fh meeting minutes - 2013-01-09
TRANSCRIPT
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
A regular meeting of The Board of Chosen Freeholders of the County of
Morris, State of New Jersey, was held on January 9, 2013, in the Freeholder
Public Meeting Room, Administration & Records Building, Morristown, NewJersey. The meeting began at 7:30 p.m.
Clerk of the Board Diane M. Ketchum announced that adequate notice of
this regular meeting held the 9th day of January, 2013 has been provided
through resolution adopted by this Board at its Regular Meeting held at the
Administration and Records Building on January 4, 2013, to the Star Ledger,
the Daily Record, and the Record through posting on the County website and by
filing a copy of same with the Morris County Clerk and the Clerk of this
Board.
ROLL CALL
PRESENT: Freeholders Douglas Cabana, John Cesaro, John Krickus,
Hank Lyon, David Scapicchio, and Director Thomas Mastrangelo
(6)
ABSENT: Freeholder Ann Grossi (1)
ALSO PRESENT: Administrator John Bonanni, Assistant CountyAdministrator Mary Jo Buchanan, County Counsel Dan
O’Mullan, Assistant County Counsel Randy Bush, and
Clerk of the Board Diane M. Ketchum
PRAYER AND FLAG SALUTE
County Counsel Dan O’Mullan opened the meeting with a prayer and a
salute to the flag.
--
MINUTES FOR APPROVAL
Executive session Freeholder meeting minutes for December 27,
2012 work session.
On motion by Freeholder Cabana and seconded by Freeholder Cesaro,
the executive session meeting minutes were approved.--
COMMUNICATIONS
1. The Green Village Volunteer Fire Department Auxiliary in Chatham
Township is asking permission to close a portion of Green Village Road
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
There were no ordinances to be introduced or adopted.
--
PUBLIC PORTION
Tess Ferree, a Randolph resident, spoke to the Freeholder Board
concerning her mother who is a resident at Morris View. Ms. Ferree feels
that Morris View Nursing Home is the cleanest facility, and the staff is most
responsive to the needs of its patients. She would like the new members of
the Board to continue to keep this facility.
Beth Jarett, Rockway Township resident, said she looked at Sussex
County and what happened in February 2012 concerning Sussex Homestead Nursing
Home, which was ultimately sold. As a taxpayer and on behalf of those at
Morris View, Ms. Jarett hopes we can sustain and work together to keep Morris
View.
Sam McCormick, resident of Morris County for 30 years, spoke to theBoard concerning his mother-in-law who is a patient at Morris View. He feels
that Morris View is a very good facility for those that need it.
Bill Walter, who is 72 years old, said Morris View Nursing Home is
Morris County’s best kept secret. He calculated that it costs approximately
$151 a household per year to keep it in business. Mr. Walter urges the Board
to please keep it open.
Terrence Hammill, resident of Oswego, New York, said that his brother-
in-law is a resident at Morris View and is only 65 years old and has early
Alzheimer’s disease.
Mr. Hammill asked the Freeholders to do their utmost to benefit our community
by keeping Morris View.
Karen Dunn, resident of Madison, spoke about her grandmother who was a
resident at Morris View, and at present, her mother is a resident there Ms.
Dunn said this facility is clean and affordable, and the staff is fabulous.
She asked that if any decision is made, please consider the audience and of
the long term consequences a change would make.
Tess Ferree, resident of Randolph, spoke again concerning the new
Morris View Family Group, which will be reaching out to Morris County
residents. Currently they have acquired 500 signatures to petition support
of Morris View.
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
2. Item: Extension of time needed due to utility relocation
delays.
3. Change in Cost: $-0-
4. New Contract Total: $1,747,923.75
5. The necessary amended Certificate of Availability of Funds has been
provided by the Treasurer and said amended Certificate indicates the
availability of funds is as listed in Account #02-213-41-864180-391 and
said account shall be charged.
6. The Director of the Board of Chosen Freeholders is hereby authorized to
execute said contract modification.
7. This resolution shall take effect immediately.
--
(3)
WHEREAS, a contract was awarded on March 28, 2012 for replacement ofBridge No. 1202 on Middle Valley Road in Washington Township; and
WHEREAS, it has been determined that it is necessary to increase said
contract to provide for additional cold water provisions due to extension of
project duration into the winter;
NOW, THEREFORE, BE IT RESOLVED by the Board of Chosen Freeholders of
the County of Morris in the State of New Jersey that, pursuant to Local
Public Contracts Regulations, contract modification as detailed on “Contract
Change Order Request” No. 2-54569 is hereby approved as follows:
1. Vendor: Konkus Corporation
3322 Route 22 West, Suite 204
Branchburg, NJ 08876
2. Item: Additional cold weather provisions due to extensions of
project duration into the winter.
3. Increase in Cost: $ 61,065.46
4. New Contract Total: $1,808,989.21
5. The necessary amended Certificate of Availability of Funds has been
provided by the Treasurer and said amended Certificate indicates the
availability of funds is as listed in Account #02-213-41-864180-391 and
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
#PSS3316-12Y-WIA between the Morris/Sussex/Warren Employment & Training
Services and Project Self-Sufficiency of Sussex County Inc. increasing
the amount for performance-based benchmark payments by $38,945.00 andextending the termination date to 6/30/2013.
2. The Treasurer is hereby authorized to issue an amended Certificate of
Availability Funds #51763, increasing the amount charged to Employment
& Training Services Account No. 02-213-41-742020-391 by $38,945.00 to a
new total of $137,145.00.
--
(5)
With respect to recent bidding for Labor Rates Plumbing, a contract is
hereby awarded to the lowest responsible bidder as follows:
Webster Plumbing & Heating Inc.
8 West Main Street PO Box 529
Brookside, NJ 07926
Term: January 1, 2013 through December 31, 2013
Department: Bldgs. & Grounds
Budget: 01-201-26-310100-044 $20,000.00Budget: 04-216-55-953211-951 $10,000.00
1. The Treasurer is hereby authorized to issue a Certificate of
Availability of Funds charging the appropriate department account for
amounts reflecting all liabilities to be incurred through March 31,
2013, in accordance with N.J.R. 3644, 5:34-5.3 (a). Upon final adoption
of the budget, a Certificate of Availability of Funds shall be issued
for the remaining balance subject to the appropriation of sufficient
funds.
2. The Purchasing Agent is hereby authorized to execute said contract as
prepared by County Counsel.
3. The contract is awarded pursuant to a fair and open process in
compliance with N.J.S.A. 19:44A-20.1, et seq.
4. This resolution shall take effect immediately.
5. This contract is awarded pursuant to affair and open process incompliance with N.J.S.A. 19:44A-20.1, et seq.
--
(6)
WHEREAS, the County Treasurer has been advised that the following
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
(8)
In accordance with the authorization to pay per Chapter 127 P.L. 1985, thefollowing checks have been issued by the County Treasurer.
DATE CHECK NO. PAYEE ACCOUNT AMOUNT
12/28/12 358239 Konkus Corporation 02-213-41-864180-391 $393,746.16
01/02/13 358240 Ryan Dumpert 01-203-20-140100-084 $ 515.00
THEREFORE BE IT RESOLVED, that the above payments be confirmed.
--
(9)
WHEREAS, the following Grant Fund budget appropriation balance remains
unexpended or has been reduced:
774210 County DWI Grant $856.15
WHEREAS, it is necessary to formally cancel said balance so that the
Grant program may be closed out and removed from the open balance, and
WHEREAS, it may be necessary to refund any excess fund received from
the Grant Agency if Morris County receives funding in excess of the
requirement of the program.
NOW, THEREFORE BE IT RESOLVED by the Board of Chosen Freeholders that
the above listed balance in the grant fund be canceled and any excess fund
received be returned to the appropriate Grant Agency.
--
(10)
With respect to recent bidding for Can Liners, a contract is hereby
awarded to the lowest responsible bidder as follows:
Unipak Corp. TOTAL
PO Box 300027 $32,391.10
Brooklyn, NY 11230
Term: January 1, 2013 through December 31, 2013
Budget: 01-201-26-310100-252 Bldgs & Grounds
Amount: $14,290.00
Budget: 01-201-25-280100-252 MC Correctional
Amount: $5,625.00
Budget: 60-201-84-PKM140-666 Park Commission
$9 785 00
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
(11)
WHEREAS, a contract was awarded on January 1, 2012 for Third Party
Administration Services to PMA Management Corp.; and
WHEREAS, it has been determined that it is necessary to increase said
contract due to a transition period, by extending the contract for sixty (60)
days;
NOW THEREFORE, BE IT RESOLVED by the Board of Chosen Freeholders of
the County of Morris in the State of New Jersey that pursuant to Local Public
Contracts Regulations, contract modification as detailed on “Contract Change
Order Request” No. 1-51745 is hereby approved as follows:
1. Vendor: PMA Management Group
380 Sentry Parkway
Blue Bell, PA 09422
2. Item: Extend contract for sixty (60) days
3. Increase in Cost: $ 27,250.00
4. New Contract Total: $190,750.00
5. The necessary amended Certificate of Availability of Funds has been
provided by the Treasurer and said amended Certificate indicates the
availability of funds is as listed in Account #70-201-23-212105-441
($3,657.00) (CAF# 51745) and Account #12-290-56-579001-888($23,593.00)
(CAF #49467).
6. The Director of the Board of Chosen Freeholders is hereby authorized
to execute said contract modification.
7. This resolution shall take effect immediately.
--
(12)
WHEREAS, the County of Morris wishes to participate in the LIHEAP
Program for qualified residents of Morris County; and,
WHEREAS, a grant of $6,464.00 is available to provide funds for
administrative costs of the program;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Chosen Freeholders of
the County of Morris in the State of New Jersey that the County of Morris
accepts the aforesaid funds in accordance with the terms of a letter dated
December 24, 2012 from the Commissioner of the Department of Community
Affairs, a copy of which is on file in the Office of the Director of Human
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
of Funds shall be issued for the remaining balance subject to the
appropriation of sufficient funds.
3. The Purchasing Agent is hereby authorized to execute said contract as
prepared by County Counsel.
4. This resolution shall take effect immediately.
5. This contract is awarded pursuant to a fair and open process in
compliance with N.J.S.A. 19:44A-20.1, et seq.
--
(14)
WHEREAS, the Board of Chosen Freeholders of the County of Morris has
discussed the need to adopt a Plan Amendment to the Morris County Solid Waste
Management Plan (MCSWMP) dated January 2013 for the inclusion of a contract
for operating two Morris County Solid Waste Transfer Stations located in the
Townships of Parsippany-Troy Hills and Mount Olive including providing
transportation via transfer trailers and disposal of all solid waste received
at the transfer stations.
NOW THEREFORE, BE IT RESOLVED by the Board of Chosen Freeholders of
the County of Morris as follows:
1. The Board of Chosen Freeholders of the County of Morris directs its
Clerk, County Counsel and Solid Waste Coordinator to take all
necessary steps so that a hearing will be held on February 13, 2013 at
7:30 p.m. on an amendment to the Morris County Solid Waste Management
Plan dated January 2013 for the inclusion of a contract for operating
two Morris County Solid Waste Transfer Stations located in the
Townships of Parsippany-Troy Hills and Mount Olive including providing
transportation via transfer trailers and disposal of all solid waste
received at the Transfer Stations.
2. This resolution shall take effect immediately.
--
(15)
WHEREAS, the County of Morris entered into a Mortgage and MortgageNote with United Cerebral Palsy of Morris/Somerset, Inc. on January 26, 1990
in order to provide for the purchase of a dwelling and property located in
the Township of Randolph, being known and designated as 7 Main Street, Block
17, Lot 18, in the amount of $201,143.25 and;
WHEREAS, the Mortgage and Mortgage Note terms and conditions have been
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
WHEREAS, the Local Public Contracts law {N.J.S.A. 40A: 11-5(1)(a)(i)}
requires that the resolution authorizing the award of contract for“Professional Services” without competitive bidding, and the contract itself,
must be available for public inspection;
NOW, THEREFORE, BE IT RESOLVED, by the Board of Chosen Freeholders of
the County of Morris in the State of New Jersey as follows:
1. The amendment to the agreement between the County of Morris and Cherry
Weber & Associates, P.C., 755 Memorial Parkway, Suite 110,
Phillipsburg, NJ, 08865, extending the term and correcting the account
as set forth above, a copy of which is on file in the Office of theCounty Purchasing Agent and made a part hereof by reference, is hereby
approved and entered into by this Board.
2. The Director of the Board of Chosen Freeholders is hereby authorized to
sign and execute this amendment, conditioned upon the contractor’s
compliance with the requirements set forth in paragraph 4 below.
3. The Treasurer is hereby authorized to issue an amended Certificate of
Availability of Funds #54567, reflecting the extension of the term ofthe agreement to June 4, 2013, and correcting the account to be charged
from Account #02-213-41-864180-391 to Account, #04-216-55-953027-909.
4. This contract is awarded pursuant to a fair and open process in
compliance with N.J.S.A. 19:44A-20.1, et seq.
5. An official notice of this action shall be published in accordance with
the law.
--
(17)
WHEREAS, on March 28, 2012, the County of Morris entered into an
agreement with T.Y. Lin International, for professional engineering support
services for the replacement of County Bridge No. 1401-202 in Washington
Township; and,
WHEREAS, the original term of the agreement was for April 2, 2012
through December 28, 2012; and,
WHEREAS, the $114,540.00 of the original agreement was incorrectly
charged to Account #02-213-41-864-180-391; and,
WHEREAS, has become necessary to extend the term of the agreement
to June 4, 2013, and charge the above amount to a corrected Account, #04-216-
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
compliance with N.J.S.A. 19:44A-20.1, et seq.
5. An official notice of this action shall be published in accordance withthe law.
--
(18)
BE IT RESOLVED, by the Board of Chosen Freeholders of the County of
Morris in the State of New Jersey that the action of the Director of the
Morris County Public Safety Training Academy in signing and executing a grant
of $1,475.00 under SFY 2013 (Part 1-July 1, 2012 to October 31, 2012) from
the State of New Jersey, Department of Law and Public Safety, Police TrainingCommission on behalf of the Morris County Public Safety Training Academy
under the 2013 Law Enforcement Officers Training and Equipment Fund to be
used for discretionary purposes, is hereby approved, ratified and confirmed.
BE IT FURTHER RESOLVED, that the action of the Director of Finance and
County Treasurer in co-signing the aforesaid grant, and signing and executing
the State of New Jersey Payment voucher in the amount of $1,475.00 is hereby
approved ratified and confirmed, and he is authorized to accept the aforesaid
funds, crediting the appropriate account.
--
(19)
BE IT RESOLVED as follows:
WHEREAS, an emergency condition exists affecting the safety of the
residents of Morris County, and
WHEREAS, the performance of an emergency Road Track Repair for theDover-Lower Richboynton Road Track must be undertaken to alleviate this
emergency situation;
NOW THEREFORE BE IT RESOLVED by the Board of Chosen Freeholders of the
County of Morris as follows:
1. The action of the Purchasing Agent, in authorizing the performance of
the work during this emergency condition pursuant to N.J.S.A. 40A:11-6,
is hereby approved, ratified and confirmed.
Morristown & Erie Rail Way Inc.
49 Abbet Avenue
Morristown, NJ 07960
Amount: $25,970.64
Budget: 12-290-56-579301-888
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
1. The Treasurer is hereby authorized to issue a Certificate of
Availability of Funds charging the appropriate department account foramounts reflecting all liabilities to be incurred through March 31,
2013, in accordance with N.J.R. 3644, 5:34-5.3 (a). Upon final adoption
of the budget a Certificate of Availability of Funds shall be issued
for the remaining balance subject to the appropriation of sufficient
funds.
2. The Purchasing Agent is hereby authorized to execute said contract as
prepared by County Counsel.
3. The contract is awarded pursuant to a fair and open process incompliance with N.J.S.A. 19:44A-20.1, et. seq.
4. This resolution shall take effect immediately.
5. This contract is awarded pursuant to a fair and open process in
compliance with N.J.S.A. 19:44A-20.1, et seq.
--
(22)
1. In accordance with N.J.S.A. 40A:11-15, a contract is hereby awarded,
for the provision of maintenance of proprietary computer software for
the MC Office of Temporary Assistance, to:
Unitronix Data Systems Inc.
1124 Rt 202
Raritan, NJ 08869
Term: January 1st, 2013 thru December 31st, 2013
Amount: Not to exceed $66,000.00Budget Line Item: 01-201-27-345100-325
Using Department: MC Office of Temporary Assistance
2. The Treasurer is hereby authorized to issue a Certificate of
Availability of Funds charging the appropriate account for amounts
reflecting all liabilities to be incurred through March 31st, 2013, in
accordance with N.J.R. 3644, 5:34-5.3 (a) (2).
3. Upon final adoption of the 2013 budget, a Certificate of Availabilityof Funds shall be issued for the remaining balance, subject to the
appropriation of sufficient funds.
4. The Purchasing Agent is hereby authorized to execute said contract as
prepared by County Counsel.
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
2. The Purchasing Agent is hereby authorized to execute said contract as
prepared by County Counsel.
3. This resolution shall take effect immediately.
--
(24)
BE IT RESOLVED, by the Board of Chosen Freeholders of the County of
Morris in the State of New Jersey that the Director of Finance and County
Treasurer is hereby authorized to reclassify the following payments from the
listed Certificate of Availability of Funds as follows:
CHECK# DATE CAF# VENDOR AMOUNT FROM TO
349463 05/23/2012 54567 CHERRY WEBER & $1,833.48 02-213-41-864180-391 04-216-55-953027-909
ASSOC. PC
350621 06/27/2012 54567 CHERRY WEBER & $3,376.69 02-213-41-864180-391 04-216-55-953027-909
ASSOC. PC
350962 06/27/2012 54568 T.Y. LIN $3,796.11 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
351966 07/25/2012 54568 T.Y. LIN $5,650.48 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
353592 08/22/2012 54568 T.Y. LIN $7,309.56 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
354486 09/24/2012 54567 CHERRY WEBER& $4,926.74 02-213-41-864180-391 04-216-55-953862-909
ASSOC. PC
354804 09/24/2012 54568 T.Y. LIN $7,399.27 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
356459 11/13/2012 54568 T.Y. LIN $9,428.43 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
356635 11/28/2012 54567 CHERRY WEBER& $39,315.83 02-213-41-864180-391 04-216-55-953027-909
ASSOC. PC
357504 12/12/2012 54568 T.Y. LIN $9,818.04 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
357703 12/27/2012 54567 CHERRY WEBER& 12,598.74 02-213-41-864180-391 04-216-55-953027-909
ASSOC. PC
358150 12/27/2012 54568 T.Y. LIN $7,547.85 02-213-41-864180-391 04-216-55-953862-909
INTERNATIONAL
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
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(26) WHEREAS, transfers are permitted between Appropriation Reserves during
the first three months of the fiscal year:
BE IT RESOLVED, by the Board of Chosen Freeholders of the County of
Morris, New Jersey, that transfers between Appropriation Reserves be made as
follows:
FROM AMOUNT TO
Prosecutor, S/W $25,000.00 County Adjuster, O/EInformation Technology, S/W 1,000.00 Clerk of the Board, S/W
Information Technology, S/W 1,000.00 Board of Taxation, S/W
Roads, S/W 100,000.00 Morris View, S/W
Prosecutor, S/W 50,000.00 Morris View, S/W
--
(27)
WHEREAS, the Board of Chosen Freeholders of the County of Morris in the
State of New Jersey has determined that a fee simple acquisition is necessary
for public purposes and that the County must acquire part of the real
property described as Tax Block 3603, Lot 6, on the Tax Map of the Township
of Roxbury, commonly known as 3 South Hillside Avenue in order to construct a
roadway and other improvements; and
WHEREAS, the Board of Chosen Freeholders had by Resolutions adopted on
November 21, 2011 and September 12, 2012 authorized the acquisition by
condemnation proceedings of a part of the real property known as Tax Block3603, Lot 6 as shown on the map and description attached thereto, by the
Morris County counsel or such person(s) as directed by him if necessary; and
WHEREAS, in accordance with the foregoing resolutions of the Board of
Chosen Freeholders, Special Counsel to Morris County instituted condemnation
proceedings and acquired the property interest required by Declaration of
Taking, subject to determination of the final amount to be paid for such
interest; and
WHEREAS, Condemnation Commissioners duly appointed according to law by
the Assignment Judge of Morris County have determined by award dated December
10, 2012 that the amount to be paid for the property interest acquired by
Morris County to be $8,000.00, which reflects an increase of $3,440.00 from
the offer of $4,560.00 approved by the Board of Chosen Freeholders in its
Resolution of November 21, 2011, and
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BOARD OF CHOSEN FREEHOLDERS – JANUARY 9, 2013
BE IT RESOLVED by the Board of Chosen Freeholders of the County of
Morris in the State of New Jersey that the following individual is hereby
appointed to the MORRIS COUNTY MENTAL HEALTH ADVISORY BOARD to serve withoutsalary the vacancy created on 6/30/12 for a term to expire on 06/30/15:
Karen Cutaneo
9-B Dorado Drive
Morristown, NJ 07960
--
Freeholder Cabana made a motion to adopt Resolution Nos. 1 through
28. This was seconded by Freeholder Krickus. The Clerk called and
recorded the following vote:
YES: Freeholders Cabana, Cesaro, Krickus, Lyon, Scapicchio and
Director Mastrangelo (6)
ABSENT: Freeholder Grossi (1)
--
BILL RESOLUTION
BE IT HEREBY RESOLVED that the bills as shown on the Schedule of
Warrants all having been approved by the proper committees of officials where
legally required, be and the same are hereby paid. The Schedule of Warrants
designated as Bill Resolution #01-13 is detailed below and totals
$3,326,044.17 dated this date and made a part hereof by reference.
Freeholder Krickus moved the adoption of the Bill Resolution. The
motion was seconded by Freeholder Cabana, and the following vote was
recorded:
YES: Freeholders Cabana, Cesaro, Krickus, Lyon, Scapicchio,
and Director Mastrangelo (6)
ABSENT: Freeholder Grossi (1)
--
ADJOURNMENT
There was no further business. On motion by Freeholder Cesaro and
seconded by Freeholder Cabana, the meeting was adjourned at 8:00 p.m.
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13-290-56-577101-888 TAX BOARD TOTAL FOR ACCOUNT 940.68
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TOTAL for Tax Board 940.68
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DEPARTMENT 57800169856 COUNTY OF MORRIS RMB CURRENT FOR COMPENSATED ABSENSES 20,072.62
13-290-56-578001-888 ACCUMULATED ABSENCES TOTAL FOR ACCOUNT 20,072.62
============TOTAL for DEPARTMENT 578001 20,072.62
County Clerk $1.00 Fund67041 AFFORDABLE INTERIOR SYSTEMS part # P-M2tof1636 standard open frame t 370.44
67041 AFFORDABLE INTERIOR SYSTEMS labor for dismantle and reconfigure two 394.20
13-290-56-578401-888 COUNTY CLERK $1.00 FUND TOTAL FOR ACCOUNT 764.64
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TOTAL for County Clerk $1.00 Fund 764.64
Total to be paid from Fund 01 Current Fund 2,828,518.02Total to be paid from Fund 02 Grant Fund 135,369.76Total to be paid from Fund 04 County Capital 306,116.90Total to be paid from Fund 13 Dedicated Trust 22,127.94
-------------3,292,132.62