fiji fall quarterly report - virbmedia.virbcdn.com/...depaulannualreport2012-2013.pdf · throughout...
TRANSCRIPT
![Page 1: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/1.jpg)
PHI GAMMA DELTA
DePaul University
ANNUAL REPORT
ACADEMIC YEAR 2012-2013
![Page 2: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/2.jpg)
Editor:
Brandon Davis, Recording Secretary
Submitted to the Phi Gamma Delta Headquarters staff.
May 22, 2013
![Page 3: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/3.jpg)
Introduction
I. Mission Statement
"Phi Gamma Delta exists to promote lifelong friendships, to
reaffirm high ethical standards and values, and to foster
personal development in the pursuit of excellence. Phi
Gamma Delta is committed to provide opportunities for each
brother to develop responsibility, leadership, scholarship,
and social skills in order to become a fully contributing
member of society.”
II. History
The DePaul colony of Phi Gamma Delta was founded on
October 26, 2011. On October 27, 2011, the men that
accepted bids into the Delta Colony hosted a “Meet the Fiji’s”
event in which the men were shown off to the DePaul Univer-
sity community. Josh Moore and Adam Thomas began the
colony with 24 men accepting membership to Phi Gamma
Delta.
In January of 2012, DePaul FIJI sent three representatives to
the annual Academy convention in St. Louis, Missouri, where
they brought back information about governing the newly
established colony, proper recruiting techniques and a
network of over 600 brothers. The men attended many
events during the winter quarter including homecoming and
multiple community service opportunities. Four additional
men joined the ranks and became the Beta class for the Delta
colony.
After many months of planning, during the spring quarter of
2012, the colony held its first philanthropy event entitled The
RED Event. The RED Event celebrated a milestone for the
colony as its first ever philanthropy event, fundraising over
1200 dollars to benefit the American Red Cross. The men
also took part in Vincentian Service Day and the Fraternity
and Sorority Life Week, both planned by DePaul faculty, staff
and students.
Although the summer months generally mean no work for
many organizations, the Delta Colony pushed ahead and
made plans for the upcoming year. In addition to these
plans, the colony also attended the bi-annual Ekklesia that
took place in New Orleans, Louisiana. The three men that
attended the conference learned more about dynamic
recruitment, colony life and presented the colony to the
expansion committee of Phi Gamma Delta.
Throughout this 2013-2014 academic year, the momentum
increased as the men saw their way towards chartering. The
colony proved successful with recruitment with a 100
percent retention rate, initiating 11 new men. Several
community service events were highly attended, as well as
participation in other Greek lettered organizations. The
colony is currently working on their petition to charter and is
hopeful for a chartering weekend in the fall of 2013.
III. Executive Leadership
The executive leadership, more commonly referred to as the
Cabinet, serve as the lead in guiding the colony towards
future success. See Appendix A for organizational chart.
![Page 4: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/4.jpg)
Each cabinet member is responsible for the growth and
well-being of the committees and chairs that he oversees.
The following five roles comprise the cabinet of the Delta
Colony.
1. President: The president is charged with overseeing the
colony as it relates to the fraternity experience. The
president works with the cabinet team to develop initiatives
and guides that promote the success and well-being of the
colony. The president specifically oversees the risk
management chairman and he also serves as the judicial
board chairman.
2. Treasurer: The treasurer oversees the financial success of
the colony. He is responsible for laying and collecting dues
as approved by the general body. The treasurer specifically
oversees the fundraising chairman, the philanthropy
chairman, and the social chairman.
3. Recording Secretary: The recording secretary manages all
internal communications. He is charged with the
administrative robustness of the colony through the
procurement of minutes covering all Colony meetings and
compilation of records. The recording secretary specifically
oversees the Bylaws committee, community service
chairman, the recruitment chairman, and the scholarship
chairman.
4. Corresponding Secretary: The corresponding secretary is
responsible for communicating with those outside of the
colony. This includes but is not limited to IFC, PHC, MGC,
FSL Life Advisor, campus press and other student
organizations. He also prepares materials for parents of
potential new members and communication with
International Headquarters. The corresponding secretary
specifically oversees the graduate relations and publications
committee and the Interfraternity Council chairman.
5.Historian: The historian is guarded with the safekeeping of
the ritual. The Historian works with each individual brother to
maintain the secrets of the colony and ensure the knowledge
of the ritual to each man. The historian specifically oversees
the brotherhood chairman, the intramurals chairman, and the
pledge education chairmen.
![Page 5: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/5.jpg)
Members, Finances | Colony Operations
1. Membership
Roster:
Aaron Kane
Alejandro Aguina
Brandon Davis
Brian Byrne
Brian Toth
Chase Pool
Damian Stachowski
Graham Gilreath
Jack Sachanda
Jeff Manners
Jeremy Escondo
John Daly
Joseph Pitsor
Kevin Aguilar
Kevin Vargas
Kolton Kozlowski
Kyle Bennett
Malcolm Herbert
Mike Cannella
Nick Buckner
Pedro Mata
Sean McShane
Seniors: 2
Juniors: 3
Sophomores: 14
Freshman: 2
TOTAL: 22
2. Finances
Money in Colony Treasury: \915
Money Owed by Brothers and Pledges: \2,850
Money Payable to IHQ: \0
Money Payable to Other Accounts: \0
Money in Chartering Savings Account: \250
3. Colony Operations
Is the Roster up-to-date on PhiGam.Org?
Yes
Are Weekly Cabinet Meetings held?
Yes
Are Weekly Committee Meetings held?
Yes
Does the PL attend meetings?
Yes
Number of bids extended this month
0
![Page 6: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/6.jpg)
Philanthropy | Community Service
1. Philanthropy
Phi Gamma Delta events
Fletcher Flag Football Tournament
DePaul University events
Anchor Slam [Delta Gamma]
Chi O Cup [Chi Omega]
Cornhole for Cancer [Phi Kappa Psi]
Date Night Auction [Delta Gamma]
DemonTHON [Dance Marathon]
Dream Girl [Pi Kappa Alpha]
Eat Your Heart Out [Alpha Phi]
I Love the 80s Talent Show [Alpha Omicron Pi]
Lip Sync Competition [Sigma Phi Epsilon]
Paddy Murphy Dodgeball Tournament [Sigma Alpha Epsilon]
Puzzlepalooza [Alpha Xi Delta]
Red Dress Gala [Alpha Phi]
Relay for Life [Colleges Against Cancer]
Save Second Base Kickball Tournament [Alpha Epsilon Pi]
Spike Out Arthritis [Alpha Omicron Pi]
Turtle Tug [Delta Zeta]
Variety Show [Chi Omega]
Total Philanthropy Dollars raised: \1170.00
2. Community Service
Total Hours Logged: 1015
Service Events
American Red Cross Blood Drive
Bank of America Marathon
Bank of America Shamrock Shuffle
CARA 10 Miler
Chicago Animal Care and Control
Cinco de Miler
Fletcher Flag Football
Food Rescue with the Catholic Charities of Chicago
Hustle Up the Hancock
Newton Ready to Run 20 Miler
NSCS Valentines Day Card Making
Pasos al Futuro
School of Choice Benefit Day
Softball Hall of Fame Dinner
Stroller 5K
Vincentian Service Day
![Page 7: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/7.jpg)
Brotherhood | Member Education
1. Brotherhood Events
Baseball Game
BBQ at a Brothers
Beach Day
Brotherhood Lock In
Camping in the Suburbs
Chicago Auto Show
Football on the Quad
Founders Day Grilling
Game Night
Movie Night
Paintball Trip
Pasta Night
Poker Night
2. Member Education
Alcohol Education | Trainings
Alcohol Abuse [Office of Health Promotion and Wellness]
TIPS [Field Secretary]
Health | Well-Being Education
Nutrition | Health [Office of Health Promotion and Wellness]
Leadership Trainings
DISC [Field Secretary]
Event Planning
Programming at DePaul [Office of Student Involvement]
Recruitment Trainings
Buy In or Get Out [David Stollman]
Dynamic Recruitment [Director of Chapter Development]
Relationship Education
Relationships 101 Panel [Sorority Members]
![Page 8: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/8.jpg)
Recruitment
1. Planning For Recruitment
Summer Plans:
The Delta Colony at DePaul University will be sending 4
brothers to attend the Summer Recruitment Workshop at
Headquarters. The brothers who will be attending will be
heading up the “Recruitment Team” and will be overseen by
the Recording Secretary and the President. This team will be
responsible for all aspects of Recruitment, including:
- Recruitment Planning
- Names List
- Event Execution
- Bid Night
2. Fall Recruitment Plans
Events:
IFC Kickoff
Wing Night at Buffalo Wild Wings
BBQ at a Brothers House
Bowling
Cubs Game
Cornhole Tournament
Football Game
Goals:
The Recruitment Chairman has set goals to expand the
influence of Phi Gamma Delta across campus and to gain
men who exemplify such standards.
1. Recruit a minimum of 10-15 men during the “rush” period.
2. Retain 100 percent of those men who accepted a bid.
![Page 9: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/9.jpg)
Graduate Relations | Communications
1. Graduate Relations
Graduate Brother events
Phi Gam Pro-Am Golf Outing
2. Communications
DePaul FIJI Website [depaulfiji.org]
The Corresponding Secretary and the Recording Secretary
worked towards finalizing a website for the Delta Colony at
DePaul University. The website is live, but has not yet been
broadcasted because the petition is a part of the pages.
The Trident Newsletter
Two issues of “The Trident” newsletter have been published
this academic year. The newsletter is targeted for Graduate
brothers, but the colony also shares it with the Fraternity and
Sorority Life community, friends and family.
Social Media
Twitter and Facebook are being utilized as an output for
outreach, not only for the DePaul community, but also our
graduate brother community.
Internal Communication
The Recording Secretary sends weekly emails that contain
information pertinent to the brothers. In addition, brothers
have many platforms through which they can communicate
effectively.
![Page 10: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/10.jpg)
Scholarship
1. Fall Quarter 2012
Overall GPA
Cumulative: 2.76
Quarterly: 3.17
Rank
Below All Mens Average [3.084]
Below All Fraternity Average [2.898]
6 of 8 All Fraternity, 4 of 6 IFC Fraternities
18 of 26 in Fraternity and Sorority Life Community
2. Winter Quarter 2013
Overall GPA
Cumulative: 3.09
Quarterly: 2.66
Rank
Below All Mens Average [3.169]
Below All Fraternity Average [2.81]
6 of 9 All Fraternity, 6 of 6 IFC Fraternities
20 of 26 in Fraternity and Sorority Life Community
3. Spring Quarter 2013
Information now available at this time. Classes will end on
June 14, 2013.
4. Libary Hours
Total Library Hours: 656
5. Scholarship Program
Implementation
This year, the Scholarship Chairman and the Recording
Secretary composed a document that acted as a fully working
scholarship program to monitor brothers’ progress and
academics in and out of the classroom. The plan called for
mandatory study hours, GPA performance reviews, and
support from fellow brothers.
The Scholarship program called for the following things:
Pledge Requirements
All potential new members undergoing pledge education
must adhere to the following:
- Achieve a pledge quarter GPA of 2.5 to initiate.
- Attend study sessions in the library at a minimum of 4
hours per week.
- Meet with academic/scholarship advisor when needing to
discuss academic progress and relevant concerns.
Brother Requirements
Brothers are required to adhere to the following guidelines:
- Brothers must maintain a cumulative GPA of 2.5.
- Be involved with and attend study hours at the library.
- Mandatory of 15 per quarter
- Meet with an academic advisor at least once every quarter
to discuss academic progress and relevant concerns.
![Page 11: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/11.jpg)
Goals and Accomplishments
I. 2011-2014 Strategic Plans
Introduction
“Developing the Foundation for the FIJI Gentlemen” is the
strategic plan for the Delta Colony of Phi Gamma Delta at
DePaul University for the period 2011-2014. The plan, which
has been built upon by Cabinet, Committee Chairmen, and
brothers, establishes the Colony’s priorities and will guide
its ongoing work in learning and success.
The strategic plan incorporates the Fraternities mission and
goals as foundational elements.
GOAL 1 Broaden, diversify, and strengthen our bond of
brotherhood.
RATIONALE TO GOAL 1 Brotherhood events encourage
brothers to attend, not as obligations, but to strengthen
bonds and socialize with brothers. As a result of the strong
events, better communication and a stronger brotherhood
will be formed.
GOAL 1 OBJECTIVES
1.1 Establish a reoccurring weekly brotherhood event.
1.2 Establish a weekly off-campus brotherhood event.
1.3 Establish a large-scale brotherhood event per quarter.
1.4 Create incentives to increate brotherhood attendance.
GOAL 2 Acquire men who are capable of leadership and high
scholastic achievement.
RATIONALE TO GOAL 2 Recruiting men of high quality is of
upmost importance in achieving success.
GOAL 2 OBJECTIVES
2.1 Develop a strong recruitment calendar.
2.2 Consistently recruit 15-20 men during fall recruitment.
2.3 Consistently recruit 5-10 men during winter recruitment.
2.4 Utilize referrals and contacts from brothers.
2.5 Institute a dynamic recruitment protocol.
GOAL 3 Serve the DePaul and Chicago community through
volunteer and philanthropic work.
RATIONALE TO GOAL 3 Service is one of the five values Phi
Gamma Delta. Serving the community through volunteer
opportunities on and off campus will allow brothers to follow
the Vincentian mission of St. Vincent de Paul.
GOAL 3 OBJECTIVES
3.1 Establish one weekly reoccurring community service
event.
3.2 Establish one quarterly community service event.
3.3 Establish one quarterly philanthropic event.
3.4 Collaborate with the American Red Cross to program
on-campus blood drives.
3.5 Maintain quarterly community service records for each
brother.
GOAL 4 Strengthen the financial means of the colony
through fundraising and dues collection.
RATIONALE TO GOAL 4 “Brotherhood begins when the bills
are paid.” Finances are required in order to allow program-
ming, brotherhood, and overall operational success of the
fraternity.
GOAL 4 OBJECTIVES
4.1 Develop a fundraising committee to better serve the
needs of the colony.
4.2 Establish two quarterly large-scale fundraisers.
4.3 Motivate brothers to pay dues on time.
4.4 Develop concrete budgets and maintain stability of
accounts.
![Page 12: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/12.jpg)
GOAL 5 Increase graduate brother involvement in colony
events and meetings.
RATIONALE TO GOAL 5 Phi Gamma Delta is not for college
days alone. The fraternity experience expands beyond the
undergraduate years and into a lifelong commitment.
GOAL 5 OBJECTIVES
5.1 Establish relationships with Chicago area graduate
brothers.
5.2 Create and implement events specifically for alumni and
graduates.
5.3 Maintain a list of current Chicago and surrounding area
graduate brothers.
GOAL 6 Improve the scholastic ability of the colony through
academic programs and services.
RATIONALE TO GOAL 6 Scholarship is one of the core
attributes to Phi Gamma Delta. Strengthening academic
excellence will only enhance the fraternity experience for all
members.
GOAL 6 OBJECTIVES
6.1 Improve grade point averages for all colony members.
6.2 Secure Phi Gamma Delta’s academic rank as number one
among all fraternities.
6.3 Develop a scholarship program.
6.4 Host one academic speaker per quarter.
GOAL 7 Continue to develop a positive image of the “FIJI
Gentlemen” on the DePaul University campus.
RATIONALE TO GOAL 7 The FIJI Gentlemen exists because of
the social status and etiquette that each man exhibits.
GOAL 7 OBJECTIVES
7.1 Develop a sense of community through programs with
the Panhellenic, Multicultural Greek, and Interfraternal
councils.
7.2 Increase the image of Phi Gamma Delta through
individual and group actions of members.
7.3 Strengthen the relationships with the university commu-
nity including: faculty, staff, students, and administration.
II. Status Report
The fraternity has focused its efforts on all of the goals since
the creation of the colony in October 2011. During the
2012-2013 academic year, the following report outlines the
colony’s success in moving towards the strategic plan.
Progress has been made toward all seven goals. Of the 28
objectives set, 15, or 53 percent, were initiated. The follow-
ing is an abbreviated list of accomplishments related to each
strategic goal.
GOAL 1 Broaden, diversify, and strengthen our bond of
brotherhood.
1. Engaged in weekly brotherhood dinner session.
2. Engaged in off-campus brotherhood events, such as
paintballing and large conferences.
GOAL 2 Acquire men who are capable of leadership and high
scholastic achievement.
1. Successful winter pledge classes of 5 members, during
both winter quarter 2012 and winter quarter 2013.
GOAL 3 Serve the DePaul and Chicago community through
volunteer and philanthropic work.
1. Collaborated with service groups to maintain weekly
community service projects.
GOAL 4 Strengthen the financial means of the colony
through fundraising and dues collection.
1. Developed expense reports and tracking systems for
financial assessments.
GOAL 5 Increase graduate brother involvement in colony
events and meetings.
1. Communicated with graduate and BCA brothers to
promote meeting attendance.
GOAL 6 Improve the scholastic ability of the colony through
academic programs and services.
1. Developed a scholarship manual for the colony at DePaul
University.
GOAL 7 Continue to develop a positive image of the “FIJI
Gentlemen” on the DePaul University campus.
1. Collaborated with tri-council organizations for on-campus
programming.
![Page 13: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/13.jpg)
PRESIDENT
Mike Cannella
JUDICIAL BOARD
RISK MANAGEMENT
Brian Toth
PHI GAMMA DELTA ORGANIZATIONAL CHART
DELTA COLONY - DEPAUL UNIVERSITY
TREASURER
Kolton Kozlowski
RECORDING
SECRETARY
Brandon Davis
CORRESPONDING
SECRETARY
Kevin Vargas
HISTORIAN
John Daly
FUNDRAISING
Nick Buckner
PHILANTHROPY
Aaron Kane
SOCIAL
Kyle Bennett
BYLAWS
RECRUITMENT
Jeff Manners
SCHOLARSHIP
Chase Pool
COMMUNITY
SERVICE
Pedro Mata
GRADUATE
RELATIONS AND
PUBLICATIONS
Brian Toth
IFC
Jack Sachanda
BROTHERHOOD
Brian Byrne
INTRAMURALS
Kevin Aguilar
PLEDGE
EDUCATION
Malcolm Herbert
and Damian
Stachowski
![Page 14: Fiji Fall Quarterly Report - Virbmedia.virbcdn.com/...DePaulAnnualReport2012-2013.pdf · Throughout this 2013-2014 academic year, the momentum increased as the men saw their way towards](https://reader035.vdocuments.us/reader035/viewer/2022071215/60459be23d9e19044969b130/html5/thumbnails/14.jpg)
DePaul University
PHI GAMMA DELTA