AN NU AL

REPORT2012/2013

Incorporating Key Targets for 2013/2014

Town Hall, Leyton Road, Harpenden, Hertfordshire AL5 2LX Tel: 01582 768278

E-mail: harpenden.town.council@harpenden.gov.uk. www.harpenden.gov.uk DATED : SEPTEMBER 2013

CONTENTS

1. Overview Of The Annual Report

2 Pen Portrait of Harpenden Town Council

3. Annual Report of the Town Mayor

4. The Town Council’s Aims and Objectives

5. Partnerships

6. The Cost of Town Council Services6.1 Outturn – 2012/20136.2 Budget – 2013/2014

7. Forward Plan 7.1 2013/2014 Medium Term Initiatives7.2 Key Initiatives / Work Programme 2013/2014

8. Town Council Services8.1 Key Achievements in 2012/20138.2 Environment

8.2.1 Harpenden Common and Greens8.2.2 Allotments8.2.3 Lydekker Park and Car Park8.2.4 Nickey Line8.2.5 Recreation and Play Areas8.2.6 Land Assets

8.3 Community Services8.3.1 Town Hall Information Point8.3.2 Park Hall Community Building8.3.3 Harpenden in Bloom8.3.4 Farmers’ Market

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8.3.5 Community Safety8.3.6 Christmas Events8.3.7 Public Toilets8.3.8 Street Furniture

8.4 Democratic Representation8.4.1 Committee and Member Support 8.4.2 Civic Representation8.4.3 Planning and Development Management8.4.4 Town Twinning8.4.5 Harpenden Youth Town Council8.4.6 Community Grants8.4.7 Communications

8.5 Corporate Management8.5.1 Administrative and Statutory Responsibilities

9. Audit and Inspection

10. Public Consultation

Appendices:1 Harpenden Town, District and County Councillors

2013/20142 Committee and Working Party Structure and

Membership 2013/20143 Membership of Committees and Working Parties

2013/20144 Programme of Meetings – 2013/20145 Public Speaking at Meetings – Guideline 616 Staff Organisational Structure 7 Staff Contact Details and Responsibilities

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Statement of ResponsibilitiesHarpenden Town Council is responsible for the preparation of an Annual Report and for the information set out within it.

The Town Council is satisfied that the information included in the Report is in all material respects accurate and complete.

1. OVERVIEW OF THE ANNUAL REPORT1.1 The Annual Report for Harpenden Town Council is a statement of the performance and achievements during the preceding

financial year 2012/2013. It also includes the key targets that the Town Council aims to achieve in 2013/2014.

1.2 EFFICIENCY IMPROVEMENTThe Town Council is committed to identifying opportunities to improve services to drive efficiency gains, financial savings or attract additional income. It will focus on continuous improvement through ongoing consultation, regular review and effective change implementation. Opportunities will be sought to enhance a service or consider new, imaginative and innovative schemes to improve performance or provision for the benefit of the community.

2. PEN PORTRAIT OF HARPENDEN TOWN COUNCIL

2.1 THE PARISH OF HARPENDENHarpenden is a bustling, thriving commuter Town comprising the Town Centre and smaller shopping centres at Batford, Kinsbourne Green and Southdown. Harpenden’s most significant asset and its key feature is the Common which is 96.32 hectares. This includes Hatching Green, Kinsbourne Green, Bowers Parade Sensory Garden, Southdown Green and Southdown Ponds. There are several industrial sites within the parish boundary.

2.2 THE TOWN COUNCILHarpenden Town Council was created in 1974 following local government re-organisation. Harpenden is the largest parish in the St Albans District with a population of approximately 30,000.

There are sixteen Town Councillors, representing four Wards – North, South, East and West, who are elected to serve a four-year term. The new four-year term commenced in May 2011. Each year, the Council elects from amongst its members

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the Town Mayor and Deputy Town Mayor. Details of the Town Councillors, District Councillors and County Councillors serving for 2013/2014 are included at APPENDIX 1.

The Town Mayor receives an allowance to cover Civic duties. The Town Council agreed during 2008/2009 to provide an allowance of £300 per Councillor for a full year. This was in line with the basic allowance recommended by the St Albans District Council Independent Remuneration Panel which entitled Councillors to the payment of an allowance. No other form of allowance or expenses can be claimed other than approved travel and subsistence for attending functions on behalf of the Town Council outside of the Parish. The majority of Councillors declined to take an allowance for 2012/2013.

2.3 COMMITTEE STRUCTURE AND MEETINGSCouncil meetings are normally held five times per year, and all Councillors are involved in all policy decisions of the Council. In 2012/2013 there were six meetings, including the Annual Council Meeting and one Extraordinary meeting. In addition, an Annual Town Meeting is held in April for all residents of Harpenden.

As part of the democratic decision-making process, the Town Council also comprises four standing committees; Policy and Finance, Environment, Human Resources and Planning, all with delegated responsibilities, plus a number of Working Parties which include community participation. The Committee and Working Party Structure for 2013/2014 are included at APPENDIX 2 and their Membership is included at APPENDIX 3.

Town Council meetings are normally held in the Council Chamber, Town Hall, Leyton Road, Harpenden AL5 2LX, with the exception of the Annual Town Meeting and Annual Council Meeting which are held in Park Hall, Leyton Road, Harpenden AL5 2LX. All meetings are open to the public. Notices advertising meetings are posted on the Council’s website and notice boards which are situated around the Town. A programme of meetings for the 2013/2014 municipal year is also available and is included at APPENDIX 4.

Copies of Agendas for Council, all Committees and Working Party meetings can be obtained from the Information Point and the Library prior to a meeting. Agendas and Reports can also be viewed on the Town Council’s website [www.harpenden.gov.uk/council-meetings]. Agendas for Council are available ten days before a meeting and Committees three days. There is an opportunity for the public to speak at all meetings of the Council, in accordance with Standing Order 61, details are included at APPENDIX 5.

2.4 STAFFINGThe Town Clerk is supported by six full-time staff and ten part-time permanent staff (6.48 full-time equivalent) comprising professional, administrative and maintenance Officers and ancillary staff. This team delivers all the Town Council

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services, implements the Council’s policies and complies with government legislation. The Structure for 2013/2014 is included at APPENDIX 6.

2.5 LOCAL GOVERNMENT STRUCTURE IN HERTFORDSHIREHarpenden Town Council is the largest of nine parish councils situated in St Albans District. In addition to the Town Council, two principal authorities serve Harpenden, St Albans City and District Council and Hertfordshire County Council.

3. ANNUAL REPORT OF THE TOWN MAYOR, COUNCILLOR MRS NICOLA LINACRE

Report to the Annual Town Meeting held on Monday 08 April 2013: The Mayor presented the Town Council’s annual report for 2012/13. She began by thanking Gemma Richardson of Community Meeting Point (CMP) and Bob Cherry for their extremely interesting and informative presentation. The Mayor added that she had been very impressed by the work that CMP did in the community and it was good to learn more on how to support this excellent organisation. Clearly the Town owed such a lot to their volunteers for their commitment to an outstanding charity working for people in and around Harpenden. The Mayor congratulated the recipients of the Award of Merit; Ginny Cooper and Patrick Fisher; which were well deserved for their outstanding contributions to the life of the Town. The Mayor was delighted to present the charity cheques to Harpenden Friends of Cancer Research UK and the Daylight Club (Harpenden) as extremely worthy charities. She thoroughly enjoyed working with her Charity Committee in organising the fund raising events for their benefit and thanked her fellow committee members and everyone, friends and businesses in the wider community for supporting these events. She also made a special thank you to Linda Haynes, the Mayor’s Secretary, who had worked so hard throughout the year and had given so much of her time, effort and enthusiasm to support these events. The Mayor’s theme for the year had been Serving the Community. She had had an extremely interesting and positive experience meeting so many people who contributed so much to the Town. She added we are blessed to have so many people who live here prepared to work hard for their community. Whilst the Town Council had a prime role to play in looking after the interests of the Town and its residents, it was wonderful to realise just how many charitable and other organisations there were in Harpenden, seeking to help improve services and opportunities for everyone.

The Mayor felt there were often misconceptions about what responsibilities the Town Council had, for example maintenance of roads was that of the County Council whilst on-street parking was District Council. So as a Town Council it was suggested

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we faced many issues that required co-operation between the different tiers of government. She added it was our job to ensure the residents of Harpenden were well represented at every level.

The Mayor reported on some of the important issues that the Town Council was monitoring which included the proposal to expand Luton Airport, a Green Belt review and the effect of a new draft Strategic Local Plan on the Town. She was pleased to report that a robust and challenging response to Luton Borough Council had been submitted regarding the Airport planning application, which could be seen online. In addition, a working party to consider the implications of the new draft Strategic Local Plan, particularly in relation to the Green Belt, had been established. These were vital in order to protect the integrity of the Town. Many people felt resources were already stretched and it was part of the Town Council’s duty to identify where gaps were appearing in the infrastructure to support the Town. These gaps were becoming ever more apparent, and there was an important role to play in drawing attention to them.

The Mayor reported that Members of the Town Council had been working collaboratively with other organisations, such as the Harpenden Society, the Batford Community Action Group and the Seniors Forum to explore new initiatives and opportunities to help these groups achieve some of their ambitions. She added the Council was involved in talks with the County Commissioning Group regarding the future of the Red House, with local residents about the development of the Lea Valley Industrial Estate and with groups brought together by the Seniors Forum to discuss provision of better care and facilities for the elderly. It was recognised this was a very important part of the Council’s work. It was necessary to continue to work closely with various groups to achieve a shared purpose in serving the Town. The Mayor felt extremely fortunate to hold this office during the Queen’s Diamond Jubilee Year. 2012 would certainly be a year to remember and one celebrated by three new memorials throughout Harpenden; one in the Sensory Garden, one in Southdown and another in Batford created especially to commemorate the Jubilee. They were considered a wonderful addition to the Town and the Mayor was grateful to the Harpenden Society for their co-funding, which was another example of how working with different organisations and societies can enhance the environment for everyone’s benefit.

The Diamond Jubilee weekend was an opportunity to work with several local organisations and members of the community to plan a series of events which included; a family day on the Common, a Seniors tea party at Harpenden Public Halls, a special Festal Evensong in St Nicholas Church with one of the Queen’s chaplains and the lighting of a beacon organised by the Scouts. The Mayor was invited to a street party in Cornwall Road, which was great fun and residents kindly donated the money they raised to her two charities. Residents of East Common also held a street party over the Jubilee weekend and generously donated their collection too.

The Mayor stated 2012 saw other organisations working busily to provide a wide variety of interesting events and activities for all to enjoy, which included the Harpenden Carnival, Discovery Day on the Common, the Armed Forces Day celebrations

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organised by the Royal British Legion, Classics on the Common, organised by the Village Rotary, the Highland Gathering organised by the Lions in Rothamsted Park and the Teddy Bears Picnic in Lydekker Park.

The Mayor reported that last year the Reverend Christopher Futcher, from the Parish Church, left to take up a position as Arch Deacon at Exeter. She was pleased to advise that Christopher had been succeeded by the Revd Dr Dennis Stamps. The Mayor was pleased to attend his inauguration and witness his instalment last November to welcome him to Harpenden in his new post.

The Town Council had taken back ownership of some assets from the District Council. The Mayor reported that complex negotiations had been concluded with the transfer of Lydekker Park and car park. This was a considerable achievement and one she believed could not have happened without the will and co-operation of the District and Town Councils working together. The District Council was interested in further opportunities for devolution.

The Mayor was delighted to announce that the Town Council had gained a 6 th successive Green Flag Award which recognised the Common as one of the Country’s best green spaces. The Mayor was very grateful to the volunteers who worked with us on project days throughout the year on aspects of the Common, and thanked them for turning up, whatever the weather, for their commitment and willingness to work together with us and congratulated them for helping to achieve this accolade. She also made a special mention of the help received from the Harpenden Common Golf Club, who supported the project days and kindly provided valuable resources, which allowed us to achieve so much more as a consequence.

Following the transfer of the Batford Springs Local Nature Reserve the Town Council had worked closely with the Batford Springs volunteers. A working party had been established that had produced a management plan for the Springs. Funding had been provided through a service level agreement to help the volunteers resource their activities. It had been a really productive partnership and one that the Council fully intended to build upon.

Partnership working was part of the success of Lights Up and the Christmas Carnival, which was a highlight of the year for Harpenden. The Mayor commented that the seasonal lights looked splendid this year and made a real impact. Council Officers and Members were determined that the Town’s investment in the Christmas lights should not become a financial burden on local residents hence there was a staged approach to upgrading and increasing the lights. 2012 saw further investment to raise the standard of lighting, particularly in Southdown and Batford. The Mayor reported that Harpenden was the most attended Christmas lights switch on in the County, with Southdown not far behind meaning our retailers, businesses and residents could all enjoy the benefits of this festive time.

The Mayor was aware of the harsh economic constraints in which we now lived and was pleased to report that following on from the 2011/12 budget, where there was a reduction in the Town’s council tax of 2.25%, there was a standstill budget for the year 2012/13. The Mayor was further pleased to report that the 2013/14 budget for the Town Council, once again, had not

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increased the precept despite a backdrop of inflationary pressures. The Town Council was working hard to manage its finances through sound financial control and prudent service planning.

The Mayor reported that she had attended well over 100 Civic functions this year and had thoroughly enjoyed going to every single one. She thanked the Deputy Mayor, Councillor Rosemary Farmer for accompanying her at some events and for representing her on those occasions where there was a clash of commitments.

The Mayor congratulated and thanked all the organisations and societies that contributed so much to the sense of community that was enjoyed in Harpenden. There were so many, but she referred to groups such as the Harpenden Trust, the Seniors Club, the Seniors Forum, the Scouting movement, the Harpenden Society and the British Legion.

The Mayor said Harpenden was a wonderful place to live and was grateful to every group, society, organisation and school who contacted her and invited her to share in their events during year. In conclusion, the Mayor thanked all those who attended and invited them to put questions or make observations. She would endeavour to answer any issues raised as best he could.

4. THE TOWN COUNCIL’S AIMS AND OBJECTIVES – A VISION FOR THE FUTURE

Mission Statement:

To promote the area as a place to live, to work, to invest

and to visit.

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Corporate Objectives:

To serve those who live in the Town, work in the Town or visit the Town.~~

To strive to improve the quality of life for all residents of the Town.~~

To promote and represent the community’s views and aspirations at local, county, regional and national level.

~~To promote the devolution of services where they can be delivered more effectively and efficiently.

~~To work in partnership at local, county, regional and national level to promote and provide for the well being of the Town’s community.

To achieve these Aims, the Town Council’s Objectives are:

To consult with the community to establish its aspirations for the future. To promote the vitality and viability of the Town Centre, Southdown and Batford. To encourage and participate in partnership and agency working with the public, private and voluntary sectors for the

betterment of Harpenden. To promote sustainable policies that strive to improve the environment to meet the needs of the present without

compromising the ability of future generations to meet their needs. To help to create a socially inclusive and caring community which embraces all its residents irrespective of age, culture,

wealth, race or religion and which seeks to develop their well being, knowledge, understanding and mutual co-operation. To strive for a safer environment for the community. To deliver the best possible services for the lowest possible cost. Our aim is seamless local government delivering better,

more cost effective services to residents. To ensure improved access to all Council services by working in close partnership with District and County Councils through

on-line access at home, in Libraries and at Council Offices. To promote greater Police presence in the Town. To continue to lobby Hertfordshire County Council for improved roads and pavement maintenance. To continue to defend the character of the Town, oppose inappropriate development and preserve the green belt. To work for a cleaner greener Harpenden. To work in partnership with Hertfordshire County Council and voluntary groups to deliver improved youth facilities in the

Town. To work with St Albans District Council to seek the modernisation and improvement to the Public Halls to meet the needs

and demands of Harpenden residents. To work with the History Society to find a permanent home for them in Harpenden. To work with local sports groups, clubs and residents groups to seek the mix and quality of facilities wanted by local

residents. To actively support good ideas and encourage local initiatives. To oppose over-expansion and re-alignment of the runway at London Luton Airport where this would significantly impact on

Harpenden. To lobby the Government to ensure the infrastructure needed to support London Luton Airport is provided. To improve services delivered to the elderly, disabled and less mobile members of the local and wider community. To facilitate the provision of affordable/key worker accommodation.

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5. PARTNERSHIPS

5.1 Apart from direct provision of services, coupled with the consultative and representative role, the Town Council has entered into partnership/agency agreements with its two principal Councils to strengthen local representation:

ST ALBANS DISTRICT COUNCIL HERTFORDSHIRE COUNTY COUNCIL Delivery of an information service from the Town Hall. Participation in the Parish Paths Partnership project. Delivery of Local Planning Advisory Service. Delivery of a local information service from the Town Hall. Management of the Nickey Line in Harpenden. Development of a Transportation Plan for Harpenden. Rothamsted Park Management Working Party Members. Information Technology support.

ST ALBANS DISTRICT COUNCIL AND HERTFORDSHIRE HIGHWAYSHERTFORDSHIRE COUNTY COUNCIL

Parish Charter – to review and refresh the agreement.

To identify road and traffic problems in the Town and facilitate meetings with the community to resolve issues.

Clear highway grips and soak-a-ways. Assist in the cleaning of street signs.

5.2 WORKING IN PARTNERSHIP WITH OTHER AGENCIES AND THE LOCAL COMMUNITY The Countryside Management Service and Hertfordshire Biological Records Service to implement the 10 Year Management

Plan for the Common. The Agronomy Service of the Sports Turf Research Institute to maintain a Pesticide Policy for the Common. South Harpenden Allotment & Garden Society and East Harpenden Gardening Club for the management of 15 allotment sites. Friends of Cosne Cours sur Loire and Friends of Alzey to foster links with Harpenden’s Twin Towns. Schools on issues affecting the Town and participation through various competitions. Support a Youth Town Council in partnership with Youth Connexions and Secondary Schools. Establishment of a Harpenden in Bloom Committee in partnership with The Horticultural Society, Harpenden Photographic

Society, South Harpenden Allotment & Garden Society and East Harpenden Allotment and Garden Society, Infant, Junior and Secondary Schools, Scouting and Guiding Groups, the Brownies, Batford Community Action Group, Harpenden Village Rotary Club, John O’Conner’s Maintenance Ltd and Townsend Nursery.

Working with the Police, St Albans District Council, Hertfordshire County Council, The Harpenden Society, Harpenden Seniors Forum, Harpenden Green Belt Association, Retail Partnership, The Carnival , Highland Gathering, Classics on the Common and many other interested parties in the community to identify issues and seeking solutions and funding.

Promoting community safety with the local Neighbourhood Police Team.

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St Albans District Association of Local Councils and Hertfordshire Association of Parish and Town Councils for advice and collective action on issues.

6. THE COST OF TOWN COUNCIL SERVICES

6.1 OUTTURN – 2012/2013

6.1.1 During 2012/2013 the Council used £64,430 of its general reserves to support its expenditure (2011/2012 – reserve was increased by £132,712). This was due to the Town Council spending £150,000 on the purchase of Lydekker Park and Car Park from St. Albans District Council which was offset by savings being realised during 2012/13, including savings in staffing, administration costs, increased income in respect of parking fees and permits and various efficiencies across all activities,

6.1.2 The Council set aside £81,200 to ensure the completion of ongoing projects and towards the replacement of fixtures and fittings.

6.1.3 The Town Council’s outturn is reported in its annual return, which is subject to audit. Additional detail is available in the Town Councils Statement of Accounts for 2012/2013, this is not subject to audit.

6.1.4 A summary is shown in the table:

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2011/2012 2012/2013Actual

£

337,703 293,603

Net Expenditure / (Income)

Direct ServicesDemocratic, Management & Civic Costs

Actual£

367,156 354,557

631,306 Cost of Services for Year 721,713

22,690 Interest Payable 20,420 27,770 Loan Principle Repayments 29,901

(16,315) Interest Income Received (16,434) - Capital Expenditure 159,960 - Capital Income (3,320)

665,451 Total Net Expenditure for Year 912,240

(897,110) Precept from St Albans District Council (929,010) (231,659) Net (surplus) / deficit for year (16,770)

(98,947) Less Transfer to Earmarked Reserves (81,200) (132,712) Reduction / (Increase) in General Fund

Balances 64,430

(546,737) Balance brought forward (697,449)

(697,449) Surplus on General Fund Balance carried forward

(633,019)

6.2 BUDGET – 2013/2014

6.2.1 The Budget for 2013/2014 was approved by the Council on 4 February 2013 and embodies the collective resolutions of the Policy and Finance, Environment and Human Resources Committees. It represents a nil increase in the Council Tax Band D equivalent.

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BUDGET SUMMARYBudget

2012/2013Budget

2013/2014£ £

Corporate Management 86,780 67,700Civic Expenses 22,290 7,430Democratic Representation 164,570 166,680Communication 19,110 16,320Grants & Sponsorship 16,140 16,480Information Point 5,600 2,780Elections 2,000 2,000Central Administration 65,150 62,280Town Hall 58,710 68,860Park Hall 18,430 24,840Town Centre Management 69,970 73,620Public Toilets 5,390 4,730Farmers Market 1,310 (720)Community Safety 3,250 680Lydekker Car Park (29,530) (29,610)Lydekker Park 36,140 68,100Commons & Greens 233,740 273,550Nickey Line 5,250 3,740Other Amenity Activities 23,730 24,070Recreations Grounds & Play Areas 33,310 52,970Batford Springs Nature Reserve 4,710 8,160Allotments 20,100 17,380Projects (Revenue) 101,470 17,410Net Cost of Services 967,620 949,450

Capital Expenditure 82,200 -Grant – SADC Localising Ctax - (36,230)Loan Principal & Interest Payable 50,360 50,290Interest Income (14.500) (14.500)Transfer to/from Reserves (156,670) (43,500)Precept for the year 929,010 905,510

Band 'D' Equivalent £67.52 £67.52Increase in Band D tax 0%General Reserve 1st April 697,449 633,019Earmarked Reserves 1st April 488,807 570,007

6.2.2 Harpenden Town Council’s Total Council Tax requirement for 2013/2014 is £905,510 and is analysed by service:

£378,320

£258,930

£123,040

£50,290

£56,970

£16,450

£21,510

Commons, Greens, PlayAreas & Open Spaces

Allotments

Park Hall

Community Services

Servicing of Loans

DemocraticRepresentation

Corporate Management &Administration

6.2.3 The Council is committed to improving services, developing initiatives and working in partnership with residents, businesses and other groups in the Town. This budget allows the Council to include other initiatives for the 2013/2014 financial year including:

The transfer of Park Hall Community Hall which is a key asset to the Town from the District Council. Develop and install a toddler’s play area at Porters Hill Park.

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Carry out improvement works to the horse ride around the perimeter of the Common. Carry out renovation works to the Lydekker Park pond and re-landscape. Carry out the retendering exercise of the Grounds Maintenance Contract for the Common, Lydekker Park and recreation

areas. Install new updated interpretation boards and produce new leaflets for Lydekker Park. Carry out consultation on future leisure and recreational use of Westfield Play Area. Provide a computer link from the Information Point to the St Albans District Council Planning pages for the use of the public. Prepare for the development of local planning policies as part of the District’s planning strategy. Continue in the campaign to fly the Green Flag from the Common for a seventh consecutive year in recognition of this

prestigious award. Following the successes of the Discovery Day since 2009, to provide another in June 2014 to encourage residents to find

out more about Harpenden Common and its environment and the wonderful green space in the centre of Harpenden. Continue the volunteer project days to carry out works on various areas of the Common as part of the Management Plan. Ensure that funding is earmarked for partnership working schemes with other bodies when required. Improve the Christmas lights in the Town Centre, Southdown and Batford in compliance with the Recommended Code of

Practice. Actively seek sponsorship to provide another Teddy Bears Picnic in Lydekker Park in August 2014.

6.2.4 The budget is not only a responsible budget, robust in its requirement to meet all of the Council’s obligations and commitments; it is a budget which provides the scope for enhancing amenities and facilities for local people. The Council will continue to build on its reputation for finding efficiency savings, by working smarter and in collaboration with other agencies and partners.

6.2.5 The cost per household for Harpenden is:

2013/2014 – there were 13,411 band 'D' equivalent properties, a total precept of £905,510, which equated to a band D equivalent Council Tax of £67.52. (£905,510 divided by 13,411).

2012/2013 – there were 13,759 band 'D' equivalent properties, a total precept of £929,010, which equated to a band D equivalent Council Tax of £67.52. (£929,010 divided by 13,759).

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7. FORWARD PLAN

7.1 2013/2014 MEDIUM TERM INITIATIVESSince 2001/02 Harpenden Town Council has produced a 3 - 5 year strategic financial plan each year to ensure that a prudent level of reserves is maintained and to enable the Council to plan better for the provision of services including new projects and smooth any increases in the precept. It was hoped that this plan would also assist in community planning.

The introduction of Annual Governance requirements has reinforced the need for financial planning making it an essential requirement for all Councils.

The medium term financial plan presents a broad brush picture of the direction in which the Council wishes to move and therefore should only consider items that are financially material. This framework can then be used to assist in drawing up the detailed annual budget for future financial years.

7.2 KEY INITIATIVES / WORK PROGRAMME 2013/2014Listed below are the key services that the Town Council will be reviewing and will need to provide the required resources and arrangements in order for them to be progressed and implemented.

Contracts Grounds Maintenance – expires in March 2014. Christmas Lights – expires October 2013.

Payroll – expires in October 2013. To retender the Banking Services.

Initiatives Depot – to investigate options and a location and set-up

arrangements. Harpenden Common Policies – to collate a series of

Policies, including environmental issues, memorials, use of the Common, events, travellers etc.

Christmas Carnival – to promote and provide an annual event in conjunction with the Christmas Lights switch-on.

Strategic Local Plan – to undertake a range of consultation exercises and prepare a Neighbourhood/Vision Plan, to support a robust Local Plan.

Westfield (land adjacent to Westfield Recreation Ground) – to develop the site by seeking to provide affordable housing and facilities for people with learning disabilities.

Quality Status – re-accreditation when new criteria published.

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8. TOWN COUNCIL SERVICES

8.1 KEY ACHIEVEMENTS IN 2012/2013

The following is a summary of the Key Achievements in 2012/2013:

The successful transfer of six key assets to the Town - Lydekker Park and Car Park, Batford Springs Local Nature Reserve and Westfield, Marquis Lane and Porters Hill Recreation Areas.

Lead the Town’s Queens Diamond Jubilee celebrations including the installation of four jubilee structures as lasting

memorials.

Harpenden Common – successfully retained the Green Flag for the Common for the sixth consecutive year in recognition of the high standard the Common is managed to.

A further successful Harpenden Common Discovery Day in June 2012 to encourage residents to find out more about Harpenden Common and the environment and the wonderful green space in the centre of Harpenden.

Refurbished the Town Signs at Kinsbourne Green and on the Common.

Further improved to the Christmas Lights in the Town Centre, Southdown and Batford in compliance with the Recommended Code of Practice.

Assisted in the organisation of the annual Armed Forces Day in June on the Common.

The Town Council provides services either directly, in partnership or by Agency Agreement. The services delivered by the Town Council have been split into four main groupings:

ENVIRONMENT (Section 8.2)COMMUNITY SERVICES (Section 8.3)DEMOCRATIC REPRESENTATION (Section 8.4)CORPORATE MANAGEMENT (Section 8.5)

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The Town Council’s service areas identified in each Section detail the following:

Objectives in providing the service. Achievements last year – 2012/2013. Key targets for the service for the year commencing April 2013. Any relevant agency/partnership working arrangements.

8.2 ENVIRONMENT

8.2.1 HARPENDEN COMMON AND GREENSThe Town Council owns and manages 96.32 hectares of Common and Greens. This includes Hatching Green, Kinsbourne Green, Leyton Green, Bowers Parade Sensory Garden, Southdown Green and Southdown Ponds. The Common supports two cricket pitches, two football pitches, a golf club, a horse ride, nature trail, picnic area and 5 designated car parks which includes the picnic area. Income is generated from the use of parts of the Common by fairs and circuses, as well as licences and leases with sporting organisations.

The Common is a County Wildlife Site managed through a Ten Year Management Plan. This large and important part of the Town Council’s portfolio of assets forms much of the heart and character of Harpenden.

In 2003, the Town Council entered into a Countryside Stewardship Agreement with the Department for Environment, Food and Rural Affairs (DEFRA), which provide funding towards hayfield management, hedgerow restoration and heath land restoration.

Countryside Management Service and Hertfordshire Biological Records act as advisory bodies for the Town Council and helped in the production of the Ten Year Management Plan. The Management Plan was split into two five year periods with the Five Year Plan (2007-2012) being developed in 2006. The next Plan (2013-2018) will be developed during 2013 with the help of Herts & Middlesex Wildlife Trust and include a consultation process involving the local community, tenants on the Common and the Council’s advisory bodies.

The Council also manage the definitive footpath network as part of the Parish Paths Partnership Initiative, the Nickey Line and Batford Springs Local Nature Reserve. The core Common and Greens service objective is to enable residents and visitors to enjoy use of all Common land.

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The Town Council’s objectives in providing this service Provide an amenity open space that can be enjoyed by the community for 'air and exercise', and ensure the Common is a

living part of community life. To preserve the character of the Common. Regulate uses of Common land for community enjoyment whilst preserving its character. Strive to improve the environment to meet the needs of the present without compromising the ability of future generations

by promoting sustainable policies. Implement, as far as possible, maintenance and planting programmes that conform to sustainability principles. Monitor the performance of the contractors in providing these services. Work for a cleaner greener Harpenden. Maintain and protect the ecological value of the Common and other important habitats. Carry out more light maintenance works ‘in-house’.

Achievements in the Year 2012/2013 Green Flag Award Harpenden Common was awarded its sixth Green Flag Award. Volunteer Project Days Continuation of these days ensured that members of the public were able to get involved

in looking after their local Common. Discovery Day A fourth successful free family fun day was held on Harpenden Common in June 2012

alongside the annual Art on the Common event. Town signs Redecorated/restored the 2 large town signs. Wayleaves A number of expired wayleaves were renegotiated. Health and Safety Tree Works Continuation of various works across the Common and greens.

Key Targets for the Year April 2013 – March 2014 Green Flag Award Achieve the Green Flag Award for Harpenden Common for the seventh consecutive year. Common Management Plan To undertake a consultation exercise on the 2013-2018 Plan involving the local

community, tenants on the Common and the Council’s advisory bodies. Hold an Annual Public Meeting in October 2013 and a Common Walk in June 2013 for all users of the Common to review work completed on the Common and consider the planned work. Create an action plan and associated monitoring report for consideration by the Environment Committee.

Policies To collate a series of Policies for the Common, including tree management and benches.

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Tenants on the Common Manage tenants on the Common in accordance with their Tenancy Agreement, the Management Plan and the Pesticide Policy.

Wayleaves To monitor the existing wayleaves across the Common and to consider any applications for new wayleaves or changes to existing wayleaves.

Health and Safety Tree Works Continue to monitor the tree stock via Health and Safety reports and site visits and to carry out any recommended works.

Southdown Ponds Monitor the ponds including the water, marginal plants and wildlife. Batford Springs To work in partnership with the Batford Springs Volunteers to maintain and manage the area in line with the

Management Plan. Butterfly SurveyTo undertake a butterfly survey across the Common.

Agency/Partnership Working: Golf Course Licence and Rental of two propertiesHarpenden Common Golf Club leases an area of Common Land and two cottages.

The Council’s objectives in leasing this area of Common Land Enable utilisation of this area of land for recreational and sporting purposes by the community. Ensure this area is maintained to an acceptable standard for public use as well as for use as a golf course. Ensure public access is maintained to this area of Common Land.

Achievements in the Year 2012/2013 Golf Club – Regular meetings were held with the Golf Club to ensure compliance with the Ten Year Management Plan, the

Pesticide Policy and that access to this area by the community has been maintained. Lease and Licence – Both the lease and licence have been reviewed in conjunction with the Golf Club and new agreements

are being prepared.

Key Targets for the Year April 2013 – March 2014 Golf Club – The Management Plan will be implemented on land leased to Harpenden Common Golf Club within the Five

Year Plan for 2013-2018. Access will be maintained across the Golf Course for use by the community. Health and Safety tree works on the Common will be managed using the guidelines issued by an Arboriculturist consultant.

New Clubhouse – To work with Harpenden Common Golf Club in their aspirations to build a new clubhouse and facilities.

8.2.2 ALLOTMENTSThe Town Council owns 13 Allotments sites and leases a further 2 sites from St Albans District Council. The 13 sites include one transferred to the Town Council from St Albans District Council in May 2012. The sites are administered on behalf of the Town Council by South Harpenden Allotments and Gardens Society (SHAGS), which manage nine sites and the East

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Harpenden Gardening Club (EHGC), which manage six sites. The Council supports both allotments societies with a grant. There are 595 plots available for rent.

The Town Council’s objectives in providing this service Provide allotments where a demand exists.

Achievements in the Year 2012/2013 Ensured the allotment sites were maintained and managed to a high standard. Publicised the availability of allotment plots. Gates, fences and watering facilities at several sites were repaired or replaced, as required. Monitored the located sites of asbestos and removed asbestos from sites, as required.

Key Targets for the Year April 2013 – March 2014 Ensure that the allotment sites are maintained and managed to a high standard, ensuring site security and tidiness to attract

new plot holders. Work with SHAGS and EHGC to facilitate, assist and provide support for allotment holders and keep vacant plots tidy. Hold an annual meeting with the trustees of the SHAGS and EHGC to review the grant aid for the following year and

discuss any current issues. Conduct an annual inspection of all allotment sites. Continue the policy of publicising allotments to the local community.

8.2.3 LYDEKKER PARK AND CAR PARKWith effect from May 2012 Lydekker Park and Car Park were permanently transferred to the Town Council from St Albans District Council.

The contract to manage the St Albans District car parks and on-street parking is undertaken by NSL Services Group. Lydekker Car Park is included in this agreement. The income from the fee paying car park at Lydekker covers the costs incurred in managing the Car Park.

The Town Council’s objectives in providing this service Provide and promote the Park and accessible open space supported by a 93 space fee paying car park for the enjoyment of

the local community and visitors to the Town. Implement, as far as possible, maintenance and planting programmes that will contribute towards sustainable living. Monitor the performance of the contractors in providing these services. Increase awareness of the Park and the car park.

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Continue to mange the car park to support the vibrancy of the Town.

Achievements in the Year 2012/2013 Organised another very successful Teddy Bears’ Picnic in the Park for approximately 300 children and adults. Provided subsidised car park spaces to retailers employees in the Town. Repainted car parking space lines, directional arrows and car park barriers to enhance the look of the car park and make

parking easier. Health and Safety tree work was carried out in the Park.

Key Targets for the Year April 2013 – March 2014 Promote Lydekker Park and increase awareness of its location. Maintain car parking charges at 60% of those charged by St Albans District Council for other car parks in Harpenden, with

free parking on Saturdays and Sundays. Hold a Teddy Bears’ Picnic in August 2013. Manage the pond and surrounding area, including carrying out renovation works to the pond liner and implement

maintenance and planting programmes. Maintain and manage both areas to a high standard, including carry out further health and safety tree work in the park. Provide and promote the use of a formal Park and accessible open space. Hold an Annual Public Meeting in October 2013.

8.2.4 NICKEY LINEThe Nickey Line runs from Hemel Hempstead to Harpenden, and was a branch line of the London North Western Railway which opened in 1877. It is approximately 8½ miles long and now a cycleway and footpath. Features of the Nickey Line still include the Holt passenger platform and the old railway signal.

The Town Council has a management agreement with St Albans District Council to maintain the Nickey Line within the Harpenden boundary on a day-to-day basis.

There are three County Wildlife Sites that have been designated along part of the Line. One of which is Knott Wood which adjoins the Line in Harpenden and is Ancient Woodland.

The Town Council’s objectives in providing this service Provide and promote its heritage and its use as a cycle way and footpath. Increase awareness of the Nickey Line. Monitor the performance of the contractors in providing this service.

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Achievements in the Year 2012/2013 Monitored and maintained the Nickey Line in accordance with the Nickey Line Management Plan, in partnership with

Countryside Management Service and St Albans District Council. Carried out maintenance work in accordance with the Management Plan. Worked with the ‘Friends of the Nickey Line’ Group.

Key Targets for the Year April 2013 – March 2014 Continue to work with the Friends of the Nickey Line Group to enhance the Nickey Line. Monitor and maintain the Nickey Line, subject to funding and agreement by the District Council. Work with the District Council on the proposed improvement works by Sustrans. Promote the accessibility and use of the cycleway and footpath on the Nickey Line. Continue negotiations with St Albans District Council to either seek devolution of the service to the Town Council or

negotiate a management agreement.

8.2.5 RECREATION AND PLAY AREAS – PORTERS HILL, MARQUIS LANE, WESTFIELDThe Town Council’s first play area at Porters Hill opened in May 2010 and has proved to be extremely popular. The play area has transformed a formerly derelict piece of land owned by the Town Council. The theme of the play area is natural play and incorporates a basket swing, climbing frame, slide and zip wire. The play area is aimed at 8-13 year olds. With effect from April 2012 Marquis Lane and Westfield play areas were transferred to the Town Council.

The Town Council’s objectives in providing this service Provide and promote the use of the play areas. Provide and maintain suitable play equipment for a range of ages. Increase awareness of the play area.

Achievements in the Year 2012/2013 Monitored and maintained the Play Areas to a high standard. Regular inspections of the sites and equipment.

Key Targets for the Year April 2013 – March 2014 To maintain the play areas and associated play equipment to a high standard. To undertake regular checks and inspections of all play equipment, complying with recognised safety regulations. To develop, seek external funding and install a toddler’s area within the Porters Hill Play Area.

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Through consultation with residents groups and other interested organisations explore opportunities to improve or develop leisure and recreation at these parks and open spaces.

8.2.6 LAND ASSETSThe Town Council owns 0.407 hectares adjacent to the Westfield Road Allotments. The area was previously allotment land and following the lack of demand the Secretary of State consented to the disposal of the area under the Allotments Act 1925 – Section 8. Consequently, the site offers considerable development potential for affordable housing for local key workers.

The Town Council’s objectives regarding this land Make best use of the asset for the community. Consider the use of any receipts to support community projects. Maintain the area to an acceptable standard whilst fallow.

Achievements for the Year 2012/2013 Maintained the areas to an acceptable standard whilst in a fallow condition.

Key Targets for the Year April 2013 – March 2014 Progress the development of the Former Westfield Allotment site. Consider opportunities for the devolution of land and estate management from other tiers of Local Government and review

any land availability with a view to acquisition. Keep its estate under review, identifying opportunities for acquisitions or disposals to optimise its holdings

8.3 COMMUNITY SERVICES

8.3.1 TOWN HALL INFORMATION POINTA one-stop shop information service is delivered at the Town Hall from 10.00am to 4.00pm, Monday to Friday. This also offers access to St Albans District Council and Hertfordshire County Council services, as well as tourist and local community information. In addition, an electronic link to St Albans District Council systems enables access to District Council information and resident accounts.

The Council’s objectives in providing this service Enable residents to access information and services from all three tiers of local government. Provide a ‘one-stop’ information service for visitors, tourists and the local community.

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Achievements in the Year 2012/2013 Provided assistance and support to visitors to access St Albans District Council services, including on-line information on

Council Tax and Housing Rent. Provided assistance and support to residents to access Hertfordshire County Council services, including Transportation,

Children, Schools and Families, Health & Community Services and Highways Services.

Key Targets for the Year April 2013 – March 2014 Provide an Information Point service, from the Town Hall, in conjunction with St Albans District Council. Seek to develop a ‘one-stop-shop’ facility to serve all residents and visitors. Liaison with St Albans District Council and Hertfordshire County Council to continue to support the access to services in

respect of the delivery of the Information Point. Provide a computer link from the Information Point to the St Albans District Planning pages to facilitate the viewing of

planning applications via the Planning Portal. Provide in conjunction with St Albans District Council a fully Payment Card Industry Data Security Standard compliant

electronic facility for debit and credit card payments.

8.3.2 PARK HALL COMMUNITY BUILDINGPark Hall is a Grade II listed building and was leased to the Town Council on a 99-year lease by St Albans District Council in January 1994. The Hall is for hire and comprises a main hall, fully fitted commercial kitchen, disabled toilet, baby change facilities, separate toilet facilities for ladies and gents, cloakroom, store and car park. Park Hall is accessible for people with disabilities and is fully compliant with the Disability Discrimination Act.

The Town Council’s objectives in providing this service Provide a facility for use by non-commercial hirers and local organisations at an affordable rate. Generate additional income from commercial hirers.

Achievements for the Year 2012/2013 As part of on-going consultation, a questionnaire was sent to all hirers of Park Hall to provide feedback on the service. Painted the main areas of the hall to ensure it is presented to a high standard. Continued on-going maintenance to a high standard. Installed new external lighting to protect the safety of hirers and users of the Town Hall in the darker hours.

Key Targets for the Year April 2013 – March 2014 22

Secure the devolved ownership (freehold) of the building from St Albans District Council. Promote and market the Hall to increase usage, utilise its full capacity and attract business to the Town. Maximise income generation through the hire of Park Hall. Paint all main areas of the hall and replace safety flooring in the ladies and gents toilets to maintain the high standard. Undertake a conditions survey to determine any required works.

8.3.3 HARPENDEN IN BLOOMThe Town Council, together with tremendous community support, runs an annual Harpenden in Bloom Competition. Due to the drought restrictions that were put in place by Veolia Water for the summer of 2012, the Town Council was unable to run a full roster of competitions due to limitations in promoting the use of water to enhance the displays.

The Town Council’s objectives in providing this service Enhance the appearance of the Town throughout the year through colourful floral displays. Promote a sense of civic pride, engaging the community and enhancing the environment. Promote and organise the logo and garden competitions.

Achievements for the Year 2012/2013 Initiated school logo and junk garden competitions and planting events throughout the year to promote Harpenden as a

place to live, work and visit. Visibly enhanced the gateways to the Town and Town Centre designed to increase vibrancy. Redesigned and replanted a trial High Street flowerbed consisting of box hedging and lavender to enhance the appearance.

Key Targets for the Year April 2013 – March 2014 Enhance the appearance of the Town, including the possible rolling out of further replanting of flowerbeds in the High

Street. Promote a sense of ownership of the Town by the community. Organise competitions to encourage continued interest, particularly with schools and young people. Promote sustainable practices and environmental awareness through the planting of more hardy and perennial plants

alongside traditional bedding plants, and the implementation of wildlife competitions. Promote and increase membership of the Harpenden in Bloom working party. Promote and obtain sponsorship and funding opportunities for local businesses to support this service in the Town.

8.3.4 FARMERS’ MARKETThe Harpenden Farmers’ Market has been running successfully since 2005. The Market is held on the fourth Sunday of each month, in conjunction with the District Council’s Market Charter, from 10.00am to 2.00pm in the Lower High Street and

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Bowers Parade. With a wide variety of locally produced goods being sold, the Farmers’ Market is extremely popular attracting many visitors throughout the year.

The Town Council’s objectives in providing this service Provide an event which enhances and promotes the vibrancy of the Town. Ensure residents and visitors to the Farmers’ Market are able to buy a wide range of products direct from the

producer/grower.

Achievements for the Year 2012/2013 Increased the vitality and vibrancy of the Town Centre on market days. Economic growth for other commercial outlets in the Town Centre who are able to capitalise on the additional Sunday

trading hours. Promotion of Harpenden as an attractive venue for visitors to the area. The continued collaboration of the Farmers Market with the Christmas Carnival and Christmas lights switch-on in November

resulted again in one of the most well attended community events held in Harpenden.

Key Targets for the Year April 2013 – March 2014 Ensure that a monthly Farmers’ Market is provided, maintained and managed to a high standard. Ensure that rules and regulations are adhered to. Ensure that a variety of locally produced products are available at each market. To promote ways of making the event more accessible, interesting and attractive for residents and visitors to the Market. Review the location of the market to ensure its full potential.

8.3.5 COMMUNITY SAFETYThe Town Council supports community safety initiatives to minimise both actual crime and the fear of crime and to promote safety at public events. The Town Council works closely with the local Neighbourhood Police Team, Safety Advisory Group and Joint Agency Group, and has been involved in many initiatives including:

Closed Circuit Television (CCTV)Town Council supports the provision of CCTV cameras in Harpenden Town Centre, Southdown and Batford as an aid to deter and solve crime, anti-social behaviour and encourage a safer community. CCTV can also reduce retail crime. The Town Council is a member of the St Albans District Council’s CCTV Monitoring Group.

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Restricted Alcohol ZoneHarpenden has a Designated Public Place Order (DPPO), or ‘Restricted Alcohol Zone’ and the Town Council is seeking to work with the Police and St Albans District Council to extend the areas covered.

Safety at Public EventsThe Town Council is a member of the St Albans District Events Safety Advisory Group which provides essential advice and guidance to all public event organisers. The group consists of many representatives from local agencies and organisations.

The Town Council’s objectives in providing these services Make Harpenden a safe place in which to live, work and visit. Reduce anti-social behaviour and alcohol related disorder. Have a proactive response to Community Safety initiatives.

Achievements for the Year 2012/2013 Maintained excellent working relationship with the Neighbourhood Police Team. Participated in the St Albans Community Safety Partnership, the CCTV Monitoring Group and the St Albans District Events

Safety Advisory Group meetings to create a safer environment for Harpenden.

Key Targets for the Year April 2013 – March 2014 Respond to community issues that may occur throughout the year. Maintain links with local schools, businesses and retailers, identifying any concerns early and acting promptly. Continue to maintain an excellent relationship with the Neighbourhood Police Team. Continue to participate in the St Albans Community Safety Partnership, St Albans District Events Safety Advisory Group

and CCTV monitoring meetings to create a safer environment for Harpenden. Support the provision of a Designated Public Place Order (DPPO) or ‘Restricted Alcohol Zone’ in Harpenden and work with

the Police to review the area or introduce additional areas, as appropriate and necessary.

8.3.6 CHRISTMAS EVENTSHistorically the Town Council provided support for the Christmas Carnival which was organised by a Christmas Carnival Committee comprising Councillors, businesses and representatives from local organisations. However, following the disbandment of the Christmas Carnival Committee the Town Council has taken on the administration and organisation of the Harpenden Christmas Carnival event for 2013.

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It is an extremely popular event with an estimated 8-10,000 people attending. In addition, the Town Council provides festive lighting throughout the Town Centre, Southdown and Batford. This includes the purchase of lights, erection and dismantling, compliance with Health and Safety Regulations and energy costs. The Town Council also holds community events and competitions, including the Christmas Window Display and the Town Mayor's Christmas Card Poster competitions.

The Town Council’s objectives in providing this service Make the Town Centre, Southdown and Batford attractive for residents, shoppers and visitors throughout the Christmas

period. Promote and enhance the commercial viability and vitality of the Town Centre, Southdown and Batford during the peak

trading period.

Achievements for the Year 2012/2013 Provided illuminations in the Town Centre, Southdown and Batford. Upgraded old and faulty lighting in the Town Centre with LED lights which are more efficient and environmentally friendly. Provided support for the Christmas Carnival Committee. Local businesses participated in the Christmas Window Display competition, with the winner decided by public vote. Local children participated in the Christmas Card Poster competition.

Key Targets for the Year April 2013 – March 2014 Provide appropriate illuminations during Advent and Christmas and provide a programme to update and improve the

Christmas lights display. Encourage participation in the shop Window Display competition. Hold the annual Town Mayor's Christmas Card Poster competition. Tender for the erection and maintenance of the Christmas lights. To promote and provide an annual Christmas Carnival event in conjunction with the Christmas Lights switch-on. Consult with businesses and the local community on the Christmas Carnival event. To promote and assist local groups with the annual Christmas Lights switch-on held at Southdown and Batford.

8.3.7 PUBLIC TOILETSThe Town Council owns Leyton Road toilets, which is located in the town square.

The Town Council’s objectives in providing this service Provide and maintain the public conveniences to a high standard and ensuring compliance with any regulations. Provide disabled access in compliance with the Disability Discrimination Act.

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Achievements in the Year 2012/2013 Facilities were cleaned to a high standard. Full compliance with the Disability Discrimination Act and Health and Safety Regulations. 100% of all repairs were completed within three weeks.

Key Targets for the Year April 2013 – March 2014 Ensure facilities are necessary, maintained, cleaned to a high standard and all repairs completed within three weeks. Ensure compliance with Health and Safety Regulations. Undertake a conditions survey to determine any required works.

8.3.8 STREET FURNITUREThe Town Council provides and maintains a number of bus shelters, benches, community notice boards, litter bins, dog waste bins and bicycle stands throughout the Parish, including in the Town Centre, Southdown, Batford, Lydekker Park and on the Common and Greens.

The Town Council’s objectives in providing this service Provide notice boards to display Council agendas, meetings, civic events and community posters. Encourage the use of alternative modes of transport to the car, by providing bicycle racks, benches at regular intervals and

bus shelters. Ensure a cleaner Town by providing adequate litter and dog waste bins.

Achievements for the Year 2012/2013 Maintained all the notice boards throughout the Town Centre and Parish. Updated the information on the notice boards on a regular basis. Implemented a Memorial Policy for the purpose of informing the public of the application process as well as outlining

permitted locations and styles for new benches. Repaired and maintained bus shelters and bicycle stands as damage was reported. Ensured regular emptying and maintenance of litter and dog waste bins.

Key Targets for the Year April 2013 – March 2014 Maintain bus shelters, notice boards, benches and dog bins owned by the Town Council. Work with Hertfordshire County Council on the introduction of new bus shelters and replacement of old where necessary. Ensure regular litter picking is organised throughout the Parish. Ensure all the notices in the notice boards and bus shelters are up-to-date.

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Carry out more light maintenance works in-house.

8.4 DEMOCRATIC REPRESENTATION

8.4.1 COMMITTEE AND MEMBER SUPPORTThe Town Council currently holds five Council meetings per year, including an Annual Council Meeting. As part of the democratic decision-making process there are also four standing committees (Policy and Finance, Environment, Human Resources and Planning) all with delegated functions and agreed Terms of Reference that deal with the day-to-day business of the Council. These are all held in public and all decisions are taken at these meetings.

As part of the Council’s commitment to greater consultation and involvement with the community other Working Parties and Forums are also held. The Town Council supports young people in the Town through the Harpenden Youth Town Council and Schools Liaison meetings. In addition, public consultation meetings are held annually to enable residents to have their say, and comment upon the management of the Common and Greens, Lydekker Park and the Town Council’s civic role in twinning with Cosne and Alzey.

An Annual Town Meeting is also held for all residents of the Town to discuss or question any business of the Council. It also provides an opportunity for the Town Council to present their achievements during the previous year.

The Town Council continues to strengthen representation on outside bodies and principal authority Groups, Working Parties and Community Forums. It is represented on:

ST ALBANS DISTRICT COUNCIL OTHER OUTSIDE BODIES Local Strategic Partnership. Batford Memorial Hall Management Committee. Standards Committee. Harpenden & District History Society. CCTV. Harpenden Seniors Club. Events Safety Advisory Group. Harpenden Spotlight on Africa. Rothamsted Park Management Group. Harpenden Highways & Transportation Stakeholder

Forum. District in Bloom. Harpenden Seniors Forum

Batford Springs Volunteers 28

St Albans Association of Local Councils

The Town Council’s objectives in providing this service Represent the community’s views on issues, proposals and plans which affect the Town. Identify the needs of the community in order to improve and enhance living, working and visiting Harpenden. Promote and represent the views of the community and aspirations by commenting on District, County, Regional and

National documentation and promote sustainable development. Encourage partnership working for the well being of the local community.

Achievements for the Year 2012/2013 Held regular engagement with the public through Council Meetings, Working Parties, Forums and public consultation. Supported Councillors and the democratic decision making through the efficient administration of the Town Council. Held an Annual Town Meeting in April 2012 and an Annual Meeting of the Council in May 2012. A revised Code of Conduct was agreed. Reviewed the Standing Orders, Financial Regulations and committees terms of reference.

Key Targets for the Year April 2013 – March 2014 Be represented on outside bodies whose policies affect the Town. Hold an Annual Town Meeting in April 2013 and Annual Meeting of the Council in May 2013 and invite all residents of the

Town. To respond promptly to residents queries and concerns.

8.4.2 CIVIC REPRESENTATIONThe Town Council preserves and continues the Civic and Ceremonial traditions of Harpenden. The Town Council appoints a Town Mayor and Deputy Town Mayor each year. The Town Mayor may also act as both Leader and Civic Representative of the Town Council. Each year the incoming Town Mayor selects charities for which funds are raised during their term of office.

The Town Council's objectives in providing this service Preserve the traditions and unique identity of Harpenden. Support and highlight the work of local organisations for the benefit of members of the community, through the attendance

of the Town Mayor and Deputy Town Mayor at events and meetings. Promote the Town at District, County, Regional, National and International level. Provide a focus and fundraiser for local good causes.

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Achievements for the Year 2012/2013 Elected the Town Mayor, Councillor Mrs Nicola Linacre, and Deputy Town Mayor, Councillor Rosemary Farmer, at the

Annual Meeting of the Council (Mayor Making Ceremony) in May 2012. Represented at over 150 community events and meetings, with the Town Mayor personally attending 120 of these. The Town Mayor held four fundraising events during her year of office and donated £8,000 to the nominated charities. The

charities were Harpenden Friends of Cancer Research UK and The Daylight Club (Harpenden). In partnership, the Royal British Legion held a successful Armed Forces Day in July 2012. Held a special service at the War Memorial on Remembrance Sunday, which was well attended. The Town Council helped

provide administration support and support on the day. Awards of Merit were presented to Mrs Ginny Cooper and Mr Patrick Fisher at the Annual Town Meeting in April 2013. Past Town Mayor's Badge was awarded to Councillor Michael Weaver at the Annual Council Meeting in May 2012.

Key Targets for the Year April 2013 – March 2014 Elect the Town Mayor and Deputy Town Mayor at the Annual Meeting of the Town Council in May 2013. Organise and hold the Harpenden Civic Service. The Town Mayor to support and attend civic and community events and meetings. The Town Mayor to nominate, promote and fundraise for local charities. In partnership with the Royal British Legion, to support the Armed Forces Day, the Armistice Day and the Remembrance

Sunday ceremonies. Receive nominations and select candidates for Merit Awards.

8.4.3 PLANNING AND DEVELOPMENT MANAGEMENT

Harpenden Town Council Planning Committees A and BThe Town Council, as part of the consultation process, is consulted on all planning applications within the parish boundary. This includes proposed government legislation, licensing, appeals, circulars and planning policy statements.

The Town Council’s Planning Committees A and B meet on an alternate fortnightly basis to consider all Harpenden applications within the parish and provides St Albans District Council, the Planning Authority, with the views of the Town on each application.

As with all Town Council meetings, members of the public are welcome to attend, and applicants, their representatives and residents may speak for and against an application.

Harpenden Town Council Development Control Service

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The Town Council provides impartial advice and guidance on the application process and status of an application. In addition, provide access for residents to the St Albans District Council online planning database to view planning applications. This service is which are available from the Information Point between the hours of 10.00am to 4.00pm, Monday to Friday.

The Planning ProcessThe Town Council, as an elected tier of Local Government has, and will promote good design and sustainable developments in all aspects of planning and development management in Harpenden. In addition, continue to promote visually attractive development as a result of good architecture, sustainability and appropriate design and landscaping.

The St Albans District Council’s 'The Scheme of Delegation to Council Officers' provides for a call-in procedure that only District Councillors are able to enact. They are able to call in applications of significant importance, controversial or complex in nature. Residents are able to bring planning applications for mediation and decision by St Albans District Council’s Planning (Development Control) Committee through the Town Council’s planning process. Local District Councillors are then alerted to applications of concern and able to decide on whether to call them in.

Local Development FrameworkSt Albans District Council is currently preparing a draft Strategic Local Plan, which is subject to the findings from Green Belt and Housing studies. This Plan will influence the way Harpenden and St Albans District will develop and change up to 2031.

The Town Council continues to closely monitor the preparation of these policies by:o Being responsive to community aspirations, creating or reinforcing local distinctiveness.o Seeking to create safe and accessible environments in accordance with Section 17 of the Crime and Disorder Act 1998.o Promoting good design and sustainable developments in all aspects of planning and development. o Promoting visually attractive development as a result of good architecture, sustainability and appropriate design and

landscaping.o Promoting appropriate mix of uses and support for local facilities and transport networks.

London Luton Airport – Project 2030The Town Council in partnership with the Harpenden Green Belt Association, The Harpenden Society and LADACAN, will monitor any proposals for the Airport, in particular expansion and/or the infrastructure, and continue to raise public awareness.

The Council’s objectives in providing this service Promote good design as well as sustainable development. Provide an accessible and informed service to residents on the status of all applications within the parish boundaries of

Harpenden Town. 31

Offer impartial advice on all planning matters. Liaise with St Albans District Council concerning residents’ concerns. Provide an open venue for residents to come and speak for or against applications at Town Council planning meetings. Monitor all Appeals, Premises and Variations Licences, Tree Application Licences and Decisions. Represent the Town Council at the St Albans District Council Planning (Development Control) North Committee.

Achievements for the Year 2012/2013 Maintained interest and awareness of the implications of the London Luton Airport 2030 Master Plan. Continued the development of the Plans Database, which will assist with the efficiency of the Planning service. Responded during the consultation process on all Government Planning Policy Statements and Circulars. Submitted a response to the proposed planning application for London Luton Airport. Made representation to the Secretaries of State for the Department of Transport and Communities and Local Government

concerning the Airport’s planning application and request to call-in the application. Monitored issues relating to the Green Belt around Harpenden. Implemented changes to the District Council’s Planning Service.

Key Targets for the Year April 2013 – March 2014 Monitor proposals for the expansion or optimisation of the London Luton Airport and its infrastructure. Submit a response to the planning application for London Luton Airport ensuring the concerns of local residents are

reflected and that infrastructure needs are addressed. Ensure consultation responses reflect the concerns of the local electorate. Continue to defend the character of the Town, oppose inappropriate development, be responsive to local issues, support

good ideas and preserve the green belt and conservation area. Respond to the District Council’s draft Strategic Local Plan. Increase awareness of the Planning Information Service. Explore the potential for planning applications presently determined by the District Council Officers to be delegated to the

Town Council. Ensure the sustainability of Harpenden as a place to work, live and visit.

8.4.4 TOWN TWINNINGHarpenden Town Council is twinned with Alzey, Germany and with Cosne Cours sur Loire, France. Alzey is a small, bustling and picturesque market Town. Cosne Cours sur Loire is a small Town with a population of 14,000 and is situated in the busy centre of an attractive wine-growing district near Sancerre.

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Two community organisations, the Friends of Alzey and the Friends of Cosne, also enjoy friendship links with both Twin Towns, as do many of the schools and organisations in the Town.

Cosne recognised 30 years of Town Twinning with Harpenden in 2012. Alzey will be hosting a special 50 th Town Twinning Anniversary celebration in 2013.

The Council’s objectives in providing this service Promote an understanding and encourage friendship. Encourage and develop contact between our Twinned Towns and other communities for the mutual cultural, educational,

social and economic benefit of our residents.

Achievements for the Year 2012/2013 The Town Twinning Friends held some successful social events. Alzey – there was no visit in 2012 as the Friends had focused on building awareness of the 50 th Anniversary visit in 2013. Cosne – there had been a visit from the Cosne sur Loire Friends in 2012, marking the 30 th year. Promoting Town Twinning events in Forum, the Town Council’s quarterly newsletter.

Key Targets for Year April 2013 – March 2014 To maintain good links with Alzey and Cosne. To promote Town Twinning, as appropriate, and to encourage interest from younger members of the community. The Town Council to be represented at the 50th Town Twinning Celebrations in Alzey and other key events.

8.4.5 HARPENDEN YOUTH TOWN COUNCILThe Town Council, in partnership with Youth Connexions Hertfordshire and local secondary schools, set up the Youth Town Council in 1998. The purpose of the initiative was to include the young people of Harpenden in local governance of the Town, and give them an opportunity to help shape local services and amenities for the benefit of the youth of Harpenden.

The Youth Town Council’s Aims and Objectives Town Council will support a Youth Town Council, working in partnership with Youth Connexions, to promote the ideas and

ambitions of the youth resident in the Town, to include young people of secondary school age in Harpenden and the surrounding area.

Work with other organisations within Harpenden and the surrounding areas to promote the views of young people. Act as representatives of young people at relevant functions and encourage links with groups of young people. Be involved in the organisation of events for young people to seek to further the understanding between these groups.

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Work to further the understanding of young people by the wider community. Advise on Youth Work policy in the Harpenden area. In pursuit of these aims and objectives, the Youth Town Council will not be linked to any political party and will promote

local democracy to young people.

Achievements for the Year 2012 – March 2013 Completed the first phase of the redecoration of the pedestrian tunnel in Station Road.  Attended Careers fairs to gather information to feed into ongoing Post 16 Choices project. Printed Article in National Journal 'Teaching Citizenship' titled 'Peer teaching for political literacy’.

Targets for the Year April 2013 – March 2014 Website [www.hytc.co.uk] – to establish a brand new website and continue to promote this as an information facility for

young people in Harpenden and the surrounding area. To produce a new ‘Post 16 Choices Brochure’ for young people to aid the decision making process for future

education/career planning. To deliver a free/low cost Summer Activities programme with the support of local businesses to promote the Youth Town

Council. To increase the membership of the Youth Town Council generally with a focus on members from Year’s 8/9. To promote the New Youth Centre in conjunction with Youth Connexions Hertfordshire. To ensure representation at Town Council’s Policy and Finance Committee meetings. To ensure representation at District and County Level by attending scrutiny meetings, Community Conferences, Local

Democracy Week and Herts 1125.

8.4.6 COMMUNITY GRANTSThe Town Council awards grants to various local organisations. The Town Council also funds the Citizens Advice Bureau (CAB), Harpenden and District Local History Society and Youth Town Council. Charities using Park Hall receive concessionary hire charges, which includes Friends of Alzey and the Friends of Cosne. Grants are also given to the two Allotment Societies. All applicants for grant aid complete an application form, providing the purpose of the grant and giving their financial status, and are considered against agreed criteria.

The Council’s objectives in providing this service Provide financial assistance to local non-profit groups, organisations, societies and clubs. Provide grants to voluntary, cultural, charitable and sporting organisations.

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Achievements in the Year 2012/2013 Introduced a revised Grant Funding application form and criteria. Continued to offer financial assistance to local groups, organisations, societies and clubs in accordance with agreed criteria. Supported Harpenden initiatives where there was a benefit to the community. Promoted awareness across the community of the facility to apply for general grant funding. Completed a policy review to distinguish between sponsorship of major events and community grants.

Key Targets for the Year April 2013 – March 2014 To offer financial assistance to local groups, organisations, societies and clubs in accordance with agreed criteria. To support Harpenden initiatives where there is a benefit to the community. To promote awareness across the community of the facility to apply for general grant funding. To develop new Service Level Agreements supporting the organisations delivering major events in the town. To utilise the website for promoting the Grant Funding, advertising application details and dates. To work with other Grant Award bodies and Harpenden Community Groups to promote opportunities for project funding.

8.4.7 COMMUNICATIONS

Forum NewsletterThe Town Council produces an award winning quarterly newsletter, ‘Forum’, in March, June, September and December each year, which is delivered to all residents and business in Harpenden. The newsletter, which was re-designed in 2013, provides information about the Town Council, details Council initiatives, services, local events and issues of the day. Forum has now become a 16 Page publication, thus enabling more content and information to be conveyed to the public.

Town GuideA Town Guide is produced every two years aimed at promoting the Town and providing information for visitors and residents. It includes information about Town Council initiatives, attractions and events, clubs and organisations, useful information and a map of the Town. A new edition was published in 2013 and is available to collect from the Town Council’s Information Point.

Council Tax LeafletThe Town Council will not produce an annual Council Tax leaflet in 2013/14. The necessary budget information for residents, usually published in the leaflet, was included in the March issue of the Forum Newsletter, which is distributed to all residents and businesses in Harpenden.

Website 35

Harpenden Town Council website, [www.harpenden.gov.uk], gives access to a wide-range of information and services both provided by the Town Council and relevant to Harpenden. The Town Council implemented a new website in 2011 to be more user friendly with easy navigation tools, clearer pages and more information being available. The website continues to be added to and improved.

In addition to these changes, key Harpenden Town Council documents are available to view including:

Agendas, with links to committee reports, and Minutes. Budget Statements. Forum Newsletter and Town Guide. Auditors Reports. Contact Us and Forms. Annual Returns and Annual Statement of Accounts. Mandatory Public Documents. Transparency – Payments over £500.

Press ReleasesThe Town Council issues press releases in the local media, thereby keeping the community informed of local issues and events. Press releases are also included on the Town Council website.

Issue ResponseIssue Response has been promoted to enable the Town Council to express the views and aspirations of the community effectively and efficiently. Issue Response is a reactive, quick and easy on-line survey which all residents are encouraged to join. A review of the database conducted in March 2013 identified that there are approximately 1069 residents signed up. To ensure participation email your details to issue.response@harpenden.gov.uk.

It will assist the Town Council by giving:o The community a stronger voice.o Councillors the views of residents which are taken into consideration and provides assistance during the decision

making process in the delivery of services. o Councillors a clearer mandate to fight for Harpenden’s interests on key issues which may affect Harpenden’s

future.

The Council’s objectives in providing these services Ensure that the community receives regular publicity about the services and new initiatives delivered by the Town

Council, Councillors and the community of Harpenden. 36

Ensure that the community is informed of key issues of the day that may affect their lives. Engage the community in the local governance of Harpenden. Promote community organisations and ensure that the community is aware of local events. Promote local service providers for commercial purposes.

Achievements for the Year 2012/2013 Re-tendered the design and production of the Forum Newsletter. Continued to publish a quarterly edition of the Forum newsletter, which was distributed to all households and businesses in

Harpenden. Including seeking advertising to off-set the cost of the Forum Newsletter. Continued to maintain the Town Council’s website with information that is relevant, up to date, informative and the site easy

to navigate. Promoted the Town Council and its services. Completed two on-line surveys using Issue Response.

Key Targets for the Year April 2013 – March 2014 Continue to publish a quarterly Forum newsletter to be distributed to all households and businesses in Harpenden. Monitor comments from Councillors and residents regarding the content and size of Forum, and make appropriate changes. To publish an updated Town Guide. Keep the local community informed. Promote the Town Council and its services. To ensure a high quality presence via the internet, including providing up-to-date information on businesses, activities and

services, promote events, market the Town to potential visitors and provide ‘hotlinks’ to associated sites. Continue to promote Issue Response encouraging more residents to join the initiative.

8.5 CORPORATE MANAGEMENT

8.5.1 ADMINISTRATIVE AND STATUTORY RESPONSIBILITIESThese are the core support services of the Council. They include the maintenance of statutory registers, the Annual Return, Annual Report, Policy Statement, Members Interests, treasury management, transparency and human resources.

The Council’s objectives in providing this service Provide an effective and efficient management and service delivery for the Town Council. Be aware of and comply with all duties and obligations as laid down by Acts of Parliament, Statutory Instruments and

specific guidelines. 37

Deal with telephone calls, personal callers and items of correspondence, both written and electronic in a prompt, courteous and professional manner.

Achievements in the Year 2012/2013 Risk Management policies and procedures have been reviewed and updated. Produced an Annual Return and Annual Governance Statement in compliance with the Accounts and Audit Regulations

2011, in compliance with Part III of Governance and Accountability for Local Councils: A Practitioners Guide (England) 2010. A Statement of Accounts has been produced to provide additional information for stakeholders.

Produced the Annual Report for 2011/2012 and updated the Policy Statement for 2012/2013 for the Town Council. Re-tendered the Internal Audit Service. Continued to review staff policies to ensure they are in place and up-to-date. Continued the staff appraisal system for the Officer Team and identified individual training and development needs.

Key targets for the Year April 2013 – March 2014 As the first tier of local government, the Town Council will pursue the extension of its powers, to allow for the delivery of

services and activities which can be best dealt with at a local level. The Town Council will seek to work in partnership with other Councils in order to achieve this objective being mindful not to disadvantage local residents and avoid double taxation i.e. incurring local costs to deliver services currently funded through the income of the District, County or Police Authority.

Review all policies and procedures and update them accordingly. Produce an Annual Return in compliance with the Accounts and Audit Regulations. Produce an Annual Report and Policy Statement. Ongoing review of the Officer Team structure to meet the increasing workload of a progressive Town Council and the

implementation of new legislation. Continue the Appraisal System for all members of staff and develop a training programme and workforce development plan. Register the Harpenden Memorial Hospital under the Community Right to Bid, as an asset of community value.

9. AUDIT AND INSPECTION

9.1 The Town Council is required to have an Internal Audit of its operations which will provide an independent review of the adequacy of financial procedures and processes, commenting on risks perceived and making recommendations for any improvements. This was undertaken during December 2012 and February 2013 and reported to the Council on 20 May 2013. Following a tendering process the Town Council has appointed a new Internal Audit service contractor to commence in 2013/2014.

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9.2 The Town Council is required to have an appointed External Auditor to examine and provide limited assurance on its Annual Return. Further details of the accounts for 2012/2013 are contained in the Statement of Accounts and reported to the Council on 25 June 2013.

9.3 The Town Council is required under the Accounts and Audit Regulations to produce an Annual Governance Statement and review its effectiveness as part of its Annual Return. This statement looks at the corporate governance and internal control framework and was reported to the Council on 4 February 2013.

10. PUBLIC CONSULTATION

To ensure the delivery of services for and on behalf of the community, the Town Council actively engage in what we do and how well we do it, by:

Inviting residents to attend the Annual Town Meeting held in April to give an opportunity to represent views and ask questions about the services provided.

Providing the opportunity for residents to meet Town, District and County Councillors via the Town Council. Producing regular Press Releases on issues of the day. Producing a quarterly publication of a newsletter, Forum. Holding public meetings on issues important to the Town. Liaising with the principal tiers of local government and giving consideration to establishing partnership arrangements

for consulting the community of Harpenden. Liaising with key people from organisations and businesses in the community via meetings and other focused forums. Consulting the community via Issue Response. Consulting on environmental issues. Consulting with young people in the Town via the Youth Town Council. Ensuring the Harpenden website [www.harpenden.gov.uk] is kept up-to-date.

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APPENDIX 1

HARPENDEN TOWN, DISTRICT AND COUNTY COUNCILLORS 2013/2014

TOWN COUNCILLORS DISTRICT COUNCILLORS

NORTH WARD HARPENDEN NORTHJohn Chambers 6 Ridgewood Drive, AL5 3LA 715550 Ind Julie Bell 37 Tuffnells Way, AL5 3HA 624714 ConJames Newns 6 Medlows, AL5 3AY 07753 618106 Con Bert Pawle 9 Bramble Close, AL5 4AN 620617 ConBert Pawle 9 Bramble Close, AL5 4AN 620617 Con Geoffrey Turner 44 Roundwood Lane, AL5 3BU 769882 ConMichael Weaver York House, 2d Clarence

Road, AL5 4AJ713128 Con

HARPENDEN EASTRosemary Farmer 52 Alzey Gardens, AL5 5SY 712076 Con

SOUTH WARD Dean Russell 59 Topstreet Way, AL5 5TY 07801 750720

ConBrian Ellis 7 Penny Croft, AL5 2PD 767621 ConDr Rachel Frosh Aldwick Manor,

Wheathampstead Road AL5 1AA07790 757306 Con Michael Wakely 5 Oakfield Road, AL5 2NF 764688 Con

Mrs Pat Kent 36 Sherwoods Rise, AL5 1LU 764161 ConGuy Thomas 2 Sandhurst Court, AL5 1SZ c/o 768278 Con HARPENDEN SOUTH

Brian Ellis 7 Penny Croft, AL5 2PD 767621 ConEAST WARD David Heritage 5 Sibley Avenue, AL5 1HE 761014 ConMichael Ellis 43 Porters Hill, AL5 5HR 462630 Con Teresa Heritage 5 Sibley Avenue, AL5 1HE 761014 ConRosemary Farmer 52 Alzey Gardens, AL5 5SY 712076 ConMary Maynard 12 Granby Avenue, AL5 5QR 07774 783509 Con HARPENDEN WESTMrs Caroline Vincent 1 Tallents Crescent, AL5 5BP 624846 Con Daniel Chichester-Miles 32 Churchfield, AL5 1LL c/o01727

819281Con

Julian Daly 50 West Common, AL5 2JW 715645 ConWEST WARD Michael Weaver York House, 2d Clarence

Road, AL5 4AJ713128 Con

Daniel Chichester-Miles 32 Churchfield, AL5 1LL c/o 768278 ConDr Simon Leadbeater 5 Crabtree Lane, AL5 5TA 07833 308750 Con COUNTY COUNCILLORSMrs Nicola Linacre 18 Orchard Avenue, AL5 2DP 766245 Con NORTH EASTDavid Williams 4 Orchard Avenue, AL5 2DP 07733 225464 Con David Williams 4 Orchard Avenue, AL5 2DP 07733

225464Con

SOUTH WESTCONTACT DETAILS: Teresa Heritage 5 Sibley Avenue, AL5 1HE 761014

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ConHarpenden Town Council: 01582 768278 www.harpenden.gov.uk.St Albans District Council: 01727 866100 www.stalbans.gov.uk Hertfordshire County Council: 0300 123 4040 www.hertsdirect.org

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APPENDIX 2

COMMITTEE AND WORKING PARTY STRUCTURE 2013/2014

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Town Council

5 meetings per annumplus Annual Town Meeting

Planning CommitteesDelegated Powers

Plans A – Four weekly

Plans B – Four weekly

Environment CommitteeDelegated Powers

6 meetings per annum

Policy and Finance CommitteeDelegated Powers

6 meetings per annum

Working Parties reporting to Policy and Finance Committee

No Delegated Powers

Business Continuity Plan

Christmas Carnival

Youth Town Council

Retail Partnership Group

Town Twinning

Working Parties reporting to Environment Committee

No Delegated Powers

Allotments

Batford Springs

Harpenden in Bloom

Common and Open Spaces

Grounds Maintenance

Sports Forum

Human ResourcesCommittee

Delegated Powers2 meetings per annum

or as required

Standards Sub CommitteeDelegated Powers

As required

Working Parties reporting to Council No Delegated Powers

London Luton Airport

Strategic Local Plan

APPENDIX 3COMMITTEE AND WORKING PARTY MEMBERSHIP 2013/2014

TOWN MAYOR: ROSEMARY FARMER DEPUTY TOWN MAYOR: MARY MAYNARD

Environment Committee [7 Members] Policy & Finance Committee [7 Members] Human Resources Committee [7 Members]Dr Simon Leadbeater (Chair) David Williams (Chair) Rosemary Farmer – Town Mayor (Chair) Mrs Nicola Linacre (Vice Chair) Bert Pawle (Vice Chair) Mary Maynard – Deputy Mayor (Vice Chair)John Chambers Brian Ellis Brian EllisDaniel Chichester-Miles Dr Rachel Frosh Dr Simon LeadbeaterMick Ellis James Newns Mrs Nicola LinacreMrs Pat Kent Guy Thomas Bert PawleMrs Caroline Vincent Michael Weaver Michael Weaver

Planning Committee [8 Members]Plans A Plans BMick Ellis (Chair) Brian Ellis (Chair) Standards Sub-CommitteeJames Newns Dr Rachel Frosh Town MayorMrs Caroline Vincent Mrs Nicola Linacre Deputy MayorDavid Williams Guy Thomas Chair of Policy and Finance

Chair of Environment (Substitute)

Working Parties:Allotments Batford Springs Business Continuity Plan Christmas Carnival Common ManagementDr Simon Leadbeater (Chair) Mick Ellis David Williams Town Mayor (Chair) Daniel Chichester-MilesMrs Caroline Vincent (Vice Chair) Dr Simon Leadbeater Mary Maynard Deputy Mayor (Vice Chair) Mick EllisMrs Nicola Linacre Mrs Caroline Vincent Bert Pawle Mick Ellis Dr Simon Leadbeater

Michael Weaver Bert Pawle

Grounds Maintenance Harpenden in Bloom London Luton Airport Strategic Local Plan Town TwinningDr Simon Leadbeater (Chair) Mrs Pat Kent (Chair) David Williams (Chair) Mrs Nicola Linacre (Chair) Town Mayor (Chair)Mick Ellis Bert Pawle (Vice Chair) Mary Maynard (Vice Chair) David Williams (Vice Chair) Deputy Mayor (Vice Chair)Mrs Nicola Linacre Mrs Caroline Vincent Dr Simon Leadbeater John Chambers Michael Weaver

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Mrs Caroline Vincent Daniel Chichester-MilesMick Ellis

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PROGRAMME OF MEETINGS 2013/2014 APPENDIX 4

  May 2013 Jun 2013 Jul 2013 Aug 2013 Sept 2013 Oct 2013 Nov 2013 Dec 2013 Jan 2014 Feb 2014 Mar 2014 April 2014 May 2014Sat/Sun               1          Mon   3 Plans Nth 1 HUM RES   2     2   3 Plans Nth 3 Bloom    Tue   4 PLANS A 2 PLANS A   3 ENVIRO 1   3 PLANS B   4 PLANS B 4 PLANS B 1 PLANS B  

Wed 1 5 ENVIRO 3   4 Roth Park 2   4 1 B/Hol 5 5 P & F 2 S/A Council  

Thur 2 Elections 6 4 1 5 3   5 2 6 6 3 1 ElectionsFri 3 7 5 2 6 4 Schools 1 6 3 7 7 4 2Sat/Sun                          

Mon 6 B/Hol 10 8 5 Bloom 9 P & F 7 Com & O/Spaces 4 Allotments 9 Plans Nth 6 10 Town

Twin 10 HUM RES 7 Plans Nth 5 B/Hol

        5 Plans Nth   7 Plans Nth              

Tue 7 PLANS A 11 9 6 10 PLANS B 8 PLANS B 5 PLANS B 10 7 PLANS B 11 11 8 6

Wed 8 12 P & F 10 S/A Council 7 11 S/A

Council 9 6 11 P & F 8 12 12 Roth Park 9 7

Thur 9 13 11 8 12 10 7 12 9 13 13 10 8Fri 10 14 12 9 13 11 8 13 10 14 14 11 9Sat/Sun                          

Mon 13 Plans Nth 17 15 Plans Nth 12 16 Plans Nth 14 11 HUM

RES 16 13 Plans Nth 17 17 Plans Nth 14 12

COUNCIL

Tue 14 18 PLANS B 16 PLANS B

13 PLANS B 17 15 12 17 PLANS A 14 18 PLANS A 18 PLANS A 15 PLANS A 13 PLANS A

Wed 15 19 17 ENVIRO 14 18 16 ENVIRO 13 Sports 18 15 P & F 19 19 ENVIRO 16 14Thur 16 20 18 15 19 17 14 19 16 20 20 17 15Fri 17 21 19 16 20 18 15 20 17 21 21 18 B/Hol 16Sat/Sun                          

Mon 20 COUNCIL 24 Plans Nth 22 19 23 21 Bloom 18 Plans Nth 23 20 24 Plans Nth 24 21 B/Hol 19 Plans

Nth

Tue 21 PLANS B 25 COUNCIL 23 20 24 PLANS A 22 PLANS A 19 PLANS A 24 21 PLANS A 25 25 22 20

Wed 22 S/A Council 26 24 P & F 21 25 23 P & F 20 ENVIRO 25 Xmas

Day 22 ENVIRO 26 S/A Council 26 23 ENVIRO 21 S/A

CouncilThur 23 27 Com Walk 25 22 26 24 21 26 Box Day 23 27 27 24 22Fri 24 28 26 23 27 25 22 27 24 28 28 25 23Sat/Sun                          

Mon 27 B/Hol   29 26 B/Hol 30 COUNCIL 28 Plans Nth 25

COUNCIL 30 27 COUNCIL   31 TOWN

MTG 28 Plans Nth 26 B/Hol

Tue 28   30 PLANS A

27 Plans Nth   29 26 31 28     29 PLANS B 27 PLANS B

Wed 29   31 28 PLANS A   30 27 S/A

Council   29     30 P & F 28

Thur 30     29   31 28   30       29Fri 31     30     29   31       30

Key: Schools P & F = Policy and Finance ENVIRO = Environment HUM RES = Human Resources          Members of the Public and Press are welcome to attend the Harpenden Town Council Meetings which are held in the Council Chamber at 7.30pm.

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HARPENDEN TOWN COUNCIL

PUBLIC SPEAKING AT MEETINGSOF THE COUNCIL AND ITS COMMITTEES

Harpenden Town Council has introduced the opportunity for members of the public to raise questions at Meetings of the Council and Committee Meetings.

This leaflet is designed to explain the Town Council’s public participation policy and gives guidance for those who wish to take part.

Public Speaking at Council Meetings

Harpenden Town Council is very keen to encourage public participation in all aspects of local government, therefore the following procedure has been introduced for Meetings of the Council and its Committees. It is hoped that this initiative will develop public involvement.

GUIDELINE 61

If you wish to ask a question at a Council meeting you must notify the Town Clerk of this, by midday on the Friday preceding the meeting. Questions must address a specific agenda item containing a motion or recommendation.

You will be allowed to speak on one occasion only at any meeting; for no more than three minutes.

APPENDIX 5

Only two questioners per agenda item and no more than five questioners at any one meeting will be allowed, although the Chairman shall have the right to vary this provision in exceptional circumstances. Question time will be the first item on the Agenda lasting for no longer than 15 minutes.

The Chairman's ruling shall not be questioned.

Please notify the Town Clerk of your intentions by 12 noon of the Friday preceding the meeting either by:

Telephoning 01582 768278, Facsimile: 01582 760026

Calling into the Information Point at the Council Offices between 10am – 4pm Monday to Friday

Or send a copy to : Town Hall, Leyton Road, Harpenden, AL5 2LX

E-mail: Harpenden.Town.Council@harpenden.gov.uk

Meetings of the Council are held in the Council Chamber of Harpenden Town Hall and commence at 7.30pm. An agenda will be available at the meeting, or may be collected from the Information Point between 10am and 4pm on the day of the meeting or the three working days prior to the meeting.

The dates of all Council and Committee meetings are displayed on the Town Council’s notice boards which are located on the Park Hall building, adjacent to Lloyds TSB Bank in the High Street, on the side of Co-op supermarket in Batford, Southdown, Hatching Green and Lydekker Park.

A list of all Harpenden Town Council meetings can also be collected from the Town Hall in Leyton Road or found on the Town Council’s website: www.harpenden.gov.uk

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APPENDIX 6STAFF ORGANISATIONAL STRUCTURE

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TOWN CLERKJohn Bagshaw

BUSINESS & OPERATIONS MANAGER

Paul Smith

Administrative SupportOfficer p/t

Belinda Denholm

Amenities Officer(Job Share)

Sarah Norwood & Katie Edwards

Events Officer p/tAlexandra Baron

Planning, Information and Facilities Officer

Heather Scott

Central Services Officer / Mayor’s Secretary

Linda Haynes

Information Officer p/tDebbie Scottow

Cleaner p/t and Relief Caretaker – Park Hall p/t

Doug Thompson

Maintenance OfficerBeres Andrews

Commons and Greens Officer

Julie Rees

Community Services Officer p/t

Andrew Toon

FINANCE MANAGER p/tAngela Norman

Total Staff7 full time and

10 part time = 13.48 FTE

Planning & Finance Officer p/tMim Allum

General Support Assistant

Kevin Cordwell

Caretaker Park Hall p/t

Justin Thompson

STAFF CONTACT DETAILS AND RESPONSIBILITIES APPENDIX 7

Officers can be contacted at the Town Council by tel: 01582 768278 or e-mail: harpenden.town.council@harpenden.gov.uk

NAME POSITION EMAIL ADDRESS KEY RESPONSIBILITIESJohn Bagshaw TOWN CLERK john.bagshaw@harpenden.gov.uk Council’s Proper Officer, Responsible Financial

Officer, Mayor / Members Support.

Angela Norman Finance Manager angela.norman@harpenden.gov.uk Accounts, Budget, Risk Management, Asset Management, Insurance.

Paul Smith Business & Operations Manager paul.smith@harpenden.gov.uk Policies, Procedures, Democratic Services, Human Resources, Office Management.

Linda Haynes Central Services Officer / Mayor’s Secretary

linda.haynes@harpenden.gov.uk Office Services, Mayor’s Secretary, Democratic Services.

Heather Scott Planning, Information and Facilities Officer

heather.scott@harpenden.gov.uk Planning Advice, Park Hall, Public Information.

Mim Allum Planning and Finance Officer miriam.allum@harpenden.gov.uk Planning Advice, Financial Transactions.

Debbie Scottow Information Officer debbie.scottow@harpenden.gov.uk Information Point, Customer Services.

Belinda Denholm Admin Support Officer belinda.denholm@harpenden.gov.uk Information Point, Secretarial and Office Administration.

Andrew Toon Community Services Officer andrew.toon @harpenden.gov.uk Community Support and Engagement, Harpenden Youth Town Council.

Alexandra Baron Events Officer alexandra.baron@harpenden.gov.uk Event Management, Farmers Market.

Julie Rees Commons & Greens Officer julie.rees@harpenden.gov.uk Maintenance and Upkeep of Common and Open Spaces.

Sarah NorwoodAmenities Officer (Job Share)

sarah.norwood@harpenden.gov.uk Recreation and Play Areas, Allotments, Harpenden in Bloom, Amenities Facilities.Katie Edwards katie.edwards@harpenden.gov.uk

Baz Andrews Maintenance Officer beres.andrews@harpenden.gov.uk Grounds and General Maintenance.

Kevin Cordwell General Support Assistant kevin.cordwell@harpenden.gov.uk Grounds and General Maintenance.

Justin Thompson Caretaker – Park Hall Community Centre Caretaker.

Doug Thompson Relief Caretaker – Park HallCleaner – Town Hall

Community Centre Caretaker, Office Cleaner.

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