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Date: September 6, 2017

Subject: Request for Proposal No. 39794ADiversity & Cultural Awareness TrainingAddendum No. 2

Dear Sir/Madam:

Addendum No. 2 is being issued for changes to correct, amend, add and / or delete certain words, phrases,sentences or paragraphs in Metra Request for Proposal No. 39794A.

1. TheRFPDuedateisextendedfromSeptember8,20l7toSeptemberl5,2017.

2. Below are Vendor questions and Metra's response:

No. Proposer Questions Metra Response

l The RFP requires the proposer to provide anonline version of the proposed training program.Could you provide more details as to therobustness/fiinctionality of the online versionand the location of website (METRA or theproposer's website)? Clarity of expectations(functionality) of the online version will help tounderstand the time and expertise needed.

Proposers are expected to provide an onlineversion of their proposed training program thatprovides material that has been identified by theproposer as being conducive for online training.The 6nline training will be used as a trainingalternative for employees that are unable toattend classroom training and as a refresher foremployees that have attended the classroomtraining.

Employees will complete online training onMetra's learning management system.

2 The Cultural Awareness training will be (2) 2.5hour trainings per day. Will those days beconsecutive or shall we assume they are separatedays.

Might they be scheduled following a day of"Managing Diversity" training?

The trainings will be done on the sarne day. One(1) - 2 "/2 hr. training session will be conducted inthe a.m., and one (1) - 2 !/2 hr. training sessionwill be conducted in the p.m.

Due to the fact that there would be two different

groups to be scheduled, this is not likely tohappen. Metra shall determine when the trainingis to be conducted.

2

3 On page 3, first paragraph, line 7, it states -With four (4) workshops per year and one (l ) in

the final year... Should this sentence insteadstate that 4 workshops will be offered per year inthe first 2 years and 5 in the final year to beconsistent with line 3 of the same paragraph? See revised Exhibit 1-A and Exhibit l-C

attached.

4 On page 4, under "Training Timeline line 2states, "Consultant must have the capability ofhandling up to twenty four 2.5 hour sessions peryear for the first two (2) years and twenty six forthe final year on the topic of CulturalAwareness." 24+24+26 = 74 total sessions but

the pricing proposal in Exhibit 1-C asks forpricing for 72 sessions in years 1-3. Which is thecorrect nurnber of sessions over 3 years?

See revised Exhibit 1-A and Exhibit 1-C

attached.

5 When/what period of time was the last trainingdelivered?

This question is not relevant to this RFP.

6 What inforrnation or materials are you able toshare from the previous training? (I.e. Trainingobjectives and agenda, participant guide, theprevious RFP, etc)?

Previous materials will not be provided.

7 mat are your specific expectations for thistraining, related to the previous training?

We are under the assumption that not allemployees will have taken the previous training,therefore this training should not be considered acontinuation of the previous training. Instead, weare free to start "from scratch" with the

understanding that we will most likely cover afew of the same topics - in our ownway/approach - and that would be okay. Is this acorrect assumption? Can you provide additionalguidance around your expectations for thelearning and how it should or should not link tothe previous training?

A. All employees who attend these sessionswill be attending for the first time; thereforethe material will be new to them.

B. The focus should be to include everythinglisted in the Scope of Services. Startingfrom scratch and using your own approachis acceptable.

C. Part A's target audience isSupervisor/Manager level employees.

Part B's target audience will be a combinedaudience of supervisor/managers and stafflevel employees interacting with each other.

8 What motivated you to look for a new vendor? Metra's contract with the previous vendorsended and therefore it is required to rebid thecontract.

9 What feedback (both positive and constmctive)from the previous training can you share, or whatpitfalls and challenges do you suggest we try toavoid/address/overcome?

Both programs have been very well received inthe past. We are always open to fresh new ideasand look forward to anything different andoutside the box.

10 For part B, cultural awareness, you specifygenerational culture as a focus. Are there anyother cultures you would like to highlight (i.e.,cultural segments that show disengagement atMetra, cultures that you would like to attract toMetra, cultures that don't have muchrepresentation in leadership, organizational

No specific group, just be inclusive overall.Metra consists of a workforce that is multi-

cultural/multi-generational .

ffl - i subcultures,etc.)?11 l Do you have any tools that we can leverage for

delivery, knowledge share, flipped learningexperience, etc... for example, an interactivelearning management system (and if so, whichdo you use)?

12 i Do you have any strategies or initiatives we canlink to the training? How would you like thistraining link to that strategy?

13 l What, in your eyes, would make this a successfultraining?

l

Metra uses Moodle as their learningmanagement system; however this would not beused in the classroom version of the training.Online training pieces would only be used forsome portions of training that may be missed.

No.

Participants would walk away with a betterunderstanding of challenges solutions toworking with a very diverse group of co-workers, and feeling confident they will be ableto handle those challenges.

l

14 i We've captured sustainability as a matter ofimportance for you, primarily onboarding newemployees.

Is this a correct assumption? No, refer back to the RFP Objectives in Exhibit1 -A.

Are there other aspects of sustainability that youhave in mind? No.

15 i If the previous assumption is correct, how do youenvision sustainability, for example:

See above.

Do you see the consultant delivering futuretraining, as needed?

Refer back to the Scope of Services in the RFP.

Are you open to highly interactive virtualinstmctor-led-training that is not a lecture andinstead has the capability of breakout rooms,small gjoup discussions, a variety of polling,video and various chat options? (essentially re-creating the classroom experience)

Would you be open to the consultant traininginternal/Metra facilitators for sustainable

training?

No.

No.

Have you thought of other options forsustainability that you would prefer?

16 i Your RFP states that "proposer will provide anoutline version of the proposed trainingprogram." What are your expectations for theoutline?

Do you have an example or template we can useas a frame of reference?

No.

Proposers are expected to provide an onlineversion of their proposed training program thatprovides material that has been identified by theproposer as being conducive for online training.The online training will be used as a trainingalternative for employees that are unable toattend classroom training and as a refresher foremployees that have attended the classroomtraining.

3

All Addendums must be acknowledged below. The question period is now closed.

?,A

.es Barker

Department HeadConstmction & Facilities Maintenance

JB/j z

ACKNOWLEDGEMENT

ffi

Signature Company Narne

4

No, we do not have an example or template forproposers to use as a frame of reference.

17 You list 5 criteria for Evaluation Criteria. Do

you weight the Criteria and if so could youplease share the weighting?

Evaluation and ranking is based on the listedcriteria in order of importance. (See VII,Evaluation Criteria)

18 The Color Code you reference, is that work arequired component/reference to include as partof the new design?

Yes.

Managing a Diverse Workforce through Inclusive Leadership and Cultural Awareness Training 2017

EXHIBIT 1-A

Addendum No. 2, dated 9/6/17

NORTHEAST ILLINOIS REGIONAL RAILROAD CORPORATIOND/B/A METRA

REQUEST FOR PROPOSAL No. 39794-A

I. INTRODUCTION

Metra is the public corporation responsible for all commuter rail transportation in the six countyregion of northeastern Illinois. On average, Metra transports approximately 300,000 cornrnutersdaily and 112,000 on weekends. Metra provided nearly 82 million passenger trips in 2016.Metra operates both commuter rail service and contracts for such service with private sectorfreight oriented railroads. On the lines Metra operates itself, it employs approximately 2,900people. These employees are responsible for the direct operation of the Rock Island District, theMetra Electric District, the Milwaukee District, the North Central Service, the Heritage Corridor,

- and the Southwest Service.

Metra is subject to federal, state, county and city laws and regulations that protect individualsfrom all forms of discrimination and harassment. However, Metra's co?itment to fairness andnon-discrimination in the workplace goes one step further. In order to address changes that havecome about as its workforce has become more diverse, in the early 1990's Metra began itsDiversity Initiative. Since those early years, Metra has moved from managing its DiversityInitiatives as a program, to the realization that it is an ever evolving process. Consequently, whileMetra seeks a Consultant knowledgeable of the laws and regulations that govern discriminationand non-harassment and the agencies that enforce those laws, Metra also seeks a Consultant thatis knowledgeable of organizational culture and its relationship to managing a diverse workforce.

In an effort to encourage free exchange of ideas between employee participants, historically,Metra has outsourced the diversity and conflict resolution portion of its Equal EmploymentOpportunity (EEO) and Affirmative Action training. Implicit in the nature of diversity trainingis the need for face-to-face interaction. Moreover, regulatory agencies such as the EqualEmployment Opportunity Comrnission (EEOC) and Illinois Department of Human Rights(IDHR) have looked favorably upon Metra's proactive diversity training initiatives when theyare presented in defense of allegations of discrimination. As a result, diversity training is not thetype of instmction suitable for web-based training.

II. OBJECTIVES

Metra is seeking proposals from qualified Training Consultants (?Consultant?) to conduct (PartA) Managing Diversity/Inclusive Leadership training for all management Metra employees and(Part B) Cultural Awareness training for all Metra employees. Metra seeks a Consultant that canprovide training and materials that will address the changing racial, et?c and gender makeup ofMetra's workforce. Consultant will also be required to provide an annual Executive Sumrnarythat identifies areas within the organization that may negatively impact Metra and can lead todiscriminatory lawsuits or non-compliance. In doing so, Metra's goal is to positively addressthose areas and create a corporate environment that allows all kinds of people to reach their fullpotential in pursuit of corporate objectives. Other aspects of EEO/Diversity training areconducted in-house.

llPage


EXHIBIT 1-A


III. PROJECT DESCRIPTION

In the 21s' century business environment, managing work team diversity, conflict andproductivity has become the new norm. Metra needs a workforce that understands theimportance of opening doors, building bridges, creating alliances and breaking down walls.Consultant should exhibit skills, experience and competency to effectively address thesedynamics. Metra has approximately 384 employees at the supervisor/managerial level. Due tothe continual retirement of the baby boomer generation, Metra estimates that it will promote/hirea significant number of employees per year into supervisor/managerial positions who will benefitfrom attending the three (3) day session described in Part A below. Proposer may submit aproposal for all services listed in Part A and Part B below as a single source or in partnershipwith another provider.

IV. SCOPE OF SERVICES

PART A - MANAGING DIVERSITY/INCLUSIVE LEADERSHIP

During the specified contract period, Consultant will be responsible for training employees toaddress issues related to Diversity and Inclusive Leadership. At a minimum, the 3-day sessionshall include:

@ The benefits and challenges of a multicultural/ethnic, multi-generational, experiencedworkforce;in-depth discussion of Metra's multi-generational workforce broken down by SilentGeneration, Baby Boomers, Gen X, Millennials (Gen Y) and Gen Z's;benefits and challenges of a diverse workforce and how diversity/inclusion impact workrelationships/environment;providing managers with the tools to identify and address hidden biases (in anemployment setting) and show subordinates how to work successfully with co-workers ofdifferent background;discussion on the social, demographic and economic forces driving diversity;difference between inclusion, acceptance and tolerance and how the three topics manifestitself in the employment setting;specific examples of how conscious and unconscious bias impacts our ability to lead andwork effectively;skills and techniques for becoming aware of one's unconscious biases and steps to helpidentify, address and/or eliminate them;facilitated discussion on developing awareness and capacity on gender equality in theemployment setting;iu'iderstanding how personality differences impact team perfornnance;communication tools;

Personality Profiling using The Color Code www.colorcode.com.

*

@

*

*

*

*

*

*

*

*

@

Proposer will provide an online version of the proposed training program.NOTE: Proposer shall quote a flat per session rate for Part A on the Price Proposal - Exhibit I-C.

2?Page


EXHIBIT 1-A


TRAINING TIMELINE

Of Metra's 384 Foremen/Supervisors/Managers/Dept. Heads/Directors, 302 have not attendedManaging a Diverse Workforce training. The Consultant must have the capability of handlingup to four (4) three-day workshops per all five (5) years; totaling 20 workshops. This shouldconsist of three (3) eight hour sessions to be held over the course of three (3) consecutive weeks,typically from 8:00 a.m. - 4:30 p.m. each day. Approximate class size for training described willbe 25 - 30 employees per class; approximately 100-120 employees will be trained each year.

Metra will give the Consultant at least ten (10) days' notice before scheduling a session. Metrareserves the right to order less than four (4) sessions per year.

PART B - CULTURAL AWARENESS

Metra is committed to fostering a workplace that is team oriented and inclusive. Metra's totalworkforce is over 2900 employees. All Metra employees, management/supervisory and stafflevel personnel will attend the Cultural Awareness training described below.

Consultant will provide training and materials that will address the changing demographicalracial, ethnic and gender makeup of Metra's workforce. In doing so, we hope to create acorporate environment that allows all kinds of people to reach their full potential in pursuit ofcorporate objectives. The Consultant shall conduct 2.5 hour sessions, which integratemanagement/ supervisory personnel with staff level employees. At a minimum sessions shallinclude:

*

@

*

*

*

@

*

*

take into account that all levels of employee are in attendance and present materialaccordingly;focus on cultural issues that impact working relationships;provide tools that will positively impact working relationships and enviromnent,incorporating cultural differences and stereotypes;discuss the challenges of a multi-generational workforce;discuss challenges brought to the workplace when dealing with multiple job levels andmultiple generations. Discuss how generations can effectively work together;explain and provide solutions 'for handling the challenges of a multi-generationalworkforce;include workplace generation gap, understanding generational differences, work/lifebalance; anddiscuss generational expectations [Silent Generation, Baby Boomers, Gen X's, Gen Y'sand Gen Z's].

Proposer will provide an online version of the proposed training program.

3?Page


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17TRAINING TIMELINE

Of Metra's 2900 employees, there are approximately 2153 employees that have not attendedCultural Awareness training. Consultant must have the capability of handling up to 24 - 2.5 hoursessions per year for all five (5) years; totaling estimated 120 sessions. Two (2) sessions will beheld in the course of one (1) day of training, typically from 9:00 a.m.-11:30 a.m. and from 1:00p.m. - 3 :30 p.m. Approximate class size for training described will be 25 - 30.

Metra will give the Consultant at least ten (10) days' notice before scheduling a session.reserves the right to order less than twenty-four (24) sessions per year.

Metra

NOTE: Proposer should quote a flat per session rate for Part B on the Price Proposal - Exhibit 1-C.

V. TRAINING MATERIALS/RESOURCES

The selected Consultant's and their training materials are subject to the approval of Metra'sOffice of Diversity and Civil Rights. Training material (slides, videos, facilitator's manuals)supplied by the vendor must be approved by Metra prior to use. Training and facilitatormanuals, videos and slides developed for the program will become property of Metra and will beprovided to Metra in electronic form, i.e. thumb drive or DVD. Alternatively, Metra may, at itsoption, supply some or all of the necessary training materials, all of which will be property ofMetra. All training materials/resources provided by the Consultant shall become the property ofMetra to use for internal training

VI. DELIVERABLES

Consultant will be required to participate in a post-award kick-off meeting prior to thecommencement of any training.

The trainer(s) will be responsible to ODCR and will coordinate its efforts with that department.Records of all participants and their date(s) of attendance must be kept by the trainer and turnedover to ODCR at the conclusion of each training session. The trainer(s) will also be responsiblefor either transporting necessary workshop materials to workshop locations or coordinating withODCR staff to make sure necessary materials are at each location including but not limited to:workshop manuals, pencils, markers, and notepaper. Further, the trainer will be required tosubmit on an annual basis an Executive Sumrnary of the training that will include:

*

*

*

*

*

*

Skills emphasized in the workshopEvaluation results

Recomrnendations based on participant workshop feedbackChallenges identifiedRecommendations for additional trainingRecommendation from the Consultant and suggested next steps.

Metra reserves the right to approve any subcontractor that was not included in the proposer'soriginal submission.

4?Page


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17At the end of each calendar year the Consultant will assess and evaluate Metra's workforceconcerns to help increase and improve ODCR's service delivery. The Consultant will develop aone-page questionnaire to be submitted to participants at the end of each session/workshop, onorganizational competence, including understanding and commitment involved in establishing amulticultural, multi-generational, workplace. The Consultant will provide a real-time assessmentbased on session evaluations and questionnaire responses followed by a ?next steps? analysis andsuggestions for improvement. Audit results must be completed and received by ODCR before theend of the first quarter of each calendar year. That summary should include but not be limited toparticipant feedback and recommendations to further enhance Metra's Diversity Initiative.

VII, SCHEDULING

Due to the unpredictable nature of the transportation industry, emergency service intermptionsare sometimes unavoidably necessary for a variety of reasons, including but not limited toinclement weather. In emergency situations, it may be necessary for Metra to cancel apreviously scheduled training session without prior notice or with very little notice.

VIII. PERIOD OF PERFORMANCE

Metra is soliciting proposals for a three (3) year contract with two (2) one-year options.

IX. PROPOSAL SUBMITTAL REQUIREMENTSThe following documents shall be submitted by Proposers:

A. Statement of Offerm Proposal must be signed by an individual authorized to bind the offer and

state that the proposal is valid for 180 days from the proposal due date,indicating the RFP number to which the offer applies.Provide the name, title, address, email and telephone number of theindividual authorized to negotiate and contractually bind the companyduring the period of proposal evaluation and contract finalization.Provide the name, title, address, email and telephone number of theindividual who should be contacted during the period of proposalevaluation.

B. General Requirementsw One (l) complete copy of the RFP and Addenda (if applicable). This

complete document shall include an executed Professional ServicesAgreement (Exhibit l) with original signature and acknowledgement ofAddenda, and a signed and notarized copy of Exhibit 1 -B -Affidavits/Certifications for Consultants.

One (1) original and five (5) copies of your technical proposal (see E.Technical Proposal Submittals below).One (1 ) original price proposal, completely separate from your TechnicalProposal.You may submit any additional information, corporate or companymarketing brochures or documents available to the general public which

5?Page


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17you believe will allow Metra's Evaluators to gain an understanding ofyour firrn's experience and capabilities.Submit all documents on 81/2 x 11 (bound paper) format.

C. Pre-Proposal MeetingA pre-proposal meeting will be held on August 23, 2017 at 10:30 A.M. at Metra'sCorporate Headquarters, 547 W. Jackson Boulevard, 1 1th Floor East, Chicago, IL60661. Attendance is encouraged, but not mandatory. Identification is needed to enterthe building.

D. Proposal Questions and Due DateAll questions regarding this RFP shall be submitted in writing to Jennifer Zellers, Sr.Contracting Agent at [email protected] no later than 4:00 P.M. on August 25, 2017.Individual responses will not be provided. Responses to inquiries received in writingprior to the required date and time will be posted in an addendum and made available fordownload from Metra' s website at www.metrarail.com, under the About Metra, Metraand Business tab. Verbal responses to questions will not be considered binding uponMetra.

Proposals shall be clearly marked with the RFP number and title. Complete proposalsubmittals (as outlined above) are due no later than September 1, 2017 at 4:00 P.M.(CST) to:

Jennifer Zellers, Sr. Contracting AgentMetra Professional Services/Contracts Division

547 W. Jackson Boulevard, l 1th Floor EastChicago, IL 60661

Proposals submitted after the date and time stated above will be returnedunopened.

E. Technical Proposal SubmittalsTechnical proposals are expected to be formatted in the following manner and includespecific information as detailed in this section.

Cover Letter

Firms Ability to Perform the Scope of ServicesFirm QualificationsFirm ExperienceAdministrative Services

Cover Letter

6?Page


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17The cover letter should summarize key points of the proposal and should not exceed twopages in length. The cover letter should also identify the Request for Proposal name andproposal number, name of proposing organization, address, telephone number and emailof proposing organization, and name and contact information of project manager orcontact representative. The cover letter shall also include the statement of offer, providethe name, title, address, telephone number and email of the individual authorized tonegotiate and contractually bind the company during the period of the proposalevaluation, and provide a statement that the proposal is valid for a minimiu'n of onehundred eighty (180) calendar days firom the proposal due date.

Firrns Ability to Perform the Scope of Services

Provide a statement of your training methodology, emphasizing yourunderstanding and ability to perform the Scope of Services.Provide a statement of your proposed approach to the program.Explain your organization set-up for the project(s).Identify and explain the types of services your organization provides.

Firm Qualifications

This section should emphasize the qualifications of the firm in performingservices of this nature.

Educational/professional background in related field.Proposer' s key staff to be assigned to the Metra account must also haverelated education, skills and experience in a related field.Kriowledgeable of organizational culture and its relationship to managinga diverse workforce.

Knowledgeable of the laws and regulations that govern discrimination andnon-harassment and the agencies that enforce those laws.Knowledgeable of the contents of the FTA/EEO circular.

Firrn Experiencew This section should emphasize the experience of the firm in performing

services of this nature.

Minimum five (5) years verifiable prior work experience conducting trainingin cultural awareness and managing a diverse workforce, with number ofpeople trained.Capacity to train a minimum of 3000 employees overall in a group setting offup to 60 people.Include a resume and brief narrative of successful performance of five (5)similar projects within the last three (3) years.List of certifications in the areas of Diversity/Inclusion and CulturalAwareness in the past five (5) years.Include a list of industries worked with and number of hours and peopletrained with each.

7?Page


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17Transportation industries worked with and number of hours and people trainedwith each.

Three (3) current letters of reference, within the last two (2) years. Submitverifiable references including address, phone number and person to contact.List experience in public and private sector EEO.

Administrative Services

Consultant must detail an administrative process that demonstrates how it willprovide to Metra:gt Communication about training session success/failure;

Irnmediately address areas of concern that may surface during workshops;m Class participation tracking ands Surnmary reports when requested.

Cost

The UNIT PRICING provided on Exhibit 1-C will be inclusive of all costsassociated with this Scope of Services, (e.g. travel, transportation, parking,project management, workshop materials, evaluation summaries, etc.) noadditional costs will be accepted against this contract. The enclosed Exhibit 1 -C -Price Proposal page will be used to submit your pricing.Only one (l) copy of the proposal pricing, sealed separately from thetechnical proposals, shall be included with the complete proposal submittal.Pricing will be evaluated separately from the technical criteria.

VII. EVALUATION CRITERIA

All proposals will be evaluated by Metra in accordance with the Evaluation Criteriastated herein. Award shall be made to the highest ranked proposer offering the best valueto Metra. Metra will review and evaluate all responsive written proposals submitted inresponse to this RFP in order to determine the Competitive Range. Metra may elect toconduct interviews with those firms in the Competitive Range, which will be separatelyscored in accordance with the Evaluation Criteria stated herein. The written and interviewscores will be combined to determine the total scores and establish the final ranking.Failure of a Contractor to report for an interview will be cause for removing theContractor's proposal from further consideration provided that Metra has given adequatenotice for the Contractor to prepare for the interview. Such adequate notice shall bedetermined solely by Metra. Evaluation and ranking of those proposals that Metra deemsresponsive and most advantageous to Metra will be based upon the following criterialisted in order of importance:

1.

2.

3.

4.

s.

Firms Ability to Perform the Scope of ServicesFirm QualificationsFirm ExperienceAdministrative Services

Cost

8?Page

Managing a Diverse Workforce through Inclusive Leadership and Cultural Awareness Training 2017?

EXHIBIT 1-A


VIII. RESERVATIONS

You must read and understand the solicitation and tailor your proposal to ensurecompliance. Metra reserves the right to: (i) amend the solicitation; and (ii) reject any orall proposals submitted. Metra is not responsible for and will not pay any costs associatedwith the preparation and submission of your proposal. No proposer shall have any rightsagainst Metra arising at any state of the solicitation from any negotiations that take place,or from the fact that Metra does not select a proposer for negotiation, or because Metrachooses another proposer with whom to contract. If your firm is selected, you shall notcornrnence, and will not be paid for any work performed prior to the date all partiesexecute the contract and a Notice to Proceed is issued.

IX. METRA'S PROPOSAL PROTEST PROCEDURES

Metra will use, if necessary, the applicable provisions of its Proposal Protest Procedures(Procedures) for this RFP. References under the procedures to bid, bidders, and thelowest bidder shall mean proposal, proposers, and highest ranked proposal, respectively.The proposer has the right to protest against the RFP. There are important time limits setforth in the Procedures which are summarized here, but this paragraph is not meant to bea substitute for the Procedures. For a complete copy of Metra's Procedures andinstructions on the applicable ternns and provisions, contact the Contracting Officer. Anydiscrepancies between this paragraph and the Procedures shall be decided by applying theProcedures, except that deadlines stated below are specifically for this RFP. If you wishto protest this solicitation, the protest must be filed with Metra no later than five (5) daysbefore the Due Date. If you wish to protest the bid evaluation, the protest must be filedwith Metra no later than five (5) days after you have been notified that your proposal wasrejected as non-responsive. If you wish to protest award of the Contract, the protest mustbe filed with Metra, in writing, no later than five (5) days after Metra notifies proposers,in writing or orally, of its intent to award the Contract.

X. GOVERNING LAW AND FORUM

This Request for Proposal and any resulting contract there-from shall be governed by thelaws of the State of Illinois, and venue for any disputes that may arise shall be either theCircuit Court of Cook County Illinois or the United States District Court for the NorthernDistrict of Illinois.

XI. FOIA REQUIREMENTSMetra is subject to the Illinois Freedom of Inforrnation Act (5 ILCS 140/1 et seq.,"FOIA?), and pursuant to FOIA, your proposal and any subsequent agreement is subjectto disclosure. In addition, from time to time, Metra may be required to produce certain?public records? as defined in Section 2 of the FOIA,' that are in the possession of orunder the control of proposer/operator. Upon Metra's notification to proposer/operator ofa request pursuant to the FOIA, proposer/operator will, within two (2) business days ofMetra's notice, either (i) produce the public records, (ii) notify Metra, in writing, thatadditional time is required to produce the public records, or (iii) notify Metra, in writing,that the public records do not exist or have been destroyed. In the event that

9iPage


EXHIBIT 1-A

Addendum No. 2, dated 9/6/17proposer/operator requires additional time to produce the public records, the writtennotification under (ii), above, will provide an explanation for the delay and the date whenthe public records will be received from proposer/operator by Metra. Proposer/operatoragrees that in no event shall a delay to produce records exceed five (5) business days.

If any failure by proposer/operator to timely comply with a request for public recordsresults in any adverse consequences to Metra, including, but not limited to, fines orpenalties being imposed on Metra, said failure by proposer/operator shall be deemed amaterial breach of this Agreement, and proposer/operator shall indemnify, defend, andhold harmless Metra for any damages, costs, liabilities, and fees (including attorney'sfees) that result from such breach.

XII. CONFLICTS OF INTEREST

By submission of a proposal the Contractor agrees that the Contractor is prohibited fromperforming any work or services for Metra that conflicts with the role of the Contractor inany other contracts between the Contractor and Metra. The contractor understands andagrees that the restrictions provided in this paragraph are applicable to all sub-Contractors, which are to be used by the Prime Contractor for the proposed services. TheContractor has sole responsibility for compliance with this provision. Submission of anyresponse to this RFP in violation of this requirement will not be considered further andconstitutes a material breach of this contract which is cause for termination of this

contract.

lOIPage

PRICE PROPOSAL

EXHIBIT l-C


This will be a Firm-Fixed Unit Price Contract for the services and materials listed in accordance with the

Scope of Services. This contract will be for a three (3) year term with an additional two (1 ) year options.

The UNIT PRICING provided will be inclusive of all costs associated with the enclosed Scope ofServices, (e.g. travel, transportation, parking, project management, workshop materials, evaluationsummaries, etc.) no additional costs will be accepted against this contract.

YEARSl THRU 3 - PRICING

*Each session noted will be a 3-Day Session.* *A maximum of 30 participants per session (x 3 years) is listed for evaluation purposes; cost will bedetermined by actual participant attendance per session.

YEARS l THRU 3 - PRICING

*Classes will 2.5 hrs.

iiiiiiiimiiiiii iiiiiiiiiiii iiiimii iiiiiiiiii iimiimmiiiiw s iiiiiiiiiiiimiimmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm

llPage


Description Quantity Unit Price Extension

*4 Sessions Per Year 12 $ /per session $

Initial Program Development Cost $

Personality Profiling using The ColorCode www.colorcode.com. **360 $ /per person $

Part A - Total Pricing $

PART B - CULTURAL AWARENESS TRAINING


*Cultural Awareness TrainingClasses

72 $ /each $

Initial Prograrn Development Costincluding

$

Part B - Total Pricing $

PRICE PROPOSAL

EXHIBIT 1-C


OPTION YEAR 4PRICING

*Each session noted will be a 3-Day Session.* *A maximum of 30 participants per session is listed for evaluation purposes; cost will be determined byactual participant attendance per session.



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PART A - MANAGING DIVERSITYANCLUSIVE LEADERSHIP


*Sessions Per Year 4 $ /per session $

Personality Profiling using The ColorCode www.colorcode.com. * * 120 people $ /per person $

Part A - Total Pricing $

PART B - CULTURAL AWARENESS TRAJNING

Description Quantity Unit Pri.ce Extension


24 $ /each $


PRICE PROPOSAL

EXHIBIT l-C


OPTION YEAR s PRICING

*Each session noted will be a 3-Day Session.* *A maximum of 30 participants per session is listed for evaluation purposes; cost will be determined byactual participant attendance per session.



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*Sessions Per Year 4 $ /per session $

Personality Profiling using The ColorCode www.colorcode.com. **150 people $ /per person $

Part A - Total Pricing s

PART B - CULTURAL AWARENESS TRAJNING



24 $ /each $


GRAND TOTAL

YEARS l THUR 3 AND OPTION YEARS 4 & 5 $

(PARTS A+B) (PARTS A+B)

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