED COMMITTEE

Author Manager Property Services.

Purpose

Attached are copies of the Sarina Sugar Shed Committee reports of 27 October and 24 November 2008. Council Resolution


THAT the reports be received. Council Resolution

THAT the Director's Recommendation be adopted. Moved Cr Perkins Seconded Cr Camilleri

CARRIED


MIN/18.03.2009 FOLIO 4942

9. RECEIPT OF PETITIONS:

Nil.

10. TENDERS:

Nil.

11. CONSIDERATION OF NOTIFIED MOTIONS

Nil.

12. LATE BUSINESS:

Nil.

13. PUBLIC PARTICIPATION:

Nil.

14. CONFIDENTIAL REPORTS:

14.1 LEASE OF PIONEER RIVER BOAT PENS - MCC 2008-027 (CONFIDENTIAL REPORT REGISTER FOLIO 32)

Council Resolution

THAT Council accept the tender from Richard Conroy for MCC 2008-027 for the lease of Lease Area E within Lot 901 on SP 104472, at an annual rental of $1,000 plus GST, for a term of two(2) years with a one(1) year option subject to the agreement of both parties. FURTHER THAT Council accept the tender from Neil Dallman for MCC 2008-027 for the lease of Lease Area F within Lot 901 on SP 104472, at an annual rental of $3,409 plus GST, for a term of two(2) years with a one(1) year option subject to the agreement of both parties.

Moved Cr Camilleri Seconded Cr Casey

CARRIED


MIN/18.03.2009 FOLIO 4943

15. MEETING CLOSURE

The meeting closed at 10:45 am.

16. FOR INFORMATION ONLY

16.1 DEVELOPMENT APPLICATION INFORMATION - 01.03.09 TO 07.03.09

For Council Information Only – No Decision Required Development Applications Received

App No Location Applicant Description

DA-2009-102 130 The Esplanade, Grasstree Beach

John W Wright Boundary Relaxation

DA-2009-105 890 Yakapari-Habana Road, Habana

Garage World Oversized Shed

DA-2009-104 31 Evan Street, East Mackay

Garage World Oversized Shed

DA-2009-106 10A Brandon Street, Sarina

Grandma's Place Pylon Sign

DA-2009-103 7 George Fordyce Drive, Rural View

Brendan D Weir Oversized Shed

DA-2009-85 28 Kinghorn Street, Eimeo

Development Certifications Pty Ltd

Oversized Shed

DA-2009-89 14 Morris Court, Andergrove


Oversized Shed (Concurrence Agency)

DA-2009-88 7 Mill Street, Finch Hatton

Gavin J Wright 2 x Multiple Dwelling Units

DA-2009-99 42 Murphy Street, Seaforth

John C Rolleston Oversized Shed


MIN/18.03.2009 FOLIO 4944

DA-2009-96 63 Carlyle Street, Mackay

Arthur G Newman Dual Occupancy

DA-2009-90 26 Forgan Street, North Mackay

Steel Master Building Systems Mackay

Oversized Shed

DA-2009-100 17 Lloyd Street, West Mackay

Design Therapy Dwelling House situated in Flood & Inundation

DA-2009-87 9 Eimeo Esplanade, Eimeo

Eric G Baker Boundary Relaxation for Garage

DA-2005-129 165 Gardiners Road, Habana

Bruno M Volpe Amendment to Building Envelope - Reconfiguration of 1 Rural Residential Lot to create 2 Rural Residential Lots.

DA-2009-93 24 George Street, Mackay

Alexander B Carson Oversized Shed

DA-2009-101 8 O'Brien Esplanade, Shoal Point

Carey Homes Dwelling House situated in the Steep Land Overlay

DA-2009-94 9 Quarry Street, North Mackay

Mackay Christian Colleges Ltd

Extension to Educational Establishment (Trade Centre)

DA-2009-97 3 McMahon Street, Andergrove

Noel E Ganley Dual Occupancy

DA-2009-95 16-18 Iridium Drive, PAGET QLD 4740

Development Planning & Approvals

General Industry, Service Industry, Warehouse, Machinery and Vehicle Sales Showroom

DA-2009-91 13 Phillip Street, Sarina

Vc Hornick Builder Pty Ltd

Boundary Relaxation


MIN/18.03.2009 FOLIO 4945

OW-2009-15 L 3 Mackay-Eungella Road, Finch Hatton

Graham P Pollard Operational Works - Stormwater, Sewerage infrastructure and carparks

OW-2009-17 425 Shakespeare Street, West Mackay

Owen Consulting Pty Ltd

Operational Works for 2 Urban Residential lots

OW-2009-14 118 Malcomson Street, North Mackay

Owen Consulting Pty Ltd

Operational works-1 Lot onto 2, Sewerage Infrastructure

DA-2009-86 5 Murial Street, Walkerstone


Oversized Shed and Setback Variation

DA-2009-98 4 Gibson Street, West Macaky

North East Funding Pty Limited

1 lot into 2 Urban Residential Lots

Development Applications Finalised

No. App_No Location Applicant Description

Approved Subject to Conditions

1 DA-2008-216A L 7 Bally Keel Road Alligator Creek

Robert B Power Reconfiguration of 1 Lot (Stage 2 - 18 Lots)

2 DA-2008-489 63 River Street Mackay

T & T Building Pty Ltd

Material Change of Use - Motel (126 units), Multiple Dwelling Units or Motel units (99 units) and Catering Shop/Commercial Premises (1921m2)

3 DA-2008-633 80 Mdina Drive Habana

Louise A Clare 2 Lot Rural Residential Subdivision

4 DA-2008-783 23 McGarry Street Andergrove

Charmaine M Lisle

Dual Occupancy


MIN/18.03.2009 FOLIO 4946

5 DA-2008-79 85 Mdina Drive Habana

Robert Eaton Reconfiguration of 1 Lot to create 2 Rural Residential Lots

6 DA-2009-37 5A Bald Hill Road Glenella

Darrin T Hart Oversize Shed situated in Steep Land Overlay and Landscape Character Overlay

7 DA-2009-62 5 Ocean Court Sarina

Trina L Insch Front Boundary Relaxation

8 DA-2009-65 62 Armstrong Beach Road Armstrong Beach

Leslie P Kent Oversized Shed

9 DA-2009-80 9 Cemetery Road Sarina

Anton T Christensen

Oversized Outbuilding

10 DA-2009-81 15 Poole Street Sarina Beach

Trevor Bird Oversized Shed (Carport) and Setback Variation

11 DA-2009-87 9 Eimeo Esplanade Eimeo

Eric G Baker Boundary Relaxation for Garage

12 DA-2009-91 13 Phillip Street Sarina

Vc Hornick Builder Pty Ltd

Boundary Relaxation

13 OW-2008-148 5 Connors Road Paget

STP Consultants Pty Ltd

concrete pavement, Water and Stormwater Infrastructure

14 OW-2008-153 387 Bridge Road West Mackay

Sarina Consulting Engineers

Operational Works- development of 3 units

15 OW-2008-74 111A Bedford Road Andergrove

T & L Ashton Pty Ltd

Operational Works for 101 Residential Lots


MIN/18.03.2009 FOLIO 4947

16 OW-2009-8 2 Hocken Street North Mackay

Stephanie R Brooks

Operational Works - 2 lot residential subdivision

Negotiated Decision

17 DA-2008-44 L 2 Barrow Hill Road Habana

Ricky C Zammit Material Change of Use and a Reconfiguration of (1 Rural Lot into 3 Lots)

Application Withdrawn

18 DA-2008-526 106 Main Street Bakers Creek

Gary E Head Alterations and Additions to Caravan Park (37 relocatable homes, amenites building, kiosk and manager's residence)

Confirmed on Wednesday 25 March 2009. ……………………………………… MAYOR


MIN/18.03.2009 FOLIO 4948


MIN/18.03.2009 FOLIO 4949


MIN/18.03.2009 FOLIO 4950


MIN/18.03.2009 FOLIO 4951


MIN/18.03.2009 FOLIO 4952


MIN/18.03.2009 FOLIO 4953


MIN/18.03.2009 FOLIO 4954


MIN/18.03.2009 FOLIO 4955


MIN/18.03.2009 FOLIO 4956


MIN/18.03.2009 FOLIO 4957


MIN/18.03.2009 FOLIO 4958


MIN/18.03.2009 FOLIO 4959


MIN/18.03.2009 FOLIO 4960


MIN/18.03.2009 FOLIO 4961


MIN/18.03.2009 FOLIO 4962


MIN/18.03.2009 FOLIO 4963


MIN/18.03.2009 FOLIO 4964


MIN/18.03.2009 FOLIO 4965


MIN/18.03.2009 FOLIO 4966


MIN/18.03.2009 FOLIO 4967


MIN/18.03.2009 FOLIO 4968


MIN/18.03.2009 FOLIO 4969


MIN/18.03.2009 FOLIO 4970


MIN/18.03.2009 FOLIO 4971


MIN/18.03.2009 FOLIO 4972


MIN/18.03.2009 FOLIO 4973


MIN/18.03.2009 FOLIO 4974


MIN/18.03.2009 FOLIO 4975


MIN/18.03.2009 FOLIO 4976


MIN/18.03.2009 FOLIO 4977


MIN/18.03.2009 FOLIO 4978


MIN/18.03.2009 FOLIO 4979


MIN/18.03.2009 FOLIO 4980


MIN/18.03.2009 FOLIO 4981


MIN/18.03.2009 FOLIO 4982


MIN/18.03.2009 FOLIO 4983


MIN/18.03.2009 FOLIO 4984


MIN/18.03.2009 FOLIO 4985


MIN/18.03.2009 FOLIO 4986


MIN/18.03.2009 FOLIO 4987


MIN/18.03.2009 FOLIO 4988


MIN/18.03.2009 FOLIO 4989


MIN/18.03.2009 FOLIO 4990


MIN/18.03.2009 FOLIO 4991


MIN/18.03.2009 FOLIO 4992


MIN/18.03.2009 FOLIO 4993


MIN/18.03.2009 FOLIO 4994


MIN/18.03.2009 FOLIO 4995


MIN/18.03.2009 FOLIO 4996


MIN/18.03.2009 FOLIO 4997


MIN/18.03.2009 FOLIO 4998


MIN/18.03.2009 FOLIO 4999


MIN/18.03.2009 FOLIO 5000


MIN/18.03.2009 FOLIO 5001


MIN/18.03.2009 FOLIO 5002


MIN/18.03.2009 FOLIO 5003


MIN/18.03.2009 FOLIO 5004


MIN/18.03.2009 FOLIO 5005


MIN/18.03.2009 FOLIO 5006


MIN/18.03.2009 FOLIO 5007


MIN/18.03.2009 FOLIO 5008


MIN/18.03.2009 FOLIO 5009


MIN/18.03.2009 FOLIO 5010


MIN/18.03.2009 FOLIO 5011


MIN/18.03.2009 FOLIO 5012


MIN/18.03.2009 FOLIO 5013


MIN/18.03.2009 FOLIO 5014


MIN/18.03.2009 FOLIO 5015


MIN/18.03.2009 FOLIO 5016


MIN/18.03.2009 FOLIO 5017


MIN/18.03.2009 FOLIO 5018


MIN/18.03.2009 FOLIO 5019


MIN/18.03.2009 FOLIO 5020


MIN/18.03.2009 FOLIO 5021


MIN/18.03.2009 FOLIO 5022


MIN/18.03.2009 FOLIO 5023


MIN/18.03.2009 FOLIO 5024


MIN/18.03.2009 FOLIO 5025


MIN/18.03.2009 FOLIO 5026


MIN/18.03.2009 FOLIO 5027


MIN/18.03.2009 FOLIO 5028


MIN/18.03.2009 FOLIO 5029


MIN/18.03.2009 FOLIO 5030


MIN/18.03.2009 FOLIO 5031


MIN/18.03.2009 FOLIO 5032


MIN/18.03.2009 FOLIO 5033


MIN/18.03.2009 FOLIO 5034


MIN/18.03.2009 FOLIO 5035


MIN/18.03.2009 FOLIO 5036


MIN/18.03.2009 FOLIO 5037


MIN/18.03.2009 FOLIO 5038


MIN/18.03.2009 FOLIO 5039


MIN/18.03.2009 FOLIO 5040


MIN/18.03.2009 FOLIO 5041


MIN/18.03.2009 FOLIO 5042


MIN/18.03.2009 FOLIO 5043


MIN/18.03.2009 FOLIO 5044


MIN/18.03.2009 FOLIO 5045

APPENDIX / ATTACHMENTS

final minutes - mackay regional council · final minutes wednesday 18 march 2009 min/18.03.2009...

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