fall 2012. 9:00-9:15welcome 9:15-10:00annual report 10:00-10:20strategic enrollment management ...
TRANSCRIPT
IR Advisory Board Meeting
Fall 2012
9:00-9:15 Welcome 9:15-10:00 Annual Report 10:00-10:20 Strategic Enrollment Management 10:20-10:40 Student Information System 10:40-11:00 Websites 11:00-11:20 Student Success 11:20-12:20 Lunch 12:20-1:00 Discussion, Q&A, Closing
Agenda
Annual ReportPatty McClintock
Many changes in organization and functions Wrote first strategic plan First annual report
Background
Mission ◦ Institutional Research will ensure accurate and
useful information is available for institutional planning, decision making, and operations. We will coordinate these services in an objective, systematic, and thorough manner, in direct support of Indiana State University’s strategic plan.
Vision◦ Institutional Research will produce data, analysis,
and research for the growth, planning, and policy making of Indiana State University, Terre Haute, the state of Indiana, and the region.
Mission and Vision
2010 - Organization
Student Success Coordinator(VACANT)
Assistant DirectorReporting Systems
& Applications Manager
Reporting Analyst(SEARCH IN PROGRESS)
Special Asst. to the President for
Strategic Planning & Director of IR
Administrative Assistant I
Associate Director
2011 - Proposed
2011 - Final
Associate DirectorTechnical Project
ManagerReporting Analyst
Faculty Associates
Chief Strategy Officer
Institutional Research Specialist
Director of Institutional Research
Contracted Associates
Consultants
Summer Interns
Student Worker Graduate Intern
Affiliates
Mandated Reporting Operational & Strategic Planning Data Development & Management Survey Research Management Information Policy Analysis
Primary Functions
Survey and Report Reductions◦ MAP-Works◦ Relocate Surveys, Reports and Applications
Appoint an Advisory Board Develop a Strategic Plan
◦ Moratorium on New Reports and Projects◦ White Papers/Fact Sheets
Qualifications Documents◦ Posted online
Reporting Analyst position
Implementation Plan
BenchmarksBENCHMARK MET?
By 2010
Surveys and reports will be reduced by 50%
An Advisory Board will be appointed
The office will have operational, tactical, and strategic plans in place
All staff will have qualifications documents completed
Support staff will be reduced to one position
A new Director for the office will be in place
By 2011
Office will have a hardened office structure in place
Office will be tracking and monitoring 100% of the work requests that come to the office via the administrative work request website
All faculty and staff associates will have qualifications documents completed and on file
All surveys will be conducted on a 3-year cycle, unless required by law to do otherwise
IR and appropriate campus offices will have met to clarify IR’s role as it pertains to each office and determine what each unit is responsible for
New office structure will be finalized and reorganization will be complete
The reporting analyst position will be filled
All things “IR” Mandatory Reporting
◦ Federal, State, Regional and On-Campus Strategic Planning
◦ Current plan runs to 2014◦ Benchmark Projections to 2017
Benchmarking◦ Performance Funding◦ Strategic Plan
???
Future Priority Issues
Strategic Enrollment ManagementJerre Cline
IR & the SEM Data Team
Two IR staff members on SEM Data Team• Linda Ferguson is Team Leader• Jerre Cline wrote initial Environmental
Scan report• Entire office has worked to support
SEM initiative.• Chris Childs analyzes MAP-Works data
SEM Data Team (cont.)
Began meeting as Data Team in June 2012 and have met regularly ever since.
Responsibilities include providing information on enrollment behavior and identifying external factors that affect recruitment and retention. Also, to produce enrollment projection models to test goals developed by University and SEM plan teams
Charged with producing Environmental Scan and Student Enrollment Behaviors presentations for SEM Kickoff.
Environmental Scan
Lots of research to gather meaningful statistics
Generated PowerPoint presentation consisting of 52 slides
Successfully delivered Kickoff presentation and kept audience’s attention throughout with a little interactive technology
Environmental Scan
IR staff is helping write the environmental scan document that will be incorporated into the broader SEM Plan
A merger of the information in the two PowerPoint presentations previously discussed and the University’s strategic plan goals
Enrollment Behavior
Again, lots of research and gathering of meaningful statistics
Generated PowerPoint presentation of 41 slides – presented in tandem with Environmental Scan PP
One goal was to debunk common myths about ISU students.
SEM Presentation Content
Environmental Scan◦ Demographics◦ Preparation◦ Affordability◦ Enrollment
Enrollment Behavior◦ Enrollment Profile◦ Retention◦ ISU Retention◦ Survey Findings
ICHE’s Student Information System
Linda Ferguson
Higher Ed Policy and PrioritiesPerformance funding metricsAnnualized data submissions
Indiana Commission for Higher Education
• Moving from college access to degree success• Preparing K-12 teachers, school leaders and
students for college success• Ensuring that college is affordable• Focusing the role of the community colleges• Strengthening Indiana’s major research
universities• Embracing accountability
Strategic Initiatives for Higher Education in Indiana – 2008
Set state and campus completion goals Uniformly measure progress and
success Shift to performance funding Reduce time to degree and accelerate
success Transform remediation Restructure delivery
Complete College America
ICHE Strategic Priorities and Policy Directives - 2012
Students and the state are not well served by an empty promise of college access without completion.
• Degree Completion• Remediation
Success• Student Persistence
A more productive higher education system will increase student success and safeguard college affordability.
• On-Time Completion
• Cost Per Degree• Student Debt
Increasing college completion and productivity need not come at the expense of academic quality
• Learning Outcomes
• Transfer• Return on
Investment
Source: ICHE
26
2005 2007 2009 2011 2013Enrollment Change (credit hours enrolled)
Enrollment Change (credit hours enrolled)
Enrollment Change (successfully completed credit hours)
Enrollment Change (successfully completed credit hours)
Enrollment Change (successfully completed credit hours)
Inflation Adjustments Inflation Adjustments
Equity Adjustment Equity Adjustment
Research Support Incentive
Research Support Incentive
Research Support Incentive
Research Support Incentive
Remediation Success (VU & ITCC only)
Change in number of degrees
Change in number of degrees
Change in number of degrees
Change in number of degrees
Change in On-Time graduation Rate
Change in On-Time graduation Rate
Change in On-Time graduation Rate
Change in On-Time graduation Rate
Two Year Transfer Incentive
Two Year Transfer Incentive
Dual credit Student Persistence
Low Income Degree Completion Incentive
Low Income Degree Completion Incentive
Low Income Degree Completion Incentive
Workforce Development Incentive (funding non-credit coursework)
High Impact Degree Completion (IUB, PUWL, BSU only)
Institutional Defined Metric
Evolution of ICHE Funding Recommendations
Source: ICHE
ISU Performance Funding Metrics2013-15 Budget Submission
FY12
CHE Recommendation for allocation of performance funding dollars: 55% through increases in overall degree completion and on-time degrees 30% rewards progress in persistence and low income degrees 15% improvement in institution-defined metric
SIS Data elements through FY 2008 – one file◦ Demographic (gender, ethnicity, DOB, origin,
residency)◦ Pre-College (HS data, SAT scores)◦ Enrollment (student level, degree program,
enrolled hours by term)◦ Degrees conferred ◦ Financial Aid
Supplemental FY 2009 (additional 125 fields) Supplemental FY 2010 (10 more fields) Supplemental FY 2011 (44 more fields)
CHE Data Submission History
New Associate Commissioner for Research and Information – Molly Chamberlin
Collaborate with the institutions◦ SIS work group ◦ Financial Aid work group
Goals◦ Pare down what is being collected (only collect what will be
used)◦ Develop common definitions for each field
How it will be used How it will be validated
◦ Establish optimal timing for submissions◦ Capability to link to other data sets
Indiana Workforce Intelligence System Indiana Department of Education
◦ Robust data submission system (data validation/reports)
CHE Data Submission Revamp (2012)
Student Profile file ◦ any student who enrolled, graduated or received
financial aid in the fiscal year Credits file – one row per student per
enrolled term (Oct 15 - Nov 1) Degree file – one row per fiscal year degree
recipient (Oct 15 - Nov 15) Financial Aid file – one row per student per
award period (Nov 1 - Nov 30)
CHE Submission Files
Identification fields (name, last 4 SSN) for linking to other data sets
Emphasis on each term’s attempted and earned hours rather than census hours (total, distance, dual, dual high-priority, remedial, English & Math gateway courses)
Cumulative institutional attempted hours and earned hours, Overall earned hours and GPA
Distance education status (and location for distance only)
Tuition and required fees
CHE Submission Data
CHE instructions/definitions – tuning and revisions Defining ISU specifications for data elements and
developing ARGOS datablocks for file generation◦ In collaboration with ORR and Financial Aid
Data issues ◦ Reconciling CIP codes with CHE API (ORR)◦ Edits
File generation Verification/review Submission Error resolution
CHE Submission Data Project
Calculations◦ Cost to Degree◦ Credits to Degree◦ Graduation Rates
Reporting/Research◦ IWIS workforce/wage reporting for graduates◦ Affordability reporting◦ Transfer reporting◦ High school feedback reporting◦ Complete College America reporting
CHE Data Uses
WebsitesRay Buechler
IR Family of Websites
Institutional Research -- www.indstate.edu/ir
Strategic Plan -- www.indstate.edu/strategic_plan/
Business Intelligence -- www.indstate.edu/bi/
Strategic Enrollment Management -- www.indstate.edu/sem/
Institutional Research
Strategic Plan
Business Intelligence
Strategic Enrollment Management
Student SuccessChris Childs
Setting the Stage
1) Factors that produce effective retention programs
-Seidman’s Formula2)Pilot: Student Success CRM Rule Data
-Lessons Learned and Future Paths 3)MAP-Works Reports 4)Future Reports
Factors that are Successful for Retention Programs
Seidman Formula & Success Model (Seidman, 2012) RET=EarlyID+(E+In+C)IV
Early identification-assessment of student skill
Early intervention-intervention as early as possible
Intensive intervention-program is strong enough to show desired outcome
Continuous intervention-must persist until change occurs
Talisma Student Success Rules
The Student Success Rules were created to receive earlier identification of at-risk students
In theory this will result in earlier interventions
8 rules were created to help better retain students
Monitor Credit Load Rule
Once a FTFT student drops below 12 credit hours during a semester an automatic email message is sent to the Dean of the University College and the Associate Vice President for Student Success. Results Alert Messages Since 8/24: 37 Notifications to Student
Advisor: 37Lessons Learned Messages should go strait to students’ advisors More alerts as the closer we got to midterms
Next Steps Continue to monitor data International Studies department will receive alerts Advisor gets alert and will notify University Dean and Financial
Aid Have alert system for Sophomore, Juniors, and Seniors
No Meal Card Activity
An Alert is sent to the Area Director of the student’s resident hall is he or she does not swipe their meal card between Monday to Thursday Results Alerted: 477 Student Fine:225 left ISU:35 Not located: 328Lessons Learned Some students do not like to be monitored in such away Res life colleagues believe this rule is better suited for the first few
weeks of the semester. To make sure students know how to use meal card
Next Steps Is there a time of the semester students are less likely to visit
commons? Run alert system for the first 3 weeks and continue to monitor
there on
Twitter Engine
Designed to create school spirit and to acclimate first-time, full-time freshmen to campus. Messages are sent out to students to join ISU’s twitter handle, ISUFreshmen12.Results Twitter Followers: 682 FTFT students on field: 108 FTFT Students at Rec Fest: 103Lessons Learned Reach out to before orientation Marketing is Key Use more social networking resources
Next Steps Push students to indstate twitter account Set marketing for this at a earlier time
No BlackBoard Login
To identify and intervene when a first-time full-time freshmen fails to log in for Blackboard based classes. A message is sent to the instructor identifying the students who have not logged into Blackboard.ResultsNo login: 325 Login After Contact: 233 Can’t Contact: 30 Dropped: 18Lessons Learned This needs faculty buy-in Data was very difficult to set up
Next Steps Get feedback from faculty who participated in program Explore options on Blackboard and MAP-Works to send alert
messages like this
At-Risk Counties LEAP Rules
We sent student engagement letters to students from Vigo, Sullivan, Marion, and Cook Counties, plus to LEAP students. Messages to join ISU Facebook app and to join student organizations. This was designed to foster more connections to ISU. Results Hardly any students joined the Facebook communities for those counties Lessons Learned This rule would benefit from multiple department cooperation from
Student Affairs and Residential Life Engagement emails should be sent out before Fall Student
OrientationNext Steps Starting planning for student mailers and events for these students in
February Contact Faculty and Staff plus other students from these counties and
invite them to events
MAP-Works 2012 FTFT Cohort Profile
Students from Cook County N= 182
Total Cohort First-year N= 2206
Pell Grant: 141 (77.5%)First Generation: 97 (58.4%)Avg HS GPA: 3.05Avg SATVerbal: 0.00Avg SATMath: 0.00Avg ACT: 18.0321st Century Scholars: 0 (0%)
Pell grant: 1414 (53.2%)First Generation: 1228 (56.1%)Avg HS GPA: 3.06Avg SAT Verbal: 460.22Avg SAT MATH: 463.57Avg ACT: 19.3421st Century Scholars: 532 (20%)
MAP-Works 2012 FTFT Cohort Profile
Students from Marion County N= 420
Total Cohort First-Year N= 2206
Pell Grant:286 (68.1%)First Generation: 253 (63.3)Avg HS GPA: 2.81Avg SAT Verbal: 428.3Avg SAT Math: 425.8Avg ACT:17.321st Century Scholars: 139 (33%)
Pell Grant: 1414 (53.2%)First Generation: 1228 (56.1%)Avg HS GPA: 3.06Avg SAT Verbal: 460.22Avg SAT MATH: 463.57Avg ACT: 19.3421st Century Scholars: 532 (20%)
MAP-Works 2012 FTFT Cohort Profile
Students from Sullivan County N= 37
Total Cohort First-year N= 2206
Pell Grant: 20 (54.1%)First Generation: 14 (70%)Avg HS GPA: 3.33Avg SAT Verbal: 451.35Avg SAT Math: 470.54Avg ACT:0.0021st Century Scholars: 14 (37.8%)
Pell grant: 1414 (53.2%)First Generation: 1228 (56.1%)Avg HS GPA: 3.06Avg SAT Verbal: 460.22Avg SAT MATH: 463.57Avg ACT: 19.3421st Century Scholars: 532 (20%)
MAP-Works 2012 FTFT Cohort Profile
Students from Vigo County N= 256
Total Cohort First-year N= 2206
Pell Grant: 129 (50.4%)First Generation: 108 (38%)Avg HS GPA: 3.24Avg SAT Verbal: 502.01Avg SAT Math: 494.31Avg ACT: 22.0521st Century Scholars: 57 (22.3%)
Pell Grant: 1414 (53.2%)First Generation: 1228 (56.1%)Avg HS GPA: 3.06Avg SAT Verbal: 460.22Avg SAT MATH: 463.57Avg ACT: 19.3421st Century Scholars: 532 (20%)
MAP-Works 2012 FTFT Cohort Profile
First-Year African American Students N=655
2012 Cohort First-year N= 2206
Pell grant: 526 (80%)First Generation: 388 (64.5%)Avg HS GPA: 2.83Avg SAT Verbal:412.12Avg SAT MATH: 408.47Avg ACT: 16.8721st Century Scholar: 192 (29%)Marion County: 238 (36.3%)Cook County : 143 (21.8%)
Pell grant: 1414 (53.2%)First Generation: 1228 (56.1%)Avg HS GPA: 3.06Avg SAT Verbal: 460.22Avg SAT MATH: 463.57Avg ACT: 19.3421st Century Scholar: 532 (20%)Marion County: 420 (15.8%)Cook County: 182 (6.8%)
2012 MAP-Works Fall Transition Notable Factor Comparisons
Comm
itmen
t to
ISU
Self-
Discipl
ine
Fina
ncia
l Mea
ns
Peer
Con
nect
ions
Social
Inte
grat
ion
Satis
fact
ion
With
ISU
On-Cam
pus Living
4
4.5
5
5.5
6
6.5
Black Students White Students
2011 First-Time Bachelor Degree-Seeking Fall-to-Fall Retention
Total Cohort
Marion County
Cook County
Lake County
40
45
50
55
60
65
70
Black Total Cohort
MAP-Works Reports
MAP-Works◦Freshmen 2012 vs Freshmen 2011
LEAP◦2012 Cohort Research Brief
MAP-Works◦Retention Analysis (in process)
Future MAP-Works Reports
Analyzing racial climate through Qualitative Responses◦ Do minority students feel comfortable here?◦ Diversity Council planned Diversity Climate Study
Peer Assessments◦ Where do we rank among our peers in MAP-Works?
Customized sub-analysis reports ◦ Freshmen profile of Athletes ◦ Do students from different regional areas score
differently on MAP-Works Factors? MAP-Works report on sophomores, juniors
and seniors
Discussion/Q&A/Wrap-Up
Patty McClintock