feedback from jan ’04 r4 meeting
DESCRIPTION
Feedback from Jan ’04 R4 Meeting. Oct 15, 2004 LRSPC Meeting. Context – Solicitation to R4 Sections at October ’03 R4 Meeting. Context – Training Agenda for Jan ’04 R4 Meeting. Yes/No Questions. Yes/No Questions. - PowerPoint PPT PresentationTRANSCRIPT
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Feedback from Jan ’04 R4 Meeting
Oct 15, 2004 LRSPC Meeting
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Context – Solicitation to R4 Sections at October ’03 R4
Meeting
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Context – Training Agenda for
Jan ’04 R4 Meeting
Microsoft Word Document
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Yes/No Questions1. Were you given adequate notice for
the mtg to plan to attend?
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10
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Y N
2. If you are a section leader, did you have a problem finding a person to
represent your section?
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19
0
5
10
15
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Y N
3. Was the agenda appropriate?
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105
1015
2025
3035
40
Y N
4. Did we appropriately control the schedule?
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4 3
0
5
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Y N Y/N
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Yes/No Questions
8. Were the facilities appropriate?
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005
1015202530354045
Y N
10. Are you a member of the Region 4 ExCom?
9
30
05
1015
2025
3035
Y N
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2.If you are a section leader, did you have a problem finding a person to represent your section?
• We need more volunteers in the subsection (so this meeting was very timely)
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3. Was the agenda appropriate?
• 5 minutes is too short for a presentation• Was very well done• 5 minutes is too short for any
presentation. I know there was a lot of information to cover, but we 10 min minimum. If only 5 minis really needed, it's probably not that important and could be skipped
• Too much for time
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4. Did we appropriately control the schedule?
• Too many different speakers, transitions were not smooth
• Within reason
• Too much time early- cut short later, maintain time schedule
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5. Did you think there was appropriate value in attending the meeting?
• Excellent idea including two from section/subsection
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8. Were the facilities appropriate?
• Yes, great location• Tables are a bit cramped• It was nice to be closer to the meeting
room this time• More room at the tables, need PA
system- hard to hear, especially with people talking in the audience
• yes, I wouldn't be opposed to doing just an inexpensive box lunch on Saturday
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6. Which topics did you feel were most valuable?
6. Which topics did you feel were most valuable?
1312 12
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6. Which topics did you feel were most valuable? (cont.)
6. Which topics did you feel were most valuable?
2 2 2 2 2
1 1 1 1 1 1 1 1 1
0
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7. Which topics did you feel were least valuable?
7. Which topics did you feel were least valuable?
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5 5
1 1 1 1
0
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None Some InfoRedundant
Life MemberInfo
ChicagoBylaws
SeniorMember
SectionBusiness
Dev ActiveTechn
Program
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7. Which topics did you feel were least valuable? (cont.)
7. Which topics did you feel were least valuable?
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9. What can we do to make this meeting a more valuable meeting?
• Before meeting, you may want asking for new ideas/new topics to be discussed by section reps in Region. Then have a slot that you post ideas/suggestions and people can select or drop topics for discussion and have an open discussions
• Legal aspects & information of section
• Time management on training presentations
• Online access to IEEE sites
• More on best practices for required paperwork and reporting. Have summaries for producing mailing labels, etc
• Well organized, good topics, liked having presentation materials available as we left in electronic files
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9. What can we do to make this meeting a more valuable meeting? (cont.)
• Get more of top section leaders involved. Be able to bring 2-3 Exec. Board members and have support from the region
• Limit any one person to 45 minutes before a break
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9. What can we do to make this meeting a more valuable meeting? (cont.)
• 1. Handout meeting CD or flash drive at beginning of meeting Skip paper handouts, create web page specific to session with links.
• 2. Don't ask us to vote at the beginning of the meeting. And it can't be right for all of us to vote- our section sent 5 people, some sections sent only one. Send out voting issues in advance..
• 3. More details on venue would really help such as:– a. breakfast is free– b. internet access is available, but costs money– c. PC would help at meeting, power plugs are available– d. Hotel has a shuttle that runs every 20 minutes, stops at … is red &
white be careful that there are 3 different Marriott hotels called O'Hare– e. Reimbursement includes dinner day of arrival - can include gratuities
• 4. Good things– a. PC power– b. contact info of all attendees
• 5. Missing topic: IEEE Listserv is not functional. should address that in a breakout session.
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9. What can we do to make this meeting a more valuable meeting? (cont.)
• Invite more people from each section
• More discussion and sharing of success and failures, more 2 way conversation
• More info on holding e-meetings, demo using this technology to hold a SAMIeee training session for attendees of these meetings
• We are moving in the right direction asking what the sections want to see made the meeting more valuable. Might be a good idea to have some of the topics presented by sections. Especially if the section is doing an outstanding job with something
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9. What can we do to make this meeting a more valuable meeting? (cont.)
• Online tutorials navigate IEEE web/resources
• Allow more section members to attend this type meeting
• Always give the break when it was promised
• Find out what sections/chapters want:– a. Emphasize on how to make more SAMIeee
– b. Short presentation, more Q/A
– c. Utilize experienced section leaders to talk
– d. institute Train-the-Trainer to train other leaders program
– e. Training program on contacting arrear/default members
– f. Form a committee for section help
– g. Associate member to member
– h. Member to Senior member, utilize ExCom
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Additional Comments• Guidance for chapters which do not want to be involved with sections
• Whole mtg was valuable, will help executing section chair responsibilities
• Very good mtg, useful from learning standpoint and networking
• Did anyone have success in recruiting volunteers, forming chapters/groups? Problems? What else would help sections succeed?
• Should sections or regions or IEEE-USA track members’ PDHs, or is it individuals’ responsibility
• Need short (20 min) break out for all Treasurers to meet with Bob D, Secretaries to meet with Bill G, etc for more in-depth training
• I like the cookies for the afternoon snack
• The memory stick handout was an outstanding idea!
• Would like to see more "How to" apply topics in any section
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Summary• Sections regard this type of training as valuable and needed• Eliminate redundancy in information presented• Deeper dive into
– Section Officer Responsibilities – separate role-based meetings– Running Meetings– Volunteer Recruiting and Training
• Facilities – more room, better sound system• More leg-stretch breaks (short)• For R4 ‘training’ meetings, allow multiple section reps to attend• More time for discussion on best practices, lessons learned,
Q&A• Online access for real-time navigation during presentations• Better time management • Breaks are sacred – do not mess with
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Planning…• R4 ExCom thought was to:
– leverage SectionsCongress’05 as training vehicle– have a single meeting in 2005 in order to have additional funds to
send more R4 Section reps to SectionsCongress’05
• Question: How many more Section reps will attend?
• Section feedback…does this address Section training needs?
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Options…• Access to Jan’04 R4 Training Modules at R4 website is sufficient
– Provides on-demand training module content (no audio)
• Additional one-day R4 meeting in ’05 to address training needs– Next training iteration, record audio…make content and audio
available at R4 website
• Address potential training needs via R4 eMeeting– Record audio…make content and audio available at R4 website
• Additional individual Area training meeting
• Others?