EXTRA-CURRICULAR MUSIC AND

DRAMATIC AND PERFORMANCE ARTS

TUITION

AND ENSEMBLES

EXTRA-CURRICULAR

MUSIC/DRAMA HANDBOOK

2015

CONTENTS

1. Introduction and Music Levy 2. Staff – Phone (07) 3399 0495

3. Tutors/Conductors

4. Parents 4.1 Communication 4.1.1 Annual Memo and Specific Notices/Permission Slips 4.1.2 Networking 4.2 Parental Responsibilities 4.2.1 Communication 4.2.2 Withdrawal from Tuition 4.2.3 Fees, Invoices and Payment 4.2.4 Student Progress 4.2.5 Reports 4.3 Friends of Music Society (FOMS)

5. Students 5.1 Communication 5.1.1 Tutors 5.1.2 Daily Notices and Student Email 5.1.3 Notice Board 5.2 Responsibilities and Expectations 5.2.1 Lessons and Practice 5.2.2 Instrument Care: Storage, Due Care, Identification, Strings, Reeds 5.2.3 Ensembles 5.2.4 Commitment 5.2.5 Performances 5.2.6 Resources 6. Timetabling of Lessons 6.1 Lessons During Class Time 6.2 Leaving Class for Lessons 6.3 Lesson Time Changes/Absence and Notifying Tutors 6.4 Sudden Illness

7. Instrumental Hire Scheme 7.1 College Instrument Hire 7.2 Hire Period 7.3 Damage and Insurance

8. Ensembles 8.1 General Information 8.1.1 Involvement 8.1.2 Auditions (Chamber Singers and Concert Band 1) 8.1.3 Ensemble Pre-requisites 8.1.4 Music Uniform (including second hand uniforms) 8.1.5 Band/Choir Folders 8.1.6 Performances 8.2 Vocal Ensembles 8.2.1 Concert Choir 8.2.2 Chamber Singers 8.2.3 Other Vocal Ensembles 8.3 Instrumental Ensembles 8.3.1 Concert Band 1 8.3.2 Concert Band 2 8.3.3 String Ensemble 8.3.4 Percussion Ensemble 8.3.5 Flute Ensemble 8.3.6 Clarinet Ensemble 8.3.7 Brass Ensemble 8.3.8 EC Dramatic and Performance Arts Ensemble 8.3.9 Rock Bands and Jazz Combos

9. EC Captains 10. Competitions, Eisteddfods and Examinations 10.1 Competitions and Eisteddfods 10.2 Examinations 10.3 Queensland Certificate of Education Credit for Examinations 10.4 Accompanists 11. Awards – Pocket System 12. Appendix 1 – 2015 Extra-Curricular Music/Drama Department Dates Appendix 2 – Lesson Schedule Form Appendix 3 – Ceasing Lessons Form Appendix 4 – Re-enrolment Form

1. INTRODUCTION AND MUSIC LEVY

Lourdes Hill College has a proud tradition of involvement in the Creative Arts, particularly music and

drama. The Extra-Curricular (EC) Music/Drama Department is an important part of the College. It

aims to provide opportunities for students to take part in music/drama regardless of skills or

experience, whilst providing challenges and varied opportunities for established musicians.

A once-a-year EC levy will be charged to every student enrolled in the EC Music and Drama

Program. The 2015 levy is $80 and must be paid up-front to the College as an Elective Activity

charge.

2. STAFF – PHONE (07) 3399 0495

EC Music Co-ordinator – Miss Astrid Jorgensen

Music Development Officer – Mrs Ros Brown

Head of Faculty of Arts – Ms Rachel O’Brien

The EC Music Co-ordinator and Head of Faculty of Arts are responsible for the overall supervision of

the EC Music/Drama Department. The Extra-Curricular Music Co-ordinator is responsible for the day-

to-day running of the Extra-Curricular Music/Drama Department, with the assistance of the Music

Development Officer. The EC Music Co-ordinator liaises with the Music Development Officer

regarding tutors/conductors, parents (including members of the Friends of Music Society [FOMS]),

students, lessons, instrumental hire (organised and maintained by the Music Development Officer),

the formation and rehearsal of College ensembles, music captains, competitions and awards.

3. TUTORS/CONDUCTORS

Brass Tutor/Brass Ensemble Conductor – Miss Katherine Brandt

Clarinet/Saxophone Tutor/Clarinet Ensemble Conductor – TBA

Dramatic and Performance Arts Tutor/Ensemble Director – Mrs Anthea Patrick

Flute Tutor/Flute Ensemble Conductor – Mrs Outi Svoboda

Flute Tutor – Miss Greta Hunter

Guitar Tutor – Mr Graham Jackson

Guitar Tutor – Ms Catherine Neylan

Harp, Piano and Theory Tutor – Mrs Cara Maher Carroll

Percussion Tutor/Percussion Ensemble Conductor – Mr Paul Young

Piano Accompanist – Ms Juanita Simmonds

Piano Tutor – Mrs Aynslie Coit

Piano and Theory Tutor – Mrs Ros Brown

String Tutor/String Ensemble Conductor – Mrs Tricia Reck

Vocal Tutor/Choral Conductor – Mrs Katie Ohtomo

Vocal Tutor – Ms Elspeth Sutherland

Tutors are employed by the College. As such, they are to be treated with the same respect as would

be bestowed on any staff member in the College. Tutors are expected to uphold the philosophy and

ethos of the College. At times, tutors are given the opportunity to conduct a group within the College

and are paid by the College for this service. All tutors/conductors are expected to have a current Blue

Card when teaching/conducting within the school. This card is issued by the Commission for Children

and Young People and Child Guardian. The Blue Card is a suitability card and a mandatory

requirement for people working with children.

4. PARENTS

4.1 COMMUNICATION

4.1.1 Annual Memo and Specific Notices/Permission Slips

Each year students are given a memo listing all information regarding music/drama performances,

concerts and events in that year. Please write these important dates into your diary so that they are

made a priority. Specific notices and permission forms are sent home via the student also. Parents

are requested to return forms and slips as quickly as possible either by mail, email or directly to the

Music Staff.

4.1.2 Networking

Parents of students involved in ensembles are encouraged to discuss assisting one another with

transport arrangements, so students don’t miss out on opportunities due to a lack of transport.

Students are asked to compile a list of names and phone numbers of those families in their

ensembles who live in or near their suburb. It is the responsibility of the parents to ensure their

daughter/s is on time for every rehearsal and performance organised.

4.2 PARENTAL RESPONSIBILITIES

4.2.1 Communication

Parents are to communicate directly with tutors regarding requests or concerns; however, general

questions may be asked of the Music Development Officer or EC Music Co-ordinator.

4.2.2 Withdrawal From Tuition

In order to be fair to other students, tutors and maintain a stable timetable, students may only

withdraw from tuition at the end of a term by filling out a ‘Ceasing Lessons Form’ (See

Appendix 3). If a student wishes to withdraw from tuition, tutors must be notified prior to the

holidays (at the end of the term the student wishes to finish), not during the holiday period.

The EC Music Coordinator and tutor must be informed in writing before the final lesson at the

end of a term. If this form is not received by the end of term (prior to the holidays), you may

be liable for the following term’s fees.

4.2.3 Fees, Invoices and Payment

Fees are set in accordance with the independent regulating body, the Music Teachers’ Association of

Queensland (MTAQ). All lessons are 30 minutes in length:

Instrument/Voice Private Tuition $32.50 per lesson

Theory Private Tuition $32.50 per lesson

Shared Tuition $19 per lesson per student

Dramatic and Performance Arts

Private Tuition $32.50 per lesson

Shared Tuition $19 per lesson per student

Vocal Ensemble Group Lesson $14.00 per lesson per student

(in addition to private voice lesson)

Extra-Curricular lessons are elective activities that must be paid up-front to the College before the

commencement of lessons. Parents will be contacted by the Fees Co-ordinator with the number and

type of lessons to be paid for.

Payment is via the following methods:

Credit Card – via the College website’s online payment portal using Mastercard or Visa.

Cheque or Cash – deposited in the Fees Box at Student Reception. Please note the name

and activity for your daughter with your payment.

EC lessons will be discontinued if payment has not been made in a timely manner.

4.2.4 Student Progress

If a tutor considers a student is not making sufficient progress, parents may be contacted. A reminder

notice will be sent home to parents (via email) if a student is absent without word.

4.2.5 Reports

A tuition report is available via TASS Parent Lounge once a semester (available during the week

after students finish school in Term 2 and Term 4).

4.3 FRIENDS OF MUSIC SOCIETY (FOMS)

Function - The Friends of Music Society consists of family members and friends of music/drama

students within the College. The group aims to support all events involving the EC Music/Drama

Department.

Activities - Members help organise and serve food for concerts and functions, organise raffles and

decorations for big functions and support each other and the music staff.

Meetings - Dates are noted in the College newsletter and calendar. Parents and friends are welcome

at any time. For 2015, FOMS dates are as follows:

Term 1 – Wednesday 4th March, 6.00pm (Duhig Hall)

Term 2 – Wednesday 6th May and 10th June, 6.00pm (Duhig Hall)

Term 3 – Wednesday 22nd July, 6.00pm (Duhig Hall)

Term 4 – Wednesday 7th October, 6.00pm (AGM 2016 – location TBA)

Additional meetings may be called if required.

5. STUDENTS

5.1 COMMUNICATION

5.1.1 Tutors

Students must note their tutor's contact numbers and email address in their College diary. Direct

communication with tutors is emphasised.

5.1.2 Daily Notices and Student Email

Important messages regarding rehearsals and meetings will be published in the morning notices

and/or via the student’s College email account. No excuse will be accepted for not reading these

notices. Music/drama students should read the notices and access their College email account every

day. If a tutor is absent, a note will be put on the designated room, advising the student of the

absence. The tutor will then organise a make-up lesson.

5.1.3 Notice Board

The Tutor Timetable Noticeboard is located in R11 and should be read regularly. Tutor timetables are

placed on these boards. Tutors are not expected to email timetables to students/parents.

5.2 RESPONSIBILITIES AND EXPECTATIONS

5.2.1 Lessons and Practice

Students must be on time for lessons and have their instrument, music and diary. The College diary

must be taken to every lesson so lesson times can be recorded either on the ‘Lesson Schedule’ form

(pasted in the diary) (see Appendix 2) or in the body of the Student Diary on the actual date of the

student’s lesson. Students must check their diary/daily notices and with their teachers for advanced

notice of exams, excursions and activity dates, and inform the tutor ahead of absences. Tutors are

not expected to make up lessons where students have only given notice of their impending absence

on the lesson day. Students must practise at home to advance proficiency. It is expected that

students practise daily; a practice routine must be established.

All students must sign in at Student Reception on their way to each Extra-Curricular lesson. This is

very important as a student’s whereabouts must be accounted for at all times.

5.2.2 Instrument Care

Storage

All students are expected to treat their instrument with respect, and in doing so, store them

appropriately at home, in transit and at the College. Storage is available in the R11 Student

Instrument Storage Room located on the first floor of Nyanza and in D21 (only on the shelving

provided). Instruments are not to be left in classrooms, at Student Reception or in corridors.

Due Care

Students must show due care of a College instrument both on the College premises and outside the

College premises. Students must be sensible and aware of their surroundings when using and

moving with their instrument. Instruments must be correctly placed in a safe place where no damage

can occur. School instruments must be placed in the designated music store room while at school

(on the storage shelves provided) and in a safe place at home. Instruments must be placed correctly,

ie cellos placed on their side and not standing up, guitars place on the shelf and not leaning against a

wall, etc. Instrument must be packed away securely (including straps holding the instrument in place

in the case), and the case closed and locked properly. If due care is not taken, parents will be liable

for the cost of any damage incurred.

Identification

Students with their own instrument must attach an identification tag with their name clearly marked

and record the make, model and serial number in their College diary. Each College hire instrument

has an identification tag.

Strings

Students hiring stringed instruments are expected to replace broken strings. Students must have a

full set of strings in their case at all times.

Reeds

Students must supply their own reeds for all reed instruments. Tutors will guide students as to the

most suitable reed for their current stage of development.

5.2.3 Ensembles

Once a suitable level of proficiency has been achieved on an instrument, every student enrolled in

the EC Music/Drama Program is encouraged to become a member of at least one ensemble, vocal

or instrumental. All ensembles are considered as a year-long commitment. Music/drama ensembles

are a team, with every member’s commitment being crucial to the ensemble’s successful ability to

perform. Students commit themselves to all performances and rehearsals.

Students must notify, by phone call or in writing, the conductor, the Music Development Officer or

the EC Music Co-ordinator of an expected absence before the affected rehearsal. If two rehearsals

are missed in a semester, the student risks losing her position in the ensemble. In accordance with

the College Mission Statement, each member is expected to approach fellow musicians with respect,

understanding and tolerance.

5.2.4 Commitment

Students are expected to approach their musical/dramatic studies with a sense of commitment. In

order for a student to maximise progress, lessons must be regularly attended, practice made routine,

rehearsals made a priority and performance and attire of a consistently high standard.

5.2.5 Performances

Once a commitment has been made to an ensemble, it is expected students attend all performances

as set out in the performance calendar.

5.2.6 Resources

Tutors will notify parents and students of resources required for lessons, for example original music

or blank CDs. Lourdes Hill College is a member of AMCOS and abides by their copying guidelines.

EC Tutors are prevented from photocopying.

6. TIMETABLING OF LESSONS

6.1 Lessons During Class Time

Taking part in the EC Music/Drama Department means all Year 7, 8, 9 and 10 students are

timetabled during class lessons on a rotational basis during school hours. Tutors are here a limited

time; therefore, lessons are subject to their availability. Being in the senior phase of learning, Year 11

and 12 students should aim to have lessons scheduled outside class time (morning tea and lunch

breaks). However, this cannot be guaranteed.

6.2 Leaving Class for Lessons

Students must not miss a whole class period in order to attend an EC Music/Drama lesson. Class

periods are 50 minutes, EC lessons are 30 minutes. This ensures students attend the first or last 10

– 15 minutes of class time; either the beginning or end of a class must be attended (please let the

Music Staff know if this is not occurring). The student should show the class teacher her Lesson

Schedule form (kept in the College diary) or the lesson day/time and tutor’s signature written in the

body of the diary in order to be released from class, excused from lateness or moving around College

grounds during class time. Lesson schedules are renewed every term and must be signed by the

student’s tutor each week. Students must also sign in at Student Reception before they go to their

EC lesson with the date, their full name and the start/end times of their EC lesson so that the College

knows where they are.

6.3 Lesson Time Changes/Absence and Notifying Tutors

The student must notify the tutor personally 4 days prior to any lesson time they are unable to attend

due to an exam, excursion or other activity. The tutor will arrange a new time, and this must be

written on the lesson schedule form. If the student is unable to attend a lesson due to unexpected

extenuating circumstances, tutors need to be notified personally by phone at a reasonable time the

day before the scheduled lesson (24 hours’ notice). No refund of tuition fees will be forthcoming if the

tutor has not been contacted in reasonable time.

6.4 Sudden Illness

If a student is suddenly ill, the tutor must be notified personally by telephone at a reasonable time the

day before the scheduled lesson (24 hours’ notice). Direct contact with the tutor by phone (not email)

is required.

7. INSTRUMENTAL HIRE SCHEME

7.1 College Instrument Hire

The cost of hiring an instrument is $240 per year. If electing to hire a College instrument, this must be

paid up-front to the College as an Elective Activity charge. No instrument will be issued without a

parent/guardian-signed contract being returned to the Music Department. To hire a second

instrument is $120 per year.

7.2 Hire Period

College instruments are hired on a yearly basis (depending on availability); however, it is always

desirable for a student to have their own instrument.

7.3 Damage and Insurance

College instruments are covered whilst signed out to students, both at home, in transit and on

College grounds. An excess of $1000 applies and is payable by parents to the College. In the event

of an instrument sustaining damage, being stolen or lost, the Music Department must be notified

immediately. Upon notification, the Music Department will issue the appropriate forms. If repairs cost

less than the $1000 excess, the replacement cost of the instrument is payable by parents.

8. ENSEMBLES

8.1 GENERAL INFORMATION

8.1.1 Involvement

Every student learning voice or an instrument through the College is encouraged to involve

themselves in at least one ensemble, vocal or instrumental.

8.1.2 Auditions (Chamber Singers, Concert Band 1)

Students are required to audition for a place in Chamber Singers and Concert Band 1. Students must

be having lessons on their instrument/voice. Auditions are held at the end of the school year.

Students are informed of auditions via the daily notices.

8.1.3 Ensemble Pre-requisites

To be involved in the following ensembles, students must be having lessons either here at the

College or outside of school: Brass Ensemble, String Ensemble, Clarinet Ensemble, Percussion

Ensemble (can be lessons on piano or another instrument – focus is on the confident reading of

notes and rhythms), Flute Ensemble. To be involved in Concert Band 2, it is preferred that students

be taking lessons on this instrument either here at the College or outside of school. Students who

currently don’t have private lessons must be able to play their instrument and read music

competently, have had lessons on this instrument in the past year, and must commit to regular

practice in order for improvement to occur. To be involved in the EC Drama Ensemble, students need

to be in Years 9-12 and having EC Drama lessons here at the College.

8.1.4 Music Uniform

For all performances in 2015, the members of Choirs, Bands and Music Ensembles will wear the

College Music Uniform: purple tunic top with white star, black music uniform trousers, black socks or

stockings, black closed-in flat shoes, and a white ribbon. Most items are available from the College

Uniform Shop. Second hand music uniforms may be available via the Second Hand Uniform

Catalogue. Parents wanting to sell their second hand uniforms are invited to list items available for

sale in this catalogue. The catalogue will be available for viewing through the Parent Lounge for

current families in the school and will be emailed to new families interested in buying second hand

uniforms. Please contact LHC on Hawthorne for more information: collegeshop@lhc.qld.edu.au

8.1.5 Band/Choir Folders

Band and Instrumental Ensemble members will be given a purple music folder and Choir members

are given a black display folder. Each student must sign for this folder and keep it in good condition.

The cost of these folders is covered by the EC Levy. All sheet music must be returned at the end of

each year.

8.1.6 Performances

Students are expected to attend all rehearsals and performances as set out in the Performance

Calendar (see Appendix 1). Once a commitment has been made to an ensemble, it is expected that

students attend set performances.

8.2 VOCAL ENSEMBLES

8.2.1 Concert Choir Rehearsal: Tuesday afternoon 3:20pm - 4:20pm

This choir is open to all students in years 7 – 12 (no audition required). Choral skills are gained

through singing various styles of music. Students do not need to have been in a choir previously to

join.

8.2.2 Chamber Singers Rehearsal: Tuesday afternoon 4:25pm - 5:25pm

This group of vocalists from years 9 -12 are chosen via audition only. Students are auditioned at the

end of the previous year and at the start of the new year. Under exceptional circumstances, the

College does allow year 8 students to become part of this choir (should they be successful in the

audition process). This choir works with more challenging repertoire and is very rewarding for more

experienced vocalists. Students in Chamber Singers must be having private lesson either here at the

College or outside of school and be members of Concert Choir.

8.2.3 Other Vocal Ensembles

Students may choose to be a part of a small vocal group to extend their abilities. Students liase with

their vocal tutor at the College and organise a Group Lesson ($14 per student). Students must be

having private voice lessons in order to be a part of a vocal ensemble.

8.3 INSTRUMENTAL ENSEMBLES

8.3.1 Concert Band 1 Rehearsal: Thursday morning 7:30am - 8:20am

This group of instrumentalists from years 7 – 12 are chosen via audition only. Students must be

having lessons on their instrument (piano lessons are fine for percussion roles) either at school or

outside of school and are auditioned at the end of the year. Repertoire is varied (rock, jazz, classical,

film, contemporary) and appropriately challenging for the level of the players.

8.3.2 Concert Band 2 Rehearsal: Wednesday morning 7:30am - 8:20am

This band is open to all students from beginners onward. Students are encouraged to join this group

once lessons have begun and some proficiency has been achieved. To be involved in Concert Band

2, it is preferred that students be taking lessons on their instrument either here at the College or

outside of school. Students who don’t have private lessons must be able to play their instrument and

read music competently, have had lessons on this instrument in the past year, and must commit to

regular practice in order for improvement to occur.

8.3.3 String Ensemble* Rehearsal: Tuesday morning 7:30am - 8:15am

This ensemble is open to all students from beginners onward. Students must be having lessons on

their instrument either here at the College or outside of school and are encouraged to join this group

once a suitable level of proficiency has been achieved.

8.3.4 Percussion Ensemble* Rehearsal: Thursday afternoon 3.15pm - 4.15pm

This ensemble is open to all students from beginners onward. Students must be having lessons

either here at the College or outside of school (can be lessons on piano or other instrument –

rhythms and note recognition are vital) and are encouraged to join this group once a suitable level of

proficiency has been achieved. Students who learn piano are particularly encouraged to join this

group.

8.3.5 Flute Ensemble * Rehearsal: Friday morning 7:30am - 8:15am

This ensemble is open to all students from beginners onward. Students must be having lessons on

their instrument either here at the College or outside of school and are encouraged to join this group

once a suitable level of proficiency has been achieved.

8.3.6 Clarinet Ensemble * Rehearsal: Tuesday morning 7:30am - 8:15am

This ensemble is open to all students from beginners onward. Students must be having lessons on

their instrument either here at the College or outside of school and are encouraged to join this group

once a suitable level of proficiency has been achieved.

8.3.7 Brass Ensemble * Rehearsal: Monday morning 7.30am - 8.15am

This ensemble is open to all students from beginners onward. Students must be having lessons on

their instrument either here at the College or outside of school and are encouraged to join this group

once a suitable level of proficiency has been achieved.

8.3.8 EC Dramatic and Performance Arts Ensemble *Rehearsal: Monday afternoon 3.15pm -

4.15pm

This group is available to Years 9-12 students who are taking EC Dramatic and Performances Arts

lessons here at the College.

* These ensembles are assembled at the discretion of the EC Music Department and are

dependent on student commitment being of an adequate standard.

8.3.9 Rock Bands and Jazz Combos

Rock bands and jazz combos provide the opportunity for students to explore the music industry and

take on roles as managers, technical directors, music arrangers, songwriters and artistic directors, as

well as instrumental and vocal performers. These ensembles are run by students, with the occasional

help from music staff when required. A high degree of self-motivation, teamwork and application is

required.

9. EC CAPTAINS

EC Captains are nominated at the end of each year for the following year. Following nominations, the

nominees are interviewed by the music staff against set criteria. Upon completion of the interviews, a

decision is made by the music staff as to the allocation of the two captains. Each captain is inducted

at a College assembly.

10. COMPETITIONS, EISTEDDFODS AND EXAMINATIONS

10.1 Competitions and Eisteddfods

All performing groups are encouraged to enter competitions and eisteddfods, representing the

College. Information regarding solo instrument competitions is available through the student’s tutor.

Entry fees for soloists/duets/trios/quartets are payable by students.

10.2 Examinations

Music examinations are undertaken by most tutors at Lourdes Hill College. Examinations through the

Australian Music Examinations Board (AMEB) and Trinity College/Guildhall London (TCL) are

facilitated. Syllabi for the Royal School of Music (RSM) is also available.

10.3 Queensland Certificate of Education Credit for Examinations

Examination results may be recorded on the Queensland Certificate of Education (QCE) when

attempted in years 10, 11 and 12. These results can account for some of the twenty credit points

required to graduate. Please note that these results do not contribute towards a student’s OP in Year

12.

10.4 Accompanists

Students must organise their own accompanist for examinations (See MTAQ site). Please ensure

that your accompanist has a current Suitability Card. Music used by students for examination

purposes must be originals held by the student. This cost is incurred by parents.

11. AWARDS – POCKET SYSTEM

Extra-Curricular Music/Drama

General Expectations for students involved in Extra-Curricular Music/Drama activities

All students involved in Extra-Curricular Music/Drama are expected to:

participate actively in Extra-Curricular Music/Drama initiatives

behave in a way that brings credit to the College

commit to attending scheduled rehearsals. Absence from rehearsals and performances will only be accepted in the case of illness or extreme circumstances. In these instances, a dated letter from parents/ guardians is required to be submitted to the relevant conductor or EC Music Co-ordinator.

Pocket System

The Pocket System recognises commitment that exceeds these General Expectations.

One Pocket Award may be granted per student per year. Students who have received on Half Pocket would only be eligible for another Half Pocket in the following calendar year. Students who have received one Full Pocket would only be eligible for another Full Pocket after a further two consecutive semesters of commitment to Extra-Curricular Music/Drama.

The Music Coordinator or conductor shall clearly outline the General Expectations to students and parents via College website/Intranet/hardcopy.

The Music Coordinator will consult with the conductors to determine recommendations for the Half or Full Pockets and to also determine whether pocket nominations are to be withdrawn if there is any breach of the General Expectations.

The written submission of recommendations will be forwarded to the Awards Committee and subsequently presented to the Principal for final approval when all Extra-Curricular Music/Drama performances have been completed for the calendar year.

The lettering will indicate the group name, Music or Drama and year – ie Music 2015 or Drama 2015

Half Pocket Award (Purple)

A Half Pocket Award may be granted to a student who has committed to one of the top LHC Extra-Curricular Music/Drama groups for two consecutive semesters (Chamber Singers, Concert Band 1, String Ensemble, EC Drama Ensemble). In order to receive a Half Pocket in one of the top LHC Extra-Curricular Music/Drama groups, students are expected to:

commit to all scheduled performances (competitions, College and community events) If, on the very rare occasion, there is a clash between two LHC events, at least 4 weeks notification and a conversation with the Music Coordinator is required.

attend a minimum of 90% of scheduled rehearsal time. Full absence from rehearsals and performances will only be acceptable in the case of illness or extreme circumstances. In these instances, a dated letter from parents/guardians is required to be submitted to the Music Coordinator.

demonstrate excellence in their chosen field (see over page for examples of excellence )

exhibit good behaviour and a positive attitude in rehearsals

be actively engaged in rehearsals The two Extra-Curricular Music Captains will be awarded a Half Pocket if they fulfil their duties as determined at an interview with the EC Music Co-ordinator.

Full Pocket Award (White)

A Full Pocket Award may be granted to a student who has committed to two LHC Extra-Curricular Music/Drama groups for two consecutive semesters (one being Concert Band 1, Chamber Singers, String Ensemble or the EC Drama Ensemble). Students who have received one Full Pocket would only be eligible for another Full pocket after a further two consecutive semesters of commitment to Extra-Curricular Music/Drama. In order to receive a Full Pocket in Extra-Curricular Music/Drama, students are expected to satisfy the following in both groups:

commit to all scheduled performances (competitions, College and community events) If, on the very rare occasion, there is a clash between two LHC events, at least 4 weeks notification and a conversation with the Music Coordinator is required.

attend a minimum of 90% of scheduled rehearsal time. Full absence from rehearsals and performances will only be acceptable in the case of illness or extreme circumstances. In these instances, a dated letter from parents/guardians is required to be submitted to the Music Coordinator.

demonstrate excellence in their chosen field in both groups (see over page for examples of excellence)

exhibit good behaviour and a positive attitude in rehearsals

be actively engaged in rehearsals The Junior and Senior Musician of the Year will be awarded a Full Pocket.

Examples of Excellence in EC Music/Drama

Concert Band 1 – shows full commitment to the rehearsal process (brings all required sheet music to rehearsals and performances, is consistently on time to rehearsals, displays positive body language, doesn’t talk or use mobile phone in rehearsals), demonstrates excellent playing technique and an ongoing commitment to improving technique and skill (posture and instrument position is appropriate for effective playing, mallet technique, vibrato, tone, attention to dynamics and articulation), knows part (notes and rhythms) as evidenced by personal practice, can play part in time, in tune and confidently, does not need constant specific direction from the conductor in order to play part, shows enthusiasm and a love for band, shows engagement with the conductor’s directions. String Ensemble – shows full commitment to the rehearsal process (brings all required sheet music to rehearsals and performances, is consistently on time to rehearsals, displays positive body language, doesn’t talk or use mobile phone in rehearsals), demonstrates excellent playing technique and an ongoing commitment to improving technique and skill (finger placement, bowing, vibrato, attention to dynamics and articulation), knows part (notes and rhythms) as evidenced by personal practice, can play part in time, in tune and confidently, does not need constant specific direction from the conductor in order to play part, shows enthusiasm and a love for string ensemble, shows engagement with the conductor’s directions. Chamber Singers – shows full commitment to the rehearsal process (brings all required sheet music to rehearsals, is consistently on time to rehearsals, displays positive body language, doesn’t talk or use mobile phone in rehearsals), knows part as evidenced by personal practice, demonstrates excellent vocal technique and an ongoing commitment to improving technique and skill (correct posture, breathing, tone, diction, attention to dynamics and articulation), can sing confidently and can be heard, shows enthusiasm and a love of singing, shows engagement with the conductor’s directions. EC Drama - In Ensemble workshops/rehearsals this actor:

Has all necessary equipment including script

Leads by example with her focus and discipline

Inspires others with her positive attitude, confidence to follow her creative instinct, and courage to challenge herself

Openly responds to the creative ideas of others and is alert to direction

Is enthusiastic about drama This actor engages in independent rehearsal and preparation:

Making her one of the first to learn her lines and blocking movements (fluency)

Developing a dynamic interpretation of her character/s through research and dramaturgical analysis

Utilizing sophisticated acting techniques to enhance her delivery (posture, breathing, resonance and projection, articulation, modulation, movement, pitch and rhythm)

Planning ahead to ensure she is available to attend all rehearsals and performances

Receiving a Very High Achievement in the Technical Assessment areas for Dramatic and Performance Arts on reports

In performance (and play rehearsals) this actor:

Is as equally focused backstage as she is on-stage

Demonstrates her faith in her fellow actors by trusting them to know their part; and

Delivers her role with sincerity and spontaneity, making her stand-out as a truly captivating actor

Appendix 1 - 2015 Extra-Curricular Music/Drama Department Dates

TERM 1 = 28 Jan – 2 April (EC Music/Drama lessons commence Monday 2 Feb) TERM 2 = 20 April – 24 June

TERM 3 = 20 July – 17 Sep

TERM 4 = 6 Oct – 27 Nov

Assembly Performances for each group will be confirmed at the beginning of 2015 TERM 1 30 Jan – Sport, Service and Cultural Expo (lunch – Stella Centre) 4 Feb – P5-6 St Bernadette Senior School Induction Rehearsal (Year 10’s) 6 Feb – St Bernadette Senior School Induction Ceremony (Yr 10, 7.00pm, GSC) - Year 10, 2015 singers required plus Year 11 Vocal Quartet. 9 Feb – St Scholastica Leadership Induction Ceremony (Yr 12, 7.00pm, GSC) – senior singers required 10 Feb – Lourdes Day Mass Rehearsal (periods 5 and 6) 11 Feb – Lourdes Day Mass (P1-2, GSC). Concert Choir 12 Feb – LHC Swimming Carnival 26 Feb – Academic Awards Assembly (Year 11 Vocal Quartet) 4 March – FOMS Meeting 6.00pm 6 March – International Women’s Day Breakfast (background musicians required). 30 March – P1 – 4 LHC Cross Country, P5 – 6 Multi-Cultural Festival 31 March – Easter Concert, 6.00pm, Polding Theatre. All bands, choirs, ensembles performing 2 April – Easter Liturgy Rehearsal, P5; Easter Liturgy, P6 (singers required) TERM 2 6 May – FOMS meeting, 6.00pm 13 May – Music Extension Concert 1, 6.00pm 10 June – FOMS meeting, 6.00pm 22 June – Primary School’s Concert (P5) 23 June – Athletics Carnival 24 June – Mass for St Benedict Rehearsal, P1-2; Mass for St Benedict, P3-4. Singers required. TERM 3 22 July – FOMS meeting, 6.00pm 30 July – Cabaret Rehearsal 3.15-7.30pm (All bands, choirs and ensembles) 31 July – Cabaret 6.30pm start 6 August – Academic Awards Assembly (Ensemble TBA) 13 – 16 August – Catholic Colleges Musical Festival. All bands, choirs and music ensembles performing. 16 Sep – Team Photos 17 Sep – Mass for Sharing, P3-4 (Singers required) TERM 4 6 Oct – Music Extension Concert 2, 6.00pm 7 Oct – FOMS Meeting, 6.00pm 9 Oct – Open Day, 3.30-7.00pm. All bands, choirs and ensembles performing. 12 Oct – Year 6 Parent Information Evening (background musicians required) 23 Oct – EC Concert, 6.30pm. All bands, choirs and ensembles performing. 2 Nov – EC Drama Recital Rehearsal, 3.15-7.00pm 6 Nov – EC Drama Recital, 6.30pm 20 Nov – Celebration of Excellence and College Spirit Evening (rehearsal for music students during the day). Concert Band 1, Concert Choir. 27 Nov – P3-4 Christmas Liturgy. Finish at 12.00pm.

Appendix 2 - LESSON SCHEDULE FORM

STUDENT: ______________________________________ YEAR LEVEL: ________ HOME GROUP: __________

INSTRUMENT: __________________________________ TUTOR: ______________________________________

DAY OF THE NEXT

LESSON

DATE OF THE

NEXT LESSON

START TIME OF THE

NEXT LESSON (1/2 hour lesson)

TUTOR/DIRECTOR’S SIGNATURE

EXTRA-CURRICULAR MUSIC/DRAMA DEPARTMENT LESSON SCHEDULE FORM

Appendix 3 – CEASING LESSONS FORM

EXTRA-CURRICULAR MUSIC/DRAMA DEPARTMENT

STUDENT CEASING LESSONS

1. CEASING LESSON FORM

Please complete the following information and return this form to the College BEFORE THE END THE

TERM, in order to cease lessons the following term.

Students may only withdraw from tuition at the end of a term. If a student wishes to withdraw from

tuition, tutors and the EC Department must be notified prior to the holidays (at the end of the term

the student wishes to finish), not during the holiday period. The EC Department and the tutor must

be informed in writing (via this form) before the final lesson at the end of a term. If this form is not

received by the end of term (prior to the holidays), you may be liable for the following term’s fees.

If you require further information, please phone the EC Music Department on (07) 3399 0495.

2. GENERAL INFORMATION

Student Name:______________________________________Year Level _____Home Group______ Parent/Guardian’s Name____________________________________________________________ Contact Phone Number (Home): _____________________________________________________ Contact Phone Number (Work): ______________________________________________________ Mobile Phone Number:_____________________________________________________________ Email:___________________________________________________________________________

3. TUITION INFORMATION

Instrument/Drama ________________________________________________ Tutor ___________________________________________________ Lessons to cease at the end of Term_______ , 2015.

Please briefly indicate the reason for ceasing lessons (for feedback purposes):

________________________________________________________________________________

_____________________________________________________________________________________

___________________________________________________________________________

Parent/Guardian Signature:___________________________________ Date:________________ Received form (Date: ________________________ ) 01-11-14

This information is collected by Lourdes Hill College for use by the Extra-Curricular Music/Drama Department. This information will be kept safely and accessible upon written request.

Appendix 4 – RE-ENROLMENT FORM (please note – this form will be updated prior to 2016)

EXTRA-CURRICULAR MUSIC DEPARTMENT STUDENT LESSON RE-ENROLMENT FOR 2015

Extra-Curricular lessons are elective activities that must be paid up-front to the College before the commencement of lessons.

1. LESSON RE-ENROLMENT FORM

Please complete the following information and return this form to the College BEFORE THE END OF 2015 in order

to be considered for inclusion in the followings year’s program. If you require further information, please phone the

Music Department on (07) 3399 0495.

2. MUSIC LEVY

An Extra-Curricular Music/Drama Levy is charged annually to all students to facilitate the program. This levy applies

to all students participating in lessons or ensembles at the College and must be paid up-front to the College as an

Elective Activity charge (2015 levy is $80).

3. GENERAL INFORMATION

Student Name______________________________________Year Level in 2015______Home Group__________ Parent(s) Name(s)____________________________________________________________________________ Postal Address_______________________________________________________________________________ ____________________________________________________________________Post code_______________ Contact Phone Number: (Home)_____________________Email:_______________________________________ Day Contact Phone Number:___________________________Name____________________________________ Mobile Phone Number:_______________________________Name_____________________________________

Whilst Extra-Curricular lessons are facilitated by the College, direct communication between the tutor and parents is required in matters of: resource requirements, timetabling of lessons (including absences), student progress and notificaton of withdrawal from tuition. Withdrawal from tuition can only take place at the end of a term for the following term and parents are required to sign the Ceasing Lesson Form available from the EC Department. If this form is not received by the EC Department by the end of term (prior to the holidays), you may be liable for the following term’s fees.

This information is collected by Lourdes Hill College for the purpose of offering Extra-Curricular Music/Drama to students. This information will be kept safely and accessible upon written request.

4. TUITION SELECTION

Please indicate your choices in order of preference. The fees are set by the MTAQ (Music Teachers Association of

Queensland). Please note that EC tuition at Lourdes Hill College is undertaken during school hours on a rotational

basis.

Instrument/Voice Type of Lesson Cost - Private $32.50/half hour lesson 1______________________________ Private

2______________________________ Private

Dramatic and Performance Arts

1_______________________________ Private $32.50 Shared $19.00

Theory Lessons

Grade (theory if known)______________ Private $32.50 Shared $19.00

Vocal Ensemble Group $14.00 (in addition to private voice lesson)

5. ENSEMBLES

The Extra-Curricular Music/Drama Department offers many opportunities for students to be involved in an ensemble

here at the College. Please read the requirements for each ensemble below and indicate your daughter’s preference

for involvement in a College ensemble/s (Please Tick Box/s). All EC Music/Drama students having lessons are

expected to join an ensemble or choir once the appropriate proficiency has been achieved. Please indicate your

daughter’s preference for involvement in a College ensemble/s (Please Tick Box/s).

Any student is invited to be a part of Concert Choir Concert Choir (Tuesday 3.20pm)

To be involved in Concert Band 1 or Chamber Singers, an

audition is required and students need to be having private lessons on their instrument/voice either here at the

College or outside of school. Instrument:_______________________________________ Name of Teacher:_________________________________________

Chamber Singers (Tuesday 4.25pm) [Years 9-12 only]

Concert Band 1 (Thursday 7.30am)

New students to these ensembles must be having lessons

either here at the College or outside of school.

Existing students are strongly encouraged to consider taking private lessons in order to enhance their musical capabilities.

Existing students who currently don’t have private lessons must be able to play their instrument and read music

competently and must commit to regular practice in order for improvement to occur.

Instrument:_______________________________________

Brass Ensemble (Monday 7.30am)

Clarinet Ensemble (Tuesday 7.30am)

String Ensemble (Tuesday 7.30am)

Percussion Ensemble (Thursday 3.20pm)

Flute Ensemble (Friday 7.30am)

To be involved in Concert Band 2, it is preferred that students

be taking lessons on this instrument either here at the College or outside of school.

Existing students who currently don’t have private lessons must be able to play their instrument and read music

competently, and must commit to regular practice in order for improvement to occur.

Instrument: ______________________________________

Name of Teacher: _________________________________ Number of years playing the instrument: _____________

Concert Band 2 (Wednesday 7.30am)

To be involved in the EC Drama Ensemble, students need to

be having EC Drama lessons here at the College.

EC Drama Ensemble (Monday 3.15pm) [Years 9-12 only]

6. INSTRUMENT HIRE We will be supplying our daughter with an instrument.

We will be unable to supply our daughter with an instrument or hire through a

music retailer and wish to be considered for the College Instrument Hire Scheme.

You will be contacted if there are any problems with your request. Information will be sent to you as soon as possible

and an Instrument Hire Form will be forwarded to you if required.

7. PARENT/GUARDIAN CONSENT

All information regarding Extra-Curricular Music/Drama lessons at Lourdes Hill College (policies and

procedures) can be accessed in the EC Handbook found via Student Café and Parent Lounge (under School

Links). Please read this document carefully.

I/we _____________________________________________ (Parent/Guardian) would like my daughter

_________________________________ to engage in Extra-Curricular Music/Drama lessons at Lourdes Hill College,

at the cost and type stated above. I/We understand that once lessons commence, the student is committed to lessons

for the duration of the term and that the fees for lessons will be charged to students as an elective charge and will

need to be paid to the College up-front. I/We understand that a Ceasing Lessons form must be submitted to the EC

Music Department before the end of term if lessons are to cease for the following term and that if this form is not

received by the end of term (prior to the holidays), I may be liable for the following term’s fees. I/We understand that

EC lessons will be discontinued if payment has not been made in a timely manner. I/We understand that EC lessons

at Lourdes Hill College are undertaken during school hours on a rotational basis. I/We understand that all information

pertaining to the policies and procedures of the Lourdes Hill College Extra-Curricular Music/Drama Department can

be found in the 2015 EC Handbook (found online) and agree to these terms and conditions.

Parent/Guardian Signature:______________________________________________ Date:_________________

Parent/Guardian Name: _________________________________________________ Received form (Date: _________________________ ) 27/10/14