Faculty Recruitment Coordinator

Closes: Monday, October 15, 2018

(Job #18-55) Confidential Office Support I, Faculty Recruitment Coordinator, $2,288-4,169/month. This is a full-time, benefitted, 12-month, non-exempt position with a one-year probationary period in the Department of Ac-ademic Personnel Services with an excellent benefits package that includes enhanced life insurance and vacation accrual. Anticipated start date is November 2018. Position Summary: Under general supervision of the Associate Vice President for Faculty Affair s, the Facul-ty Recruitment Coordinator serves as the Academic Personnel Services (APS) lead for coordination of tenure-line, temporary faculty, temporary faculty pool, and academic dean and associate dean recruitments. This position also serves as lead support for implementation and enforcement of the Unit 11 Collective Bargaining Agreement for Academic Student Employees. Duties: Faculty Recruitment Coordination

Oversee and facilitate the faculty recruitment process from initial authorization for recruitment through re-turned letter of offer and appointment

Serve as a resource to department and college personnel regarding the recruitment and appointment process

Ensure all steps of the recruitment process are properly recorded, approved, and documented

Assist departments in the development and finalization of vacancy announcements

Coordinate and conduct advertising placements of vacancy announcements

Post vacancy announcements in the campus’ online faculty recruitment tool (currently Interfolio), manage ap-plicant information, and provide reports based on this information as required

Maintain APS website content with information on faculty, dean, and associate dean job vacancies and person-nel procedures

Provide regular status reports on the progress of searches to the President, Cabinet, and AVP for Faculty Af-fairs.

Serve on implementation team for electronic recruiting software and assist in the development of electronic recruitment procedures

Work collaboratively with the Human Resources recruitment staff to improve processes and realize efficiencies

Provide support for California Faculty Association requests for information under the Higher Education Em-ployer-Employee Relations Act (HEERA)

Unit 11 Collective Bargaining Agreement Support

Serve as a resource to the campus on the recruitment, appointment, evaluation and separation processes for Unit 11 employees

Assist in the development and finalization of vacancy announcements and other recruitment documentation

Screen documents for completeness and compliance with personnel policies

Process personnel documents and appointments in timely manner to meet campus deadlines

Oversee the generation of appointment letters for Unit 11 employees

Respond to questions and recommend procedures for the implementation of the Unit 11 CBA

Maintain Unit 11 content on the APS website with information on job vacancies and personnel procedures

Serve as a liaison between HSU and United Auto Workers (UAW) representatives

Provide support for Unit 11 HEERA activities such as gathering and compiling data for collective bargaining and information requests for the union and the Chancellor’s Office

Other duties include supporting APS office processes, procedures, and special projects, scheduling and organizing required meetings, updating annual records retention documentation and ensuring campus compliance, and admin-istrative/clerical support as required. Minimum Qualifications: Equivalent to one year of general administrative support experience with a variety of duties and responsibilities which has provided the applicant with the knowledge, skills, and abilities listed below.

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Required Knowledge, Skills, and Abilities: Thorough Knowledge of:

Correct English, grammar, spelling, and punctuation Skills

Fundamental written and oral communication skills, including a basic foundation of English grammar, spelling, and punctuation

Excellent interpersonal skills including the ability to work cooperatively and effectively with staff, faculty, students, and the general public in person and over the telephone

Intermediate to advanced Microsoft Office Word and Excel skills Ability to:

Understand basic office procedures

Operate standard office equipment

Perform basic arithmetic

Communicate effectively both orally and in writing

Perform detail work with a high degree of speed and accuracy

Effectively organize, prioritize, and complete tasks independently in a fast-paced environment with frequent interruptions and conflicting deadlines

Maintain a positive demeanor and attitude during busy and stressful periods

Establish and maintain effective working relationships in a team-oriented environment with a diverse group of staff, faculty, and students

Maintain a high degree of confidentiality and exercise discretion and appropriate judgment in handling sensi-tive material

Accept direction from multiple sources

Understand, interpret, and apply policies and regulations in specific situations Preferred Qualifications:

Equivalent to five years of progressively responsible general administrative support experience

Experience in calendar scheduling

Knowledge of web page applications, database software, and other software such as Acrobat Pro, and LiveCy-cle Designer

Experience with faculty, academic student employee, or staff recruitments

Knowledge of and experience using the Oracle Business Intelligence (OBI) data warehouse and PeopleSoft Human Capital Management systems

Application Procedure: To apply, qualified candidates must electronically submit the following mater ials via Interfolio (link below):

Letter of Interest

Resume or Curriculum Vitae

Contact information for at least three professional references

HSU Employment History Form (HSU Employment History Form: https://forms.humboldt.edu/employment-history-

form)

CLICK HERE TO APPLY NOW: http://apply.interfolio.com/54880 (NOTE: Download the HSU Employment History Form and save it as a PDF file prior to filling it out. If the form is filled out on line (accessed via a web browser), content WILL NOT be saved). Application Deadline: The deadline to submit application mater ials is 11:59 p.m. on Monday, October 15, 2018. To be notified in the event this recruitment re-opens for a subsequent review of applications, send an email to careers@humboldt.edu that includes the job number (18-55) and applicant’s last name in the subject line of the message.

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Humboldt State University is committed to achieving the goals of equal opportunity and endeavors to employ faculty and staff of the highest quality reflecting the ethnic and cultural diversity of the state. Additional information about Humboldt State University can be found at www.humboldt.edu. Humboldt State University is a Title IX/Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, protected veteran status, or any other legally protected status. Compliance with the California Child Abuse and Neglect Reporting Act (CANRA) and CSU Executive Order 1083 Revised July 21, 2017 (EO 1083) is a condition of employ-ment. CSU employees in positions with duties that involve regular contact with children or positions which supervise such employees are designated as Mandated Reporters under CANRA and are required to comply with the requirements set forth in EO 1083. Upon appointment to this position, the successful candidate(s) will be notified of and required to acknowledge their CANRA reporting status. Additionally, all CSU staff and faculty receive training annually on their obligations in responding to and reporting incidents of sexual harassment and sexual violence. You will be notified by email when you are required to take this mandated training.

It is the responsibility of the applicant to provide complete and accurate employment information. Incorrect or improperly completed applications will not be considered for vacancies. Any reference in this announcement to required periods of experience or education is full-time activity. Part-time experience or education--or activities only part of which are qualify-ing--will receive proportionate credit. In accordance with applicable Collective Bargaining Agreements, preference may be given to the campus applicants covered by these agree-ments. However, positions are open to all interested applicants, both on and off campus.

Class Code: 1170

Evidence of required degree(s), certification(s), or license(s) is required prior to the appointment date. A background check (including a criminal records check, employment verifica-tion, and education verification) must be completed satisfactorily before any candidate can be offered a position with the CSU. Certain positions may also require a credit check, motor vehicle report, and/or fingerprinting through Live Scan service. Adverse findings from a background check may affect the application status of applicants or continued employ-ment of current CSU employees who apply for the position.

Publication Date: Thursday, September 13th, 2018 Revised: Thursday, October 3, 2018

HSU is committed to enriching its educational environment and its culture through the diversity of its staff, facul-ty, and administration. Persons with interest and experience in helping organizations set and achieve goals rela-tive to diversity and inclusion are especially encouraged to apply.