federal acquisition service u.s. general services administration reporting personal property for...
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Federal Acquisition Service
U.S. General Services Administration
REPORTING PERSONAL PROPERTY FOR DISPOSAL
Eddie PankoArea Property Officer
REPORTING PERSONAL PROPERTY FOR DISPOSAL
Eddie PankoArea Property Officer
January 2009January 2009
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Federal Acquisition Service
What is the Disposal Process???
Part 102-36 – Disposition of
Excess Personal Property
Federal Management Regulations
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Federal Acquisition Service
Federal Disposal Process
EXCESSEXCESS SURPLUSSURPLUS
NonNon
SCREENINGSCREENING
InternalAgencies/Bureaus
Of your Department
Federal AgenciesCost Reimbursable Contractors
Grantees
Public AirportsState Agencies for Surplus Property
Nonprofit Educational & Public Health Activities
Service Educational Activities
AGENCYSCREENING
SCREENINGAnd
FEDERAL TRANSFER21 DAYS
DONATIONNOTIFICATION
5 DAYS
SALES
DONATIONREMOVAL
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Federal Acquisition Service
How To Report Excess Property
Electronically Report Property to GSA;
Or
Submit a Standard Form 120
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Federal Acquisition Service
What Information is Required?
The reporting agency and the property location. A report number (6-digit activity address code and 4-digit Julian
date). 4-digit Federal Supply Class (use National Stock Number
whenever available). Description of item, in sufficient detail. Quantity and unit of issue. Disposal Condition Code (see 102-36.240). Original acquisition cost per unit and total cost (use estimate if
original cost not available). Manufacturer, date of manufacture, part and serial number,
when required.
FMR 102-36.235
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Federal Acquisition Service
And, In Addition…
Major parts/components that are missing.
If repairs are needed, the type of repairs.
Special requirements for handling, storage, or transportation.
The required date of removal due to moving or space restrictions.
If reimbursement is required, under what authority, and, the amount of reimbursement and the appropriate fund code to which money is to be deposited.
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Federal Acquisition Service
Must All Excess Property Be Reported To GSA? Yes, Except…
Abandonment/Destruction Property;
Foreign Excess Property; Nonappropriated Fund
Property; Scrap (except aircraft); Perishables; Trading Stamps and Bonus
Goods; Hazardous Waste;
Controlled Substances; Nuclear Regulatory
Commission – controlled material;
Property Dangerous to Public Health and Safety; and
Classified or Property Sensitive for Reasons of National Security
FMR 102-36.220
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Federal Acquisition Service
What Are The Condition Codes For Disposal?Disposal Condition Code Definition
1 New. Property which is in new condition or unused condition and can be used immediately without modifications or repairs.
4 Usable. Property which shows some wear, but can be used without significant repair.
7 Repairable. Property which is unusable in its current condition but can be economically repaired.
X Salvage. Property which has value in excess of its basic material content, but repair or rehab. Is impractical and/or uneconomical.
S Scrap. Property which has no value except for its basic material content.
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Federal Acquisition Service
Who Is Accountable For Personal Property That Has Been Reported As Excess?
YOU, THE OWNING AGENCY
Until the property is picked up by the designated recipient or its agent.
(FMR 102-36.245)
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Federal Acquisition Service
What If We Need Property We Previously Reported As Excess?
Contact GSA for approval to withdraw
the property.
If property has been approved for transfer, donation or offered for
sale, proper justification required.
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Federal Acquisition Service
Property Requiring Special Handling For Disposal
Aircraft and Aircraft Parts;Canines, Law Enforcement;Disaster Relief Property; Firearms; Foreign Excess Property;Hazardous Property; Munitions List Items/Commerce
Control List Items;Red Cross Property;Shelf Life Items;Vessels; and Gifts
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Federal Acquisition Service
Canines, Law Enforcement
Public Law 105-27 (111 Stat. 244):
Canines no longer needed for law enforcement, can be donated to an
individual experienced handling canines in official duties.
FMR 102.36-365
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Federal Acquisition Service
Disaster Relief Property
Can loan excess property to
State and Local Govts. With or without compensation
and prior to reporting it to GSA. Withdrawal from GSA, requires
GSA approval. Your agency is still accountable for
the property.
FMR 102.36-370
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Federal Acquisition Service
Foreign Excess Property
US Government interest – return to US or dispose of overseas?
Disposal conforms to US foreign policy and Host Nation Agreement.
Overseas disposal is compliant with USDOC and USDA regulations.
US State Dept notified of disposal to foreign governments or entities.
FMR 102.36-380 thru 400
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Federal Acquisition Service
Munitions List Items (MLIs)/Commercial Control List Items (CCLIs)
MLIs – Usually Defense items
Listed in International Traffic in Arms Regulation (22 CFR part 121)
May require demilitarization when issued
Requires appropriate licensing when exported from the US
CCLIs
Subject to export control by Bureau of Export Administration, Dept. of Commerce
Items identified in US Export Admin. Regulations (15 CFR part 774)
Items controlled because of– National Security– Crime Control– Technology Transfer– Scarcity of Materials
FMR 102-36.430 thru 435 and
FPMR 101-42.1102-8
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Federal Acquisition Service
Shelf-Life Items
Report to GSA prior to expiration date, if vendor credit can not be obtained.
.
If expired, abandonment/destruction..
When reporting to GSA, indicate the expiration date and if it is the original
date or an extension, and, if it can be further extended.
FMR 102-36.450 thru 465
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Federal Acquisition Service
And What if You Can Not Transfer, Donate Nor Sell the Property?
Abandonment/Destruction
FMR 102-36.305 thru 330
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Federal Acquisition Service
Questions???