fapt summer symposium july 1, 2015. student verification and accountability system what is it? ...
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STUDENT RIDERSHIP VERIFICATION AND
ACCOUNTABILITY SYSTEM
FAPT Summer SymposiumJuly 1, 2015
Student Verification and Accountability System
What is it?
Overall Benefit to VCS
Components of the System
Challenges
How it has helped?
Questions
What is it?
An electronic system that . . . accounts for where the school bus is
located which students are on the bus where they get on and off the bus.
The system involves the use of student
identification cards and electronic
equipment mounted on our school buses.
Overall Benefits Safety & Security
(We can identify, verify and account for every student that gets on/off school bus)
Customer Service (Faster response – instant & easy access)
FTE and Medicaid – reduce/eliminate funding loss
Bus Operators focus(Concentrate more on driving and student safety)
Components of the System
Student Ridership Verification and Accountability System
Components of the System
GPS (tracks location of school bus)
RFID Scanning Device w/ Keypad (Identifies students getting on/off school bus)
Software(Monitor and track bus and student information)
Vehicle GPS
Student Ridership Verification and Accountability System
Components of the SystemGPS (tracks location of school
bus)
Drivers’ support
Improve route efficiency
Reduced fuel cost
Scanner/RFID Cards
Student Ridership Verification and Accountability System
Components of the System
Scanner (RFID Cards )
1. Elementary Students
2. Identified Special Needs (Elementary, Middle and High School Students)
3. Middle/High School Students with the same birth date
Students swipe their identification card each time they board and exit the school bus
*For most students there should be four (4)
swipes each day
Keypad
Student Ridership Verification and Accountability System
Components of the System
Keypad (250)(Identifies students getting on/off school bus)
Keypad is only used by middle and high School Students and elementary students that misplaced their card
Students enter the month and day of their birthday (MMDD) into the keypad each and every time they board and exit the school bus
*For most students there should be four (4) entries each day
Software System
Student Ridership Verification and Accountability System
Components of the System
Software
Bus and Student Activities (Real-Time)
History
ReportsStudent Reports (Details, Summaries, No Matches)Vehicle Reports (Arrival Time, Idling, Time and Mileage)
Complete Details on Student Ridership
We know instantly which students got on/off the bus at the bus stop and school
We have the ability to track bus location, speed, time of arrival and departure
FEFP Reporting(State Count)
FEFP Reporting (State Count)
Student Ridership Verification and Accountability System
FEFP Reporting
Old Manual Reporting System
Students board and exit bus
Drivers attempt to identify and record every student getting on bus
Drivers sign Bubble sheets
Data is reported to State as usual
FEFP ReportingNew Reporting System using Student
Ridership System
We electronically and automatically identify students
Students identify themselves getting on and off the school bus with an RFID Card or by typing their birthday on a keypad
Printed ridership sheet is signed by driver
Data is reported to State as usual
FEFP Results (Survey Period 2)
We compared student count numbers (automated vs. current manual system)
With only having the system in place
for about 2 Months
Student Count Recovery
Approx. 800 Students/$160,000
Challenges
Student Ridership Verification and Accountability System
Challenges Bus Route
Increase load time due to system
TrainingMore training for administrative staff
RFID CardsCards for BOs (validate system and which bus)Handling cards for special needs students
StudentsMisplacing cardsChewing up cards Entering wrong birth date
HOW THE SYSTEM HAS HELPED?
Student Ridership Verification and Accountability System
How the system has helped? Locating missing students
Verifying if a student rode the bus(No longer have to completely rely on driver)
ID students on wrong bus
ID students getting on/off at wrong stop
Verifying speed and location of bus
Questions?