final minutes - mackay council · final minutes wednesday 18 august 2010 min/18.08.2010 folio 12231...

FINAL MINUTES

18 August 2010

FINAL MINUTES WEDNESDAY 18 AUGUST 2010

MIN/18.08.2010 FOLIO 12230

Table of Contents

Folio Date Particulars 12231 18.08.10 Ordinary Meeting Minutes 12241 01.07.10 City Focus Advisory Committee Minutes 12244 12.07.10 Mackay Matsuura Sister City Community Committee Minutes

Declaration of Potential Conflict of Interest

Nil.


MIN/18.08.2010 FOLIO 12231

ORDINARY MEETING MINUTES

1. ATTENDANCE:

His Worship the Mayor, Cr C Meng (Chairperson), Crs P F Steindl, D J Perkins, D R Hatfield, D E Camilleri, W A Cameron, G R Thomsen, K J Casey and K L May were in attendance at the commencement of the meeting. Also present was Mr D McKinlay (Acting Chief Executive Officer) and Ms D Jeffery (Minute Secretary). The meeting commenced at 10:07am.

2. ABSENT ON COUNCIL BUSINESS:

Nil.

3. APOLOGIES:

THAT the apology on behalf of Cr Comerford be accepted.

Moved Cr Casey Seconded Cr Steindl

CARRIED

Mr Peter Franks, Chief Executive Officer.

4. CONDOLENCES:

Nil

5. CONFIRMATION OF MINUTES:

5.1 ORDINARY MEETING MINUTES - 11 AUGUST 2010

THAT the Minutes of the Ordinary Meeting held on 11 August 2010 be confirmed.

Moved Cr Camilleri Seconded Cr Hatfield

CARRIED


MIN/18.08.2010 FOLIO 12232

6. BUSINESS ARISING OUT OF MINUTES OF PREVIOUS MEETING:

Nil

7. MAYORAL MINUTES:

Nil.

8. CORRESPONDENCE AND OFFICERS’ REPORTS:

8.1 WATER & WASTE SERVICES MONTHLY PERFORMANCE MANAGEMENT REPORT JULY 2010

Author Acting Director Water & Waste Services

Purpose

To provide Council with Water & Waste Services Monthly Performance Management Report for the period ending 30 July 2010

Officer Recommendation

THAT the Monthly Performance Management Report be received. Council Resolution

THAT the matter be deferred to the Ordinary Meeting of 25 August 2010. Moved Cr Thomsen Seconded Cr May

CARRIED

8.2 YEAR OF WOMEN IN LOCAL GOVERNMENT CONFERENCE 2010

Author ACTING CHIEF EXECUTIVE OFFICER

Purpose

This report is to request that Council nominate Cr Deirdre Comerford and Cr Karen May to attend the Year of Women in Local Government Conference 2010 to be held in Moranbah from 9-10 September 2010.


MIN/18.08.2010 FOLIO 12233

Resource Implications/Risk Management

Costs of attendance are catered for in the current budget. This will involve car travel and one night's accommodation.

Conclusion

It is proposed that Cr Comerford and Cr May be nominated to attend the Year of Women in Local Government Conference 2010 to be held in Moranbah from 9-10 September 2010. There is an opportunity to send more delegates if Council desires.


THAT Cr Comerford and Cr May be appointed as Mackay Regional Council's delegates to attend the Year of Women in Local Government Conference 2010 in Moranbah in September 2010.

Council Resolution

THAT Cr Comerford, Cr May and Cr Cameron be appointed as Mackay Regional Council's delegates to attend the Year of Women in Local Government Conference 2010 in Moranbah in September 2010.

Moved Cr Camilleri Seconded Cr Perkins.

CARRIED

9. CONSIDERATION OF COMMITTEE REPORTS:

9.1 DRAFT MINUTES - CITY FOCUS ADVISORY COMMITTEE MEETING

Author Manager Economic Development

Purpose

Attached is a copy of the draft minutes of the City Focus Advisory Committee Meeting held 1 July 2010, for information purposes.


THAT the minutes be received.


MIN/18.08.2010 FOLIO 12234

Council Resolution

THAT the Officer's recommendation be adopted. Moved Cr Perkins Seconded Cr Camilleri

CARRIED

9.2 DRAFT MINUTES MACKAY MATSUURA SISTER CITY ADVISORY COMMITTEE

Author Manager Community Development & Libraries

Purpose

Attached is a copy of the draft minutes of the Mackay Matsuura Sister City Advisory Committee Meeting held 12 July 2010.


THAT the minutes be received. Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Perkins Seconded Cr Hatfield

CARRIED

10. RECEIPT OF PETITIONS:

Nil.

11. TENDERS:


MIN/18.08.2010 FOLIO 12235

11.1 MRC 2010-078 SUPPLY AND CONSTRUCT OR LEASE OPTIC FIBRE COMMUNICATIONS LINK - PAGET WORKS DEPOT

File No MRC 2010-078 Supply & Construct or Lease Optic Fibre Communications

Link – Paget Works Depot Author Director Engineering Services

Purpose

To present to Council for approval of tenders submitted for the MRC 2010-078 Supply & Construct or Lease Optic Fibre Communications Link – Paget Works Depot.

Background/Discussion

As part of the development of the Paget Depot, a requirement exists for intranet and internet connections. Minimum connection performance requirements to enable video conferencing has been set at 10 GB/s. Tender documentation was prepared on the basis of a conforming dedicated optic fibre link from the Paget Depot site to the Gordon Street Administration building to provide the required services with options for both Council own & operate and or lease options in order to consider a range of financial alternatives. Provision was also made within the tender documentation to consider non-conforming options. Tenders were invited on the 19 June 2010, via Council’s website and advertised locally in the Daily Mercury, requesting submissions from Companies suitably experienced and resourced for the lease of or construction of optic fibre communications. Submissions were received from: I3 Asia Pacific Pty Ltd Malco Constructions Telstra Wavelength Pty Ltd Jai-Cor Communications Nexium Telecommunications An initial compliance check was conducted by the Evaluation Panel on the 2nd August 2010 to identify submissions that were non-conforming with the immediate requirements of the RFT. This included compliance with contractual requirements and provision of requested information. On the basis of the criteria assessment, Tender Information Requests (TIR) were sent out to I3 Asia Pacific Pty Ltd, Malco Constructions, Telstra, Wavelength Pty Ltd and Nexium Telecommunications. Details received enabled the panel to determine that the non-conforming and lease options submitted to Council, were insufficient to operate the Depot as required. Jai-Cor Communications and Nexium Telecommunications were deemed non-conforming due to there being no representation from either company at the mandatory site meeting. All other submissions were progressed through to the qualitative criteria assessment on the basis that all terms and conditions and mandatory requirements of the RFT had been met.


MIN/18.08.2010 FOLIO 12236

During the evaluation the tenderers were assessed against the nominated qualitative criteria. The weighting attributed to each qualitative criteria was: Relevant experience in performing works of similar nature 20% Key personnel skills and experience 20% Tenderers’ resources available to complete the works 20% Demonstrated understanding or methodology proposed 30% Local Content 10% The tendered Lump Sum Fixed Prices are listed below Wavelength Pty Ltd $ 599,000.00 I3 Asia Pacific $1,009,979.00 Telstra $1,195,000.00 Malco Constructions $1,742,100.00

The Summary of Costs and Tender Assessment is attached for reference. Group CCTV were engaged to undertake a technical review of the submitted tenders - their report is attached for reference. At the end of the assessment process, the assessment team ranked Wavelength Pty Ltd as the preferred tenderer. This option was assessed as being the most cost effective option whilst meeting the required performance criteria established for connectivity of minimum 10GB/s. In addition non-conforming options were considered and disregarded on the basis of: Wavelength – Option to install P50 conduit limits future options for multiple use of the

conduit at some future time. Considered restrictive to possible future uses. I3 Asia Pacific – Non conforming option for installation within gravity sewer mains not

considered due to objections from Mackay Water on access and ongoing maintenance issues for gravity sewers as well as currently unknown deterioration of optic cables installed in this environment. Similarly lease option disregarded on same basis.

Telstra – Conforming lease options disregarded. Performance of lease lines not meeting required connectivity standards (Max 2 GB/s)

Ergon – Conforming lease options disregarded. Performance of lease lines not meeting required connectivity standards

Consultation and Communication

The evaluation of the tenders was conducted by: Contracts Engineer – Engineering Services Contracts Coordinator – Procurement and Plant. Manager – Technical Services Network & Systems Administrator - IT


MIN/18.08.2010 FOLIO 12237

Resource Implications/Risk Management

Provisional funding of $1,000,000 has been provided within budget allocations for the Paget Depot Project to fund the provision of an optical fibre link. Acceptance of the tender offer of $599,000 is within the current allocation.

Conclusion

That awarding the contract to Wavelength Pty Ltd represents the most advantageous outcome to Mackay Regional Council based on the ability to perform the works requested and demonstrated value for money to Mackay Regional Council.


THAT the fixed price tender submitted by Wavelength Pty Ltd of $599,000.00 (excluding GST) be accepted for the provision of MRC 2010-078 Supply & Construct or Lease Optic Fibre Communications Link – Paget Works Depot.

Council Resolution

THAT the Officer's Recommendation be adopted. Moved Cr Casey Seconded Cr Steindl

CARRIED

12. CONSIDERATION OF NOTIFIED MOTIONS

Nil.

13. LATE BUSINESS:

13.1 LEAVE OF ABSENCE - CR WENDY CAMERON

THAT Cr Cameron be granted leave of absence for the meetings of 22 September 2010.

Moved Cr Steindl Seconded Cr Camilleri

CARRIED


MIN/18.08.2010 FOLIO 12238

13.2 ECONOMIC DEVELOPMENT INCENTIVE STRATEGY

THAT as part of Council's Service Level Review, Council undertake a review of the Economic Development Incentive Strategy.

Moved Cr Hatfield Seconded Cr Camilleri

CARRIED

14. PUBLIC PARTICIPATION:

Nil

15. CONFIDENTIAL REPORTS:

Nil.

16. MEETING CLOSURE

The meeting closed at 10:15am.

18. FOR INFORMATION ONLY

18.1 DEVELOPMENT APPLICATION INFORMATION - 01.08.10 TO 07.08.10

For Council Information Only – No Decision Required.

Development Applications Received

App no Address Applicant Description Officer

MCUC-2010-231

L 2 Bruce Highway, BALBERRA

Optus Mobile Pty Ltd

Material Change of Use - Telecommunications Facility

Shane Kleve

ROLC-2010-230 746 Yakapari-Habana Road, HABANA

Rhino Residential Pty Ltd

1 Rural Residential Lot into 2 Rural Residential Lots

Josephine McCann

CON-2010-132 2 Ivy Drive, ANDERGROVE Townsend Building Services

Concurrence Agency - Building Work - Boundary Setback

Julie Brook

MCUC-2010-238

93 Grendon Street, NORTH MACKAY

Tim A Strong Dwelling House Situated in Flood and Inundation and a Siting Relaxation

Josephine McCann

ROLC-2010-24 323-345 Mackay-Bucasia Road, RICHMOND

Landel Pty Ltd Request to Change Development Approval - Reconfiguration (Boundary Realignment) of 6 lots into 4 lots

CON-2010-130 93 Homebush Road, ROSELLA

Ian C Trimble Concurrence Agency - Side & Rear Boundary Variation

Darryl Bibay


MIN/18.08.2010 FOLIO 12239


ROLC-2010-239 L 16 Olletts Road, HABANA WS Group 1 Rural Residential Lot into 2 Rural Residential Lots

Dean Appleton

MCUC-2010-237

289 Holmes Road, BAKERS CREEK

Majestic Development Services

Material Change of Use - Dwelling House within Flood and Inundation Overlay

Dean Appleton

MCUC-2010-241

4 Grange Court, EIMEO BA Group Pty Ltd Dwelling House Situated in Steep Land Overlay

Kathryn Goodman

MCUC-2010-225

20 Aviland Drive, SEAFORTH Majestic Development Services

Dwelling House Situated in Steep Land Overlay

Simon Halcrow

ROLC-2010-233 220 Miran Khan Drive, FRESHWATER POINT

Sandra Z Conroy 1 Rural Residential Lot into 2 Rural Residential

ROLC-2010-232 L 2 Milton Street, PAGET North Queensland Bulk Ports Limited

1 Rural Lot into 2 Rural Lots Dean Appleton

CON-2010-135


Simon Halcrow

MCUCD-2009-112

225-233 Connors Road, PAGET

ATB Morton Pty Ltd Request to Change Development Approval - Warehouse Development comprising 3 Warehouse Buildings

Simon Halcrow

CON-2010-134 6 Lloyd Street, WEST MACKAY

Totalspan Mackay Concurrence Agency - Building Work - Boundary Setback

Julie Brook

RECONF-2007-492

146 Royston Park Drive, KUTTABUL

Helena Miltenburg Extension of Period before Application Lapses - Reconfiguration of 1 lot to create 3 Community Title Lots (Rural Residential) plus Common Property

Dean Appleton

MCUCD-2009-112

225-233 Connors Road, PAGET

ATB Morton Pty Ltd Warehouse Development comprising 3 Warehouse Buildings

CON-2010-133 11 Gaye Court, OORALEA Eclipse Homes Mackay & Whitsundays


Darryl Bibay

MCUC-2010-236

2 Mangrove Road, MACKAY Environmental Resources Management Australia

Material Change of Use - Expansion of existing Shopping Centre (2,690 sqm - Caneland Central)

Shane Kleve

ROLC-2010-235 L 8 Horse & Jockey Road, RACECOURSE

Mackay Sugar Limited

1 Industry (High Impact) Lot into 2 Lots

Kathryn Goodman

ROLC-2010-234 44 Bruce Highway, BAKERS CREEK

Cougar Developments Pty Ltd

Reconfiguration of a Lot - Boundary Realignment 2 Rural Lots into 2 Lots

Leah Sorohan

CAI-2010-172 23-39 Oak Street, ANDERGROVE

Veron Mylonas and Gabrielle M Mylonas

Reconfiguration of a lot (1 Urban Residential Lot into 20 Urban Residential Lots and 1 Commercial Lot), Material Change of Use (Impact Assessment) - Shopping Centre, Including Ancillary Facilities (Catering Shop, Commercial Premises, Health Care Centre), Sport & Recreation (Gymnasium) and Material Change of Use (Code Assessment) 2 x Dual Occupancy

Leah Sorohan

CON-2010-81 45A Peel Street, MACKAY AAA Building Consultants

Concurrence Agency - Siting Variation

Darryl Bibay

MCUCD-2006-492

106 Alfred Street, MACKAY Tradecorp Management Pty Ltd

Request to Change Conditions - Commercial Premises and Car Repair Workshop / Service Industry

Dean Appleton


MIN/18.08.2010 FOLIO 12240


CON-2010-131 15 Theodore Crescent, RURAL VIEW

Bradley J Olsen and Kylie M Olsen

Concurrence Agency - Building Work - Side Boundary Setbacks for Open Carport and Pool/Deck

Julie Brook

MCUCD-2006-269

19-23 Stevenson Street, SOUTH MACKAY

Gainspace (Mackay) Pty Ltd

Extension of Currency Period & Change to Plan of Development - 36 Multiple Dwelling Units

Julie Brook

Development Applications Finalised

Confirmed on Wednesday 25 August 2010.

………………………………………

MAYOR

App No Location Applicant Description Officer

Approved Subject to Conditions

CON-ASPA-2010/81

45A Peel Street MACKAY QLD 4740

AAA Building Consultants

Concurrence Agency - Siting Variation

Darryl Bibay

CAC-ASPA-2010/72

10/12 Corporate Drive PAGET QLD 4740

Parrotta Engineering Pty Ltd

Combined Application - Material Change of Use and Operational Works - Warehouse and General Industry Extention

Darryl Bibay

CON-ASPA-2010/121

3 Swayne Street NORTH MACKAY QLD 4740

Rock Solid Sheds Pty Ltd

Open Carport and Existing Shed exceeding Maximum Length of 9metres and Structures exceeding 50% Site Coverage

Josephine McCann

MCUC-ASPA-2010/202

23 Logan Crescent ERAKALA QLD 4740

Mackay and Whitsunday Building Certification

Residential Storage Shed exceeding 85m2

Josephine McCann

MCUC-ASPA-2010/64

28 Campbell Street SLADE POINT QLD 4740

Steppe Pty Ltd Car Repair Workshop and ERA 21

Julie Brook

MCUC-ASPA-2010/155

37 Hangan Street BUCASIA QLD 4750

Development Planning & Approvals

Dual Occupancy Kathryn Goodman

CA-IDAS-2005/275E

L 921 Whitehaven Drive BLACKS BEACH QLD 4740

Innovative Planning Solutions

Change of Development Approval - Reconfiguration of a Lot (Development Permit) to create 356 Residential Lots - Stages 2 - 6

Shane Kleve


MIN/18.08.2010 FOLIO 12241


MIN/18.08.2010 FOLIO 12242


MIN/18.08.2010 FOLIO 12243


MIN/18.08.2010 FOLIO 12244


MIN/18.08.2010 FOLIO 12245


MIN/18.08.2010 FOLIO 12246


MIN/18.08.2010 FOLIO 12247

APPENDIX / ATTACHMENTS

final minutes - mackay council · final minutes wednesday 18 august 2010 min/18.08.2010 folio 12231...

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