faculty of engineering executive committee meeting 2011 · a. the dean and chief administrative...

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Faculty of Engineering Executive Committee

Meeting 2011.08

Minutes of the Meeting held

9:00 a.m. Sept 29, 2011, in room CBY A-707

PRESENT: C. Laguë (Dean), H. Tezel (Vice-Dean, Research), C. D’Amours (Vice-Dean, Undergraduate Studies), J. Zhang (Vice-Dean, International Affairs), T. Lethbridge (Secretary), M. Doumit (representing MCG) S. Vanapalli (Chair, CVG), D. Taylor (Chair, CHG), C. Adams, (Interim Director, EECS), H. Viktor (EECS-CSI), S. Gandolfini (Chief Administrative Officer), K. Bournes (Alumni Relations Officer) EXCUSED: I. Nistor (Vice-Dean, Graduate Studies), B. Jodoin (Chair, MCG), L. Roy (Assistant to the Dean),

11.08.01 Approval of the Agenda

The agenda was approved. 11.08.02 Minutes of the last meeting (August)

The minutes of the previous meeting had been approved by email.

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11.08.03 Business arising

Additional items are in the Dean’s report, attached. The Executive approved the revised terms of reference for the award for part time professors. Attached. The terms of reference for the teaching assistant award are still to be developed and will be similar in form to the award for part time professors The STE 1030 signs have been changed as agreed. The request for food services for signs in the cafeteria will be sent soon.

11.08.04 Report of the Vice-Dean Research The Faculty expects to submit 45 Discovery Grant applications and 25 RTI applications. A small number of ORF-RE applications will also be submitted. Three notices of intent have been sent to CFI from the Faculty. NRCan is distributing new funds on the eco-energy initiative; grant proposals are being prepared for this. There will be an NSRC-IRAP connector event on defense and security in November. There are ongoing CRD and Engage applications. There was a successful MITACS workshop. MITACS can help find students for existing projects, as well as find industrial contacts for existing projects. Professors were encouraged to check MITACS web-site for these opportunities. An NSERC Collaborative Health Research Project application is being prepared

11.08.05 Report of the Dean 5.1 The Dean’s written report is attached. The Dean has held some discussions with the Development and Alumni Relations office. The Faculty is doing well in terms of numbers of entering students both at the undergraduate and graduate level. 5.2 Undergraduate Education day Sept 7th The final wrap-up report will be distributed when complete.

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Two follow-up proposals have been made: 1. It was agreed that the Faculty establish a task force to study the six learning

models identified by the participants of Undergraduate Education Day. It is requested that Executive members seek professors and students (one per program) for this task force.

2. It was agreed to conduct a workshop on graduate attribute assessment in 2012. This would be able to draw on experience with the MCG CEAB accreditation experience and CSI/SEG experience from CSAC accreditation. It was suggested to invite Malcolm Reeves from the University of Saskatchewan. In accreditation visits, the Faculty will have to demonstrate how graduate attribute assessment is progressing. The Vice-Dean Undergraduate Studies reiterated that there is some uncertainty about exactly what the requirements are, for example is setting a 90% target (for students assessed to have satisfied the attributes) satisfactory, or is it a requirement that 100% of students meet all graduate attributes? This impacts the assessment methods and the tracking of the students. Another topic for discussion at the workshop is the online tool MCG has created for tracking each student’s portfolio.

At Undergraduate Education Day some dissatisfaction was expressed with the English technical writing and Engineering Economics courses. Another outcome is that students have become more involved: There was so much interest among students in Faculty Council, that elections are being conducted in MCG and CVG. 5.3 Vice-Dean Academic Claude D’Amours will be willing to have a second 5-year term when he returns from Academic leave at the end of 2012. The executive expressed their thanks. The Faculty is still seeking an interim Vice Dean for 2012. 5.4 Vice-Dean International Affairs This position has been in a testing phase, and the benefits awarded to the incumbent have so far not been the same as for the other Vice Dean positions. The Executive approved that the same benefits be provided to this position, as for the other Vice-Dean positions, retroactive to July 1 this year. 5.5 Courses offered in French Fulfilling the University’s request that all courses be offered in French would have required 79 additional courses or sections. Since receiving that request a couple of years ago the Faculty have added some French sections, as facilitated by hiring activity. The Faculty is still short 60-65 sections per year in compulsory courses. One problem is that there is a gradual migration of Francophone students from

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French to English courses as they move to third and fourth year. Francophone students do this to improve their English-language skills. When the Dean met with the CHG department, it was suggested that the Dean consult with French-speaking students. M. Yagoub (EECS) represents the Faculty on the Standing Committee on Francophone Affairs and Official Languages. The committee is supportive of consulting students. The Executive approved the establishment of a committee to consult regarding increasing French offerings. The committee will hold focus groups to develop questions for a survey, which will then be sent to all French-speaking students. It was also agreed that that Anglophone students also be consulted, since many of them are interested in bilingualism. The Faculty Secretary agreed to conduct the survey once the questions are agreed It was agreed consideration should be given to piloting French immersion in EECS. The Vice-Dean Undergraduate Studies will arrange meetings to discuss this in the coming weeks. 5.6 Action Plan for 2011-2016 The Executive approved final version of the plan (attached) 5.7 Information items A. The Dean and Chief Administrative Officer met with Dr. Francois Houle, Denis Cossette and Joelle Clément to discuss the Faculty’s finances. Last year we had a $600,000 operating budget surplus, but it is frozen in order to pay down the debt to the university B. Lockheed Martin (LMC) has established a relationship with the Faculty. This consists of the following:

1. A one-time $8,000 Participation Award: The Executive agreed that this will be used to support faculty members in the preparation of R&D proposals to Lockheed Martin Corporation (LMC). As part of the agreement, LMC will issue requests for expertise and capabilities in specific areas of interest to the company. We did receive (and respond) to such a request this past summer. 2. A one-time $4,000 scholarship to be awarded to one undergraduate or graduate student selected by the Faculty: The Executive agreed that 4th-year undergraduate students completing undergraduate theses or capstone design projects on topics related to LMC activities will be invited to participate in a competition at the end of the 2011-2012 academic year (similar to the PEO Student Paper Night) and that the scholarship will be awarded to the winner of that competition. The Dean asked that Department Chairs and the EECS Director inform the faculty members responsible for the undergraduate thesis / capstone design courses about this new student competition in 2011 - 2012.

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3. Student R&D White Papers: More information is to come from LMC on this topic. As a first step, the Dean suggested that all the projects that will be part of the new competition above be also kept in reserve for possible submission to LMC. Proposals would be be submitted by students to company, and cash awards of $500 or $1,000 would be provided by the company to selected students. 4. Limited electronic access to LMC’s training materials will be provided. The Dean will ask Michel Racine to facilitate this.

C. Academic Planning Committee: There was a report regarding studies of the experience of students. Three are of interest to our Faculty: 1. Having mentor professors for cohorts of entering students. This has been implemented in Arts, after being piloted in Communications. 2. The Faculty of Science had a week of preparatory courses for entering students in August. They exceeded their expectations, and had over 400 students register. They want to expand this to 40% of the entering class. 3. New TAs in Science have a one-day mandatory training workshop. D. Vice President (Resources): Denis Cossette has been appointed as interim Vice President. There is a search committee in place to fill the position permanently.

11.08.06 Report of the Vice Dean (Graduate Studies)

The Vice Dean Graduate Studies’ written report is attached. The Dean pointed out that enrollment growth is impressive.

11.08.07 Reports of the Vice-Dean (Undergraduate Studies)

New student enrollment stands at 685, vs. 559 last year. 634 of this year’s new students are entering first year. Numbers are up in all programs except CEG. MCG is up most. Final numbers will be available after the drop date in November. The accreditation reports for MCG and BMG were submitted. F. Robitaille, B. Jodoin and M. Labrosse led that process.

11.08.08 Report of the Vice-Dean (International Affairs)

In the end 48 students registered in the special program involving China. Two additional students will come in January due to visa issues. There was a lot of work regarding course selection. Course selections have been approved by the collaborating universities in China. Among the 17 M.Eng students, more than four have converted to MA.Sc., so will be contributing to research.

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The President and Vice-President External will be visiting some collaborating universities, and will be signing agreements. The Vice Dean met a delegation from Kuwait. They intend to send more scholarship students to our Faculty, perhaps 15-30 students each year. It was suggested that they they might pay special additional fees in exchange for additional academic assistance. The Executive decided this should fund external mentors, although the Faculty could facilitate making connections. Our own students could be the mentors. It was suggested that the agreement might arrange for the students to have one preparatory year here, followed by the four regular years. There would be some pre-screening. The Vice-Dean intends to travel to recruit students in October.

11.08.09 Reports from the Chairs/Directors

D. Taylor noted that CHG will be hosting an art exhibit, which is a joint project between Visual Arts and CHG. Some of the plant design projects may take advantage of certain international relationships.

11.08.10 Reports from the Chief Administrative Officer

The deadline is Oct 8th for applications for Campus Safety Grants. Card access in the D block was one suggestion. It was also suggested that there be additional emergency stations and that the emergency exit in SITE that has a tunnel to the circular structure by the transitway be hooked up to the fire alarm system. Space for graduate students will become available in C-09 of Colonel By. The offices will be allocated ‘as is’ with the existing tables. We will be submitting a project request to the University in the Nov. 15 submissions to provide more appropriate student desks. Dr, Nistor and professors in the Water Resources Lab will be moving their student offices to the Lees campus. Marketing and Communications interviews will be held shortly. Other positions are in process. There was an issue at the Lees campus where, as a result of sanding a workbench, a great deal of dust was generated. Unfortunately, the dust turned out to contain lead paint. Additional costs were incurred to cover the testing and clean-up. It was suggested that professors, staff and students should consult our Risk Management Office to avoid potential health and safety risks.

11.08.11 Reports from the Assistant to the Dean (Human Resources)

No report.

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11.08.12 Reports from the Faculty Alumni Relations Officer

The Fall Homecoming Alumni Weekend was held, including a Wing Night. It went very well. There were 200 alumni and students in attendance; 53 of these were from engineering. There were also events for Adventures in Engineering. The main Homecoming events were postponed until the spring. Several alumni have agreed to assist with that.

11.08.13 Other business

The next meeting on Oct 27th will start with a presentation by the co-op office.

The meeting was adjourned at 11:25

Timothy Lethbridge

Secretary, Faculty of Engineering

161 Louis-Pasteur Bureau | Room A306 Ottawa, ON, K1N 6N5, CANADA

Tél. | Ph. (613) 562-5800, poste | ext. 6175

Téléc. | Fax (613) 562-5174 Courriel | E-mail: [email protected]

Faculté de génie | Faculty of Engineering

Cabinet du doyen | Dean’s Office

NOTE DE SERVICE | MEMORANDUM DESTINATAIRE | TO: Faculty Executive Committee EXPÉDITEUR | FROM: Claude Laguë Doyen | Dean, Faculté de génie | Faculty of Engineering

DATE: 29-09-2011 SUJET | SUBJECT: Meeting of the Faculty Executive Committee (September 29, 2011)

Report of the Dean Business arising (re. Minutes of the August 31, 2011 meeting) 11.07.04 Report of the Dean

Point 4.1 – Written report - Fund for the maintenance and upgrade of teaching laboratories: Invitation to contribute made

to faculty and staff members during the Dean’s annual visits to the academic and service units of the Faculty.

Point 4.2 – Annual award for part-time professors: Terms of reference have been finalized.

Reports of the Dean – Written report 1. Development and Alumni Relations

Support team for the Faculty of Engineering now complete: - Alumni Relations Officer: Kyle Bournes - Principal gifts (i.e. $1M and more): Jean-Charles D’Amours. - Major gifts (i.e. $25 to 999k): Christopher Blais (main development liaison to the Faculty). - Planned giving: Maurice Provost - Annual campaign: Jane Cyr, Louise Gagnier Gigoux, Paul Grenon, Fabrice Wanji.

Fundraising goal for the Faculty of Engineering for 2011 – 2012: $2.5M

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2. Preliminary report on entering students (Fall 2011) Entering student = student making his or her first registration ever at the University of Ottawa. Report presented at the September 19, 2011 meeting of the Board of Governors. Total: 11,260 entering students (vs. 11,195 in Fall 2020 or +0.58%)

Faculty of Engineering: 891 entering students (vs. 735 in Fall 2010 or +21.2%). Undergraduate – Direct entry faculties (i.e. Arts, Engineering, Health Sciences, Science, Social

Sciences, Telfer): 7,326 entering students (vs. 7,262 in Fall 2010 or +0.88%) Faculty of Engineering: 634 entering students (vs. 520 in Fall 2010 or + 21.9%); this is the

largest increase (absolute and relative) among all direct entry faculties this fall. Undergraduate – Second entry faculties (i.e. Common Law, Droit civil, Education, Medicine):

2,033 entering students (vs. 2,118 in Fall 2010 or -4.0%) Graduate:

Graduate certificate programs: 77 entering students (vs. 66 in Fall 2010 or +16.7%) Faculty of Engineering: 1 entering student (vs. 5 in Fall 2010 or -80%)

Master’s programs: 1,561 entering students (vs. 1,543 in Fall 2010 or +1.2%) Faculty of Engineering: 219 entering students (vs. 180 in Fall 2010 or +21.7%); this is

the largest increase (absolute and relative) among all faculties this fall. Doctoral programs: 263 entering students (vs. 206 in Fall 2010 or +27.7%)

Faculty of Engineering: 37 entering students (vs. 30 in Fall 2010 or +23.3%); this corresponds to the third largest cohort of entering doctoral students at the University this fall (after Social Sciences (67) and Arts (43)).

FACULTÉ DE GÉNIE FACULTY OF ENGINEERING ALL PROVISIONS CONTAINED IN THIS DOCUMENT

WILL BECOME EFFECTIVE STARTING September 1, 2011

UNIVERSITY OF OTTAWA

FACULTY OF ENGINEERING

PART- TIME PROFESSOR AWARD FOR EXCELLENCE IN TEACHING

STATEMENT OF POLICY AND PROCEDURES

1. THE AWARD

1.1 The PART-TIME PROFESSOR AWARD FOR

EXCELLENCE IN TEACHING, hereinafter refereed to as the award, is an award sponsored by the Faculty of Engineering (the Faculty).

1.2 One award shall be given annually provided

that appropriate candidates are nominated. 1.3 The award shall be administered pursuant to

policies and procedures set out herein or established in accordance with the provisions of this document.

2. OBJECTIVE

The objective of the award is to focus attention on teaching in the Faculty of Engineering by recognizing annually a member of its part-time teaching staff for outstanding contributions to university teaching.

FACULTÉ DE GÉNIE FACULTY OF ENGINEERING LES DISPOSITIONS DU PRÉSENT DOCUMENT

ENTRERONT EN VIGUEUR A COMPTER DU 1er septembre 2011

UNIVERSITÉ D'OTTAWA

FACULTÉ DE GÉNIE

PRIX D'EXCELLENCE EN ENSEIGNEMENT POUR LES

PROFESSEURS À TEMPS PARTIEL

ÉNONCÉ DES MODALITÉS

1. PRIX

1.1 Le PRIX D'EXCELLENCE EN ENSEIGNEMENT POUR LES PROFESSEURS À TEMPS PARTIEL, ci-après appelé le prix, est parrainé par la Faculté de génie (la Faculté).

1.2 Un prix est accordé tous les ans pour autant qu'il y ait des candidatures appropriées.

1.3 Le prix est administré aux termes des modalités énoncées dans les présentes ou établies conformément aux dispositions du présent document.

2. BUT

Le prix a pour objet de souligner l'importance de l’enseignement à la Faculté de génie en reconnaissant tous les ans l’apport exceptionnel à l’enseignement universitaire d’un membre du personnel enseignant à temps partiel.

3. THE AWARD

3.1 The recipient of the award (the Engineering

Part-Time Teacher of the Year) shall receive an honorarium, as provided by the Faculty.

3.2 The award will be presented to the recipient

in the course of an appropriate ceremony normally held in the spring of the year in which the award is made.

3.3 The award ceremony will normally be

preceded by a public lecture by the recipient of the award. Although the choice of the subject of the lecture is left to the recipient, the lecture should contain matters of general interest to the engineering community and should not be limited to the speaker’s research interests. It is desirable but not obligatory that the speaker present some material in English and some in French.

4. TEACHING AWARDS COMMITTEE

The Faculty Executive Committee will act as the Teaching Awards Committee, hereafter refereed to as the Committee. The Committee is responsible for the selection of the recipient for this Teaching Award.

3. PRIX

3.1 La personne lauréate (le professeur ou la professeure à temps partiel de l'année de la Faculté) reçoit une prime octroyée par la Faculté.

3.2 Le prix est remis lors d'une cérémonie qui a lieu normalement au printemps de l'année au cours de laquelle le prix est décerné.

3.3 La cérémonie est habituellement précédée d'une conférence publique prononcée par le lauréat ou la lauréate. Son sujet est libre mais la conférence devrait porter sur des questions d’intérêt général pour le secteur du génie et ne devrait pas se limiter aux intérêts de recherche de cette personne. Sans être obligatoire, le recours aux deux langues officielles au cours de l’exposé est souhaitable.

4. COMITÉ DU PRIX D’ENSEIGNEMENT

Le Comité exécutif de la Faculté agit à titre de Comité du prix d’enseignement, ci-après le Comité. Le Comité choisit la personne lauréate de ce prix d’enseignement de la Faculté

5. SELECTION CRITERIA

5.1 It is intended that the award recognize outstanding contributions to teaching in engineering and in computer science. This should not be narrowly defined and should not necessarily be limited to classroom teaching. Rather, contributions to all aspects of teaching should be considered. Those in the following list, which is not intended to be exhaustive, are considered typical.

Course design and curriculum development

Development of new pedagogy Writing textbooks

Development of new techniques for students evaluation and testing Laboratory design and supervision Supervision and guidance of thesis and projects

5.2 Only part-time professors appointed during

the spring/summer, fall, or winter semesters of the academic year preceding the attribution of the award are eligible for the award.

5.3 The award will not be accorded twice to the same person.

5. CRITÈRES DE SÉLECTION

5.1 Le prix doit reconnaître un apport exceptionnel à l’enseignement dans les domaines du génie et de l’informatique, sans toutefois que cet apport ne se limite à l’enseignement en classe. Il est tenu compte de toute contribution à l’enseignement. Suit une liste non exhaustive de contributions types. Conception de cours et création de programmes Élaboration de nouvelles pédagogies Rédaction de manuels Élaboration de nouvelles techniques d’évaluation et de docimologie Conception et supervision de laboratoires Supervision et orientation de thèses et de projets

5.2 Seuls les professeurs à temps partiel embauchés durant l’un ou l’autre des trimestres du printemps/été, de l’automne ou de l’hiver de l’année scolaire précédant l’attribution du prix sont admissibles au prix.

5.3 Personne ne peut recevoir le prix plus d'une fois.

6. NOMINATION PROCEDURE

6.1 A nomination for the award may be initiated by any Faculty of Engineering student, alumnus or alumna, faculty member or administrator. Nominations should be addressed to the Dean of Engineering.

6.2 The Departmental Council of each

department shall select all departmental nominations for the award. After selecting nominees and ascertaining their willingness to be candidates for the award, the Departmental Council shall prepare a brief in support of each candidate. The Chairman shall forward the briefs, along with appropriate supporting documentation and his/her own recommendation, to the Committee.

6.3 Nominations for the award should be made

as objectively as possible and should be broadly based. Any relevant evidence may be submitted to the committee. The submitted documentation should, in any event, include

(a) nomination letter (b) excerpts from the Departmental Council

minutes

6. MISES EN CANDIDATURE 6.1 Les étudiants et étudiantes, les anciens et

anciennes et les membres du personnel enseignant ou administratif de la Faculté de génie peuvent proposer des candidatures pour le prix. Les mises en candidature sont présentées au doyen ou à la doyenne de la Faculté de génie.

6.2 Le Conseil de chaque département choisit les

finalistes du département pour le prix. Après les avoir choisis et confirmé leur intention de se présenter, le Conseil départemental prépare un mémoire sur chaque candidature. Le directeur ou la directrice du département transmet les mémoires, avec les documents à l'appui et sa propre recommandation au Comité du prix de d’enseignement.

6.3 Les mises en candidature doivent se faire

aussi objectivement que possible et sur une base étendue. Tout renseignement pertinent peut être présenté au Comité, mais la documentation doit obligatoirement comprendre ce qui suit:

(a) lettre de nomination (b) extrait des procès verbaux du Conseil

départemental

(c) candidate’s statement of teaching (d) candidate’s CV (e) tabulated score from teaching evaluation

“A” reports (f) testimonial letters from peers (g) testimonial letters from students or

alumni

6.4 Each department is entitled to submit to the Committee one nomination and School up to two nominations.

7. PUBLIC RELATIONS

7.1 The award ceremony shall be organized by the Faculty of Engineering.

7.2 The Faculty shall annually budget an

amount it deems appropriate to cover publicity costs associated with the award.

8. TERMS OF REFERENCE OF THE COMMITTEE

8.1 MANDATE – the Committee shall select recipients for the award subject to the provisions of this document. The Committee may decline to select a recipient in any year in which it finds that none of the candidates meets the criteria set out herein.

8.2 INFORMATION – The Committee shall

make its selection on the basis of the files submitted by the Departmental Councils and submissions from qualified persons whom the Committee invites to provide it with additional information.

(c) sommaire de l’enseignement du candidat (d) curriculum vitae du candidat (e) tableau sommaire des rapports « A »

d’évaluation de l’enseignement (f) lettres de référence par des pairs (g) lettres de référence par des étudiants et

étudiantes ou des anciens et anciennes

6.4 Chaque département peut présenter au comité une candidature et l’école deux candidatures au plus.

7. RELATIONS PUBLIQUES 7.1 La cérémonie de remise des prix est

organisée par la Faculté de génie. 7.2 Tous les ans, la Faculté établit le budget

nécessaire pour couvrir les coûts de publicité liés au prix.

8. MANDAT DU COMITÉ 8.1 MANDAT – Le Comité choisit les personnes

lauréates, sous réserve des dispositions du présent document. Le Comité peut décider de ne retenir aucune candidature au cours d'une année s'il estime que personne ne répond aux critères.

8.2 RENSEIGNEMENTS – Le Comité établit son

choix en fonction des mémoires présentés par les Comités des départements et des rapports de personnes compétentes qu'il invite à lui fournir des renseignements supplémentaires.

9. TARGET DATES

9.1 The Dean will, in early March, send guidelines for nominations and request the cooperation of Departmental Councils in the selection of candidates and the preparation of supporting files.

9.2 Nominations are to be submitted to the Dean

by May 15th and to the Faculty Awards Committee by May 30th. The Committee is to complete its deliberations and select a recipient by June 10th.

9. ÉCHÉANCES 9.1 Le doyen ou la doyenne communique, au

début du mois de mars, les directives de mises en candidature et demande la collaboration des Comités des départements dans le choix de finalistes et dans la préparation des dossiers justificatifs.

9.2 Les mises en candidature doivent être

soumises au doyen ou à la doyenne au plus tard le 15 mai et au Comité du prix d’enseignement au plus tard le 30 mai. Le Comité termine ses délibérations et choisit un lauréat ou une lauréate au plus tard le 10 juin.


Tél. | Ph. (613) 562-5800, poste | ext. 6175




2011 – 2016 Action Plan of the Faculty of Engineering

Introduction The 2011 – 2016 Action Plan of the Faculty of Engineering, hereinafter referred to as the ‘Plan’, was developed by the Faculty Executive Committee during the period May – September 2011; it was approved by the Executive Committee on September 29, 2011. The Plan builds on the outcomes of the Faculty’s 2006 – 2011 Action Plan and it is aligned with the institutional goals of the Vision 2020 strategic plan of the University of Ottawa. The Plan identifies five (5) areas of focus and nineteen (19) specific objectives / actions for which the Faculty must make progress during the 2011 – 2016 period. Area of focus #1: To improve the university experience of our students and to innovate in the areas of

teaching methods and of program content. Specific objectives / actions:

To modernize teaching laboratory facilities and equipment and to innovate in the area of laboratory teaching and learning.

To better recognize quality and innovation in teaching. To implement teaching evaluations for Teaching Assistants. To create annual Faculty awards for outstanding Part-time Professors and Teaching Assistants. To eliminate the duplication of courses between the winter and summer terms during the third

year of the undergraduate program on a program-by-program basis. Area of focus #2: To improve the overall efficiency of the Faculty’s administrative and student

support services and activities. Specific objectives / actions:

To review the administrative structures and procedures for the purpose of standardizing operations in the Faculty.

To review the allocation of support staff positions within the academic and service units of the Faculty for the purpose of reducing turnover and duplication of work and of increasing efficiency during peak periods.

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Area of focus #3: To improve the reputation and the perception of the Faculty by potential undergraduate students.

Specific objectives / actions:

To improve the effectiveness of the Faculty’s presence in high schools (e.g. recruiting Faculty students to serve as ambassadors to the high schools they graduated from, developing more effective and appropriate promotion materials and activities for high school students).

Area of focus #4: To better connect the Faculty with external stakeholders in the private and public

sectors in order to better support our mission of education, advancement of knowledge, and service.


To develop and post short online video webinars related to each professor of the Faculty. To have faculty members make semi-formal presentations on topics of general interest on a

regular basis. To better engage external partners (e.g. invited guest speakers or lecturers, part-time professors). To encourage faculty members to spend academic leaves in the private sector. To host more national and international conferences in Ottawa. To establish Advisory Boards for each of the four academic units of the Faculty.

Area of focus #5: To secure additional financial resources for the Faculty through incremental

undergraduate student enrolment and retention, additional external research funding (and associated indirect costs / overhead revenues), and increased philanthropic donations in order to appropriately support our core academic activities as well as the new initiatives that we wish to pursue.


To facilitate the development of major joint research proposals (identification of teams and themes).

To increase the number of Teaching Associate positions in the Faculty in order to allow regular faculty members to devote more time to research and graduate supervision.

To identify high failure rate undergraduate courses in order to take early corrective actions to improve student retention.

To use the financial resources of the Faculty Development Fund to support research-related programs and activities.

To proactively contribute at correcting and improving the University’s operating budget allocation process and criteria.


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Plan d’action 2011 – 2016 de la Faculté de génie

Introduction Le Plan d’action 2011 – 2016 de la Faculté de génie, ci-après appelé le ‘Plan’, a été élaboré par le Comité exécutif de la Faculté de génie entre les mois de mai et de septembre 2011; il a été approuvé par le Comité exécutif à sa réunion du 29 septembre 2011. Le Plan prend assise sur les résultats du Plan d’action 2006 – 2011 de la Faculté ainsi que sur les objectifs institutionnels contenus dans le plan stratégique Vision 2020 de l’Université d’Ottawa. Le Plan comporte cinq (5) objectifs généraux et dix-neuf (19) objectifs et actions spécifiques pour lesquels la Faculté devra marquer des progrès entre 2011 et 2016. Cible #1 : Améliorer l’expérience universitaire de nos étudiants et innover sur les plans des

programmes d’études et des méthodes d’enseignement. Objectifs et actions spécifiques :

Moderniser les laboratoires d’enseignement et innover au niveau de l’apprentissage et de l’enseignement en laboratoire.

Mieux reconnaître la qualité de l’enseignement et l’innovation pédagogique. Mettre en place un système d’évaluation pour les assistants d’enseignement. Créer des prix annuels pour reconnaître l’excellence des professeurs à temps partiel et des

assistants d’enseignement. Éliminer le dédoublement des cours de troisième année entre les trimestres d’hiver et d’été pour

chaque programme de premier cycle (cas par cas). Cible #2 : Améliorer l’efficacité globale des activités et services de support administratif et aux

étudiants de la Faculté. Objectifs et actions spécifiques :

Revoir les structures et procédures administratives dans le but d’uniformiser les opérations à l’échelle de la Faculté.

Revoir l’attribution des postes de personnel de soutien aux unités scolaires et de service de la Faculté dans le but de réduire le roulement du personnel et le dédoublement des opérations et également pour accroître l’efficacité durant les périodes de pointe.

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Cible #3 : Améliorer la réputation de la Faculté aux yeux des candidats potentiels à nos programmes d’études au premier cycle.

Objectifs et actions spécifiques :

Accroître l’efficacité des interventions de la Faculté dans les écoles secondaires (ex. recrutement d’ambassadeurs étudiants pouvant représenter la Faculté auprès des écoles secondaires où ils ont étudié, développement d’activités et de matériel promotionnel plus efficaces et plus adaptés aux attentes des étudiants de niveau secondaire).

Cible #4 : Accroître et améliorer les relations entre la Faculté et ses partenaires externes dans les

secteurs privé et public dans le but d’appuyer notre mission d’enseignement, de développement des connaissances et de service.


Développer et diffuser de courts séminaires en ligne portant sur chacun des professeurs de la Faculté.

Demander aux professeurs de faire des présentations semi-formelles régulières sur des sujets d’intérêt général.

Intégrer davantage des partenaires externes à nos activités (ex. conférenciers invités, professeurs à temps partiel).

Inciter les professeurs de la Faculté à compléter leurs congés universitaires dans le secteur privé. Organiser un plus grand nombre de conférences nationales et internationales à Ottawa. Mettre sur pied des comités aviseurs pour chacune des quatre unités scolaires de la Faculté.

Cible #5 : Obtenir des ressources financières additionnelles pour la Faculté via un accroissement des

inscriptions étudiantes et de la rétention des étudiants au premier cycle, un accroissement du financement externe de la recherche (et revenus de frais indirects additionnels) ainsi qu’une augmentation des dons dans le but de mieux supporter les activités centrales en enseignement et en recherche de la Faculté de même que les nouvelles initiatives facultaires.


Appuyer l’élaboration de propositions majeures de recherche (identification d’équipes et de thèmes de recherche).

Accroître le nombre de postes d’Associés d’enseignement à la Faculté pour permettre aux professeurs réguliers d’accorder plus de temps à leurs activités de recherche et de direction d’étudiants aux cycles supérieurs.

Identifier les cours de premier cycle pour lesquels les taux d’échec des étudiants sont trop élevés dans le but de corriger la situation et d’accroître la rétention des étudiants.

Utiliser les ressources financières du Fonds de développement facultaire à des fins d’appui aux activités et programmes de recherche.

Contribuer activement à l’amélioration des processus et critères pour l’attribution des budgets de fonctionnement aux facultés et services centraux de l’Université.

Report – Vice-Dean Graduate Studies – Ioan NISTOR FACULTY COUNCIL September 29, 2011 Admissions and Registrations

• Admission numbers for all graduate programs: see attached EXCEL file. Total numbers: 898 (current) VS 629 (September 2010); 260 NEW graduate students VS 215 last September (2011). We also had an increase of +35% in application compared to last year.

• The large numbers of graduate students increased significantly the load of the academic

assistants.

• The increase in the number of graduate students created also some problems with respect to the available space for research graduate students (slightly alleviating now for CVG)

• We are closing Fall Admission and moving to Winter one. Programs:

• FGPS Council approved in principle the proposal for the Type 2 and Type 3 Graduate Diplomas in Infrastructure Resilience and Disaster Management. Prof. Murat Saatcioglu spearheaded this initiative.

Scholarships

• Currently we are accepting students’ application for the OGS (deadline: 19 October), NSERC Scholarships (deadline: 3 October), Vanier PhD Scholarships (deadline: October 3) and Banting Postdoctoral scholarships (FGPS deadline: October 12). I have informed all faculty members were informed by e-mail about these opportunities. Additionally, I have informed all Chairs and Graduate Coordinators about the details of the selection process at the level of the Faculty regarding the NSERC selection process and deadlines to be followed.

• PLEASE encourage faculty to cooperate with and assist students in the preparation of the applications. I would like to particularly commend CHG for their success on NSERC student grants of this year.

• Dr. Mamadou Fall made a presentation to all Departments and EECS regarding the

student NSERC scholarships (application, selection, success rate, tips for excellent files, etc).

• During the second week of September, I made several presentations on the scholarships opportunities and applications, as well as on pursuing graduate studies, to all the 4th year undergrad students in Chemical, Mechanical and Civil Engineering programs and to most 4th year students in the Electrical Engineering and Computer Science program.

• All undergraduate and graduate students have been repeatedly informed, through e-mail

messages and posters by both of our Grad Office and the FGPS, about the information sessions on how to prepare applications for these scholarships (and others as well). I have requested FGPS to hold one supplementary session for Engineering (held this past week).

• I will participate in November 2011 at the 2nd edition of the China Scholarship Council

Fair in Beijing together with Dean Slater and Ruby Heap. We hope to attract some more of these students.

Graduate Office updates:

• Two Information Sessions were organized for new Graduate Students in September, one more to come on October 3 (11:30 AM). All Department Chairs and Graduate Coordinator were invited to attend: Dean Lague and VD Martin Bouchard will also attend

• Rabaska works significantly better this year, which meant less problems with the students’ registration.

• The position of Lily Murariu (former Graduate Assistant for the ELG program) should be

filled soon: we are interviewing candidates next week. Meanwhile, Sarah Duncan and Stephane Drouin are filling in for her duties.

faculty of engineering executive committee meeting 2011 · a. the dean and chief administrative...

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