facilitating collaborative virtual meetings
TRANSCRIPT
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Facilitating CollaborativeVirtual Meetings
June 18, 2015
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Webinar Objectives
• Apply seven VIRTUAL practices to facilitate collaborative virtual meetings
• Explore the interaction tools that allow you to share memorable information
• Take away a meeting design template that guarantees meeting interaction is not overlooked
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About Cynthia Clay
• 25+ years of experience• Author of Great Webinars • An expert in collaborative,
engaging virtual learning
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Questions!
What is your burning question today?
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Meeting Virtually
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Visually engage their attention
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Brain Rules
“The more visual the input becomes, the more likely it is to be recognized and recalled.”
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Visually Engage Them
What should you do to visually engage your participants’ attention in a virtual meeting?
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Drought in California
• Past three years have been the driest on record.
• The state has a year’s worth of water left.
• Groundwater levels are at an all time low.
• Governor Brown imposed mandatory water restrictions.
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Visual Impact
How would you improve this slide?
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one year of water left
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Visually engage their attention
Interact every three minutes
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Point/Counter Point
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Point/Counter Point
Arguments for frequent interaction
Arguments against frequent interaction
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No Information Dumps
If you have a lot of information to convey, what is the best medium to use?
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Celebrate Last Week
• Type in chat first. • Then unmute phone
lines. • Ask each person to
elaborate.
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
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Visual Records
• Record commitments and actions to be taken.
• Use a note pod or whiteboard.
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Marketing Ideas
Advertise weeklyWrite ebooks
Use social media
Give aways
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Polls for Multi-Voting
What dessert should we order for our annual company lunch?
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
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Test Agreements
Are we all in agreement?
Full Agreement
Partial Agreement
Serious Reservations
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Testing Agreements
Should you move forward?
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Testing Agreements
What should you do next?
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Move Forward?
What should you do next?
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
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Your Virtual Meeting Kit
ChatPollingAnnotation ToolsEmoticons/Status IconsVideo/AudioStreaming VideoBreakout Rooms
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Your Virtual Meeting Kit
What interaction tools do you use most often in your virtual meetings?
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Meeting Plan
http://netspeedlearning.com/contact/?p=vl&r=meetingplan
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence
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Virtual Presence
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Amplify Your Virtual Presence
The way people represent themselves in their online environment
The degree to which a facilitator is perceived as a “real” person online
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Streaming Video
Do you like the facilitatoron streaming video?Why or Why Not?
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Building Virtual Presence
• Reduced ambiguity• Increased connection• Reduced conflict
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence
Leave the meeting on a high note
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ConfessIs this how it should end?
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End on a High Note
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When we bring our attention to bear on anything, it grows and flourishes.
Raj Sisodian
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Kudos!
Marilou: Thank you for cross-training Sherry
Sherry: Awesome job on Fast Tracks Mobile!Tim: I like the new design of the app a lot. Good job.
Tim: Thanks for getting that proposal done.
Cindy: Great feedback from your client on the design project. Thx.
Cindy: Thank you for organizing the output. Leo: Thx for alerting me to the website issue.
Marianne: Thanks for co-presenting the webinar with me.
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Visually engage their attention
Interact every three minutes
Record decisions and actions visually
Test agreements with emoticons
Use all of the interaction tools
Amplify your virtual presence
Leave the meeting on a high note
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Now What?
What action will you take now to improve your virtual meetings?
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Virtual Facilitator Training
• Deep dive, comprehensive course• Focused on virtual design and delivery• Public courses offered six times/year• Customized for private delivery in your web
conference platform
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1. The Power of Connection: Building Virtual RelationshipsCreate rapport and connection by strengthening virtual and social presence in online interactions.
2. The Power of Web Conferencing: Running Effective Virtual MeetingsBuild consensus, solve problems, make decisions, and present information effectively in virtual team meetings.
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3. The Power of Calibration: BuildingAccountability on a Virtual TeamGain commitment through clear goals and expectations without micro-managing.
4. The Power of Collaboration: Harnessing Individual and Team Strengths Delegate and assign tasks effectively, hold motivating one-to-one conversations, and increase commitment to tasks and projects.
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5. The Power of Celebration: RecognizingIndividual and Team ResultsCreate meaningful work opportunities, celebrate accomplishments, and strengthen personal relationships to increase accountability and commitment.
Programs include asynchronous assignments to increase learning transfer after each web workshop.
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• Link to download our new eBook• Learn about the new
Virtual Leader™ program• Receive a $345 discount
on the July VirtualFacilitator TrainerCertification program
Take our Survey
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Q & A
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Thank You!