final minutes - mackay council · moved cr casey seconded cr gilbert carried . final minutes...

FINAL MINUTES

10 December 2014

FINAL MINUTES WEDNESDAY 10 DECEMBER 2014

MIN/10.12.2014 FOLIO 35969

Table of Contents

Folio Date Particulars

35970 10.12.2014 Ordinary Meeting Minutes

35999 18.10.2014 - 14.11.2014 Engineering & Commercial Infrastructure Monthly Reviews -

18 October 2014 to 14 November 2014

36061 10.12.201 Amendment to Local Law No. 2 and Subordinate Local Law

No. 2 (Animal Management) 2011

36119 03.11.2014 Minutes - Walking and Cycling Advisory Committee

Meeting

Declaration of Potential Conflict of Interest

Nil


MIN/10.12.2014 FOLIO 35970

ORDINARY MEETING

MINUTES

1. ATTENDANCE:

Her Worship the Mayor, Cr D T Comerford (Chairperson), Crs K J Casey, C J

Bonanno, L G Bonaventura, F A Gilbert, A N Jones, G J Martin, T A Morgan, D J

Perkins, P F Steindl, and R D Walker were in attendance at the commencement of the

meeting. Also present was Mr B Omundson (Chief Executive Officer) and Mrs M

Iliffe (Minute Secretary).

The meeting commenced at 10.00 am.

2. ABSENT ON COUNCIL BUSINESS:

Nil

3. APOLOGIES:

Nil

4. CONDOLENCES:

Council expressed their Condolences to the Hon. Tim Mulherin MP and family on the

passing of his father Leo Mulherin.

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES - 3 DECEMBER 2014

THAT the Ordinary Meeting Minutes held on 3 December 2014 be

confirmed.

Moved Cr Casey Seconded Cr Gilbert

CARRIED


MIN/10.12.2014 FOLIO 35971

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 ENGINEERING & COMMERCIAL INFRASTRUCTURE

MONTHLY REVIEWS - 18 OCTOBER 2014 TO 14 NOVEMBER

2014

Author Director Engineering & Commercial Infrastructure

Purpose

To provide Council with Engineering & Commercial Infrastructure Monthly Reviews

for the period 18 October 2014 to 14 November 2014.

Officer's Recommendation

THAT the Engineering & Commercial Infrastructure Monthly Reviews for the

period 18 October 2014 to 14 November 2014 be received.

Council Resolution

THAT the Officer's Recommendation be adopted.

Moved Cr Gilbert Seconded Cr Casey

CARRIED


MIN/10.12.2014 FOLIO 35972

8.2 ROADS TO RECOVERY GRANT FUNDING

Author Manager Technical Services

Purpose

To advise Council of the release of the continued Roads to Recovery program and to

seek confirmation of nominal approvals for submitted projects and subsidy allocations

in the 2014-15 to 2018-19 program period.

Background/Discussion

The National Land Transport Act 2014 (the Act) providing for the continuation of the

Roads to Recovery Program has been passed by Parliament allowing the Australian

Government to continue the Roads to Recovery Program. In addition to its commitment

to maintain Roads to Recovery funding at the current level of $350 million per annum,

the 2014 Budget announced a further $350 million will be provided in 2015-16. This

brings total funding for the program to $2.1 billion over the five years to 2019.

To give effect to the legislation, royal assent by the Governor-General is required

following which the Minister for Infrastructure and Regional Development will make a

determination on new council allocations and funding conditions.

Councils have now been advised of their 2014-15 to 2018-19 allocation and are then be

able to enter new projects into Infrastructure Management System (IMS). Quarterly

reporting will be undertaken in accordance with normal program procedures from 1-31

October with associated payments made in November as usual. This will ensure that

councils continue to have until 31 October to lodge their 2013-14 Roads to Recovery

annual report.

The Roads to Recovery Program operates uniformly across Australia and, under current

arrangements, each Council is guaranteed a share of the total available funding.

Funding allocations were released on 3 October 2014 and project allocations and

submissions were required to be provided to Infrastructure & Regional Development by

30 October 2014. Preliminary approvals were sought from councillors in regard to the

proposed projects and these have been submitted and accepted by the federal

government.

Confirmed funding allocations for the program are:

Financial Year Allocation

2014-15 $1,414,713

2015-16 $2,829,426

2016-17 $1,414,713

2017-18 $1,414,713

2018-19 $1,414,713


MIN/10.12.2014 FOLIO 35973

Given that Roads to Recovery funding must be matched by Council funding as a

minimum it is suggested that the following project from within the current capital works

program be nominated for allocation of funding. These projects are detailed as following:

2014/15 – Juliet Penn Intersection Signalisation $ 714,713

2014/15 & 2015/16 - Malcomson/ Greenfields Intersection $3,529,426

2016/17 - East Boundary Road Reconstruction $1,414,713

2017/18 - Connors Road (Crichtons to Cook Lane) Construction $1,414,713

2018/19 - Paradise Street (George to Henman) Stage 2 upgrade $1,414,713

Council should note that opportunities exist to modify the program subject to changes in

priorities and unforseen events.

Consultation and Communication

There was consultation between the Director Engineering and Commercial Infrastructure

and the Manager Technical Services.

The Roads to Recovery Program was discussed at a Councillor Forum before the final

report was presented to Council for consideration.

Resource Implications

Funding allocated to existing projects within the Capital Works Program releasing some

level of internally generated funds allocated currently to the nominated projects.

Risk Management Implications

Nil.

Conclusion

Council approved projects from the current capital works program for receipt of the grant

funding to address short time lines for submission of projects for approval.

Approval and funding allocations have now been received for the project and

confirmation of these allocations and the selected projects is requested.


MIN/10.12.2014 FOLIO 35974


THAT Council approve the previously nominally approved for allocation of Roads

to Recovery grant funding in terms of the following:

2014/15 – Juliet Penn Intersection Signalisation $ 714,713

2014/15 & 2015/16 - Malcomson/ Greenfields Intersection $3,529,426

2016/17 - East Boundary Road Reconstruction $1,414,713

2017/18 - Connors Road (Crichtons to Cook Lane) Construction $1,414,713

2018/19 - Paradise Street (George to Henman) Stage 2 upgrade $1,414,714

Council Resolution


Moved Cr Casey Seconded Cr Bonanno

CARRIED

8.3 POLICY ON THE VOLUNTARY MECHANISM FOR

STORMWATER QUALITY MANAGEMENT - PROJECT

IMPLEMENTATION

Author Manager Strategic Planning

Purpose

To submit recommendations on priority projects to be funded from developer

contributions secured through under the voluntary mechanism for stormwater quality

management arrangements.


Council Policy 87 - Voluntary Mechanism for Stormwater Quality Management (the

mechanism) was adopted by Council on 13 August 2014. It allows developers to make

a payment to Council to fund the delivery of regional stormwater quality improvements

instead of the developer undertaking stormwater management improvements within

their development. The mechanism enables stormwater impacts to be managed more

efficiently and effectively by achieving regional outcomes rather than being isolated to

development-specific outcomes.

An internal working group was established to guide the implementation of the

mechanism. The working group assessed potential regional projects which were

subsequently discussed with Councillors during on-site inspections.

Projects supported as a result of this assessment are discussed further below and

include:


MIN/10.12.2014 FOLIO 35975

Improved on-farm soil and nutrient management practices

Detailed design of the McCreadys Creek south regional wetland

Richana Heights development vegetated/naturalised waterway

Revegetation of Gooseponds Creek (800m section between Glenella Road

and Hicks Road)

Stormwater quality management education

Other projects considered but not supported at this stage include:

Stormwater Quality Monitoring;

Caledonian Drive wetland – Detailed design amendment;

Premier Gardens vegetated/naturalised waterway; and

Lagoons Creek pilot project.

Improved on-farm soil and nutrient management practices ($100,000)

Reef Catchments has provided Council with a proposal to assist new urban

developments partially offset pollutant discharges against improvements in the

management of neighbouring sugarcane farms.

This two-year project, to be managed by Reef Catchments, will engage with one or

more canefarmers, preferably in the McCreadys Creek catchment, and focus on

shifting a “C” class management practice for soil and nutrient management, to an “A”

class practice.

Improving on-farm soil and nutrient management practices as part of the mechanism

has been found to be a cost effective approach to reduce pollutants entering waterways.

The cost of removing 1kg of sediment from a farm through improved on-farm practices

is between $1.50 - $4.00/kg compared to approximately $20/kg to do the same in a

regional wetland.

Management and administration costs associated within the McCready’s Creek sub-

catchment would be required by Reef Catchments. In addition, an amount of $6,250 per

annum for two years would cover the costs associated with recruiting the landholders,

developing a landholder work plan for “A” class soil and nutrient management, and

auditing landholder performance against land management and water quality criteria.

Detailed design of the McCready’s Creek south regional wetland ($200,000)

Detailed design will be undertaken ‘in-house’ by Technical Services with the assistance

of a specialist consultant where required. Construction costs will be significant,

however, if the project is designed and ‘shovel-ready’ it stands a better chance of

securing potential grant funding opportunities as they arise.

Richana Heights development vegetated/naturalised waterway ($150,000)

Council officers have recently undertaken a study investigating the lifecycle costs and

maintenance requirements of vegetated/naturalised waterway as opposed to

traditional/conventional drainage options. This found that there are many benefits with


MIN/10.12.2014 FOLIO 35976

the vegetated/naturalised approach including: water quality; amenity; aesthetics;

cooling; linking with parkland; as well as the long term reduction of maintenance costs

once established. A recommendation from this study was to undertake a small-scale

pilot project to assess actual costs before a decision is made as to the wider application

of this approach.

The construction of a vegetated/naturalised waterway project at Richana Heights is

recommended as the pilot project. The project is likely to receive co-contribution

funding through Reef Catchments’ Systems Repair project.

Revegetation of Gooseponds Creek - 800m section between Glenella Road and Hicks

Road ($50,000)

It is recommended that a 800m heavily degraded riparian strip adjacent to the

Gooseponds Creek between Glenella Road and Hicks Road be re-vegetated. In

addition to the water quality improvements that will be realised from this project, it will

provide a benefit to the downstream flood impacts by decreasing velocity from run-off.

A ‘Green Army’ team will be utilized to undertake this work and reinstate a much

wider riparian strip, after completion of the junior soccer relocation.

Stormwater Quality Management Education ($60,000)

Educating both the community and the development industry with regards to

stormwater has been supported. Interpretive signs will be erected at strategic locations

(various constructed wetlands and bioretention basins) to inform residents of the

purpose of these assets.

This will also provide for further education of the local development

industry with regard to erosion and sediment control on large scale

development sites.


Reef Catchments, Mackay Conservation Group and the Mackay-Whitsunday Branch of

the UDIA were consulted throughout the formulation of the policy. An internal working

group considered various project options and Council officers met with the Mackay

Conservation Group and the UDIA to inform them of the projects selected and to seek

feedback. The Mackay Conservation Group and the UDIA were supportive of the

recommended projects.

Further consultation on each project will be undertaken as required.


The estimated cost of the five projects recommended is $560,000. Sufficient funds

have been raised through the voluntary mechanism for stormwater quality management

to undertake these projects.


MIN/10.12.2014 FOLIO 35977


Problems have been encountered in the design, construction and operation of on-site

stormwater quality improvement measures. The problems have resulting in systems

which may not be achieving the desired objectives, are unattractive, and in some

situations take up land that may have a better use.

Regional initiatives to reduce the impacts of stormwater quality run-off, will also result

in reduced maintenance costs in the longer term compared to small localised systems.

The policy will be reviewed on a regular basis to ensure that the voluntary mechanism

for stormwater quality monitoring remains a cost effective alternative to on-site

treatment.

Conclusion

Stormwater quality management contributions received through the Voluntary

Mechanism for Stormwater Quality Management Policy in lieu of small scale on-site

systems, provide sufficient funds to implement a range of regional stormwater quality

initiatives.

An internal working group has been established to guide the implementation of these

projects. The proposed projects discussed in this report have gone through extensive

consultation, both internally and externally with Reef Catchments, the Mackay

Conservation Group and the UDIA. These projects have been supported by all parties.

It is expected that these projects will be more cost effective than small-scale on-site

stormwater quality treatment while still achieving the State Planning Policy’s water

quality objectives.


THAT Council endorse the five recommended regional stormwater quality

projects using funds received through the Voluntary Mechanism for Stormwater

Quality Management Policy.

Council Resolution


Moved Cr Perkins Seconded Cr Morgan

CARRIED


MIN/10.12.2014 FOLIO 35978

8.4 AMENDMENTS TO LOCAL LAW NO. 2 AND SUBORDINATE

LOCAL LAW NO. 2 (ANIMAL MANAGEMENT) 2011

File No Local Law Review

Author Manager Governance & Assets

Purpose

To approve the next step in the process to adopt the proposed amendment to the Animal

Management Local Law and Subordinate Local Law.


Council at its Ordinary Meeting held on Wednesday 10 September, 2014 it resolved to

start the process to amend existing Local Law No. 2 (Animal Management) 2011 and

existing Subordinate Local Law No. 2 (Animal Management) 2011 in order to facilitate

the changes to its regulatory powers to continue with cat registrations.

Under the Local Law Making Process, Council was required to consult with relevant

State Departments and the general public with respect to the proposed Local Law and

Subordinate Local Law.

At an administrative level, the State has reconsidered the mechanics of the relevant

government entity consultation process. Some months ago, the State posted new

information on the Department's webpage regarding conducting State interest checks on

proposed Local Laws. It is now Council's responsibility to undertake appropriate State

interest checks and that it is up to Council to identify which State agencies are likely to

have an interest in the issue to be addressed in a proposed Local Law and Subordinate

Local Law.

Given the above, the following State Departments were consulted by Council as per

the requirement:

Department of Housing & Public Works;

Department of Justice & Attorney-General;

Department Premier and Cabinet;

Department Natural Resources & Mines;

Department of Local Government, Community Recovery and Resilience;

Department of State Development, Infrastructure and Planning;

As a result of the consultation, Council has received submissions from the following

State Departments;

Department of Housing and Public Works;

Department of Local Government, Community Recovery and Resilience;

Both Departments' submissions did not object to the proposed local law and

subordinate local law.


MIN/10.12.2014 FOLIO 35979

Council was also required to consult with the general public for at least 21 days

(consultation took place between the 20 September, 2014 and the 13 October, 2014).

Council undertook the necessary consultation period by:

Publishing a notice about the proposed Local Law at least once in a newspaper

circulated generally in the local government’s area;

Displayed the advertisement in a conspicuous place at the Local government

public office;

Had a copy of the proposed Local Law and Subordinate Local Law available for

inspection or purchase at the Local Government public office;

Placed a copy of the advertisement on Council’s website;

Council did not receive any submissions from the general public at the end of the

consultation period.

Section 38 of The Local Government Act provides that Council must not make a Local

Law (including a Subordinate Local Law) that contains an anti-competitive provision

unless Council has complied with the procedures prescribed under a regulation for the

review of anti-competitive provisions. Neither the proposed amended Local Law nor

Subordinate Local Law contains any anti-competitive provisions.

As part of Council’s Local Law Making process, Council is now in a position to resolve

to make each of the proposed amended Local Law and Subordinate Local Law. Once

the Council has made the resolution, Council must then advise the general public by

publishing a notice in the Government Gazette and Council’s website within 1 month.

Council is also required to, within 14 days after the notice has been published in the

Gazette, to provide to the Minister for Local Government, Community Recovery &

Resilience a copy of the:

Gazette Notice;

Certified copy of the Local Law referred to in the Notice;

Certified copy of the Subordinate Local Law referred to in the Notice.

The commencement of the new Local Law and Subordinate Local will take effect as at

the date the notice is published in the Gazette.


King and Company Solicitors;

Relevant Government Entities;

General Public;

Relevant Council Departments.


Legal and advertising fees have been accounted for in the Governance budget.


MIN/10.12.2014 FOLIO 35980


The risk associated with this matter is considered to be low risk.

Conclusion

Council has now undertaken all the necessary steps pursuant the Local Law Making

Process which was adopted by Council on the 6 March, 2013 and is now in a position

to resolve to adopt the proposed amendment Local Law and Subordinate Local Law for

Animal Management and the consolidated Local Law and Subordinate Local Law

Animal Management.

With the adoption of these new Laws, Council will be able to facilitate the changes to

its regulatory powers to continue with cat registrations.


THAT Council notes the comments received from relevant government entities

about the overall State interest in Animal Management (Amendment) Local Law

(No. 1) 2014 pursuant to section 29A(3) of the Local Government Act 2009; and

(a) make Animal Management (Amendment) Local Law (No. 1) 2014 as

advertised; and

(b) make Animal Management (Amendment) Subordinate Local Law (No.

1) 2014 as advertised; and

(c) pursuant to section 32 of the Local Government Act 2009, adopt a

consolidated version of Local Law No. 2 (Animal Management) 2011

as attached to this report to Council; and

(d) pursuant to section 32 of the Local Government Act 2009, adopt a

consolidated version of Subordinate Local Law No. 2 (Animal

Management) 2011 as attached to this report to Council.

Council Resolution


Moved Cr Bonaventura Seconded Cr Gilbert

CARRIED


MIN/10.12.2014 FOLIO 35981

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT WALKING AND CYCLING ADVISORY COMMITTEE

MEETING MINUTES - 3 NOVEMBER 2014

Author Manager Technical Services

Purpose

Attached is a copy of the draft minutes of the Walking and Cycling Advisory

Committee meeting held on 3rd

November 2014, for information purposes.


THAT the Minutes of the Walking and Cycling Advisory Committee meeting

dated 3rd

November 2014 be received.

Council Resolution


Moved Cr Casey Seconded Cr Steindl

CARRIED

10. RECEIPT OF PETITIONS:

Nil


MIN/10.12.2014 FOLIO 35982

11. TENDERS:

11.1 MRC 2015-028 SEWAGE PUMP STATION UPGRADES - HEATHS

ROAD, HICKS STREET, WATTLE STREET AND MAGPIE

STREET

File No MRC 2015-028 Sewage Pump Station Upgrades – Heaths Road, Hicks

Street, Wattle Street and Magpie Street

Author Manager Infrastructure Delivery

Purpose

To present to Council for approval, tenders submitted for MRC 2015-028 Sewage

Pump Station Upgrades for the following sites – Heaths Road, Hicks Street, Wattle

Street and Magpie Street.


Mackay Regional Council (Council) has approximately 180 Sewage Pump Stations

(SPS) that vary in size and condition. The long term financial forecast has a provision

for refurbishment of SPS’s to maintain the fleet and improve system performance and

reduce operational safety risks. Mackay Water Services has planning projects assessing

the condition of civil structures and mechanical and electrical equipment to determine

criticality and a targeted program of refurbishment.

Council issued tender documents seeking a suitably experienced and resourced

company to undertake the upgrade of four (4) Sewage Pump Stations and one (1)

associated Rising Main within the Mackay City area in order to meet increasing

demand, improve operational reliability and safety and meet legislative compliance

requirements.

The four SPS projects were packaged into the one Contract to achieve pricing

efficiencies.

Tenders were invited on 4 October 2014, via Council’s website and advertised locally

in the Daily Mercury.

The following submissions were received by the closing time of 10.00am on Tuesday, 4

November 2014:

Bargara Concrete Tanks Bargara Based

CES Civil NQ Pty Ltd Townsville Based

Dormway Pty Ltd Brisbane Based

Doval Constructions (Qld) Pty Ltd Brisbane Based

FBD Constructions Pty Ltd Brisbane Based

G&MA Lemura Pty Ltd Mackay Based

Georgiou Group Pty Ltd Brisbane Based – Mackay Office

JPMI Pty Ltd Cairns Based


MIN/10.12.2014 FOLIO 35983

Oceanic Constructions Qld Buddina Based

Roebuck Civil Pty Ltd Cannonvale Based

Of the submissions received, G&MA Lemura Pty Ltd is a local business to the Mackay

region and Georgiou Group Pty Ltd has an office located in Mackay.

An initial compliance check was conducted on 11 November 2014 to identify

submissions that were non-conforming with the requirements of the RFT. This

included compliance with contractual requirements and provision of requested

information.

All submissions were progressed through to the Qualitative Criteria Assessment on the

basis that all terms, conditions and mandatory requirements of the RFT had been met.

During the evaluation, tenderers were assessed against the nominated Qualitative

Criteria. The weighting attributed to each Qualitative Criteria was:

a) Relevant Experience 25%

b) Key Personnel Skills and Experience 20%

c) Tenderers’ Resources 15%

d) Demonstrated Understanding 30%

e) Local Content 10%

The tendered lump sum prices are listed below:

Tenderer

Lump Sum Price

(Excluding GST)

Bargara Concrete Tanks $2,094,073.31

CES Civil NQ Pty Ltd $1,513,223.73

Dormway Pty Ltd $1,468,803.77

Doval Constructions (Qld) Pty Ltd $1,469,377.46

FBD Constructions Pty Ltd $1,508,295.09

G&MA Lemura Pty Ltd $2,492,100.95

Georgiou Group Pty Ltd $1,395,773.07

JPMI Pty Ltd $1,498,983.00

Oceanic Constructions Qld $1,872,795.52

Roebuck Civil Pty Ltd $1,233,790.35

The Qualitative Criteria Assessment was carried out by the Evaluation Panel on 11

November 2014 in accordance with the Evaluation Matrix.

All applicants were assessed against the Qualitative Selection Criteria. Specific criteria

were weighted according to their importance as perceived and agreed by the Evaluation

Panel. Relative weightings were published within the RFT.

Tender Information Requests (TIR) were issued to Bargara Concrete Tanks and

Roebuck Civil Pty Ltd requesting clarification in relation to responses to the Evaluation

Criteria. Their responses were received within the relevant timeframe and reviewed by

the Evaluation Panel.


MIN/10.12.2014 FOLIO 35984

The Evaluation Panel reviewed the responses and finalised scoring on 24 November

2014. Based on the Evaluation Panel’s scoring, Roebuck Civil Pty Ltd has the highest

qualitative score with JPMI Pty Ltd second. Roebuck Civil Pty Ltd submitted the

lowest lump sum price and was identified as the preferred tenderer with the highest

combined qualitative/price score.

Council issued a TIR to Roebuck Civil Pty Ltd and JPMI Pty Ltd requesting

identification of any potential saving that may be available to Council.

JPMI Pty Ltd offered savings of $6,250.00 (excluding GST) in relation to risk

allocation and shared resources.

Roebuck Civil Pty Ltd was able to offer a saving of $15,950.00 (excluding GST) by

reallocation of the use of subcontractors providing an amended lump sum tender price

of $1,217,840.35 (excluding GST).

The Evaluation Panel agreed that Roebuck Civil Pty Ltd has demonstrated extensive

experience in undertaking and delivering works of a similar nature. In addition, they

provided a detailed Project Plan demonstrating a comprehensive understanding of the

works and a highly competitive tender price.

Based upon the Qualitative Criteria and tendered price, the Evaluation Panel

recommend Roebuck Civil Pty Ltd is awarded the contract as per their tender

submission.

The evaluation of the tender was conducted by:

Senior Engineer – Infrastructure Delivery

Project Engineer – Infrastructure Delivery

Contracts Officer – Procurement and Plant


Consultation was conducted between Infrastructure Delivery and other programmes

within Water Services and other Council Departments through the course of project

development. These included Property Services for negotiation of land purchase,

easements and access agreements, Water Networks for the project scope and

Procurement and Plant through the Tender process.


The funding for these works is in the WWS Sewer Capital Budget 2014/2015, job

numbers:

70189 – SPS Heaths Road - $185,000

71067 – SPS Hicks Road - $420,000

70169 – SPS Wattle Street - $700,000

71075 – SPS Magpie Street - $535,500


MIN/10.12.2014 FOLIO 35985

The combined budget for these projects is $1,840,500.00.

Description Amount Notes

70189 – SPS Heaths Road, 71067 – SPS Hicks Road, 70169 - SPS Wattle Street,

71075 – SPS Magpie Street

Expenditure to Date $96,446.62 Including Committals

Contract Price $1,217,840.35 Roebuck Civil Pty Ltd Tender Price

Project Risks & Provisions $285,000.00 Includes procurement of additional

land for Wattle Street SPS, Easements

and Construction Contingency

Councils Costs $80,000 Estimate on Internal Costs

Estimated Cost of

Project

$1,679,286.97

BUDGET

Budget for 2014/2015 $1,840,500.00 Allocated Budget

BALANCE $161,213.03


The Sewage Pump Stations at Heaths Road, Hicks Road, Wattle Street and Magpie

Street require various upgrades to meet increasing demand, to improve operational

safety and to meet legislative compliance requirements. Failure to implement these

upgrades, increases the risk of system overflows, operational failures and safety

incidents.

The business benefits are:

Elimination of environmental spills

Elimination of health and safety incidents

Reduction in after-hours callouts

Improved network operational efficiency

Improvement in the quality of life of local residents

The additional land acquisition and easement requirements identified for Wattle Street

SPS have been sorted and will be formally finalised within the next few weeks so this

does not present a risk to the delivery of the Project.

Conclusion

That awarding the contract to Roebuck Civil Pty Ltd represents the most advantageous

outcome and demonstrated value for money to Mackay Regional Council based on their

experience and demonstrated understanding of Council’s requirements.


MIN/10.12.2014 FOLIO 35986


THAT Council award contract MRC 2015-028 Sewage Pump Station Upgrades –

Heaths Road, Hicks Road, Wattle Street and Magpie Street to Roebuck Civil Pty

Ltd for the lump sum tender price of $1,217,840.35 (excluding GST).

Council Resolution


Moved Cr Gilbert Seconded Cr Morgan

CARRIED

11.2 MRC 2014-058 LICENCE PLATE RECOGNITION TECHNOLOGY

File No MRC 2014-058 Licence Plate Recognition Technology

Author Manager Health and Regulatory Services

Purpose

To present to Council for approval, tenders submitted for MRC 2014-058 Licence Plate

Recognition Technology.


Mackay Regional Council (Council) issued a Request for Tender (RFT) seeking

submissions from companies who have the operational capacity and experience to

supply, install and commission licence plate recognition (LPR) technology (Option A)

or additionally with an option of an integrated off street parking solution (Option B).

The successful company is required to provide technology that allows parking officers

the ability to scan vehicles whilst ensuring compliance with designated parking signage

times, identify vehicles that have not adhered to off street paid parking areas and issue

on the spot infringement notices via handheld devices.

The technology requested shall have the ability to incorporate a whole of service

solution for Council’s region parking enforcement operations.

Tenders were invited on 26 July 2014, via Council’s website and advertised locally in

the Daily Mercury.

The following submissions were received by the closing time of 10.00am 19 August

2014:


MIN/10.12.2014 FOLIO 35987

Tenderer Location

Database Consultants Australia Melbourne, Victoria

Designa Sabar Pty Ltd Beverley, South Australia

Hivis Signs and Safety Carrington, New South Wales

Sensen Networks Pty Ltd Melbourne, Victoria

Sensor Dynamics Pty Ltd Ringwood, Victoria

Of the submissions received, there were no local respondents.

An initial compliance check was conducted on 10 September 2014 to identify

submissions that were non-conforming with the requirements of the Request for Tender

(RFT). This included compliance with contractual requirements and provision of

requested information.

All submissions were progressed through to the qualitative criteria assessment on the


During the evaluation, tenderers were assessed against the nominated qualitative

criteria. The weighting attributed to each qualitative criteria were as following and as

published in the RFT:


b) Key personnel skills and experience 25%

c) Tenderers’ resources 20%

d) Demonstrated understanding 20%


Tenderers were requested to provide pricing for the following two options, with

Council reserving the right to award in whole or part:

1. Option A - A lump sum price for licence plate recognition technology

(LPR); and

2. Option B – Schedule of rates pricing for Integrated off street parking

solution (Option B).

The tendered lump sum prices for Option A are listed below:

Tenderer Option A (excluding GST)

Database Consultants Australia $138,096.00

Designa Sabar Pty Ltd $105,708.00

Hivis Signs and Safety (2 camera system) $123,569.00


Sensen Networks Pty Ltd (2 camera system) $130,177.23


Sensor Dynamics Pty Ltd $ 67,675.00

Council further requested schedule of rates pricing for the following items which will

be utilised as required:


MIN/10.12.2014 FOLIO 35988

Licensing fee – per annum

Hourly rates for support

Hourly rates for maintenance

Training per day and per hour

A comparison of pricing for Option A was conducted considering the supply and

installation of the solution together with the licensing fees with details below:

Tenderer Option A including licensing

fees (excluding GST)

Database Consultants Australia $151,996.00

Designa Sabar Pty Ltd $164,073.00





Sensor Dynamics Pty Ltd $ 75,342.00

The qualitative criteria assessments were carried out by the evaluation panel on 19

September 2014, 7 October 2014 and 9 October 2014 with the evaluation panel scoring

the tenders according to the evaluation matrix.

The solution offered by Sensor Dynamics Pty Ltd did not incorporate the inclusion of

hand held devices which was a Council requirement. As such, their tender was not

considered.

A detailed review of the tenderers software solutions was conducted by Information

Services to ensure the solutions offered were compatible with Councils current

operating systems together with compliances with key capabilities and data collection

requirements.

The evaluation panel considered the submissions received for Option B, however the

technical members of the evaluation panel deemed that no solutions offered for the

integrated off street parking solution should be accepted as further opportunities to

facilitate growth for solutions offered were identified.

To meet the need of the developing city centre precinct, investigations regarding a mid-

tier stage shall be investigated. This shall include cashless parking meters and

incorporate expanded technology, which would allow for higher uptake of the new

initiatives within the community.

Following a final review of the submissions received for Option A, including pricing,

the evaluation panel nominated Database Consultants Australia as the preferred

tenderer.

Database Consultants Australia demonstrated their capability to provide a whole of

service outcome together with a value for money solution to Council. Their submission

included in the lump sum pricing support and maintenance within their annual licensing

fee. All other submissions received nominated an hourly rate for both of these services.


MIN/10.12.2014 FOLIO 35989

Database Consultants Australia was further able to provide reduced hourly and daily

rates for training as requested by Council.

The evaluation panel recommend that Database Consultants Australia are awarded

Option A only, based on their demonstrated understanding of Council’s requirements,

their capacity to provide a whole of service solution, previous industry experience and

a value for money outcome to Council.


Contracts Co-ordinator Procurement and Plant

Co-ordinator – Regulatory Services Health and Regulatory Services

Team Leader – Local Laws Health and Regulatory Services

Technical advice was provided by Council’s Information Services department during

the evaluation.


Consultation was conducted between Health and Regulatory Services, Information

Services and Procurement and Plant prior and during the tender evaluation process.


Introducing the (LPR) technology will replace the existing regulated parking devices

that have been operational for more than ten (10) years.

Description Amount Notes

MRC 2014-058 Licence Plate Recognition

Technology

Expenditure to Date $0

Contract Price $151,996.00 Database Consultants Australia

(Lump Sum of $138,096.00 and

Annual Licencing fee of $13,900.00)

Project risks $10,000.00 Assessment by Information Services

reduces risk

Council’s costs $2,000 Further training

Estimated Cost of Project $153,996.00

BUDGET

Budget for 2014/2015 $175,000.00 Based on estimate

BALANCE $11,004.00 Budget saving to be carried forward

for Option B


MIN/10.12.2014 FOLIO 35990


Higher levels of compliance

Introducing new technology to facilitate the regulated parking operations will result in

an increase in the number of offenders being identified and levied accordingly. It is

envisaged that improved monitoring of parking spaces will assist with availability of

parking for visitors and shoppers.

Greater awareness of improved regulations will assist with compliance figures and help

achieve the outcomes of any future parking strategies. Shoppers will be able to park

their car closer to shops, do their business and move on, allowing more customers to

visit the area.

Enhanced officer safety and comfort

Actively enforcing the requirements of the city’s parking restrictions is sometimes a

hazardous task for officers. Utilising technology to mark the vehicles and patrol the

streets greatly improves the work place health and safety surrounding the role. Officer’s

safety is increased as they are protected from the elements during summer heat and rain

events. Personal risk is minimised through reduced on road time decreasing the

opportunity for physical confrontations to occur.

Improved productivity

Officers are able to cover a greater portion of the city during their patrols. Areas

undergoing marking are able to be remarked several times during the patrolling period.

Regulated Parking activities are subject to weather and this technology is all weather

capable. As the region experiences long periods of wet weather regulated parking

activities would be able to continue over these periods where previously they would

have ceased.

Community opinion

Parking in the Mackay City Centre is highly topical and of great interest to the

community, including business owners, managers and their employees, customers,

shoppers and visitors. Technology such as this is often met with resistance and poor

community support.

Education and awareness programs, via appropriate media, regarding city parking

requirements and Council activities will ensure new process is widely communicated.

Future systems development

The uptake of the specified technology is not a one off system. The technology has the

capabilities to ensure the future growth of regulatory activities within the region can

benefit from improved capabilities to undertake more efficient service provision of in

field services.


MIN/10.12.2014 FOLIO 35991

The hardware contained with this purchase has provisions for additional expansion for

other Local Law activities such as animal infringements, overgrown notices and general

compliance notifications.

Conclusion

That awarding the contract to Database Consultants Australia, for Option A only,

represents the most advantageous outcome and demonstrated value for money to

Mackay Regional Council based their demonstrated understanding of Council’s

requirements, their capacity to provide a whole of service solution, previous industry

experience and a value for money outcome to Council.


THAT Council award contract MRC 2014-058 Licence Plate Recognition

Technology - Option A only to Database Consultants Australia for the lump sum

price of $138,096.00 (excluding GST) plus the annual licencing fee of $13,900.00

(excluding GST) for a period of five years from recept of equipment.

Council Resolution


Moved Cr Bonaventura Seconded Cr Walker

CARRIED

11.3 MRC 2015-016 BUSH REGENERATION/REHABILITATION

SERVICES

File No MRC 2015-016 Bush Regeneration / Rehabilitation Services

Author Manager Parks and Environment

Purpose

To present to Council for approval, tenders submitted for MRC 2015-016 Bush

Regeneration / Rehabilitation Services.


Mackay Regional Council (Council) issued a Request for Tender (RFT) seeking the

services of suitably qualified contractors for bush regeneration, weed control,

revegetation planting and ongoing maintenance, weed mapping and management plan

formulation in natural areas within the Mackay region. This includes environmental

sensitive areas such as nature reserves.

Council divided the locations for services into four key areas, being:


MIN/10.12.2014 FOLIO 35992

Area 1 The Mackay city area including a 20 km radius which will include northern

beaches.

Area 2 From city centre to southern boundary

Area 3 From city centre to western boundary which includes Marian, Mirani, Finch

Hatton and Eungella. Particulars of Service

Area 4 From city centre to the northern boundary which includes Seaforth, Ball Bay,

Haliday Bay, Calen, St Helens and Midge Point.

Council reserved the right to award this schedule of rates contract in whole or per

separate area, with no quantity of work being guaranteed.

The proposed commencement date for this contract is 8 December 2014, for a twenty-

four month period, with an option of a twelve month extension period.

Tenders were invited on 23 August 2014, via Council’s website and advertised locally

in the Daily Mercury.

The following submissions were received by the closing time of 10.00am Tuesday 16

September 2014:

Biodiversity Australia Pty Ltd T/A Naturecall Gold Coast with a local office

Ecosure Pty Ltd Rockhampton

SEQ Sustainable Eco Enterprises Pty Ltd T/A Regen

Australia

Burleigh Heads

Kleinfelder Australia Pty Ltd Melbourne area with a local

office

Callanan Investments Pty Ltd T/A TH9 Outdoor

Services

Brisbane area

Tree Crop Technologies Pty Ltd trading as Verterra Brisbane area

Of the submissions received there are no local businesses, however Kleinfelder

Australia Pty Ltd and Biodiversity Australia Pty Ltd trading as Naturecall both have

local offices.

An initial compliance check was conducted on 24 September 2014 to identify

submissions that were non-conforming with the requirements of the RFT. This

included compliance with contractual requirements and provision of requested

information.

All submissions were progressed through to the qualitative criteria assessment on the


During the evaluation, tenderers were assessed against the nominated qualitative

criteria. The weighting attributed to each qualitative criteria was:


b) Key Personnel Skills and Experience 25%

c) Work Process 10%

d) Value for Money 25%


MIN/10.12.2014 FOLIO 35993


Tenderers were required to provide fixed schedule of rate prices for the categories

relevant to their capabilities, within four areas in the Mackay region, as follows:

Bush regeneration, revegetation and weed control; and

Flora and Fauna surveys and weed mapping; and

Management Plan Formation.

The qualitative criteria assessment was carried out by the evaluation panel on 2 October

2014 with the evaluation panel scoring the tenders according to the evaluation matrix.

The evaluation panel determined that all respondents demonstrated the level of skill,

experience and capabilities necessary to undertake the requested services.

In addition, Kleinfelder Australia Pty Ltd and Biodiversity Australia Pty Ltd trading as

Naturecall were able to demonstrate to the evaluation panel a diverse range of skills

available within their teams, a high level of previous experience delivering services of a

similar nature and provide value for money to Council.

The evaluation panel recommends the services requested are distributed between two

tenderers in accordance with their demonstrated capabilities in providing the services as

requested by Council.

Works in this sphere are carried out all year round. The evaluation panel recommends

that the following tenderers be awarded a contract within the areas as specified below:

Area 1 Kleinfelder Australia Pty Ltd


Area 3 Biodiversity Australia Pty Ltd trading as Naturecall



Natural Environmental Officer Parks and Environment

Natural Environmental Coordinator Parks and Environment

Contracts Coordinator Procurement and Plant


Consultation was conducted between Parks and Environment and Procurement and

Plant prior to and during the tender evaluation process.


MIN/10.12.2014 FOLIO 35994


The services advertised for in this tender are key to the effective delivery of the Priority

Natural Environment Projects and Water Sensitive Urban Design asset maintenance as

well as other potential projects from a variety of other council departments.

Priority Natural Environment Projects spend in 2013/14 on these services was

approximately $295,000 (excluding GST).

Based on budget allocations and projections for Priority Natural Environment Projects

and Water Sensitive Urban Design asset maintenance over the next twenty-four (24)

months 24 months these services are estimated to be worth in excess of $1,000,000.00

(excluding GST).

With contractors more readily available to assist Council with the provision of these

services, it is expected that it would result in cost savings exceeding $50,000.00

(excluding GST) in external project management and internal resource costs.


The conditions of contract provide sufficient remedies to Council based on the risk

profile of the services being provided.

The recommended tenderers are required to provide all relevant insurances, work health

and safety and other regulatory compliances prior to the executing of their contract.

This includes:

Public Liability - $20,000,000.00

WorkCover - As required by law

Plant and Equipment - Full Market Value

Conclusion

That awarding the contract as follows, represents the most advantageous outcome and

demonstrated value for money to Mackay Regional Council based on demonstrated

previous experience, understanding of Council’s requirements and capacity to provide

quality services:





Where either respondent is unable to undertake further services requested by Council,

Council reserves the right to offer the identified quantity of work to the other

respondent.


MIN/10.12.2014 FOLIO 35995


THAT Council award contract MRC 2015-016 Bush Regeneration /

Rehabilitation Services commencing 15 December 2014 and expiring 14

December 2016, with the option of a one year extension, for the fixed schedule

of rates prices as per their tender submissions, as follows:





Where either respondent is unable to undertake further services requested by

Council, Council reserves the right to offer the identified quantity of work to the

other respondent.

Council Resolution


Moved Cr Morgan Seconded Cr Jones

CARRIED

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil

13. LATE BUSINESS:

Cr Bonanno advised the Mackay Police and researchers from Griffith University will

be undertaking surveys of inbound patrons to the City Centre on Friday and Saturday

evenings this week to gather data on alcohol consumption.

14. PUBLIC PARTICIPATION:

Nil

15. CONFIDENTIAL REPORTS:

Nil


MIN/10.12.2014 FOLIO 35996

16. MEETING CLOSURE

The meeting closed at 10.23 am.

17. FOR INFORMATION ONLY

17.1 DEVELOPMENT APPLICATION INFORMATION - 24.11.14 to

30.11.14

For Council Information Only - No Decision Required.

Development Applications Received

App No Code /

Impact Address Applicant Description Officer

CON-2014-183

14 School Street, NORTH MACKAY

Paora R Heaney

Building Work - Boundary Setback for Dwelling House

Darryl Bibay

CON-2014-184

1 Brolga Street, SLADE POINT

David K Morehead

Building Work - Boundary Setback for Garage

Helle Jorgensen Smith

CON-2014-185

18 Alan Street, MARIAN

Sunstate Garages & Sheds

Building Work - Boundary Setback for Existing Awning and 2 x Sheds

Kathryn Goodman

MCUC-2014-244

Code 63 Phillip Street, MOUNT PLEASANT

Rosemary L Lane

Home Based Business (Catalogue Distributor)

Darryl Bibay

MCUI-2014-243

Impact 22 Creek Street, WALKERSTON

Yesmar Pty Ltd

Child Care Centre Brogan Jones

MCUI-2014-245

Impact 305 Shakespeare Street, MACKAY

Paynter Dixon Sport and Recreation Facility (Extensions) Brogan Jones

ROLC-2012-22

Code 152-156 Shoal Point Road, SHOAL POINT

Link Project Solutions

Request to Extend Relevant Period - 1 Urban Residential & 1 Higher Density Residential Lot into 20 Lots plus Access Easement

Andrea McPherson

Development Applications Entering Decision Making Period

App No Code /

Impact Address Applicant Description Officer

CAC-2014-213

Code 21 The Crescent NORTH MACKAY

Douglas Developments QLD Pty Ltd

Combined Application - 1 Urban Residential Lot into 3 Lots & 2 Dual Occupancy

Andrea McPherson

ROLC-2012-22B

Code 152 Shoal Point Road SHOAL POINT

Link Project Solutions Request to Extend Relevant Period - 1 Urban Residential & 1 Higher Density Residential Lot into 20 Lots plus Access Easement

Andrea McPherson

ROLC-2014-20

Code 0 Sarina Homebush Road OAKENDEN

Focus Pty Ltd Boundary Realignment - 3 Rural Lots into 3 Lots & Access Easement


ROLC-2014-212

Code 49 Milne Lane WEST MACKAY

Graham J Hamilton and Elizabeth H Hamilton

2 Urban Residential Lots into 3 Lots Josephine McCann


MIN/10.12.2014 FOLIO 35997

Development Applications Finalised

App No Code /

Impact Location Applicant Description Officer

Approved Subject to Conditions

CAC-ASPA-2012/323D

Code L 604 Superior Boulevard ANDERGROVE QLD 4740

Andergrove Lakes Pty Ltd

Request for Change of Conditions - Combined Application for Andergrove Lakes Eastern Precinct- Material Change of Use: Tourist Facility (including 38-bed Cable Ski Lodge, Cafe and ancillary operating facilities, Lake Grande and in-line lakes, Manager's Residence and 48 Tourist Accommodation Units); and Reconfiguration of a Lot: 1 Lot (Proposed Lot 600) into 145 Lots (including 113 Residential, 31 Terrace Houses, 1 Multiple Dwelling Unit Lot, 1 Tourist Facility Lot and 1 Tourist Accommodation Lot), plus parkland and drainage lots over 4 Stages (6 to 9) in accordance with Preliminary Approval DA-2007-286/B.

Andrea McPherson

CON-ASPA-2014/182

23 Henley Close BLACKS BEACH QLD 4740

GMA Certification Group Pty Ltd - Mackay

Building Work - Road and Side Boundary Setback Variations for Dwelling House AND Structure Exceeding 50% Site Coverage.

Josephine McCann

CON-ASPA-2014/183

14 School Street NORTH MACKAY QLD 4740

Paora R Heaney Building Work - Boundary Setback for Dwelling House

Darryl Bibay

MCUC-ASPA-2013/219A

Code L 50 Makybe Diva Drive OORALEA QLD 4740

McLynskey Planners Pty Ltd

Permissible Change - Multiple Dwelling Units (5)

Andrea McPherson

MCUC-ASPA-2014/217

Code 6 River Street MACKAY QLD 4740

David J Caracciolo and Graham L Caracciolo and Brian P Caracciolo

Multiple Dwelling Units (54), Catering Shop/s and Shop/s

Shane Kleve

MCUCD-IDAS-2007/128B

Code 104 Evans Avenue North NORTH MACKAY QLD 4740

Macwood Pty Ltd Request to Change Conditions of Approval & Request to Extend Relevant Period - Material Change of Use - 16 Multiple Dwelling Units

Kathryn Goodman

ROLC-ASPA-2012/191A

Code 70 Collins Avenue SARINA QLD 4737

Andrew J Kemp Change of Development Approval - 1 Rural Residential (Sarina) Lot into 2 Lots


ROLC-ASPA-2014/216

Code 92985 Bruce Highway BALBERRA QLD 4740

Rok Properties Pty Ltd and PK Murphy Pty Ltd

Boundary Realignment 2 Rural Lots into 2 Lots

Darryl Bibay

Application Refused

ROLC-ASPA-2014/92

Code 23-25 Schmidtkes Road OORALEA QLD 4740

Ooralea Developments P/L ATF Ooralea Mgmt Trust

1 Rural Lot into 58 Residential Lots, Drainage Easement and Balance Lot

Brogan Jones

Confirmed on Wednesday 17 December 2014

………………………………………

MAYOR


MIN/10.12.2014 FOLIO 35998

APPENDIX / ATTACHMENTS


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final minutes - mackay council · moved cr casey seconded cr gilbert carried . final minutes...

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