fall meeting november 20, 201688deab0ff1842741e1ce-83a930749f5da762038f5e7f8c011465.r45.c… ·...

FALL MEETING NOVEMBER 20, 2016

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CONTENTS Contents ........................................................................................................................ Error! Bookmark not defined.

AGENDA ____________________________________________________ 3

MEMBERSHIP COVENANT ______________________________________ 4

SPRING MEETING MINUTES MARCH 13, 2016 ______________________ 5

CANDIDATES FOR ELECTION ___________________________________ 7

CORPORATE ELECTION AND MERGER __________________________ 20

CONSTITUTIONAL AMENDMENT _______________________________ 29

ORGANIZATION CHART FOR 2017 BUDGET ______________________ 30

2017 PROPOSED BUDGET ______________________________________ 31

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AGENDA

1 Call to Order David Medrano Chair, Board of Elders

2 Corporate Worship Josh Caterer Pastor of Worship and Music Ministries

3 A Word from Scripture and Congregational Prayer

Pastor Todd Wilson Senior Pastor

4 Quorum Count David Medrano

5 Approval of Minutes of the March 15, 2016 Business Meeting

David Medrano

6 Presentation of the 2017 Budget Pastor Gerald Hiestand Senior Associate Pastor Tim Hesterman Elder Kim Jahns Chair of Finance Committee

7 Approval of Proposed 2016 Budget David Medrano

8 Election of Elders and 2017 Nominating Committee

Kevin Lee Elder, Chair of Nominating Committee

9 Corporate Election and Merger John Campbell Elder

10 Constitutional Amendment Chris Jahns Elder, Constitution Revision Committee

11 Election Results David Medrano

12 Elder Installation Pastor Todd Wilson

13 Amendment Voting Results David Medrano

14 Closing Prayer and Adjournment David Medrano

Elders and Staff will be available for congregant questions after adjournment.

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MEMBERSHIP COVENANT

Having been brought by divine grace to embrace the Lord Jesus Christ and to give ourselves wholly to Him, we do now solemnly and joyfully covenant with each other to walk together in Him with brotherly love to His glory as our common Lord.

We do, therefore, in His strength promise:

That we will commit to private and family worship and conscientiously train our children and bring them up in the nurture and admonition of the Lord;

That we will be careful to encourage each other in the faith and service of our Lord Jesus Christ;

That as we are the light of the world and the salt of the earth, we will seek God's help to enable us to deny ungodliness and every worldly lust and to walk circumspectly in the world that we may win the souls of many;

That we will cheerfully contribute of our means, as God has prospered us, for the support of a faithful and evangelical ministry among us, for the benefit of the poor, and for the spread of the gospel over all the earth;

That we will in all conditions, even unto death, strive to live to the glory of Him who has called us out of darkness into His marvelous light.

May the God of peace, who through the blood of the eternal covenant brought back from the dead our Lord Jesus, that great Shepherd of the sheep, equip you with everything good for doing his will, and may he work in us what is pleasing to him, through Jesus Christ, to whom be glory for ever and ever. Amen. HEBREWS 13:20-21

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SPRING MEETING MINUTES MARCH 13, 2016

1. WORSHIP AND PRAYER – PASTOR JOSH CATERER

Several people (Natercia Medrano, Debbie Birkey, Ted Griffin, Heather Ipema, Frank Edwards, Soo Ai Kudo) shared scriptures and prayed.

2. QUORUM ESTABLISHMENT – DAVID MEDRANO, CHAIR OF THE BOARD OF ELDERS

A quorum was established.

3. CALL TO ORDER AND PRAYER – DAVID MEDRANO

• David thanked Scott Hammond for his service as Chair of the Board of Elders. • David noted that the Elder Board plans to set aside one meeting per month to prayer. An

invitation will be sent to congregants to join the elders at these meetings. • David recognized new members. • David thanked the pastors for their devotion and efforts. • David thanked the seniors for their faithfulness.

4. APPROVAL OF MINUTES FROM THE NOVEMBER 15, 2015 BUSINESS MEETING

• Motion to Approve Minutes: Debbie Birkey • Second: Victor Marcionetti • Discussion – none • Motion passed

5. FINANCIAL REPORT – PASTOR GERALD HIESTAND

• Gerald thanked the Finance Committee members for their service. • 2015 Budget was $1,667,569. Expenses were $1,684,483. Total giving was $1,695,809. Giving

exceeded budget by $28,240 and expenses by $11,326. • Benevolence raised $63,469 and gave $58,260. • Gerald described several 2015 balance sheet items including Salaries/Benefits and Contingency.

6. CONSTITUTION AMENDMENT UPDATE – DAVID MEDRANO

• David shared that constitution amendments are required to address some overly prescriptive or impractical areas in the document.

• David described the main areas to be amended: 1) Deacons/Deaconesses, 2) Policy Manual, 3) Executive Pastor, 4) Nominating Committee, and 5) Elder Emeritus.

• David shared the timeline leading up to a congregational vote. o March – approval by Elder Board o April – clean up the language and create PowerPoint presentation for sharing to others o May – share with pastoral and church leadership o June – open forums for congregation o September – review with legal counsel o October – congregation meetings o November – congregational vote

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7. SENIOR ASSOCIATE PASTOR’S REPORT – PASTOR GERALD HIESTAND

• Gerald shared a behind-the-scenes look at what goes on at Calvary. o Elder/Staff Relations. Gerald noted that the past 1.5 years have been a very sweet time.

Gerald compared the relationship to a marriage. There is a spirit of trust and appreciation. o Renewed Prayer Emphasis. Gerald noted that starting in 2016, the Elder Board is

planning to only have one business meeting each month so that the Elders can devote the other meeting to prayer.

o Renewed Focus on Evangelism and Outreach. Gerald noted that Pastor Johnny has been focusing on global outreach and has been giving our missionaries focused attention. Gerald said the pastors and elders have a desire to increase our focus on local evangelical outreach.

o Gerald read Philippians 1:3-11 and expressed his affections for the body of believers at Calvary Memorial Church.

8. CLOSING PRAYER AND ADJOURNMENT – PASTOR GERALD HIESTAND

Respectfully Submitted,

Victor Van Santen Secretary

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CANDIDATES FOR ELECTION

ELDER CANDIDATES

The 2016 Nominating Committee submits the following men as candidates for the position of elder, each for a 3-year term beginning January 2017.

1. Allen Bernthal

2. John Campbell

3. Brent Rieger

4. Dan Hassler

Vote for four candidates.

NOMINATING COMMITTEE CANDIDATES

The 2016 Nominating Committee submits the following names of the men and women as candidates to serve on the 2017 Nominating Committee, each for a 1-year term beginning January 2017.

1. Skip Olson

2. Amy Baker

3. Dona Davidhizar

4. Meggan Flinn

5. Jill Gort

6. Wanda Williams

7. Ryan Trout

Vote for four candidates. The four receiving the greatest number of votes shall be elected.

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ALLEN BERNTHAL

SPOUSE: Peggy

MARRIED: 41 years

CHILDREN: Kristen (39) Peter (38) David (32) Stephanie (29) Mark (26)

ELDER CANDIDATE

EDUCATION EXPERIENCE, DEGREE EARNED, TRAINING RECEIVED:

B.A. Valparaiso University M.D. Loyola Stritch School of Medicine Internal Medicine Residency Hines V.A. Hospital Gastroenterology Fellowship Presbyterian St. Luke’s Hospital

OCCUPATION/FORMER OCCUPATIONS:

Gastroenterology, in Private Practice Landlord Former Bed & Breakfast Owner

YEARS ATTENDED AND BEEN A MEMBER OF CALVARY:

Regular Attender since 2010 Member since May 2014

EXPERIENCE & SERVICE WITH CHURCH OR PARACHURCH ORGANIZATIONS:

• Small Group Leader for 31 years • Elder for over 10 years • Musician in Worship Team • Teacher • Head of Adult Sunday School • Head Coach of Men’s Softball • Organizer of Young Musicians • Medical Mission Trip to Kabul, Afghanistan

WHAT DO YOU UNDERSTAND TO BE YOUR PRIMARY SPIRITUAL GIFTS?

Teaching, Hospitality, Wisdom

HOW ARE YOU CURRENTLY SERVING AT CALVARY?

• Small Group Leader • Mission Trip to Costa Rica • Facilitator of Faithbuilders’ Adult Bible Fellowship

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JOHN CAMPBELL

SPOUSE: Naomi

MARRIED: 8 years

CHILDREN: Ryan (30) Carisa (27) Darrion (18)

ELDER CANDIDATE


Yale University, Bachelor of Arts in Philosophy & Psychology Tulane University School of Law, Juris Doctor


• Vice President, Senior Wealth Strategist and Head of Wealth Planning, U.S. Bank Private Client Reserve – Chicago (2014 – Present)

• National Training Director, Broker Educational Sales & Training, Inc. (2010 to Present)

• Vice President, Wealth Structuring Specialist, Merrill Lynch Global Private Client Group, subject-matter expert and consultant to Senior Financial Advisors (2002-2008)


Regular attender since 2005 Member since 2008


• Occasional guest preacher & teacher at area churches and parachurch organizations, 1985-Present

• Circle Urban Ministries, Board of Director Member, 2009-2013 (Chairman & President, from July 2010 – 2013, Interim Executive Director, following death of founder, 2011)

• Deacon of Prayer Ministry (Calvary), 2008-2013 • Life/Small Group Leader (Calvary), 2009-2011 • Greg Laurie “Chicago Harvest” Crusade, Finance Committee Member,

2010-Summer/Fall • Calvary Men’s Ministry Leadership Team Member, 2006-2008


Leadership, Exhortation, Prophesy (forth-telling), Teaching, Discernment, and Wisdom


• Elder, 2014-Present • Worship Team Member, 2010-Present • Teacher in various ABFs , 2007-Present

• Prayer Intercessor • Exhorter • Discipler

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BRENT RIEGER

SPOUSE: Jodie

MARRIED: 23 years

CHILDREN: Sierra (12) Tea (9) Ames (6) Asher (5)

ELDER CANDIDATE


BA, Taylor University Medical Doctor from Loyola University Stritch School of Medicine


Internal Medicine/Pediatrics Physician with Loyola University Medical center.


Regular attender since 1998 Member since March 11, 2001


• Youth Leader in 931 • ABF Leader • Nominating Committee (3 times) • Elder, finishing one 3-year term


Knowledge, Faith and Wisdom


• Third grade Sunday School teacher • Elder, finishing one 3-year term

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DAN HASSLER

SPOUSE: Desirée

MARRIED: 17 years

CHILDREN: Jackson (12) Sammy (10) Athena (7) Hector (4)

ELDER CANDIDATE


BA in Music Theory/Composition and Music Education, The Master's College

Graduate Study in Musicology, University of Illinois


Director of Change Management, Moody Bible Institute


Regular attender since Fall, 2010 Member since February 2014


Service in music and children's ministries at previous churches


Faith and Administration


• Home Group Leader with Desirée from 2014 to present.

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SKIP OLSEN

SPOUSE: Single

CHILDREN: None

NOMINATING COMMITTEE CANDIDATE


Currently: Retired; Formerly: Sales, Marketing and Management in the Foodservice Industry (30 years)


Regular Attender since 1986 Member since 1990

MINISTRY EXPERIENCE/SERVICE AT CALVARY:

• Choir; Substitute ABF Teacher, Shut-in Ministry, Singles Ministry, Prayer Warriors/Partners Ministries, Elder Board

• Bible Study Fellowship International Group Leader (8 years); Children’s Leader (3 years); Children’s Supervisor (3 years); Children’s Area Advisor (9 years)

• Keep Believing Ministries (Dr. Ray Pritchard) Board of Directors (8 years)

• Elder (one term)

AMY BAKER

SPOUSE: Kirk

MARRIED: 16 years

CHILDREN: Cameron (12) Zachary (8)



Licensed Clinical Professional Counselor, Moody Bible Institute, (19 years)

Private practice (7 years) Stay at home mom


Regular Attender since 1997 Member since June 2003


• 20/20 Small Group and women's Bible study leader: 1998-2004 • Two-by-Two leader 2004-2006 • Deaconess of Women's Ministries, 2006-2009 • Small group leader 2009-2013 • LINK committee 2013-2014 • Community group leader 2013-2014 • Welcome Desk volunteer • Children's ministry desk volunteer 2014-present • VBS volunteer 2006-2016 • Community leader of Calvary Young Adults 2014-present

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DONA DAVIDHIZAR

SPOUSE: Larry

MARRIED: 42 years

CHILDREN: Jamie (& Wes Oaks) Brian (& Heidi) Ben (& Ashlee)



Former: Teaching Assistant Present: Reading Specialist


Regular Attender since 1984 Member since 1988


• 3-year-old Nursery • Children's Church • 4th Grade Sunday School • Vacation Bible School Coordinator • Shepherd/Cell Home Group • Hosted Search Committee for 3 years • Community Group Leader, presently • Growing Godly Marriages Mentor, presently • Women's Ministry Saturday AM Prayer, presently

MEGGAN FLINN

SPOUSE: Chris

MARRIED: 12 years

CHILDREN: Abby Grace (8) Joshua (5) Wesley (5)



Stay at home mom Physician Assistant, Lawndale Christian Health Center (2005-2010)


Regular Attender since 2007 Member since March 2008


• Nursery volunteer • Home Group Co-leader with Chris • Women's small group leader, Co-leader and Teacher for

Tuesday Morning Women's Bible study, • 2-year-olds Sunday School Teacher

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JILL GORT

SPOUSE: Single



Bachelor's of Social Work, Calvin College Master's of Social Work, Loyola University, Chicago


Regular Attender since 2009 Member since February 2012


• Small group leader • Sunday School Teacher • Served in Children’s Ministry • Leader, Calvary Young Adults • Benevolence Policy Committee • Benevolence Committee

WANDA WILLIAMS

SPOUSE: Single

CHILDREN: LaVisa Williams (29) Vanessa Argueta (18)



IT Security Administrator IT Help Desk Analyst


Regular Attender since 2007 Member since April 2010


• Women’s Ministry Table group leader under Naomi Campbell • Camp Counselor for Camp Timber-Lee’s Urban Ministries (12

years). Responsibilities included selection of underprivileged children to attend the camp and to introduce them to Christ.

• Served in The Emergency Clothes Closet ministry.

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RYAN TROUT

SPOUSE: Laura

MARRIED: 7 years

CHILDREN: Caleb (3) Logan (1)



Senior Director of Client Service and Sales at LRAP Association Former Director of Admissions at Judson University


Regular Attender since 2008 Member since June 2012


At River Oaks • River Oaks Chapel: Usher from 1987-2004 • River Oaks Associate Worship Leader from 1996-2004 • River Oaks Associate Pastor from 2003 to present.

At Calvary • Growing Godly Marriage class leader • Hospitality Team, Calvary Kids volunteer

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CORPORATE ELECTION AND MERGER

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CONSTITUTIONAL AMENDMENT

CONSTITUTION REVISION PROPOSAL

VOTE 1: CLARIFYING ELDER RESPONSIBILITIES

A. Article IV – Government; Section 1 – Elders, A. Biblical Role, #5; B. Responsibilities, #1-4, 8 – Ultimate organizational and fiscal accountability of Elders

B. Section 1 – Elders, C – Responsibilities, #7 – Who prepares budgets? Elders and Pastors not Deacons

C. Section 1 – Elders, C – Responsibilities, #9 – Role of Former Elders – Continued shepherding role D. Article VIII – Finances – Who prepares and is responsible for budget creation? Elders and Pastors

VOTE 2: ELDER EMERITUS

A. Section 1 – Elders, E – Elder Emeritus – Both an honorary and official position, additional care and wisdom

B. Section V – Committees, A – Nominating Committee, #2 – Possible addition of Elder Emeritus to Nominating Committee

VOTE 3: DEACONS

A. What is meant by the term “Deacons”? “Deacons and Deaconesses” B. Section 2 – Deacons / Deaconesses, C – Responsibilities, #2 – Flexibility in reporting structure C. Section 2 – Deacons / Deaconesses, D – Selection, #1-6 – Deacon selection and ratification

process, how to handle a vacated Deacon position. Deacons can serve more than 6 years.

VOTE 4: NOMINATING COMMITTEE

A. Section 1 – Elders, D – Selection, #4-6 – Process when an Elder is not able to complete current term B. Section V – Committees, A – Nominating Committee, #5 – How we select and ratify new Elders –

Nominating Committee selects number equal

VOTE 5: PULPIT COMMITTEE, ASSISTANT TO THE SENIOR PASTOR

to number of open positions, not more. Ratified by members

A. Section V – Committees, B – Pulpit Committee, #3, 5 – Elders submit candidates for Pulpit Committee, elected by congregation. Clarifying the Pulpit Committee process. Elders present candidate to the congregation rather than the Pulpit Committee

B. Article V – Ministering Staff, Section B - Assistants to the Senior Pastor – Possible addition of Executive Pastor to the Elder Board in an ex-officio, non-voting role (unless Senior Pastor is absent). Process detailed.

VOTE 6: POLICY AND PROCEDURE MANUAL, BUSINESS MEETINGS

A. Section 1 – Elders, F – Church Policy and Procedure Manual – Central repository for all policy documents

B. Section VI – Membership Meetings, A – Business Meetings – Timing of Biannual Business Meetings – Two per year. Less specificity. “First three months” and “November” language removed

C. Article IX – Other Decisions – Borrowing money / encumbrances – Loans and encumbrances up to 5% (cumulative, not each) of budget without congregational meeting needed

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ORGANIZATION CHART FOR 2017 BUDGET

Senior Pastor Todd Wilson

Senior Associate Pastor

Gerald Hiestand

Pastor of Adult Ministries Eric Redmond

Associate of Adult Discipleship

& Director of Women's Ministries

Pam Redmond

Adm. Assist. Janet Buis

Pastor of High School Discipleship

Travis Jamieson

Pastor of Middle School

Ministries & Communication Joey Cochran

Director of Administration

Eric Rubio

Church Accountant

Cheryl Shoemaker

Kitchen Coordinator Ana DeAlva

Office Coordinator Cindy Todd

Wedding & Memorial Coordinator Soo Ai Kudo

Dir. of Facilities & Grounds

Roger Glass

Assoc. Dir. of Bldgs & Grounds Nate Steinman

Building Attendants Carlos Craviero

Jonathan Craviero Bernie Fillmore

James Thompson Jeffrey Black

Director of Children's Ministries

Open*

Assoc. Director

of Children's Ministries

Open*

Adm. Assist. Open*

Director of Connection &

Hospitality

Adam Smith

Exec. Assist. Soo Ai Kudo

Adm. Assist. Janet Buis

Pastor of Local & Global Outreach

Jonathan Cummings

Director for 931 Basketball

Quintin Williams

Pastor of Worship & Music

Ministries Josh Caterer

Interim A/V Coordinator

Peter Carlson

Exec. Assist. Soo Ai Kudo

* As of November 1, 2016. Hiring process is

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2017 PROPOSED BUDGET

fall meeting november 20, 201688deab0ff1842741e1ce-83a930749f5da762038f5e7f8c011465.r45.c… ·...

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