Fifteenth Annual Directors of Graduate Program and

Graduate Service Coordinator Workshop

July 31, 2014 McKimmon Center

Introduction and Opening Remarks

Dean Maureen Grasso

Affordable Care Act

Joe Williams Director of Benefits and Programs

NC State University

Unraveling the Mystery of the Affordable Care Act

• http://prezi.com/aunlo6thx_4i/unraveling-aca/?utm_campaign=share&utm_medium=copy

Graduate Appointments & Fellowships Update

Siarra Dickey sydickey@ncsu.edu (515-1991)

Meghan Wilson

meghan_wilson@ncsu.edu (515-4517)

Affordable Care Act Hourly (FTE) Restrictions

• Effective August 20th, the University is restricting all graduate students who are employed with the University to an aggregate total of 29 hours per week

• What if they work +29 hours/week? – Any student working +29 hours/week for +3 months will be

eligible to opt for the State Employee Health Plan (SHP) instead of the Graduate Student Support Plan (GSSP)

• SHP is $448.11/month vs. GSSP is $161.47/month • GSSP = better plan, higher on metallic scale

– THE DEPARTMENT WILL BE RESPONSIBLE FOR COVERING THE RESULTING COSTS IF THEY ELECT SHP INSTEAD OF GSSP!!

• Refer to 3-D Memo, June 24th, 2014

Affordable Care Act Hourly (FTE) Restrictions

• New University Exceptions Policy 1. Department works with College Dean or

Associate Vice Chancellor to request exception before appointment begins

2. If Dean/AVC grants exception, Dean/AVC’s office prepares memo granting exception • Must include agreement to cover resulting healthcare

costs ($448.11/month) should student select State Health Plan employee coverage

3. Memo sent to Graduate School for filing 4. Memo sent to HR Benefits for filing

New Maximum Hourly Rate • Previously: $31.25/hour

– Equivalent of $32,500 annualized for 20 hour/week appointment (0.50 FTE)

• Effective July 1st: $34/hour – Equivalent of $35,360 annualized for 20

hour/week appointment (0.50 FTE)

New Terms & Conditions (T&C)

• Begin using immediately – Anything signed August 16th or thereafter must be

on new T&C or will be sent back to department

• Added office location information – Assists internationals in obtaining SSN

• Replacement of COBRA information with Health Insurance Marketplace information – Page 2, #7a

Graduate Appointment Dates Fall: August 16th – December 31st Spring: January 1st – May 15th Summer: May 16th – August 15th

• Graduate Teaching Assistants (A138) must follow these dates unless early termination or instructed otherwise by OIS

• Suggested for all other grad appointments

Graduate Appointment Dates • What if my grant will not be awarded until after

the appointment should begin? – Example: student begins work 8/16, grant expected 10/1 – Request pre-award – Support on other funds, then process a journal voucher

• Why is it important to have the appointment entered into the HR system on time? – Students must be paid in a timely manner for the work

they are performing – GSSP implications – UNC-GA late hire metrics

NextGen Graduate Appointments Update

• Currently in development • Focus Group Meeting – October 2014

– Review product & suggest changes development • Go Live – June 2015 • Pilot Groups – Early Spring 2015

Graduate Student Support Plan

Caroline Ortiz-Deaton

Purpose

• GSSP is a highly competitive support package used to attract top graduate students to NC State University.

GSSP Benefits

Health insurance

Fall and Spring semester tuition

• For a predetermined number of semesters. • Applies only to tuition, not student fees. • Summer semester tuition is not covered by the

GSSP.

GSSP Qualifying Factors

Active, qualifying graduate assistantship or fellowship

Enrolled full-time, at all times Within allowed semesters (tuition benefits)

Graduate Support SIS -> Records and Enrollment -> Student Term Info -> Graduate Support

GSSP Qualifying Factors

Active, qualifying graduate assistantship

– TA – RA – RA/TA – Primary

Fellowship – Extension

assistantship

• Appointment must start on or before census day.

• Stipend of, at least,

$8,000 annualized.

• Appointment must be finalized in the system to be recognized in eligibility requirements.

GSSP Qualifying Factors

Enrolled full-time, at all times – Students enrolled in DE sub-plans are not eligible for

GSSP coverage.

– DE credit hours do count toward minimum registration requirement.

– Audit credit hours do not count toward minimum semester credit-hour requirement.

– Summer registration is not required.

GSSP Qualifying Factors

Within allowed semesters (tuition benefits) – Master’s = 4 semesters – DR with previous related master’s = 8 semesters – DR without previous master’s = 10 semesters

GSSP eligibility “clock” for tuition benefits begins with

the first semester of enrollment in Graduate School. • Includes time spent in master’s plan for those who go

from a master’s degree to a doctoral degree.

• At-A-Glance GSSP Chart

GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015

Student Blue (BCBS of NC) – For plan benefit questions, please visit the Student Blue website or

contact Student Blue at 1-800-579-8022 or email@studentbluenc.com.

Rate • $161.47 per month ($1,937.64 annually)

Coverage Intervals • Policy coverage begins the 16th of the month and

ends on the 15th of the month. – Example: 8/16/2014 – 5/15/2015

Graduate appointments, reappointments, and terminations should be finalized in the system by the first working day of the month.

– GSSP lists process around the 5th of each month. – Late appointments and reappointments can cause a

graduate student to appear ineligible. • This will directly affect the students GSSP benefits.

GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015

– COBRA will no longer be offered after 8/15/2014. COBRA extension of coverage is only applicable with employer-based plans.

• For students to extend coverage, they will need to shop in the Health Insurance Marketplace (www.healthcare.gov).

– The in-network deductible will increase to $275 for an individual in

order to achieve compliance with the “Gold Plan” within the Metallic plan levels of benefits.

• Healthcare reform regulations require that student plans offer benefits that are compliant with the metallic plan levels (e.g. gold, silver, bronze).

– Benefit enhancements include the addition of pediatric vision and

dental benefits, as well as, including out-of-pocket prescription drug costs in the out-of-pocket maximum.

GSSP Health Insurance Insurance Policy Year 8/16/2014 – 8/15/2015

Waiving the University Mandatory Health Insurance Plan

Deadline: September 10, 2014

• BCBS will administratively waive qualifying GSSP students out of the University Mandatory Health Insurance Plan until 9/10/2014.

• Students can also waive themselves out of the university mandatory plan.

– http://healthcenter.ncsu.edu/

• Any student enrolled in the University Mandatory Plan cannot be simultaneously enrolled in GSSP Student Blue plan.

• University Mandatory Plan Rate: $802.00 each semester

Tuition Remission Reminders • Out-of-state graduate students beyond their first

two semesters that have not established in-state residency or obtained a “Good Faith Effort,” will not be eligible for GSSP tuition remission benefits.

GO.NCSU.EDU/GSSP

• GSSP Handbook

• GSSP Funding – Funding Charts

• Student Blue

Questions?

Caroline Ortiz-Deaton acortiz@ncsu.edu

Records Updates

Lian Lynch

Important Dates August 19th • New graduate student orientation • No registration required ETD review deadline August 20th • First day of classes

August 26th • Last day to add a course without permission of instructor

September 3rd • Census day • Residency reclassification deadline • Fall GSSP Exception deadline • Last day to enroll

Curriculum Changes

• MR to MS within the same program • MS to MR within the same program • Add/Remove/Change a subplan

Academic Load: Full-Time/Part-Time

1. Graduate students enrolled in degree plans requiring a thesis or dissertation

2. Graduate students enrolled in degree plans not requiring a thesis or dissertation

Academic Load: Full-Time/Part-Time

1. Graduate students enrolled in degree plans requiring a thesis or dissertation

2. Graduate students enrolled in degree plans not requiring a thesis or dissertation

• Full-Time :

– 9 hours per semester – until the semester in which a course load of

at least 3 credit hours will reach an accumulated total equal to the minimum number of hours required by their program.

• Half-Time: – 4.5 hours

Plans Requiring a Thesis or Dissertation

Academic Load: Full-Time/Part-Time

1. Graduate students enrolled in degree plans requiring a thesis or dissertation

2. Graduate students enrolled in degree plans not requiring a thesis or dissertation

• Full Time :

– 9 hours per semester

• Half Time:

– 4.5 hours

Plans not Requiring a Thesis or Dissertation

Reminders

• Exam requests require an approved GPoW

• DGP/GSC changes – http://www.ncsu.edu/grad/faculty-and-staff/access-instructions.html

• Training – http://www.ncsu.edu/grad/about-grad/training.html

Questions?

Lian_Lynch@ncsu.edu

Refreshment Break

University Graduate Student Association

(UGSA)

Who We Are, What We Do, And What We Provide

David Fiala– President

Chirag Gajjar – VP of Internal Affairs Milena Bobea – VP of Academic Affairs

What is the UGSA? • Governing body and voice of all graduate students

• Comprised of student representatives from departments across the university

• Goals – Improve the lives of graduate students – Disseminate important information – Provide a forum for discussion – Represent graduate student interests

7/23/14 46

What We Do: Services

7/23/14 47

• PawPrints • Monthly newsletter containing important information for graduate students:

• General campus news • Upcoming events • UGSA updates • Awardees

announcements

What We Do: Services

• Community Services • Food Drive • Clothing Drive • Service Raleigh • Habitat for Humanity

• Teaching Awards • Outstanding TA recognition

7/23/14 48

What We Do: Services

• Social Activities Bowling Trivia Sports events

• Leadership Conference Skills and practices for successful leaders

• National Graduate Lobbying

7/23/14 49

What We Provide: Funding

• Chapter Rebates Given to department GSAs for activities

• Block Grants Given for one-time events when collaborating with another department

• Award for Conferences Prestigious and competitive travel award intended to aid conference participation

7/23/14 50

Departments Currently Represented • Agriculture & Life Sciences

• Agricultural & Extension Education, Animal Science, Crop Science, Entomology, Genetics, Horticultural Science, Physiology, Plant Biology, Plant Pathology, Poultry Science, Soil Science, Toxicology, Zoology

• Design • Education

• Adult Education, Training, and Development, Higher Education Administration

• Engineering • Biological & Agricultural, Biomedical, Chemical & Biomolecular, Computer Science, Electrical & Computer, Mechanical & Aerospace

• Humanities & Social Sciences • English, History, International Studies, Psychology, Public Administration, Social Work, Sociology & Anthropology

• Poole College of Management • Master of Business Administration, Master of Accounting, Economics

• Natural Resources • Sciences

• Chemistry, Marine, Earth & Atmospheric Sciences, Mathematics, Physics, Statistics & Biomathematics

•Textiles • Textiles

•Veterinary Medicine • Veterinary medicine

7/23/14 51

Why should your department join UGSA?

• Yearly funds for student activities • Community service and outreach opportunities • Leadership development

• Networking across the campus

7/23/14 52

How to join UGSA? • Department Graduate Student Association (GSA) • Constitution • Letter of Credentials • Appoint Representative • FAS Account

We can help! VP of Internal Affairs – Chirag Gajjar:

ugsa-vpinternal@ncsu.edu

7/23/14 53

UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences

First-come, first-served basis Application deadlines: September 15, 2014* February 15, 2015**

7/23/14 54

* For conference dates between Feb 15, 2014 – Sept 15, 2014 ** For conference dates between Sept 15, 2014 – Feb 15, 2015

UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences

First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015

$250.00 limit per person $1,500.00 limit per person

7/23/14 55

UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences

First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015

$250.00 limit per person $1,500.00 limit per person

Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)

7/23/14 56

UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences

First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015

$250.00 limit per person $1,500.00 limit per person

Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)

Submit evidence of costs (receipts) Rigorous application with expected expenses listed

7/23/14 57

UGSA Travel Award for Conferences Previous Travel and Thesis Fund New Award for Conferences

First-come, first-served basis Application deadlines: September 15, 2014 February 15, 2015

$250.00 limit per person $1,500.00 limit per person

Solely for conference registration Aids all conference expenses (airfare, per diem, conference registration, lodging)

Submit evidence of costs (receipts) Rigorous application (expenses listed)

Funding for thesis printing No funding for thesis printing

•Merit-based award for top graduate NCSU students •High impact and exposure for student/department research

- National conference favored over local conference - Oral presentation favored over poster

7/23/14

DGP Involvement

• Sign application

• Number of applicants is unlimited

• DGPs can assist the selection process by determining most qualified individuals from their department

7/23/14 59

Thank you! • David Fiala, President, ugsa-president@ncsu.edu • Chirag Gajjar, VP of Internal Affairs, ugsa-vpinternal@ncsu.edu • Milena Bobea, VP of Academic Affairs, ugsa-vpacademic@ncsu.edu • For general information: group-ugsa-execs@ncsu.edu • Check out our website! http://ugsa.ncsu.edu/

Questions?

Residency for Tuition Purposes

Belen Gebremichael

Overview • UNC GA Project: Centralizing Residency determination

• Requirements

• Special Exceptions

• Good Faith Effort

• Application Deadlines

Centralized Residency Determination

• Purpose – Reduce inconsistent decisions – Reduce duplicate residency verifications

• When

– Undergraduate Admissions – Spring 2016 applicants – Graduate Admissions - Undecided

Requirements

• Length of time in North Carolina • Legal and financial ability to establish a

domicile • Intent to stay in North Carolina

(Residentiary Acts)

Special Exceptions

• Full-Time UNC System Employees • Active Duty Military Members • Marriage Benefit • Non-US Citizens

Good Faith Effort • What is the process to obtain a good

faith effort? • What constitutes a good faith effort?

Deadlines

Questions?

Residency-officer@ncsu.edu go.ncsu.edu/ncres

OFFICE OF INTERNATIONAL SERVICES

Office of International Services (OIS) http://internationalservices.ncsu.edu 320 Daniels Hall Tel: 919-515-2961 E-mail: OIS@ncsu.edu

INTRODUCTION Joined NC State December 2012 Masters in Higher Education and Student Affairs

Indiana University – Bloomington Juris Doctor

University of North Carolina at Chapel Hill Over 10 years of professional experience in

International Student and Scholar Services at three Doctoral institutions

Four years of private practice in high volume immigration firm representing private industry and universities

71

Director Elizabeth James

Associate Director Thomas Greene

Assistant Director (Advising)

Kelia Hubbard

International Student/Scholar

Advisor-Data Analyst Noah Kriger

International Student/Scholar

Advisor-Communications

Hillary Stoker

Senior Advisor Jessica Hall

Undergraduate Student Advisor Stacy Telligman

Assistant Director (Programming)

Lauren Ball

Programming Coordinator

Alexis McCloskey

International Services Coordinator

VACANT

SEVIS Manager Michael Shurer

OIS LIAISONS Name E-mail Primarily advises students, scholars, faculty & staff in: Elizabeth James

eajames2@ncsu.edu

PROVOST COT CVM NUCL. ENG.

Thomas Greene Thomas_Greene@ncsu.edu GRADUATE – COD UNDERGRAD – COS, FYC, CNR, CALS, PCOM, CED

Kelia Hubbard

Kelia_Hubbard@ncsu.edu

BTEC CHEM & BIO ENG. MSE MAE COS

Jessica Hall

jehall8@ncsu.edu

OR IMSE ECE CHASS

Stacy Telligman

sltellig@ncsu.edu

IEP SA UNDERGRAD – COE UNDERGRAD – CHASS

Hillary Stoker

hdstoker@ncsu.edu

CALS CED PCOM CNR AG & BIO. ENG.

Noah Kriger

nmkriger@ncsu.edu

COMP. SCI CIVIL, CONSTRUCTION, & ENVIRONMENTAL ENG.

73

UPDATES

OIS has launched the new website http://internationalservices.ncsu.edu/

Updated content, new format Old site will direct once the new site goes live

New Forms – student & scholars forms (by the end of summer)

Updated with new requirements, updates, etc. Departments will want to use new forms when

then go into effect

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FULL-TIME & PART-TIME EMPLOYMENT

Students can work on-campus no more than 20 hours a week during academic semesters (FA & SP).

Full-time on-campus employment is permitted during published breaks or holidays (summer, spring break, etc.) where the student will enroll the following semester

This summer, students continuing fall enrollment must conclude full-time employment Aug. 19

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ON-CAMPUS EMPLOYMENT AND PROGRAM COMPLETION Dates – students cannot work on-campus past the last

official day of the semester, e.g. until 12/18/2014, but can receive payment after that date for work performed prior to that date

Defense dates – if a student decides to use their defense date as their official completion of the program of study then they must cease work on this date. If they choose the last day of the semester as their completion date, they must stop work on the last day of the semester, even if they defend after the last day of the semester but before the start of the next semester.

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NEW F-1 AND J-1 STUDENTS FALL 2014 To begin on-campus employment students must: Enter the US, Check in with his/her department, Schedule and attend Check-in with OIS (necessary for E-

Verify and SSn purposes.) Please note that students do not need to wait to

check-in with OIS prior to registering for classes or obtaining a campus ID card

The OIS check-in provides OIS with necessary information to activate the students F-1 or J-1 record which is needed for SSn, DMV, E-verify purposes

Check-in appointments available to students by logging into OIS online at: http://internationalservices.ncsu.edu/

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FALL 2014 REMINDERS

International Student Orientation: Wed., August 13th & Thur., August 14th from 8 to 5 pm (Talley & Carmichael)

Students with on-campus employment need to meet with Michelle Anderson - foreignnationaltax@ncsu.edu

Social Security Administration will visit campus in August SSA requires an offer letter confirming employment. The Social

Security Administration requires that the offer letter Have an original hand signed ink signature by the

hiring official Be on departmental letterhead and include: Job title Employment start Date Work location Salary

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NEW STUDENTS ARRIVING LATE

F-1 and J-1 students should have arrived on-campus

and check in with OIS before the census date, September 3, 2014

Students planning to arrive after the census date should defer to the next semester

Web page to refer your students to about arriving after the semester starts: http://internationalservices.ncsu.edu/late-arrival

79

TRANSFER-IN STUDENTS An F-1 or J-1 transfer-in student may begin

employment on-campus after they have received an I-20/DS-2019 from NC State University and completed all on campus employment procedures

OIS is not able to issue an I-20/DS-2019 until the

previous university has released the student’s immigration record. Without an I-20/DS-2019 from NC State, the student is ineligible for employment on our campus

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CHANGE OF STATUS STUDENTS A student is eligible to begin on-campus employment

once the approval notice for the change of status to F-1/J-1 has been received (and is current).

Some prior statuses (F-2 or B-1/B-2) do not allow for

any level of study. Students in this situation whose change of status is not approved by the census date should defer to the next academic semester

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F-1/J-1 STUDENT EMPLOYMENT REMINDERS

J-1 students need written work authorization from OIS (or their sponsor) before starting any employment. F-1 students do not need separate authorization for on-campus employment

F-1/J-1 students can work up to 20 hours per week. Please check to make sure there are no other active appointments in the system before hiring the student

F-1/J-1 students cannot work beyond the end date on their I-20/DS-2019 or the last day of their final semester of required enrollment, whichever is sooner

Further information: http://internationalservices.ncsu.edu/campus-employment

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ENROLLMENT REMINDERS

F-1 and J-1 students must be enrolled full-time (according to the definition of the Graduate School), and must make good academic progress.

There are certain exceptions to the full-time enrollment requirement

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REDUCED COURSE LOAD (RCL) OPTIONS

A student may be eligible for a RCL if: - the student is medically unable to maintain a full-time

course load (requires documentation from a medical professional, including Counseling Center)

- the student has been placed in or advised by their academic advisor to take a course at an improper course level

- the student is having difficulty during the first semester due to (1) initial difficulties with English language, (2) reading requirements or 3) the student is unfamiliar with American teaching methods (requires letter from DGP)

- the student is in his/her final semester

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REDUCED COURSE LOAD - FINAL SEMESTER OPTION

Policy for students requesting a RCL for their final semester:

In order to be eligible for the RCL authorization, Master’s thesis and PhD students must have a scheduled defense date before the final day to withdraw or drop a course without a grade in the semester.

Once a RCL based on the final semester option has been authorized, the student’s immigration record can no longer be extended.

Further information: http://internationalservices.ncsu.edu/exceptions-full-time-enrollmentreduced-course-loads-rcls

85

DISTANCE EDUCATION Definitions:

Any course where the “class is taken on-line or through distance education and does not require the student’s physical attendance for classes, examination, or other purposes integral to completion of the class.”

8 C.F.R. § 214.2(f)(6)(i)(G)

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LIMITS ON DISTANCE EDUCATION No more than the equivalent of one class or three credits

per session, term, semester, trimester, or quarter may be counted toward the full course of study requirement if the class is taken on-line or through distance education. 8 C.F.R. § 214.2(f)(6)(i)(G)

OIS interpretation tries to be as liberal as possible while maintaining our institutional compliance with SEVIS. 4-credit ‘on-line’ course with a lab. The lab met in person. We did not

consider this 4-hour course to be ‘distance education’ because there was a weekly physical meeting of the class for required lab.

Course where some sections are distance education but others meet in person. For record keeping the student needs to be enrolled in the ‘live’ section. Whether the student actually attends those live classes (when the lectures are available to all sections online) is not monitored.

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OIS RESOURCES Faculty/Staff resources on advising international

students: http://internationalservices.ncsu.edu/advising-international-students

Academic expectations at NC State University outlined for international students: http://internationalservices.ncsu.edu/academic-expectations

OIS Delivers (individual or small group training): http://internationalservices.ncsu.edu/training-materials

New International Student Orientation: http://internationalservices.ncsu.edu/orientation-events-schedules

Outcomes Assessment

Mike Carter

Associate Dean

New Regulation: Line of Accountability

Provost Dean Head

Effectiveness in improving student learning

New Regulation: Role of Facilitator

Provost Dean Head DGP

The effectiveness of outcomes assessment depends on the effectiveness of a program’s

assessment plan.

Criterion 1: Outcomes should reflect what is important for

students to learn in your program.

Effective Assessment Plans

The application of evidence-based reasoning to improve

student learning.

Outcomes Assessment

Criterion 2: The evidence you collect for each outcome

should enable you to identify strengths and areas for

improvement specific to the outcome.

Effective Assessment Plans

Insufficient Evidence

Enrollment in courses

Successful completion of

certain courses Passing rate for prelims

Attendance at seminars

Sufficient Evidence

Comps evaluated with

rubric

Student projects in advanced

course Written prelims evaluated with rubric

Student reflections on

seminars

Rubric for Evaluating Plan • Plan is comprised of outcomes appropriate

to improving program • Data to be collected allow faculty to identify

specific areas for improvement for the outcome

• Plan includes sufficient number of student learning outcomes

• Plan includes sufficient amount of direct evidence in proportion to indirect

Annual Reports

Biennial Reporting Periods

Fall 2010 Objective 1 Objective 2

Fall 2012 Objective 3 Objective 1

Fall 2014 Objective 2 Objective 3

Annual Reports: 3 Objectives

2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective3 2017-2018 Objective 1 2018-2019 Objective 2 2019-2020 Objective3

Annual Reports: 2 Objectives

2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective 1 2017-2018 Objective 2 2018-2019 Objective 1 2019-2020 Objective 2

Annual Reports: 4 Objectives

2014-2015 Objective 1 2015-2016 Objective 2 2016-2017 Objective 3 & 4 2017-2018 Objective 1 2018-2019 Objective 2 2019-2020 Objective 3 & 4

Edit Each Outcome: Annual Report Year

2014-2015 2015-2016 2016-2017 2017-2018 2018-2019 2019-2020

mpc@ncsu.edu

General Questions and Answers

Dean Grasso

Door Prizes • Umbrella • Red NC State hat • Five University Dining

gift cards ($10 each) • Tote bag • Voucher for two

tickets to an ARTS NC State performance during 2014-2015

• NC Symphony Voucher for 2 tickets to a Raleigh Classical Series or Pops Series concert

• NC State Tervis tumbler

Lunch

McKimmon Center Room 1 c/d

NextGen Best Practices: Panel Discussion

Gary Lackmann, Marine Earth Atmos. Science James Mahaffey, Genetics Tamah Morant, Economics

Nancy Penrose, English Kimberly Weems, Statistics

NextGen: Evaluation Group Setup

NextGen: Evaluation Groups

NextGen: Program-Defined Tags

NextGen: Search on Program-Defined Tags

NextGen Best Practices: Panel Discussion

Gary Lackmann, Marine Earth Atmos. Science James Mahaffey, Genetics Tamah Morant, Economics

Nancy Penrose, English Kimberly Weems, Statistics

School Rankings

Updates: NextGen 2.0

• Complete in October 2014

• Highlights:

– Use GRE score for color coding – More customization at program level – Additional committee routing options – ‘Live’ NCSU transcripts

• Direct Access to NextGen

- Faculty Reviewers: go.ncsu.edu/nextgen_faculty

- Admins: go.ncsu.edu/nextgen_admin • Training Available http://ncsu.edu/grad/about-grad/training.html • Admission Offer Letter Template http://ncsu.edu/grad/faculty-and-staff/forms-list.html

Questions?

Lindsay_Gentile@ncsu.edu

SAS Reports: 10-Year Profile

A NEW WAY TO GET WHAT YOU NEED

How to get to SAS Reports

• New link to the SAS Information Delivery Portal (a one-stop repository for all reports) in the “Graduate Administrators” pagelet – MyPack Portal – For Faculty & Staff – Reporting section

Information Delivery Portal

• Program level reports are at the bottom

• Clicking the link runs the report

Navigating in the Reports

• Each report opens with a navigation summary describing all report sections. – Upper left drop-down:

report section names – Upper right: numbers

of sections – Click section name from

drop-down or type section number and hit enter to go to that report section

Running the Reports

• All college-level and program-level reports will prompt you for either the college or the academic program.

• Choosing multiple items will run a combined report for all items chosen.

Running the Reports

• Most reports will have additional prompts. – They allow you to

“slice and dice” the report in many ways.

– Those prompts are optional (“all possible values” is the default choice).

– Examples: class, new/continuing status, academic load, gender, tuition residency.

Running the Reports

• What do these reports tell me? – Data for the most

recent ten-year period

– Presented in both tabular and line-graph format

– Reports can be exported to Excel by choosing Data Export

What’s in the 10-year Profile?

• Graduate Admissions Report • Census Graduate Enrollment Report • Degrees Awarded Report • PhD Completion & Attrition Report • Faculty & Comparison Program Report • Exit Survey Reports • DEMONSTRATION (let’s see it for real)

GSOARS (Graduate Student Online Advising and Reporting

System) Mobile Mobile web app for Directors and

Coordinators of Graduate Programs to lookup data on a student

Data Provided by GSOARS Mobile

• Campus Community (BioDemo,etc) • Academic Program • Advisers • Milestones • Plan of Work • Course History • Academic Load • Graduate Student Support Plan

How to access GSOARS Mobile

• Open browser on mobile device (Chrome recommended)

• Enter URL: go.ncsu.edu/gsoars_mobile

Questions

• If you receive a message stating that you do not have sufficient privileges to use GSOARS Mobile, please contact Darren White at dawhite2@ncsu.edu.

• Any other questions, please contact David Edelman at dgedelma@ncsu.edu.

Updates to Course and Program Approval Process

Dr. George Hodge

New Program Approvals

• NCSU Strategic Review (prior to complete proposal)

• 1-page concept paper and Appendix A- Request for Authorization to Plan

• Considered twice a year by the Council of Deans

New Program Approvals

• November: Council of Deans (proposal due to Provost’s Office by Oct. 1)

• April: Council of Deans (proposal due to Provost’s Office by March 1)

New Program Approvals

• Once approved, proposal (Appendix A) follows normal approval process at NCSU

• Approval Process at UNC-GA (May 2012)

New Program Approvals

New Program Approvals

• Once Appendix A is approved at UNC-GA, submit Appendix C (Request for Authorization to Establish) within 4 months

New Program Approvals

• Master’s: Appendix C sent to UNC Graduate Council for comments (4 weeks)

• Doctoral: Appendix C sent to External Reviewers for comments (10 weeks)

New Program Approvals

1. MS in Forensic Science 2. PhD in Forensic Science 3. Doctor of Design

UNC-GA Requirements

• Appendix A (revised April 2014) • Appendix C (revised April 2014)

• New Document Tracking System:

Program Request Portal (PREP)

Course Instructor

• Admin Handbook 3.19 Graduate Courses – A. Credentials Required for Teaching

Graduate Courses – I. Syllabus Requirement for Graduate

Courses

Course Instructor

• Includes Special Topics Courses • Active HR record for the semester • At Census Day, instructors will be

changed to Department Heads in sections out-of-compliance.

Updates to Course and Program Approval Process

Questions/Discussion

Connect with NC State

Dr. Deb Luckadoo http://campusenterprises.ncsu.edu

/discover-nc-state/

Conclusion and General Questions and Answers

Dean Grasso

Door Prizes • Padded notebook • White NC State hat • Five University Dining

gift cards ($10 each) • Coaster set • Voucher for two

tickets to an ARTS NC State performance during 2014-2015

• Voucher for four football tickets to the 9/6 NC State football game vs. Old Dominion

• Tervis tumbler • 2 tickets to the

International Festival of Raleigh

• Autographed picture