fic registration and reporting - fsca frameworks/temp/fic registration and... · additional users...
TRANSCRIPT
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FIC Registration and Reporting
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AGENDA
• Registration process on goAML
• Reporting
• General goAML functionality
• Questions
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Registration
• Registration process on goAML
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Registration in terms of the FIC Act
Section 43(B) of the FIC Act - all accountable institutions and reporting institutions must register
with the FIC
✓ How? On the new registration platform (https://goweb.fic.gov.za/goAMLWeb_PRD)
✓ New FIC website – easy access (www.fic.gov.za)
• Who needs to submit the registration information?
✓ First person – compliance officer [CO] or reporting officer or main user
✓ Additional users – money laundering reporting officer(s) [MLRO]
or other users
To enable reporting
Must be registered
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Registration process on goAML
• New registration and reporting platform
• Operational since April 2016
• Old system decommissioned
• AI/RIs must be correctly and successfully registered
to enable reporting to the FIC
• Previously successfully registered with the FIC?
➢ ORG ID received via email
➢ Use the ORG ID to update the entity’s details
To enable reporting
Must be registered
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Registration with the FIC – the registration process
• New entity registration
• Adding additional users
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Registration process on goAML
Copy of ID or Passport Authorisation Letter
✓ Clear copy
✓ Valid document
✓ On letterhead
✓ Details of user included
✓ Full names
✓ ID/Passport number
✓ Role in the organisation
✓ Authorised role on system
✓ Signed by authorised person
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Registration process on goAML – documents required
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Registration Process – registering a new entity
CO accesses the system via www.fic.gov.za
"Register as an organisation"
Complete fields and add
attachments
Submit information to
the FIC
Confirmation
e-mail from FIC
Update details where
necessary
Add further users if
necessary
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Registration process on goAML – registering a new entity
Capturing registration details
• Log onto the FIC website and click on REGISTER OR REPORT
• Alternatively, access the link using the following URL: https://goweb.fic.gov.za/goAMLWeb_PRD
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Registration process – registering a new entity
• Select Register As
Organisation
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Registration process – registering a new entity
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Registration process – registering a new entity
• Complete all the mandatory information of the Compliance Officer
✓ Personal information
✓ Email / contact information (business address and telephone number)
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Registration process – registering a new entity
• Attach the copy of the identification document and the authorisation letter
• This is done by selecting Browse
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Registration process – registering a new entity
• Select the file
• Select open
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Registration process – registering a new entity
• Once the file name generates, select Upload
• Enter the Captcha Code and Submit
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Registration process – registering a new entity
A request confirmation will appear on screen with a unique reference number that should be noted for
follow ups with the FIC
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Registration process – registering a new entity
• After the FIC has approved or rejected this registration, the user will receive confirmation
via email
• If the registration was rejected, there will be comments explaining the reason for rejection
and the process will have to be re-started
• Do not email any documents to the FIC as these documents must be uploaded and saved
during the registration process
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Registration process – entity registration confirmation
• Confirmation of registration via email
after entity has successfully registered
or updated their entity profile
• This confirmation will only be issued
once, and cannot be re-generated
• Please ensure that you keep this
registration confirmation in a safe place
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Registration process – adding a new/additional user
CO/MLRO accesses the system via
www.fic.gov.za
"Register as a person"
Insert Org Id and add
attachments
Submit information to
the FIC
Confirmation
e-mail from FIC
Update details where
necessary (CO’s only)
Add further users if
necessary
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Registration process – adding a new/additional user
• Select Register As Person
• Do not select Register as
Organisation as the entity is
already on goAML. Doing
this will create a duplicate
registration which will be
rejected by the FIC
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Registration process - adding a new/additional user
• DO NOT select “Individual User”. This will not link your user account to your entity profile and the
registration will be rejected
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Registration process - adding a new/additional user
• Obtain the ORG ID from the FIC
(if you are using goAML for the
first time). MLRO’s need to obtain
the ORG ID from the Compliance
Officer
• Enter the ORG ID that was sent in
the “Organisation ID” field
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Registration process - adding a new/additional user
• Complete all the mandatory information of the user
✓ Personal information
✓ Email / contact information (business address and telephone number)
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Registration process - adding a new/additional user
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Registration process - adding a new/additional user
• Attach the copy of the identification document and the authorisation letter
• This is done by selecting “Browse”
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Registration process - adding a new/additional user
• Select the file
• Select “Open”
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Registration process - adding a new/additional user
• Once the file name generates, select “Upload”
• Enter the Captcha Code and “Submit Request”
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Registration process - adding a new/additional user
• A request confirmation will appear on screen with a unique reference number that should be noted for
follow ups with the FIC
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Registration process - adding a new/additional user
• After the FIC has approved or rejected this registration, the user will receive confirmation via email
• If the registration was rejected, there will be comments explaining the reason for rejection and the
process will have to be re-started
• Do not email any documents to the FIC as these documents must be uploaded during the registration
process
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Registration process review – updating entity/user details
Updating Entity Details
• The compliance officer needs to logon to goAML, select MY GOAML and then select My
Org Details
• Update all entity details (including contact person, entity email, telephone and address),
attach supporting documents when applicable and select Submit Request
• Please refer to Directive 1 which instructs all reporting entities to maintain their details on
the FIC’s electronic platform
Updating User Details
• The user needs to logon to goAML, select MY GOAML and then select My User Details
• Update all user details (including identification number, email, telephone and address),
attach supporting documents when applicable and select Submit Request
• Please refer to Directive 2 which instructs that users are not allowed to share their logon
credentials
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Registration process review – updating entity details
Proof of Registration
• Once the reporting entity’s update
to details has been accepted- a
email notification will be
generated
• Please keep this in a safe place
as this is a system generated
email and FIC will not re-issue it
• This email serves as proof of
registration with the FIC
• Entities will not be issued with
such proof on an annual basis
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Reporting to the FIC – reports that can be submitted
Suspicious and Unusual Transaction
Report (STR)
• Section 29
• Suspicious and Unusual Transaction Report (STR)
• Suspicious and Unusual Activity Report (SAR)
• Terrorist Financing Activity Report (TFAR)
• Terrorist Financing Transaction Report (TFTR)
Cash Threshold Report (CTR)
• Section 28
• Cash Threshold Report (CTR)
• Cash Threshold Report Aggregation (CTRA)
Terrorist Property Report (TPR)
• Section 28A
• Terrorist Property Report (TPR)
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Reporting on goAML
Reporting entities are able to report to the FIC in the following methods:
• Individual reporting (Web Reports) - Online web form. This reporting mechanism
is aimed at low volume reporters.
• Batch reporting (XML Uploads) - High volumes of reports on a regular basis. To
be able to access this facility, reporters must contact the FIC
• System-to-System reporting (B2B) - Accommodates both the individual and batch
reporting mechanism. Only high to very high volume reporters should consider this
option.
Registration Reporting
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General goAML functionality
➢ Submit new regulatory reports
➢ Access draft reports
➢ View previously submitted
regulatory reports and processing
statuses
➢ Access the Message Board
➢ Update user and entity details (My
goAML)
➢ View related user details and
statistical information
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General goAML functionality- new reports
• New Reports - used to submit new
regulatory reports (web or XML
batch)
• Select the applicable report type
(e.g. CTR, STR, TPR etc.)
• Complete all the required
regulatory fields and submit (i.e.
all readily available information)
• See user guides for further
information
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General goAML functionality - new reports
• Once the regulatory report
has been submitted the
system will generate
✓ a notification
✓ and unique reference
number
• Reports will be processed and
users will receive regulatory
report receipt to advise of
the final statuses (see
submitted reports and
message board)
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General goAML functionality - drafted reports
• Users will be able to save
regulatory reports in the
event that further information
is required before submitting
it
• These reports will be
available in the drafted
reports menu for editing
and submitting
• Rejected regulatory
reports captured on the web
that get reverted may be
edited, remediated/fixed
and resubmitted to the FIC
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General goAML functionality - submitted reports
• All submitted reports can be viewed
and downloaded for 30 days
• User must download and save
copies of all regulatory reports
submitted for record keeping
purposes
• Reports that get rejected must be
reverted and remediated/fixed
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General goAML functionality - reverting of rejected web reports
• Ensure that you view the
message that indicates the
reason for rejection and
revert the report (if the
message is not clear refer to
the report receipt which will
be available on the Message
Board)
• After the report has been
reverted it will be found under
DRAFTED REPORTS
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General goAML functionality - message board
• Message board will list all
regulatory report receipts and
other notifications from the FIC
• Message board is used to send
request for information and
should be monitored
frequently
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General goAML functionality - message board
• Messages can contain
attachments - double click on
attachment to open files
• Users should directly reply to
messages by means of the
message board, unless
otherwise indicated
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General goAML functionality - report receipts (accepted reports)
• Regulatory report receipts after
submission will clearly list
✓ the report name
✓ date
✓ and status
• Please keep copies of these regulatory
report receipts for recording keeping
purposes
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General goAML functionality - report receipts (rejected reports)
• Regulatory reports that have been rejected
would clearly indicate the reason for
rejection
• Please ensure that these regulatory reports
are reverted and remediated accordingly
• Please refer to the user guides for further
guidance
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General goAML functionality - report receipts (rejected reports - continued)
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Background and reference documents
Documents are available on the FIC website (www.fic.gov.za) and tutorial videos on FIC’s
YouTube account (i.e. registration and how to capture a CTR and STR)
• Registration in terms of section 43(B) of the
FIC Act – Public Compliance Communication
05C
• Guidance Note 04A
(STRs/SARs/TFTRs/TFARs in terms of
section 29 of the FIC Act)
• Guidance Note 05B (CTRs/CTRAs in terms
of section 28 of the FIC Act)
• Guidance Note 06 (TPRs in terms of section
28A of the FIC Act)
• Guidance Note 07 (RBA)
• Registration user guide
• Regulatory reporting user guides (per
regulatory report type, e.g. CTR, CTRA,
SAR, STR, TPR etc.)
• goAML web notice 04 (Remediation process)
• goAML web notice 05 (Feedback to all
reporting entities)
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Contact us
Queries www.fic.gov.za
Compliance Contact Centre 012 641 6000