federal fy10 q2 arra information session hsph & hms sponsored programs administration february...
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Federal FY10 Q2 ARRA Information Session
HSPH & HMSSponsored Programs Administration
February 19, 2010 February 23, 2010
Total Harvard Anticipated Funding January 6, 2010
FAS $32,557,046
HMS $82,146,078
SEAS $13,907,648
HSPH $28,619,049
Total: $157,229,821
Total Harvard Awards January 6, 2010
FAS 58
HMS 112
SEAS 10
HSPH 33
Total: 213
Peer Comparisons$millions
OSP’s Role
• OSP worked in 3 phases to validate template information received from departments and SAS, integrates financials, and uploads to FederalReporting.gov
• Resolved any automatically generated error notices from NIH
Roles & Responsibilities
Department/Principal Investigator School ARRA Specialists (SAS)
• Complete and Update Data Request Sheets Quarterly:
Fields include:– Award Description– Project Activities – Jobs created & retained– Jobs Narrative– Place of Performance– Vendor Count (HMS only)
• Coordinates ARRA business Depts/School/University:– SAS maintains School ARRA
portfolio– Expenditure review;
adherence to A-21 Cost Principals
– Collect non-financial data from Dept/PI quarterly
– Devise and communicate quarterly deadlines
– Vendor Count (HSPH Only)– Roles may vary slightly
between schools
Finding your awards online
Log onto: www.Recovery.gov Click: Where’s the Money GoingSelect: Recipient Reported DataChose: MA (+) DHHS (or other cognizant agency)Select: Recipient ReportedChose: Your award #
Updates
• Job’s guidance– New Guidance was issued December 18th by OMB• The method/formula for calculating jobs was simplified
to use a percentage of FTE to express jobs created or retained.• Jobs are counted quarterly -no longer cumulative
– Resulting in new ARRA Jobs Guidelines –draft date: 1/12/2010
Timelines and Deliverables
Timeline
Items needed from Departments -HSPH
• Updated FY10 Q1 Templates– Use FY10Q1 validated templates – found in GMAS
• Jobs Data• Original data was scrubbed to meet guidance• Created/Retained • Job titles: generic titles, i.e., Research Assistant (no
identifying names)– Exclusions: Tenured faculty
Email templates to [email protected]
Items needed from Departments -HMS
• Updated FY10 Q1 Templates– Use FY10Q1 validated templates – found in GMAS
• Jobs Data• Original data was scrubbed to meet guidance• Created/Retained • Job titles: generic titles, i.e., Research Assistant (no
identifying names)– Exclusions: Tenured faculty
Use electronic Drop Box at HMS! Questions? Contact Jay_Alves @hms.harvard.edu
Future Reporting PeriodsSubject to change WITH notice
• Q3 - April 10, 2010 – Financial cut off 2/28; due to SAS 3/19
• Q4 - July 10, 2010– Financial cut off 5/31; due to SAS 6/18
• Q1 -October 10, 2010– Financial cut off 8/31; due to SAS 9/17
See handout for future dates
Harvard University As of February 17, 2010
$161,818,890 funding 227 awards in total
A-133• Fund selections made
late when work plan received from PWC in late Spring 2010
• Kick off meetings held in June/July
• Keep all docs in order… there is a high likelihood your fund will be chosen because its ARRA!
Spotlight on Science
• Showcase your science!• Need for research
community to respond• Provide informed benefits
for science / knowledge advancement
• PI’s contribution provide talking points for Harvard University’s Government,Community and Public Affairs Office
Upcoming ARRA Sessions
HSPHKresge G-2February 23, 2-3pm
Questions??
Resources
• http://www.hms.harvard.edu/spa/funding/stimulus.shtml
• www.recovery.gov• www.federalreporting.gov• www.NIH.gov• http://arra.fad.harvard.edu• Your local School ARRA Specialist
SAS Local Contacts
• HMS Jay Alves [email protected]
• HSPHKelly Ciccolo [email protected]
• FAS Hannah Coache 857-998-2071Yulanda Quinlan857-998-2051
• SEAS Grace Shin [email protected]