Fall Payroll Training Workshop

July 2008

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Welcome and Introductions

Shared Services Center: Kevin Vedder Sandy Skiles Gayla Ruark

Karen Ferry and Tracy Sondgerath, Payroll

Kim Hoebel, Costing Sasse Steele, Compensation Shasta White and Rita Jackson,

Human Resource Services

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Workshop Purpose and Intent

Provide end users information and resources to facilitate the processing of appointments and payroll for the start of the fall semester.

4

Administrative Items

Time allotted for questions as topics are discussed Issues tracking and “parking lot” items

Breeze session nuances Use of survey form to provide feedback and ask

additional questions pertaining to today’s session

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Today’s Discussion

SSC Organization – Kevin Vedder

Payroll Review – Karen Ferry

Cost Distribution – Kim Hoebel

Fall Appointment Review Appointment Actions – Sandy Skiles AY/FY Pay Area Adjustments – Sandy Skiles & Kevin Vedder Changing Pay Areas – Gayla Ruark Form 13/ESS Revisions – Gayla Ruark

Position Re-Classifications – Sasse Steele

Way Ahead - All

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Overview of the Shared Service Center (SSC)

Kevin VedderAssistant Director

Shared Service Center

Gayla RuarkSpecial Services & Operations

Supervisor

Sandy SkilesAcademic Contract &

Operations Supervisor

MO & BW Appointment Specialists

· Michelle Gentry· Cindy Nelson· Michelle Spear· Heather Underwood HR Document Processors· Camilla Downing· Arline WallaceI-9 Processor· Robyn WilliamsLeaves· Cindy Stephens

Academic Contract/ Appointment Specialists

· Libby Richardson· Linda Tripp

AD Pay/Fellowship Appointment Specialist

· Pam Schweitzer

John BeelkeDirector

Human Resource Services

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Weblink: http://www.purdue.edu/hr/xls/SSC_Team_Assignments.xls

TEAM 1 Pam Schweitzer 49-46776 (Michelle Spear Back-up) Michelle Gentry 49-47405 (Heather Underwood Back-up)

SUPERVISOR AdPay - Dedicated to Board of TrusteesSandy Skiles Agriculture Continuing Education49-46829 Athletics Discovery Park

HR Appointment Specialists Consumer Family Sciences (CFS) Error Reports - Dedicated toLibby Richardson Fellowships - Dedicated to EVP&TPam Schweitzer Liberal Arts International Studies and ScholarsLinda Tripp PUSH President

Rec Sports ProvostTEAM 2 Libby Richardson 49-46833 (Linda Tripp Back-up) University Relations

SUPERVISOR Faculty Pre-Audit (form 19) VP Business ServicesGayla Ruark Faculty Contract Data Entry VP Research49-46705 Calumet Faculty and A/P Cindy Nelson 49-45309 (Cindy Stephens Back-up)

HR Appointment Specialists North Central Faculty and A/P Affiliated OrgsMichelle Gentry Linda Tripp 49-46793 (Libby Richardson Back-up) EngineeringCindy Nelson Faculty Pre-Audit (form 19) Error Reports - Dedicated to (Back-up)Michelle Spear Faculty Contract Data Entry LOA Back-upCindy Stephens Fort Wayne Faculty and A/P ManagementHeather Underwood Physical Facilities

Document Processors Vet MedicineCamilla Downing 49-47751 VP for Student ServicesArline Downing 49-46765 Heather Underwood 49-46751 (Michelle Gentry Back-up)

I-9 Clerk EducationRobyn Williams 49-49688 Libraries

TechnologyUDO and WBAAVP AdvancementVPITMichelle Spear 49-47140 (Pam Schweitzer Back-up)Housing and Food Services (HFS)Nursing and PharmacyScienceAdPay and Fellowship Back-upCindy Stephens 49-46832 (Cindy Nelson Back-up)Leaves - Dedicated to

HR SHARED SERVICES TEAM ASSIGNMENTS

HR Specialist Assignments by Org.

This is a general guideline of teams assigned to specialist.For a more comprehensive list, please refer to the

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Weblink:http://www.purdue.edu/hr/xls/HR_Specialist_assignments_by_org.xls

ORG UNIT DEPARTMENT NAMEPAYROLL ADMIN

Comp Analyst

HR Specialist Faculty

2 Academic Business Department S&W (NC) 900 Libby R. Libby R.3 Academic Computing (CA) 600 Libby R. Libby R.4 Academic Counseling & Career Services (FW) 710 Linda T. Linda T.5 Academic Facilities (CA) 600 Libby R. Libby R.6 Academic Learning Center (CA) 600 Libby R. Libby R.7 Accounting & Finance (FW) 720 Linda T. Linda T.8 Accounting Services (WL) 051 Tyrell,Mike Michelle G. Libby R.9 Accounting Services (CA) 600 Libby R. Libby R.10 Accounting Services FW) 700 Linda T. Linda T.11 Accounts Payable & Travel 062 Tyrell,Mike Michelle G. Libby R.12 Administration (IUPUI) 800

13 Admissions (WL) 101 Mason,Sandy Cindy N. Linda T.14 Admissions (WL-Technology) 101 Mason,Sandy Heather U. Linda T.15 Admissions (CA) 600 Libby R. Libby R.16 Admissions (FW) 700 Linda T. Linda T.17 Admissions (NC) 900 Libby R. Libby R.18 Advancement Office 067 Michelle G. Libby R.19 Advancement Office Agriculture 130 Michelle G. Libby R.20 Advancement Office Cancer Center 133 Michelle G. Libby R.21 Advancement Office Consumer & Family Sci 171 Michelle G. Libby R.22 Advancement Office Education 220 Michelle G. Libby R.23 Advancement Office Engineering 141 Michelle G. Libby R.24 Advancement Office Liberal Arts 221 Michelle G. Libby R.

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Summer Savings Program Program allows an amount to be withheld

during the academic year to be repaid to participants over the summer.

Academic Year Faculty and Staff only. Must enroll annually. Deadline is August 29, 2008. Deductions will occur September through

April.

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Summer Savings Continued Forms/instructions on payroll website at:

http://www.purdue.edu/payroll/Forms/Welcome.html

Repayment will be in four payments – May through August on regular Monthly pay days to pay out the entire balance. The repayment percentage will be 16.66%, 33.34%, 33.34%, 16.66%, respectively.

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Monthly Payroll Paid August 29th PA forms due to Shared Service Center by

5:00 p.m. August 13th.

Cost Distribution must be complete by Friday, August 22nd at 5:00 p.m.

Payroll will begin to write Monthly payroll Monday, August 25th and continue through Wednesday, August 27th.

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Mon Tue Wed Thu Fri1

OC Paydate

4 5 6 7 8Time Entry BW 17 Complete by 6 pm Cost Distribution BW 17 complete by 5pm Start Write BW 17 End Write BW 17

(no BW data entry) (no BW data entry)PA Forms for OC Due by 5 pm Run BW 17 error reports and make

corrections by 12 (noon) OC Forms Due by 5 pm

GRAD / LTL REAPPT RUN GRAD /LTL CLOSES 5:00 PM REAPPT RETRACTION

11 12 13 14 15Run BW 17 Reports * PA Forms BW 18 Due 5 pm Pay BW 17

OC CATS and Cost Distribution Write OC PA Forms MO 8 Due by 5 pmEntry Complete by 6 pm

OC Paydate

GRAD/LTL REAPPT DOWNLOADED REAPPTREPORTS AVAILABLE LISTS DUE 5:00 PM

18 19 20 21 22Time Entry BW 18 Complete by 6 pm Cost Distribution BW 18 complete by 5pm Start Write BW 18 End Write BW 18

(no BW data entry) (no BW data entry)Run BW 18 error reports and make

corrections by 12 (noon) Cost distribution MO 8 complete by 5 pm

Time Entry MO 8 Complete by 6 pm

PA Forms for OC Due by 5 pm

25 26 27 28 29Start Write MO 8 Continue Write MO 8 Pay BW 18 Write OC Pay MO 8(no MO data entry) (no MO data entry)

PA Forms BW 19 Due 5 pm End Write MO 8 Run MO 8 Reports * OC Paydate(no MO data entry)

OC Forms Due by 5 pm OC CATS and Cost DistributionEntry Complete by 6 pm

BW = Biweekly

Aug-08Monthly Payroll Calendar

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Off-Cycle for AY/FY staff in September

For AY and FY PERNRs not previously paid in August: This includes New Hires, Rehires and Add Additional Appointments (Not Fellowships).

For all other appointments (i.e. change in pay, return to work from leave, all fellowship actions, etc.):• Either Process an Off-Cycle form by 9/3/08 to be paid on

September 15th • Or System will retro and pay on 9/30/08

If you do not need a payment on 9/15, you do not need to submit an Off-Cycle form.

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Off-Cycle for AY/FY staff in September Off-Cycle will be written Sept. 10th which

allows 3 business days for processing direct deposits on Monday, September 15th.

Payroll will distribute the list of employees paid on the off-cycle payroll to business office personnel. The list will be sent after the off-cycle processing is complete.

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Deadlines for Off-Cycle Payrolls- General

Information Allow 5 business days before the scheduled off-cycle processing date for:• Off-cycle payment requests submitted with a

PA form• Biweekly off-cycle payments with time-entry to

be completed by Payroll (retro time prior to 2 pay periods)

Attach a copy of the PA form submitted to SSC.

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Mon Tue Wed Thu Fri

1 2 3 4 5HOLIDAY - Labor Day Time Entry BW 19 Complete by 12 (noon) Start Write BW 19 End Write BW 19

(no BW data entry) (no BW data entry)Cost Distribution BW 19 complete by 5 pm

PA Forms for OC Due by 5 pm (BW

Run BW 19 error reports and make for paydate 9/12/08)

corrections by 12 (noon)

PA Forms for AY/FY not paid in Aug Due 5 pm forOff-Cycle scheduled for 9/10

8 9 10 11 12PA Forms BW 20 Due 5 pm Off-Cycle Processing for AY not Write OC - BW only OC Paydate - BW only

paid in Aug with direct depositRun BW 19 Reports * OC Forms Due by 5 pm and paydate is 9/15/08

for BW (Paydate is 9/12)Pay BW 19

OC CATS and Cost DistributionEntry Complete by 6 pm - BW

15 16 17 18 19Pay AY/FY not paid in Aug Time Entry BW 20 Complete by 6 pm Cost Distribution BW 20 complete by 5 pmStart Write BW 20 End Write BW 20

(no BW data entry) (no BW data entry)PA Forms MO 9 Due 5 pm Run BW 20 error reports and make

corrections by 12 (noon) PA Forms for OC Due by 5 pm

Time Entry MO 9 Complete by 6 pm

22 23 24 25 26Run BW 20 Reports * PA Forms BW 21 Due 5 pm Pay BW 20 End Write MO 9 OC CATS and Cost Distribution

(no MO data entry) Entry Complete by 6 pmCost distribution MO 9 complete by 5 pm Start Write MO 9 Continue Write MO 9

(no MO data entry) (no MO data entry) OC Forms Due by 5 pm Run MO 9 Reports *

29 30Write OC Pay MO 9

OC Paydate

Time Entry BW 21 Complete by 6 pm

BW = Biweekly

Sep-08Monthly Payroll Calendar

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Biweekly Payroll Paid September 10th (BW #19) Time Entry must be complete by Noon,

Wednesday 9/3. Error reports for BW19 must be completed by

Noon, Wednesday 9/3. If you need to make ANY corrections after

that time, please email: timeadmin@purdue.edu with PERNRs of who you changed.

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Biweekly Payroll Paid September 10th Payroll must run reports to bring CATS

entries into SAP.

Cost Distribution must be complete by 5:00 p.m., Wednesday Sept. 3rd.

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Off-Cycle for Biweekly Employees BW Off-Cycle will be written Sept. 11th for pay

date Sept. 12th (Friday).

All payments will be checks – not direct deposits.

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Cost Distribution for August Payroll(s)

For AY staff Pay Period #8 cost distribution must be based on dates below:

The range of dates for cost distribution for the 2008 Summer Session Pay is

5/16/08 – 8/14/08

May: 5/16/08 – 5/31/08 June: 6/1/08 – 6/30/08July: 7/1/08 – 7/30/08 August: 7/31/08 – 8/14/08

Cost distribution for the 2008-09 academic year will begin on 8/15/08.

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Cost Distribution Reminders

Summer Session Pay is paid as lump sum payments monthly.

The cost distribution that is applied to the payment is determined by the origin date of that payment.

You should set the cost distribution to the same value for the entire month.

To view summer payments use PA20, Info Type 15, Sty 1315

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Cost Distribution Reminders Use the copy button rather than the change button

(pencil). Verify that the distribution equals 100%

-If it is less than 100% the difference will go to your default account.

Do not enter more than 12 lines of distribution.-Anymore than 12 lines will combine with the 12th line and go to your default account.

Do not enter a cost center with a real internal order -A cost center with a real internal order may cause your fringes to post to the incorrect account.

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Key Transaction Dates

New Hire Actions :

AY Calendar for the Fall Semester 2008 begins 8/18/08

Effective date of PA New Hire Actions should be 8/18/08 SSC will enter 08/15/08 and record the True Hire

Date of 8/18/08 on IT0041 (Date Specifications) Cost distribution should be effective 8/15/08

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AY Graduate/LTL Reappointments

Application open 8:00am, 7/30/08 – 5:00 pm, 8/7/08

Reappointment Reports available on 8/11/08

Downloaded Reappointment lists due 5:00pm, 8/13/08 to SSC

PA Forms due 5:00 PM, 8/13/08 to SSC

AY graduate staff and AY Limited Term Lecturer pay actions will be processed for August 15, 2008 using the reappointment process.

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Indicator Result

No Action (status unknown)*PA Form Required*

The system will establish a reappt action (IT0000), set the base pay record (IT0008) to 0.00 so no pay will be paid out on this appointment. No monitor date is set (IT0019). Contract begin date is used as effective date. The Action Required report will indicate action needs to be taken on this appointment.

No Action – (end additional)Add comment to spreadsheet

The system will establish a reappt action (IT0000), set the base pay record (IT0008) to 0.00 so no pay will be paid out on this appointment. No monitor date set (IT0019). Contract begin date is used as effective date. The Action Required report will indicate action needs to be taken on this appointment.Shared Service Center will process the End Additional Action from the spreadsheet submitted with appropriate approvals. This will reduce the number of PA forms to be prepared by business office staff.

Continue no Change The system will establish a reappt action (IT0000), and the base pay record (IT0008) will update but remain with current values. The contract expiry date will be on date monitoring (IT0019). Contract begin date is used as effective date.

Continue with Change The system will establish a reappt action (IT0000), set the base pay record (IT0008) to the proposed values submitted. The contract expiry date will be on date monitoring (IT0019). Contract begin date is used as effective date.

Transfer*PA Form Required*

The system will establish a reappt action (IT0000), set the base pay record (IT0008) to 0.00 so no pay will be paid out on this appointment. No monitor date will be set (IT0019). Contract begin date is used as effective date. The appointment will not be transferred until the paperwork is received. The Action Required report will indicate action needs to be taken on this appointment.

Separation *NO PA FormRequired – SSC will enter from list*

The system will establish a reappt action (IT0000), set the base pay record (IT0008) to 0.00 so no pay will be paid out on this appointment. No monitor date will be set (IT0019). Separation date is used as effective date. The SSC will enter separations effective 8/15/08 from the spreadsheet submitted. A PA Form is required for future dated actions.

GRAD/LTL REAPPOINTMENT ACTION MATRIX

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Contract Begin Date defaults to 8/15/08 to allow for 11 days of pay for August (PP 8)

Enter separation date only when selecting separation status – enter date following last day in pay status.For all separations of AY grads and

LTL’s, enter 8/15/08 (DO NOT ENTER 5/16/08)

Contract Expiry Date will update IT0019 – date monitoring report.Does NOT stop pay.

08/15/08

05/17/09

08/15/08

AY Graduate/LTL Reappointments

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AY Graduate/LTL ReappointmentsREPORTS:

For a listing of all current grads and limited term lecturers (both AY and FY) in active status, use T-code ZHR_BASIC_EE_LIST. Select the variant “GRADS AND LTL.”Enter your personal area and/or org unit. This variant will provide you with a listing of all grad staff (J) and limited term lecturers (K) in “active” employment status as of the day you run the report (i.e. concurrent employment).

For a listing of all current grads (FY only) in active status, use T-code ZHR_BASIC_EE_LIST. Select the variant “GRADS FY.” Enter your personal area and/or org unit. This variant will provide you with a listing of all grad staff (J) with and Employee Subgroup of 12 mo FY Exempt (Z4) in “active” employment status as of the day you run the report.

For a listing of current grads (AY only) in active status, use T-code ZHR_BASIC_EE_LIST. Select the variant “GRADS LTL AY.” Enter your personnel area and/or org unit. This variant will provide you with a listing of all grad staff (J) and limited term lecturers (K) with an Employee Subgroup of 9 mo AY Exempt (ZZ) and in “active” employment status as of the day you run the report.

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AY Graduate/LTL Reappointments

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Fellowship Appointments

The FA form has been revised: Added a comment to the “change in pay” action – Revise

amount. Made changes to the “change in pay reasons” - Extend

Fellowship and Revise Stipend Amount.

Individuals receiving a Fellowship are not employees of the University: The fellowship stipend is paid via the payroll system therefore the

individuals are placed in SAP. Fellowship stipends are not reported on the W-2.

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Fellowship Appointments

Once a PERNR is created for an individual holding a fellowship position, that PERNR should be active to pay a fellowship stipend only.

If the PERNR is in withdrawn status, DO NOT choose the PERNR for any action unless the individual is receiving another fellowship. Instead, complete a PA form to “Add Additional Appointment.”

If an individual currently holds a fellowship and accepts a Graduate RA/TA appointment, complete a PA form for “Add Additional Appointment.”

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Fellowship Appointments

If an individual currently holds a fellowship that is ending and the department is offering a Graduate RA/TA appointment:

Complete a PA form to “Add Additional Appointment” and a FA form to “End Additional Appointment.”

See the Personnel/Fellowship Action scenario Guide – updated July 2008 on the B@P website – People/Appointment Changes/Resources.

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AY/FY Pay Area Adjustments Due to the difference in AY and FY pay calendars, grad’s with partial

payments for JUL and/or AUG will be underpaid or overpaid based on the following:

FY Pay Area GRAD with NEW,ADD or END ADDL AY APPT in July (Summer Calc)

• No Issue AY Pay Area GRAD with NEW or ADD ADDL FY APPT in July (ADPAY Form)

• Results in Underpayment since 7/31 NOT in AY Pay Area

FY Pay Area GRAD with NEW or ADD ADDL AY APPT in AUG (PA Form)• Results in Overpayment (21- FY vs. 22 – AY Days for AUG)

AY Pay Area GRAD with NEW or ADD ADDL FY APPT in AUG (PA Form)• Results in Underpayment (21 – FY vs. 22 – AY Days for AUG)

NOTE: Grad Separations or END ADDL appointments in JUL or AUG resulting in overpayments due to pay area differences WILL NOT be recovered.

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AY/FY Pay Area Adjustments

Payment Calculator spreadsheet will be provided to determine the amount of the underpayment or overpayment and forwarded to the SSC along with the ADPAY or PA Form

Faculty conversions (AY to FY or FY to AY) should be handled via direct coordination with the SSC

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PAYMENT CALCULATOR

First Initial

Reference: JUL AY (7/01/08-7/30/08) = 22 Days JUL FY (7/01/08-7/31/08) 23 Days Net Diff. = 1 Day PP 7

AUG AY(7/31/08-8/31/08) = 22 Days AUG FY (8/01/08-8/31/08) 21 Days Net Diff. = 1 Day PP 8

NOTE: Payment Calculator required if processing a partial payment for a Graduate Student with concurrent employment (ie. 12 Month FY & 9 Month AY)

Pay Area Scenario Month Enter Rate of Pay # Days in Pay Period Daily Rate

Enter # of Days Worked in Pay Period

Salary Calculation

FYCurrent = FY APPT w/

NEW, ADD or END Additional AY APPT

JULY

Handled using the Summer Pay Calculator, NO ACTION REQUIRED

AYCurrent = AY APPT w/

NEW or ADD Additional FY APPT

JULY

Will be Paid on AY Pay Area $1,500.00 22 $68.18 X 21 Days = $1,431.82

Should have been Paid $1,500.00 23 $65.22 X 22 Days = $1,434.78UNDERPAYMENT -$2.96USE ADPAY to process

FYCurrent = FY APPT w/

NEW or ADD Additional AY APPT

AUG

Will be Paid on FY Pay Area $1,500.00 21 $71.43 X 11 Days = $785.71

Should have been Paid $1,500.00 22 $68.18 X 11 Days = $750.00OVERPAYMENT $35.71

COST CENTER FUND ORDER USE PA to process

AYCurrent = AY APPT w/

NEW or ADD Additional FY APPT

AUG

Will be Paid on AY Pay Area $2,000.00 22 $90.91 X 11 Days = $1,000.00

Should have been Paid $2,000.00 21 $95.24 X 11 Days = $1,047.62UNDERPAYMENT -$47.62

COST CENTER FUND ORDER USE PA to process

NEW or ADD ADDL PERNR

*7/31 is NOT included in PP7 for FY APPT on AY Pay Area

Last Name Curent PERNRORG Unit # & Name

*7/31 is NOT included in PP8 for AY APPT on FY Pay Area

*7/31 IS included in PP8 for FY APPT on AY Pay Area

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Changing Pay Areas (BW to MO)

This shows what is happening on this date:

Note: While a Grad FY appointment was added, it is staying on the BW Payroll area until the first of the next month The FY pay will be prorated on the BW paycheck.

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Changing Pay Areas (BW to MO)

Now we’re looking at the first day of the next FY month to see what’s happening

The Payroll area was changed to FY on 8/01/08 because that is the start of the next FY month.The BW hours from 8/01/08 will be added to the FY paycheck paid on 8/29/08.

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Changing Pay Areas (MO to BW)

AY transferred to a BW position effective 7/14/08, which is in the middle of a BW pay period, so the position stays on the AY payroll area until the beginning of the new BW pay period. (BW 16 * 7/7 – 7/20) (BW 17* 7/21 – 8/3)

Should NOT change to BW

Pay Area if another follow-on

MO position

Is possible

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Changing Pay Areas (MO to BW)

Notice, on 7/21 the Payroll area is changed to BW

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Form 13/ESS Revisions Effective August 1st a new Form 13 will be used

Key Changes Include: Consolidation of Long/Short Form into 1 form Name Change Only Section Highest Education Completed Section

Creation of the Self-Identification Compliance Form Collects Race/Ethnicity/Veterans Status Information for AAO

compliance and reporting requirements Completion status report will be generated and sent to Business

Offices ESS updated with new Veterans Status reporting

information effective August 6th, 2008

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Position Reclassifications

The term “position reclassification” covers an expanded number of employee groups (i.e. other “1 to 1” employee groups such as Faculty Tenure/Tenure track)

An Org Management form should be submitted with the PA form for all faculty type positions when the appointment changes.

There is no change to the meaning of position reclassification as it applies to Clerical, Service, Operations Assistant, Administrative/Professional, Professional/Management and temporary A/P and C/S employee groups

Departments continue to work with your HR Compensation Analyst to review descriptions/temp. requests and classify positions.

Supervisors and Business Managers are notified via email of the results of a position review. This email should be attached to the PA form

Your Compensation Analysts must reclassify the position in SAP using an effective date of the change before SSC processes the PA form to move the change to the person level. This process tracks position history as well as person history

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Position ReclassificationsLateral Change – position is reviewed by your Compensation Analyst and is reclassified laterally. There is no change in level, but there is a change in title and/or job ID (i.e. Clerk V is reclassified as a Secretary V). Higher Level – position is reviewed by your Compensation Analyst resulting in a level change (i.e. reclassification up). This applies to faculty positions as well (i.e. Professor ABC is promoted from Assistant to Associate). Lower Level – position is reviewed by your Compensation Analyst resulting in a level change (i.e. reclassification down; demotion). Employee Subgroup Change – position is currently set up as FY12 and needs to change to FY10. This type of change could result in a classification change from exempt to non-exempt if the salary falls below the FLSA minimum. Department should consult with its Compensation Analyst to request a change to the employee subgroup. ** If CUL changes and drops salary below $23,660 position must be paid hourly and staff group changed. Org Unit Relationship Change – two org units are merged into one or a new org unit is created and positions are moved, or position is moved from one ORG unit to another. ** For exempt staff, a Leave Action form must be submitted for the month(s) the employee will not be working. A second Leave Action form must be submitted when the employee returns to work.

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Position ReclassificationsWhich action do I use on the PA form - transfer or position reclassification?

Transfer Action - Suzy Secretary is moving from a 4th level position to a 5th level position within the same org unit (i.e. different position numbers)

The reason is “Same Org Unit Promotion” Complete the remaining fields on the PA form – making changes to level, salary, etc. if applicable

Position Reclassification Action – the department recently updated the 4th level position description and the result of the position review is a higher level

Your Compensation Analyst will change the position level in SAP using a specific effective date. The department will prepare a PA form using Position Reclassification Action (i.e. position number did

not change) The reason is “Higher Level” Complete the remaining fields on the PA form - making changes to level, salary, etc. if applicable

NOTE: Prepare one PA form for multiple changes for the employee - change position number, position title, salary, level, etc. should be included on the same PA form. Specific Infotype screens appear based on the action chosen when entered by SSC

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Way Ahead

Today’s Purpose and Intent: Provide end users information and resources to facilitate the processing of appointments and payroll for the fall semester.

Review Issues Board/follow-up actions

Please complete Session Feedback Forms

Today’s session, materials, FAQs and BREEZE recording will be available on the payroll website at: http://www.purdue.edu/payroll/

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