fastfacts special presentation december 17, 2010 © 2010 the johns hopkins university. all rights...
TRANSCRIPT
FastFactsSpecial Presentation
December 17, 2010
© 2010 The Johns Hopkins University. All rights reserved.
We are using audio during this session, so please dial in to our conference line…
Phone number: 877-468-2134 Participant code: 182500
Today’s Topic• We’ll be taking a look at…
Entering and Updating the Education Screen in SAP
Degree and School Tracking
Today’s PresentersSadhya Sabatino SAP Trainer for the Johns Hopkins Health System
Session Segments
• Presentation– Sadhya will discuss the new Education collection screen
(Infotype) in SAP. She will demonstrate how to review and update existing Education records, and how to create new and multiple records when needed.
– During the presentation, your phone will be muted.
• Q&A– After the presentation, we’ll hold a Q&A session. – We’ll open up the phone lines, and you’ll be able to ask
questions. – Sadhya will answer as many of your questions as time
allows.
Contact Us• If you would like to submit a question during the
presentation or if you’re having technical difficulties, you can email us at: [email protected]
• You can also send us an instant message! – GoogleTalk – [email protected]– AOL Instant Messenger – HopkinsFastFacts– MSN – [email protected]
Survey• Survey
– At the end of this FastFacts session, we’ll ask you to complete a short survey.
– Your honest comments will help us to enhance and improve future FastFacts sessions.
Agenda• The new SAP Education screen (Infotype),
increases our ability to reflect educational achievement in SAP.
• Improves the SAP role: HRPA - Unit Property Education Maintenance.
• Using the Education role: – Opening the Education SAP screen– Reviewing existing Education records– Updating existing Education records– Creating new education records– Creating multiple Education records– Education Infotype in the new ISR
The new SAP Education Screen (Infotype)
• Allows comprehensive recording of Degree(s), Graduation(s), Educational Institution(s), and Branch(es) of Study.
• Provides formal recognition of years of study when degree not obtained, or in process.
• Provides alphabetized list of accredited educational institutions for precise selection and reporting.
• Once Educational information entered, enables appropriate recognition of employee and institutional achievements
Replaces Previous SAP Education Screen
• New Education Infotype 9022• Replaces Education Infotype 0022 in the
SAP Education role: HRPA - Unit Property Education Maintenance
• Precise information using drop-down lists, replacing previous free-form text
Using the Education Role
Opening the Education SAP Screen
• Click ECC to open the SAP Easy Access Menu.
• Open the “Master Data” folder listed to the left, and double click “Maintain HR Master Data.”
• Or, just type PA30 into the transaction code box at the top left of the SAP Easy Access screen.
• The Maintain HR Master Data screen will open.
• The layout is identical to Display HR Master Data (PA20)…,
• Except the additional icons allowing you to create, change, copy… specific types of HR records.
Reviewing Existing Records
• Enter or search for an employee’s personnel number (PERNR). Press the Enter key on your keyboard to select thatemployee’s record.
• Click the selection box to the left of the Education infotype, or type 9022into the Infotype box, and press the Enter key on your keyboard.
• Click the Display icon in the upper left to view the most recent Education record.
• If Education record(s) already exists, the most recent will display in the DisplayEducation screen. An initial default “Start” date (graduation date) will display as 1/1/2007.
• If no Education record exists, a message will display at the lower left of the screen.
Display Education Screen
• Alternatively, from the original screen, click the Overview icon to view a list of all Education records for anemployee.
• If record(s) have already been entered, those will display as a list for that employee in the List Education screen.
List Education Screen
Updating Existing Records
From the Display Education screen:
• Click the green Back button to return to Maintain HR Master Data.
• Once back in Maintain HR Master Data, click the little pencil icon to Change the Education record that you just selected.
From the ListEducation screen:
• Click to select a record listed.
• Then, click the Change (pencil) icon at the upper left of that screen. This will take you directly to the screen which allows you to edit the selected record. We will look at the details of the edit screen when we review how to create a new record.
Creating New Records
• From the Maintain Master Data screen, once the employee, and Education infotype, have been selected, click the Create icon (image of a page of paper).
• The Create Education screen will display with a new Education record.
1. On a new record, “Start” date will initially display as today’s date. This should be replaced with the actual date of graduation.
Note: The “To” date remains “12/31/9999” when entering these educational records. (No expiration date)
2. “Degree” will be blank. Click inside the box, and then click the search icon.
3. The current list of degrees available to select will display. Click to select the closest match for the degree earned.
Note: If no degree has been earned for the study reflected in this record, select “No Degree” from the drop-down.
4. “Years of Education” is only to be entered if a degree has not yet been earned for the study reflected in this record.
If “No Degree” was selected from the Degreelist, then click the box and searchicon to select from the “Years of Education” entries.
Leave Blank if Degree Leave Blank if Degree has been selectedhas been selected
5. Select “Institution” to display and select from the formal listing of 5000+ accredited institutions.
6. Select “Branch of Study 1” to select the degree major, and “Branch of Study 2” if a degree minor isto be formally recorded.
Note: If there is a dual degree, such as M.D. / Ph.D., separate records should be created for each.
Creating Multiple Records
• The same process is repeated when multiple records are required.
• If an employee has more than one degree (such as B.A., M.A., Ph.D., M.B.A.…), individual records should be updated / created for each.
• Additional records can also be created to reflect significant study at an accredited institution even if a degree has not been earned, or is in process.
Education Infotype in new ISR
• Previous education records have been converted to the new, more precise, Education screen.
• We can now update pre-existing records (with new selection fields provided), and enter remaining information.
• In the future, the ISR will also have this screen included so that we can reflect it immediately upon a new hire’s record being created in SAP.
Conclusion
• The previous SAP Education role has been updated with a new screen (infotype 9022) – New screen reflects educational accomplishments of
Hopkins employees.
• Update any records which already exist with the new information lists now available.
• Create new records to reflect degrees and years of study, which are not yet recorded in SAP.
• Maintain this information in PA30 as employees obtain additional degrees.
Resources
• SAP Help Desk 410-735-4500 or [email protected]
• HR/Payroll Shared Serviceshttp://ssc.jhmi.edu/hr_payroll
• We’re going to open the phone lines now!• There will be a slight pause, and then a recorded voice will
provide instructions on how to ask questions over this conference call line.
• We’ll be answering questions in the order that we receive them.
• We’ll also be answering the questions that were emailed to us during the presentation.
• If there’s a question that we can’t answer, we’ll do some research after this session, and then email the answer to all participants.
Q&A
Thank You!
• Thank you for participating!• We would love to hear from you.
– Are there certain topics that you would like us to cover in future FastFacts sessions?
– Would you like to be a FastFacts presenter?– Please email us at: [email protected]
Survey
• Before we close, please take the time to complete a short survey.
• Your feedback will help us as we plan future FastFacts sessions.
• Click this link to access the survey… http://connect.johnshopkins.edu/fastfactssurvey/
Thanks again!