Facilitating Multi Stakeholder Processes and Social Learning - 2010

Nina de Roo / Herman Brouwer / Karèn Verhoosel

Centre for Development Innovation

Fieldwork

Overview

1. Background 2. Terms of Reference (ToR)3. Location / context4. Subject5. Stakeholders6. Sources of information7. Organization and Schedule8. Output

1. Background In 2008 the municipality of Heerenveen (Province

of Friesland), has implemented a project about the development of ‘village visions’ for all the small villages in the municipality.

Doarpswurk has facilitated this process, which resulted in about 10 village visions.

Now, two years later the follow-up on these village visions seems to be a challenge for the municipality, and some of the villages have expressed that they are not satisfied with the

follow-up.

Doarpswurk is an organization that focuses on the preservation and promotion of social cohesion and the livability of the Frisian countryside. The facilitation of the development of village visions is one of the core businesses of Doarpswurk.

Doarpswurk would like to know what the background is of these challenges/problems in the follow-up. Was it about the process? Is the municipality well prepared for these kind of interactive/participatory processes? Etc.

2. Terms of Reference (ToR)

Research Objectives To analyse an existing case on multi-stakeholder

processes, using conceptual frameworks and analytical tools learned during the MSP course in Wageningen;

To write a case study description about the MSP (Context, process, results and learning).

To provide concrete recommendations to Doarpswurk (and the municipality) on how to

give adequate follow-up to the process.

Your task is to make an analysis of the process at two levels: Meta level: Municipality of Heerenveen and

Doarpswurk What have been the experiences with the process and the results? What can we learn from this as an organization? What could be the implications for similar processes?

Village level: Village association, Doarpswurk, community and other local actors What have been the experiences with the process? What has been the result? What are the ideas about the future to give follow-up to the village visions?

2. Terms of Reference (ToR)

Diagnosis Context:

Problem statement, Stakeholder description, History

MSP Process: Initiative, Objectives, Steps and structure,

Interventions, methods Results:

Change, Sustainability, current situation Learning:

Successes and challenges, Lessons learned, Linkages to the MSP framework

2. Terms of Reference (ToR)

2. Terms of Reference

Method & Toolbox Context immersion Semi Structured Interviews Multi-stakeholder process

tools Collaborative Analysis Systematization of results Presentation & Public

consultation

3. Location / context: Friesland

Research locations: 2 communities in Friesland

Research location 1:

Katlijk

Katlijk Homepage

Research location 2:

‘Oude en Nieuwehorne’

Homepage Oudehorne en Nieuwehorne

4. Subject

Village visions (Village Development Plans) Project initiated in the spring of 2007 by Doarpswurk

and the province of Friesland in which 10 villages participated

Katlijk and Oude-Nieuwehorne also developed a village vision in 2007

Now it is their challenge to follow up the common vision that was established

This process (the development, follow up and implementation) will be the subject of your field study

You will study

Processes involved in creating a Village vision through consultation of:

1. ‘Doarpswurk’ (village work organisation)2. Municipality of Heerenveen3. Villagers

Process of follow up and implementation of the village vision

5. Stakeholders

Villagers Katlijk and Oude-Nieuwehorne Representatives of elderly, private sector, environmental organisations

Working groups in the 2 communities Plaatselijk Belang Doarpswurk (Village Work Org.) Municipality of Heerenveen

Villagers / representatives

Plaatselijk Belang (both villages)

Who are they? What’s their position in their village? Why have they been involved and others

haven’t?

Other inhabitants (eg. Elderly, youth, private sector, environmental organisations) What was their say in the process? Why were they (not) involved? What do they think of the project’s results?

Doarpswurk (Village work organization)

Established in 2006 12 employees Mission: preservation and stimulation of social cohesion

and the quality of life in the rural areas of Friesland. Partners: community centers and organizations

representing local interests. Doarpswurk fulfills a supporting role for the Province of

Friesland. (Statement from Doarpswurk’s website.) (For more information, see hand-out)

Municipality of Heerenveen

Wants communities to become more active Is the initiator of the village visions

What is their role in the process? How have they organised the development of the village visions? To what extent has this been a participative process? Is the Municipality of Heerenveen capable of implementing the

vision?

6. Sources of information

You are provided with: Presentations by stakeholders Elaborate presentation by Municipality

of Heerenveen and your village A tour in your village Individual interviews Group table interview

7. Organization and Schedule

4 groups (7-8 participants) with 4 facilitators 1. Trail Blazers: Nina de Roo – Katlijk 2. Innovators: Karèn Verhoosel – Katlijk 3. Shing: Tijl Couzy – Oude en Nieuwhorne 4. Sunshine: Herman Brouwer – Oude en

Nieuwhorne

7. Organization and Schedule

Five days Sunday, September 19 (arrival) Monday, September 20 (research) Tuesday, September 21 (research) Wednesday, September 22 (presentation) Thursday September 23 (reflection and return)

Sunday, September 19

13:00 hrs: Departure Hof van Wageningen 15.30 hrs: Arrival at hotel Hayé 16.00 hrs: Touristic excursion and dinner in

‘Sleat’ 21:00 hrs: Return to hotel

Monday, September 20

06:00 – 08.30 hrs: Breakfast (hotel)

09.00 – 12.00 hrs: Opening fieldwork 09.00 – 09.30 hrs: Welcome by Municipality Heerenveen 09.30 – 10:30 hrs: Presentation by Municipal Councellor 10.30 – 11.30 hrs: Interviews in groups 11.30 – 12.00 hrs: Guided tour in City Hall

12.30 – 13.30 hrs: Packed lunch

13.30 – 17.00 hrs: Programme in groups (interviews) 18.30 – 19.30 hrs: Dinner in hotel Hayé 20.00 – 21.00 hrs: Interviews/ analysis of data

Tuesday, September 21

10.00 – 12.30 hrs: Presentation and interview Doarpswurk

12.30 – 13.30 hrs: Lunch 13.30 – 17.00 hrs: Interviews in groups 18.00 – 19.00 hrs: Dinner 19.00 – 21.00 hrs: Interviews in groups

Wednesday, September 22

06:00 – 09:00 hrs: Breakfast 09:00 – 13:00 hrs: Preparations for the

presentation 13:00 – 14:00 hrs: Opportunity to have lunch 14:00 – 17.00 hrs: Preparations for the

presentation 18.00 – 19.00 hrs: Dinner 19.00 – 19.30 hrs: Welcoming guests 19.30 – 21.00 hrs: Presentation

8. Output

Interactive presentation and discussion of preliminary results to stakeholders and wider public on September 22, 2010

Case study description that covers all elements of the diagnosis (context, MSP process, results, learning) and concrete recommendations to be submitted to Nina de Roo for further distribution to stakeholders latest on September 24, 2010.

Preparations interviews

Have a look at your detailed programme and find out who the stakeholders are you are going to interview

Define a set of key questions for each stakeholder

Divide tasks (introduction, interviewer(s), reporter, time keeper, thanks)

Good luck!!!

Thanks!

© Wageningen UR