factors influencing the success of emiss in educational development
DESCRIPTION
As schools, districts, states, and governments around the world are striving to reach the guidelines set forth in the Education for All initiative and the Millenium Development Goals, quality data is quickly becoming a focal point for leveraging change. Educational Management Information Systems have the capability to provide this much-needed data but realizing the value of these systems is often more difficult than it initially seems. This presentation at the 2013 Comparative and International Education Society conference takes a solid look at 6 common themes that influence the success of an EMIS.TRANSCRIPT
![Page 1: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/1.jpg)
Factors Influencing the Success of EMISs in Educational Development
Matt Finholt-Daniel
Seward IncorporatedUniversity of Minnesota
![Page 2: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/2.jpg)
• Context
• EMIS Overview
• Research Objective
• Analysis
• Six Factors Influencing Success
• Tying it All Together
EMIS
anagement
ducational
nformation
ystem
Topics
![Page 3: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/3.jpg)
Context
• Education for All & Millennium Development Goals
• Challenges of efficient and effective planning of education systems
• Lack of data leads to:
• Uninformed decisions
• Difficulty measuring the results of initiatives
• Donor agencies stepping in with funding for EMISs (past 20 years)
![Page 4: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/4.jpg)
EMIS Overview
=
Make Informed Decisions
![Page 5: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/5.jpg)
EMIS Overview
• ICT-based tool that uses data and reporting to enable:
• More-efficient use of resources
• Informed policy decisions
• Storing and making available a wealth of information
• High-level: enrollment monitoring, school performance, resource tracking, etc.
• Lower-level: teacher performance, student performance, monitoring of disadvantaged groups, program evaluation
![Page 6: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/6.jpg)
Research Objective
To identify a series of factors that influence the success of Educational Management Information Systems within the context of the educational development.
![Page 7: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/7.jpg)
Analysis
• Case studies from Mozambique, Ghana, Nigeria, and Zambia
• Inductive analysis
• 6 common themes or factors emerged as influencing their success
![Page 8: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/8.jpg)
Theme 1: EMIS Design • An EMIS is not purely an ICT solution
• No two EMISs are the same. They often differ in:
• Scope (MOE, State, District, School)
• Available inputs
• Desired outputs
• Integration with other systems or data stores
• Must be designed from the ground-up to take into account the:
• ICT Available• People Involved• Process of data collection and management
![Page 9: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/9.jpg)
Theme 2: Data Quality• Data inaccuracies or incompleteness leads to misinformed decisions
• Best case = waste of valuable resources
• Worst case = dis-service to the population
• Complete and accurate data from the lowest level
• All data must be verified before entry into the system
• The data must be as current as possible
![Page 10: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/10.jpg)
Theme 3: Human Buy-in • Must happen at all levels (top – middle(s) - bottom)
• Politics is important!
• Collecting and verifying data is takes effort
• Lack of perceived benefit leads to higher change of falsified data
![Page 11: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/11.jpg)
Theme 4: Access to Outputs • Access to EMIS outputs enables informed decisions = don’t hoard the
information
• Outputs should be available quickly and be relevant
• Use the system, don’t let it stagnate
• Make everyone aware how the their effort benefits them
![Page 12: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/12.jpg)
Theme 5: System and Data Maintenance
• EMIS relies heavily on technology and process – Support is necessary year-round! Support teams must be able to recognize and remedy:
• Failing hardware
• Breakdowns in the data collection process
• Inaccuracy in stored data
• Incompatibilities with other systems and data stores
• Reporting needs change, that’s OK – Change the system
• Monitoring, Evaluating, and Revision
![Page 13: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/13.jpg)
Theme 6: Sustainability Plan • Sustainability plans must be built in from the beginning
• Resources need to be allocated
• Ongoing training for all people that interact with the EMIS
• Devise a means to maintain buy-in and enthusiasm
• Full ownership of the EMIS must be transferred from the donor agency BEFORE the end of the project/funding.
![Page 14: Factors Influencing the Success of EMISs in Educational Development](https://reader033.vdocuments.us/reader033/viewer/2022061206/547701cab4af9f0e7f8b45d1/html5/thumbnails/14.jpg)