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Automated ExaminationManagement System for

Community Colleges

National Centre for Innovations in Distance Education

Indira Gandhi National Open University

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Existing Situation 

Presently Automated AdmissionManagement System forCommunity Colleges is operational

Admission data from Several CommunityColleges received online Now data is in one structure

No problem of merging the data

Data received for approvedcourses/programmes only

No data without programme/Course Codes

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Now… 

Automated Examination ManagementSystem for Community Colleges

part of 

Automated Admission andExamination Data ManagementSystem for Community Colleges

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Automated Examination ManagementSystem for Community Colleges

Community College Module

Community College Unit Module

Students Module

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Community College Module

Online Registration for Exam

List of Students Appearing in Exam

Downloading Data

Printing Different Reports-programme/course wise

Print Hall Tickets for Students-

individual /all Print Attendance List

Online Attendance on the Day of Exam

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Community College Module

Provision for Making Entry of MarksDistribution for Internal- 40%(Attendance, Theory, Practical, and

Project) and Term End Exam- 60%(Theory, Practical, Project and Viva)

Online Posting of Awards/Marks

Check the Result for Any discrepancy

Print Result- Individual as well asConsolidated

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Community College Unit Module

Verification and Confirmation of ExamData

Checking the Status of StudentsAppeared in Exam

Printing List of Students Appeared inExam at Different CCs

Processing the Result

Printing Marksheets and Certificates

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Students’ Module 

Check Status of Registration for Exam

Online Printing of Hall Ticket

Check Result Print Provisional Marksheet

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Features 

Web Based Authorized access to the Users

Each User is given separate User ID andPassword

Password can be changed by the User Centralized data base Accessible to Authorized

Users

No possibility of duplicate data entry

Data can be updated/edited/deleted by theauthorized Community College

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Features

No need to Fill up Entire Data- onlyEnrollment No. is Required

Inbuilt Authenticity of the Student

No possibility of editing after confirmationof Data by the CCU

Data can be downloaded in MS Access

No CC can view or download the data of others

CCU can view and download data of all

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Benefits

Reduced cost in database development & management

Distributed data entry system that saves time& efforts

Performs real time data capture

Entire data at one place i.e. centralizeddatabase with Authorized Access to Users

Implementing a Standard method of work flow

No Possibility of double entry

Inbuilt Check to Ensure Authenticity of Student

Enables Generation of reports by multiple usersi.e. CCU, CCs, SED and SRD

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