fairfax county public schools facts
DESCRIPTION
Fairfax County Public Schools Facts. Number of Students: 165,016 Number of Schools and Centers: 238 Percent Free and Reduced: 19% Annual Budget:$50,000,000 Employees: 97 FT and 1256 PT Daily Meals: 140,000 meal equivalents. PREPAYMENTS. - PowerPoint PPT PresentationTRANSCRIPT
Fairfax County Public SchoolsFairfax County Public SchoolsFactsFacts
Fairfax County Public SchoolsFairfax County Public SchoolsFactsFacts
Number of Students: 165,016Number of Schools and Centers: 238Percent Free and Reduced: 19%Annual Budget: $50,000,000Employees: 97 FT and 1256 PTDaily Meals: 140,000 meal equivalents
Number of Students: 165,016Number of Schools and Centers: 238Percent Free and Reduced: 19%Annual Budget: $50,000,000Employees: 97 FT and 1256 PTDaily Meals: 140,000 meal equivalents
Food and Nutrition Services Revenue Percentages
Student Payments
57%
Federal Funds27%
State Funds2%
Other Services14% Student Payments
Federal Funds
State Funds
Other Services
PREPAYMENTSPREPAYMENTSPREPAYMENTSPREPAYMENTS
$ 2.00 BONUS FOR 20 MEALS
SEPTEMBER AND JANUARY
$ 2.00 BONUS FOR 20 MEALS
SEPTEMBER AND JANUARY
Food and Nutrition Services Expenditure Percentages
Paper / Supplies4%
Equipment4%
Miscellaneous11%
Benefits11%
Labor32%
Food 38%
Paper / Supplies
Equipment
Miscellaneous
Benefits
Labor
Food
CENTRALIZED FINANCESCENTRALIZED FINANCESCENTRALIZED FINANCESCENTRALIZED FINANCES
FAMIS (Finance Accounting Management Information System)
BOSS (Back Office Software Solutions)LAWSON (Payroll)E-Z PAR (Participation and Revenue)WinSNAP (Point of Sale)
FAMIS (Finance Accounting Management Information System)
BOSS (Back Office Software Solutions)LAWSON (Payroll)E-Z PAR (Participation and Revenue)WinSNAP (Point of Sale)
LAWSON (PAYROLL)
VENDORS
BOSS
FCPS
SCHOOLS
- EZ PAR
- WI NSNAP
FAMI S
MONITORING ACTIVITIESMONITORING ACTIVITIESMONITORING ACTIVITIESMONITORING ACTIVITIES
WEEKLY PRODUCTION RECORDS
WEEKLY OVER/SHORT CASH
ADMINISTRATIVE REVIEWS
SPECIAL INTERNAL AUDITS
WEEKLY PRODUCTION RECORDS
WEEKLY OVER/SHORT CASH
ADMINISTRATIVE REVIEWS
SPECIAL INTERNAL AUDITS
ORIGINAL PROFIT LOSSORIGINAL PROFIT LOSSSTATEMENTSTATEMENT
ORIGINAL PROFIT LOSSORIGINAL PROFIT LOSSSTATEMENTSTATEMENT
TOO DETAILED FOR MANAGERS
DIFFICULT TO UNDERSTAND
WIN-LOSE MESSAGES
VALUABLE FOR SUPERVISORS
TOO DETAILED FOR MANAGERS
DIFFICULT TO UNDERSTAND
WIN-LOSE MESSAGES
VALUABLE FOR SUPERVISORS
NEW PROFIT AND LOSSNEW PROFIT AND LOSSSTATEMENTSTATEMENT
NEW PROFIT AND LOSSNEW PROFIT AND LOSSSTATEMENTSTATEMENT
SIMPLIFIEDEASY TO READINCLUDES COST TARGETSLISTS INDIRECT COSTSINCLUDES PARTICIPATION
SIMPLIFIEDEASY TO READINCLUDES COST TARGETSLISTS INDIRECT COSTSINCLUDES PARTICIPATION
CURRENT % TARGETS Y-T-D %Revenues (Income) 13,374$ 100% 13,374$ 100%Expenses
Food 5,321 40% 38% 5,321 40%Paper & Supplies 826 6% 5% 826 6%Labor 5,388 40% 30% 5,388 40%Benefits/Health Care 1,254 9% 5% 1,254 9%Vending (50:50) 44 0% 44 0%Other 0 0% 2% 0 0%
Expense Total 12,832$ 96% 12,832$ 96%PROFIT/LOSS 542$ 4% 4% 542$ 4%
FCPS Food & Nutrition Services SEPTEMBER 2001 for GARFIELD SCHOOL
CURRENT % TARGETS Y-T-D %Equipment (Large & Small) 0 0% 0 0%Administration 2,800 21% 10% 2,800 21%Transfer To School Operating Fund 674 5% 6% 674 5%
Indirect Costs
CURRENT Y-T-D
Average Daily Attendance (ADA) 330 330
Average Daily Participation (ADP) 274 274
Percentage of Participation 83%
Breakfast Lunch
Paid 264 2,797 2,797
Reduced 177 708 708
Free 469 1,435 1,435
Total 910 4,940 4,940
LUNCH PARTICIPATION SURVEY
18 Serving Days
2001 –2002 2001 –2002 TARGETSTARGETS
2001 –2002 2001 –2002 TARGETSTARGETS
FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2%ADMINISTRATION 16%PROFIT/LOSS 4%
FOOD 38% PAPER /SUPPLIES 5% LABOR 30% BENEFITS 5% OTHER 2%ADMINISTRATION 16%PROFIT/LOSS 4%
INDIRECT COSTSINDIRECT COSTSINDIRECT COSTSINDIRECT COSTS
LARGE EQUIPMENTSMALL EQUIPMENTADMINISTRATIONRENTTRANSFER TO SCHOOL DISTRICT
LARGE EQUIPMENTSMALL EQUIPMENTADMINISTRATIONRENTTRANSFER TO SCHOOL DISTRICT
Elem Middle High TotalTotals 902,756 183,251 318,283 1,404,290ADP 50,153 10,181 17,682 78,016Nov 00 76,726
1.7%Increase
LUNCH AVERAGE DAILY PARTICIPATIONNOVEMBER 2001
LUNCH AVERAGE DAILY PARTICIPATIONNOVEMBER 2001
DAILY PARTICIPATION
70000
72000
74000
76000
78000
80000
82000
1 2 3 4 5
Mon Tues Wed Thur Fri
Elem Middle High TotalTotals 116,032 23,171 41,570 180,773ADP 6,446 1,287 2,309 10,043Nov 00 10137
-0.9%Decrease
BREAKFAST AVERAGE DAILY PARTICIPATIONNOVEMBER 2001
BREAKFAST AVERAGE DAILY PARTICIPATIONNOVEMBER 2001
DAILY PARTICIPATION
8000
9000
10000
11000
1 2 3 4 5
Mon Tues Wed Thur Fri
STAFFING CRITERIASTAFFING CRITERIAANDAND
MANAGER MANAGER CLASSIFICATIONSCLASSIFICATIONS
STAFFING CRITERIASTAFFING CRITERIAANDAND
MANAGER MANAGER CLASSIFICATIONSCLASSIFICATIONS
ADP SEPTEMBER - FEBRUARY
STUDENTS…ALL CATEGORIES
ADULTS
STAFF
SPECIAL PROGRAMS
OTHER LUNCH EQUIVALENTS
ADP SEPTEMBER - FEBRUARY
STUDENTS…ALL CATEGORIES
ADULTS
STAFF
SPECIAL PROGRAMS
OTHER LUNCH EQUIVALENTS
TOTAL LUNCHES FOR TOTAL LUNCHES FOR STAFFING GUIDELINESSTAFFING GUIDELINESTOTAL LUNCHES FOR TOTAL LUNCHES FOR STAFFING GUIDELINESSTAFFING GUIDELINES
LUNCH EQUIVALENTSLUNCH EQUIVALENTSLUNCH EQUIVALENTSLUNCH EQUIVALENTS
BREAKFAST
A LA CARTE
VENDING IN DINING ROOMS
CONTRACTS
SNACKS
BREAKFAST
A LA CARTE
VENDING IN DINING ROOMS
CONTRACTS
SNACKS
CONVERSION FACTORSCONVERSION FACTORSCONVERSION FACTORSCONVERSION FACTORS
A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH
4 BREAKFASTS = 1 LUNCH
A LA CARTE/ DINING ROOM VENDING: $ 4.00 = 1 LUNCH
4 BREAKFASTS = 1 LUNCH
TOTAL MEALSTOTAL MEALSTOTAL MEALSTOTAL MEALS
+ TOTAL LUNCHES
+ BREAKFAST EQUIVALENTS
+ A LA CARTE/VENDING EQUIVALENTS
= TOTAL LUNCH EQUIVALENTS
+ TOTAL LUNCHES
+ BREAKFAST EQUIVALENTS
+ A LA CARTE/VENDING EQUIVALENTS
= TOTAL LUNCH EQUIVALENTS
STAFFINGSTAFFINGSTAFFINGSTAFFING
ELEMENTARY: 23 MPLH
MIDDLE: 21 MPLH
HIGH/SECONDARY 20 MPLH
ELEMENTARY: 23 MPLH
MIDDLE: 21 MPLH
HIGH/SECONDARY 20 MPLH
MANAGER HOURSMANAGER HOURSMANAGER HOURSMANAGER HOURS BASE: 5.5 HOURS
BREAKFAST/AM BREAK .5 HOURS
2 SPECIAL PROGRAMS .5 HOURS
3 + SPECIAL PROGRAMS 1.0 HOURS
4 LUNCH LINES .5 HOURS
HIGH SCHOOL WITH FULL VENDING .5 HOURS
BASE: 5.5 HOURS
BREAKFAST/AM BREAK .5 HOURS
2 SPECIAL PROGRAMS .5 HOURS
3 + SPECIAL PROGRAMS 1.0 HOURS
4 LUNCH LINES .5 HOURS
HIGH SCHOOL WITH FULL VENDING .5 HOURS
MONITORING LABORMONITORING LABORMONITORING LABORMONITORING LABOR
OVERTIME
OVERBASE
TIME AND ATTENDANCE ISSUES
OVERTIME
OVERBASE
TIME AND ATTENDANCE ISSUES
Hours for Pay Period Ending 11/16/2001
Employee Name
Daily
Scheduled Hours
Over Base Hours
Under Base
Hours (LWOP)
Leave Hours Taken
Regular Hours
Worked
Garfield School Le, Lap
6.504
5.5
0
0
62
Mikheal, Samira
5.504
4.26
0
0
44
Pacheco, Della
5
0
0
10
30
THE FINANCIAL HEALTH THE FINANCIAL HEALTH OF OUR PROGRAMS WILL OF OUR PROGRAMS WILL
CONTINUE TO BE A CONTINUE TO BE A DIRECTOR’S PRIMARY DIRECTOR’S PRIMARY
CHALLENGECHALLENGEIN THE FUTURE.IN THE FUTURE.
THE FINANCIAL HEALTH THE FINANCIAL HEALTH OF OUR PROGRAMS WILL OF OUR PROGRAMS WILL
CONTINUE TO BE A CONTINUE TO BE A DIRECTOR’S PRIMARY DIRECTOR’S PRIMARY
CHALLENGECHALLENGEIN THE FUTURE.IN THE FUTURE.