Heart of the City Piano Program

Fall Volunteer OrientationSeptember 24, 2012

Mission & History Introduction of Executives Volunteer Programs Events Expectations Police Checks and FOIPs Teaching Tips Seminar Small Group Q&A

Orientation Overview

To enhance the lives of and learning opportunities for at-risk youth through a structured music program that continues throughout the school year.

The Heart of the City Piano Program encourages students to make positive lifestyle choices.

Mission

Began in 1995 in Saskatoon as a dream to enhance the lives of at-risk youth through a structured music program

Expanded to Edmonton in 2002 Is now a registered student group at the

University of Alberta Also in Vancouver, Montreal, Ottawa, and

Regina

History

Meet the Executive

Main liaison between the schools and the HCPP

Ensures that the program runs efficiently and smoothly

Maintains regular correspondence with the music teachers and other contacts

Manages daily operations of the HCPP Facilitates collaboration between executive

members

Program Director Kiara Smyth

Maintains records of money coming in and out of the organization

Develops a budget that is used to plan out the activities of the year

Provides regular updates on the financial status of the HCPP

Financial DirectorJackie Fan

Maintains regular correspondence with volunteers

Facilitates the matching process, assigning volunteers to schools

Periodically checks in with volunteers to make sure everything is functioning effectively

Volunteer CoordinatorNabila Chatur

Acts as secretary, photographer, and webmaster

Designs documents (brochures, posters, power point presentations, newsletters) that promote the activities of the HCPP to both volunteers and external bodies

Creative DirectorConnie Luu

Plans and manages events, including the fall and winter fundraisers, celebrations, and the recital

Booking locations and filling out health permits are other duties

Events DirectorJenny Yoon

Promotes the HCPP to external bodies including individuals, businesses, community organizations, and the community-at-large

Seeks out sponsorship and other donations as well as support and non-monetary donations

Writes grant proposals

Community Outreach DirectorAlan Nguyen

Manages and maintains correspondence with members of the Performance Troupe

Seeks out performance opportunities Ensures that the Performance Troupe is

prepared to deliver exciting and professional performances

Performance Troupe DirectorAdam Maciejewski

Volunteer Programs

Teach 1-4 students for a total of 1-1.5 hours Total time commitment is ~3 hours a week,

including travel time and lesson plan making

Lessons are typically from September to April

Email the music teacher/principal at the school you will be teaching at◦ Introduce yourself◦ Decide when to begin lessons

Piano/Guitar Lessons

Introduce yourself and get to know your students and their interests

Assess the level of your students ◦ If they are returning students, ask them what they

played at the recital last year and if they can play it for you

Some students will have their own books, but you can also drop by during our office hours to borrow some from our Music Resource Library.

First Lesson

Established in 1998 to provide a secure place for youth around Whyte Ave to gather, to be safe, to grow, and to meet others

Working with youth between the ages of 14-24

Lessons on weekdays or Saturday afternoons

Drop-in basis; not same students every week

Old Strathcona Youth Society

Consists of pianists who volunteer their time and talent by performing at public functions

Proceeds go towards operating the HCPP Opportunity to raise awareness of the

program in the community Minimum of Grade 10 RCM or equivalent Talk to Adam afterwards if you are

interested!

Performance Troupe

Events

Sept 2012 – Volunteer Orientation Nov/Dec 2012 – Special Lesson Dec 3, 2012 – “Heart & Soul” Silent Auction

and Concert January 2013 – Winter Check-In March 2013 – Recital & AGM April 2013 – Fundraiser (maybe)

Timeline of Events

Working together with the volunteers at your school, throw a small end of the semester celebration for your students

Can be Christmas or winter-themed Play games, learn Christmas songs, watch a

movie, do arts and crafts – be creative! We will be providing small gifts for the

students that will need to be picked up from the office

Special Lesson

December 3, 2012 – Save the date!! Myer Horowitz Theatre (in SUB) Silent auction at 6pm, concert from 7-9pm Tickets: $10 in advance, $15 at the door

◦ On sale starting mid-Oct Come talk to us afterwards if you would like

to:◦ Perform in the concert◦ Recommend a performer◦ Help obtain silent auction items

Heart & Soul

Expectations

Be committed to the program If you must miss a lesson, give adequate

notice to the school & music teacher Be motivated, be prepared, be creative in

your teaching Encourage your students to practice (such

as giving rewards, etc)

Volunteers

Be punctual to lessons Be willing to commit time to HCPP

fundraisers and other events Be prompt with correspondence with HCPP

student exec Maintain good and up-to-date

communication with HCPP & school/music teachers

Volunteers

Choose students to be enrolled in the program

Ensure that the students will be committed Be present or appoint a supervisor for all

lesson days – does not have to directly supervise lesson, but be available in case of problems

Ensure that there is a piano available for lessons and for practice

Music Teachers

Encourage students and parents to participate in events

Be willing to discipline students if necessary Be prompt with correspondence with HCPP

Exec Maintain good communication with volunteers Provide schedule of holidays/field trips/special

events to volunteer and HCPP student exec ahead of time

Music Teachers

Be committed to the program for the entire school year (Sept – April)

Avoid missing lessons without adequate notice to the music teacher & volunteer piano teacher

Be on time for lessons

Students & Parents

Practice regularly Be respectful to the piano teacher Parents: arrange transportation for child

after the lesson

◦maintain good communication with the music teacher

◦be committed to the program, be supportive

Students & Parents

Contact Us

Email: hcpp@ualberta.ca (hcpp.edmonton@gmail.com also works)

Website: http://www.ualberta.ca/~hcpp/ Facebook:

http://www.facebook.com/uahcpp

Contact Us

Mondays 9:00 AM – 4:00 PM Thursdays 9:30 AM – 3:30 PM SUB Basement, Student Group Services Lounge, Office 0-40P

Office Hours

About the program in general Please save teaching questions for the

teaching tips seminar

Questions???

All volunteers◦ FOIP Form◦ EPSB Registration Form

New volunteers only◦ Reference Form (available online) ◦ Police Check

2 pieces of government-issued ID

Forms