FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

7/27/20117:22 PM Page 1 of 13

Purpose

Use this procedure to carryforward year-end balances.

Trigger

Perform this procedure when you need to carryforward year-end balances.

Prerequisites

The year-end processes have commenced.

Menu Path

N/A

Transaction Code

FAGLGVTR

Helpful Hints

R/O/C column in tables represents Required, Optional, or Conditional entry. Execute this transaction as a Test Run to review the results before posting.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Procedure1. Start the transaction using the menu path or transaction code. The Balance carryforward screen

displays.

Balance carryforward

2. As required, complete/review the following fields:Field R/O/C Description

Ledger R Unique identification of a special purpose ledger.

Example:0L

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Field R/O/C Description

Company code R Company code represents an independent accounting entity. There is only one Company code for the City of Portland: "COP1."

Example:Cop1

Carry forward to fiscal year

R

Example:2008

3. Ensure Test run check box is selected.4. Select Balances in retain.earng.acct check box.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforward

5. Click Execute (F8) . The Balance carryforwardLedger 0L for the year XXXX Test run screen displays.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforwardLedger 0L for the year XXXX Test run

6. Click Balance sheet accounts . The Display of balance sheet accounts screen displays.

Review the Test Run Message Text.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Display of balance sheet accounts

7. Click Back (F3) .Review the balance sheet accounts.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforwardLedger 0L for the year XXXX Test run

8. Click Retained earnings accounts . The Display of retained earnings accounts screen displays.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Display of retained earnings accounts

9. Click Back (F3) .Review the retained earnings accounts.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforwardLedger 0L for the year XXXX Test run

10. Click Back (F3) . To return to the Balance carryforward screen.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforward

11. Deselect Test run check box.12. Click Execute (F8) . The Balance carryforwardLedger 0L for the year 2008 Update run screen

displays.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforwardLedger 0L for the year XXXX Test run

13. Click Back (F3) .The system returns the message, "Balance Carryforward to fiscal year XXXX successful".

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Balance carryforward

14. Click Back (F3) . The SAP Easy Access screen displays.

FAGLGVTR

Work Instruction

FAGLGVTR Execute Year-End Balance Carryforward

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Result

You have carried forward year-end balances.