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Fast Entry of Incoming Invoice

In the following procedure, you enter a vendor invoice through accounts payable. This is for quick entry. You receive thesame results if you post your invoice through invoice verification.

Select in the SAP R/3 System screen Accounting ® Financial accounting ® Accounts payable.1.

On the Accounts Payable screen, select Document entry ® Invoice/credit memo fast entry.2.

On the Invoice/Credit Fast Entry: Enter/Items screen, enter the following data:3.

Field Europe North America

Company code 1000 3000

Document type KR KR

Posting date Current date Current date

Currency DEM USD

Document date Current date - 2 (vendor’s invoice date) Current date - 2 (vendor’s invoice date)

SelectEnter invoice/credit memo.4.

 The system displays the Invoice/Credit Fast Entry : Enter Items screen.

 The Invoice/Credit Fast Entry: Enter/Items screen is displayed only once per day. If you process the same

transaction again during the same day, the screen is skipped and the input parameters are automatically copied

over. If you need to change any of the initial parameters, select Goto ® Specifications.

Enter the following data:5.

Field Europe North America

Reference doc. Vendor’s invoice number Vendor’s invoice number

Account 1910 3910

Amount 116 (gross invoice amount, including

taxes on sales/purchases)

106 (gross invoice amount, including

sales tax)

 Tax amount 16 (amount according to invoice) 6

Offsetting item

Entry of Incoming Invoice http://help.sap.com/saphelp_46b/helpdata/es/6e/121a5a9f0411d1

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Account 476900 (G/L account) 476900

Amount 100 (Net invoice amount) 100 (Net invoice amount)

 Tax code VN (full tax rate Germany) I1

Cost ctr. 1000 1000

If you want to post multiple lines as offsetting entries and it is only the cost center that changes, just enter the

amount and cost center. The system defaults the remaining information automatically.

If you need more lines as offsetting entries, select Document Overview, then select G/L item fast entry. For morelines, keep Selecting G/L item fast entry.

SelectPost.6.

Confirm the warning with Enter .7.

 The system displays the document number.

Write down the document number.8.

Return to the main SAP R/3 System screen.9.

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