fedora and the preservation of university electronic records project nhprc electronic records...
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Fedora and the Preservation of University Electronic Records
ProjectNHPRC Electronic Records Research Grant
Kevin L. GlickManuscripts and Archives, Yale University
Eliot WilczekRobert Dockins
Digital Collections and Archives, Tufts University
SCOPAThe Standing Committee on Professional Awareness
Yale University Libraries
March 31, 2006
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Introduction
Project Goals
Project Participants
Project Funding
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Introduction
Requirements for Recordkeeping & Preservation
Conceptualization of Ingest
Conceptualization of Maintenance
Fedora Analysis and Development
Overall Plan of Work
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Ingest Guide
Negotiate Submission Agreement
Transfer and Validate
Ingest Guide
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Ingest Guide
Establish Relationship
Define Project
Collect Information and Assess Value of Records
Assess Record Types
Assess Formats
Assess Identifier Rules
Assess Copyright
Assess Access Rights
Assess Recordkeeping System
Assess Feasibility
Finalize Submission Agreement
Negotiate Submission Agreement
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Ingest Guide
Create and Transfer SIP
Validate
Transform and Attach Metadata
Formulate AIPs
Assess AIPs
Formally Accession
Transfer and Validate
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Ingest Projects
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Ingest Guide
Carefully documents accessioning
Regularizes decision-making steps
Semi-automated & Scaleable
Arsenal of Resources
Using the Ingest Guide
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Maintain Guide
What is Maintenance
Collaboration
Contract for Services
Overview
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Maintain Guide
Scheduled Event Types
Irregular Event Types
Maintain Guide
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Maintain Guide
Incremental Backup of Administrative Metadata
Full Backup of Administrative Metadata
Full Backup of Records Components Store
Verify AIP Consistency
Verify Records Components
Check Access and Retention Status
Report on Media Life
Hardware Tests and Maintenance Window
Security Audit
Scheduled Event Types
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Maintain Guide
Digital Object Accession
Retrieval Request
Query Request
Metadata Update Request
Format Transform Request
Remove Record Component Request
Preservation Application Hardware Environment Replacement
New AIP Format and/or New Preservation Application
New Records Component Store
Add Additional Representation Information
Change Standard Computing Platform
Irregular Event Types
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Maintain Guide
Refresh Records Components Media
Respond to Checksum Failure
Respond to Media Failure: Records Component Store
Respond to Data Loss: Record Component Store
Respond to AIP Consistency Failure
Respond to Media Failure: Administrative Metadata Store
Respond to Data Loss: Administrative Metadata Store
Respond to Unintentional Data Damage
Respond to Security Breach
Irregular Event Types (cont.)
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
A software framework for building applications
A “philosophy” about digital assets
A collaborative community
What is Fedora?
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
A finished application
Provides pieces to assemble into complete applications
What is Fedora not?
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Atomic Unit is “Digital Object”
Digital Objects Contain “Datastreams”
Have “Disseminators” that contain “Methods”
Relationships to other objects, forming network
Fedora Object Model
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Datastreams = Instance Fields
Disseminators = Interfaces
Disseminator Methods = Object Methods
Relationships = Object References/Pointers
Fedora & Object
Oriented Programming
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
No! Fedora only a framework for building applications
Is Fedora a Records Preservation Application?
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Short answer: Yes, with some work
Long answer: Provides good basis for storage & delivery Additional services needed to help support preservation activities and manage restrictions and disposition
Can Fedora support a records preservation
application?
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Provide additional services to support records preservation and management
Become highly reliable Storage Uptime and Access
Fedora Improvements to Satisfy Maintain
Guide
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Integrate with identity management systemsEASY
Integrate administrative data with automated actions and access restrictionsMODERATE
Richer support for action trackingMODERATE
Confidential Destruction of records componentsHARD
Services Fedora Needs
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Fedora Evaluation
Consistency testing, error discovery/recovery MODERATE
High uptime featuresHARD
Reliability Features
Fedora and the Preservation of University Electronic Records Project
MSSA Yale University & DCA Tufts University
SCOPA March 31, 2006
Conclusions & Future DirectionsGeneralizable Findings
Development of Tools
Reassessment of Yale University Archives
Future Research Projects?
Fedora and the Preservation of University Electronic Records
ProjectNHPRC Electronic Records Research Grant
Kevin L. GlickManuscripts and Archives, Yale University
Eliot WilczekRobert Dockins
Digital Collections and Archives, Tufts University
SCOPAThe Standing Committee on Professional Awareness
Yale University Libraries
March 31, 2006
Thank You