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Southwest Florida Water Management District
User Documentation External Users Permit Information Center March 2010
Created By: Charlotte Edwards
Last Updated: March 8, 2010
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Contents How to Register with the Permit Information Center .................................................................................. 4
Registration for Delegation Users ............................................................................................................. 4
Registration for Permittees ....................................................................................................................... 8
How to Delegate a User to Enter Data for Your Permit .............................................................................. 10
Assign All Data Submittal for the Permit ............................................................................................ 12
Assign Data Submittal for a Condition ................................................................................................ 13
Assign Data Submittal to One or More Withdrawals for a Condition ................................................ 14
Permittee Name Lookup Instructions ......................................................................................................... 15
Password Reminder and Changing Your Password Instructions ................................................................ 17
Entering Data into the Permit Information Center ..................................................................................... 19
Meter Reading Reporting ........................................................................................................................ 20
Manual Report Entry ........................................................................................................................... 20
Editing Historical Data – Meter Reporting .......................................................................................... 23
Seasonal Crop Reporting ......................................................................................................................... 25
Annual Crop Reporting ............................................................................................................................ 27
Annual Crop Reporting (Golf Courses) .................................................................................................... 29
Crop Protection Reporting ...................................................................................................................... 31
Water Level Reporting ............................................................................................................................ 33
Water Quality Reporting ......................................................................................................................... 34
Uploading Data via an Excel File ................................................................................................................ 36
Map Viewer ................................................................................................................................................. 37
The Map Tool Bar .................................................................................................................................... 37
Zoom In ............................................................................................................................................... 38
Zoom Out ............................................................................................................................................ 38
Pan ...................................................................................................................................................... 38
Initial Extent ........................................................................................................................................ 38
Identify ................................................................................................................................................ 38
Measure Tools ..................................................................................................................................... 38
Printing ................................................................................................................................................ 40
Map Legend ............................................................................................................................................ 40
Help File ...................................................................................................................................................... 41
Contact Personnel for the Permit Information Center ............................................................................... 41
Data Entry Remarks .................................................................................................................................... 43
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Meter Readings ....................................................................................................................................... 43
Pumpage ................................................................................................................................................. 43
Water Levels ........................................................................................................................................... 43
Water Quality .......................................................................................................................................... 43
Rainfall and Evaporation ......................................................................................................................... 44
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How to Register with the Permit Information Center There are two types of Registrations for the Permit Information Center registration for Delegation Users and Registration for Permittees.
If you are a Permittee and will be entering data in the Permit Information Center you can skip to the section for Permittee Registration.
If you are a Delegate and will be entering data for a Permittee you need to register as shown below, but you won’t be able to enter data until the Permittee has completed registration and delegates you to enter data.
We will start with the Registration for Delegation Users because they must register first before the Permittee can delegate them to enter data.
Registration for Delegation Users Go to the Southwest Florida Water Management District’s Website at www.watermatters.org/epermitting
Next, click on the Water Use Permit link, as shown below:
Next, click on the Water use permitting portal, as shown below:
Next, click on New Permittee Registration, as shown below:
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Next, click on “I am not a current Permittee”, as shown a below:
Next, the Electronic Transaction Agreement page will appear, you must click on “I Agree” and then “Next”, as shown below:
The Registration Page will now appear. Enter the information on the right side of the screen first. Enter the information on the left side of the screen second and finally click on the finish button. REMINDER: Password must be 8 characters in length.
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Next, click on Continue.
Next, click on the Permit Information Center link.
The Permit Information Center Dashboard will appear. You will notice that all areas are grayed out and will remain that way until the Permittee registers and delegates you to enter data for them. See the next page for this example.
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You have now finished registering as a Delegated User.
The Permittee will now need to register and delegate you to enter their data; instructions begin on the next page. You will not be able to enter the dashboard until the permittee delegates you to enter data.
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Registration for Permittees Go to the Southwest Florida Water Management District’s Website at www.watermatters.org/epermitting
Next, click on the Water Use Permit link, as shown below:
Next, click on the Water use permitting portal, as shown below:
Next, click on New Permittee Registration.
Next, click on “I am a Permittee and one of my permits and the name on that permit is:”
Also enter your permit number and the Permittee Name (has to be specifically as registered and include all punctuation if any)
All shown below:
(If you do not know the Permittee Name, please look near the bottom of this document for instructions under the section titled “Permittee Name Lookup Instructions”.)
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When the Electronic Transaction Agreement appears review the terms and agree to them, as shown below:
First, fill out the information on the Right Side of the Screen; and
Second, fill out the information of the Left Side of the Screen.
Reminder: Password must be 8 characters
Finally click on Finish at the bottom, all shown below:
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Next, click on Continue as shown below:
Remember you must register for each permit you have unless your registration has been combined for multiple permits, a separate registration is required for each one and can be completed by repeating the above steps for each permit.
If you will be entering the data for your permit you are finished with the registration process.
If you need to delegate another user to enter data for you then move on to the next step.
How to Delegate a User to Enter Data for Your Permit
To delegate a user to enter data for your permit click on the Permit Information Center button, as shown below:
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This section of the dashboard offers the option to delegate the ability to submit condition data to other registered users of the water use permitting system. This ability is managed by clicking the Manage User Access Control button, as shown below:
After clicking the Manage User Access Control button please select a Permit to Continue to edit, as shown below:
Click the OK Button and the User Access Control Settings page displays, offering the following options:
1. Assign All Data Submittal for the Permit; 2. Assign Data Submittal for a Condition; or 3. Assign Data Submittal to One or More Withdrawals for a Condition.
This is the screen that opens and gives those options, which will be explained in detail below.
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Assign All Data Submittal for the Permit
Click the Search / Magnifying Glass button to open the Lookup Party for Assignment Box.
Next, enter a name to search for and click on Search. A list will then populate for names to choose from, you can scroll up and down the list. Once you decide which person you want simply click on the gray box on the left and a new screen will appear.
Note that what appears in the Assign To is the Registered User login name, not the proper first and last name of the Registered User.
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When finished be sure to click on Save Changes, as shown above.
Assign Data Submittal for a Condition
Select a condition by placing a check next to that condition.
Click the Search / Magnifying Glass button to open the Lookup Party for Assignment Box.
Enter the first and last name of the person who will be submitting the data in the Name field, then click Search.
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When results appear, click anywhere on the row to select that user.
Note that what appears in the Assign To is the Registered User login name, not the proper first and last name of the Registered User.
Be sure to click Save Changes when finished.
Assign Data Submittal to One or More Withdrawals for a Condition
Select a condition by placing a check next to that condition.
Then click the double arrow button to show all withdrawals that have the selected condition
assigned.
Click the Search / Magnifying Glass button for any withdrawal to open the Lookup Party for Assignment Box.
Enter the first and last name of the person who will be submitting the data in the Name field, then click Search.
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When results appear, click anywhere on the row to select that user.
Note that what appears in the Assign To is the Registered User login name, not the proper first and last name of the Registered User.
Click Save Changes
This completes the section on Delegation.
Permittee Name Lookup Instructions
If you cannot locate the Permittee Name and need to look it up simply access the website as shown above at the beginning of the document at http://www.swfwmd.state.fl.us/
Next, click on E‐Permitting.
Next, click on Public records search, as shown below:
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Next, add the permit number and click on search, as shown below:
Next, look for the approved permit.
Next, click on View Details, as shown below:
The permittee name is shown under the Permit Information section and Name, as shown below: Remember that when creating your account you must have each character exactly as listed here.
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Password Reminder and Changing Your Password Instructions If you cannot locate your Password and need to get a reminder simply access the website as shown above at the beginning of the document at http://www.swfwmd.state.fl.us/
Next, click on E‐Permitting.
Next, click on the water use permitting portal.
Next, click on the Password Reminder link, as shown below:
Next, enter your User ID and click on Submit, as shown below:
You will then receive an email with a new password reset, as shown below:
Next, go back to the Login Screen and enter your User Name and the NEW RESET PASSWORD, as shown below. Cut and paste is the best way to accomplish this sense the characters are very unique. You can get there by clicking on the back button two times, in the upper left hand corner of your screen.
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Enter your userid and the password reminder you received, as shown below.
Password Reset Next, you will need to reset your password by going to My Account Link, as shown below:
Enter your desired new password, as shown below:
Be sure to click on Save profile, as shown below:
Your password has now been reset, be sure to keep it in a safe/secure location for future use.
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Entering Data into the Permit Information Center Once you have registered and/or delegated someone to enter data for your permit you are now ready to enter data into the Permit Information Center.
The Permit Information Center accepts condition data for the following:
Crop Reporting Annual Seasonal Recreational Meter Reporting
Manual Spreadsheet Upload
Water Level Reporting
Manual Spreadsheet Upload
Water Quality Reporting Manual Spreadsheet Upload
Pumpage Reporting Spreadsheet Upload
Crop Protection Manual
Rainfall/Evaporation Reporting
Spreadsheet Upload Instructions on how to submit condition data for each of these areas is on the following pages.
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Meter Reading Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Next, type your user id and password then click on log in.
Next, click on the Permit Info Center button
Manual Report Entry In the Meter Readings section, click the Manual Report Entry button
If you have more than one permit that you are delegated to enter data for you will see all the permits on the Permit No. drop down.
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On the Withdrawal Point drop down you will be able to access each of your withdrawal points.
Also note the Meter Condition drop down; Meter Sequence drop down and the Current Meter Serial Number all noted below.
Note the following areas marked below.
1. Click on this arrow to see the data for the previous year. 2. Click on this arrow to see the data for the next year. 3. Enter a Meter Remark Code (a table of these codes is listed at the end of this document). 4. Enter a Date Recorded 5. Enter a Meter Reading 6. Click o the Edit Data button, if you need to edit the data. 7. When finished entering the data for the current withdrawal utilize this button to move from
withdrawal to withdrawal, do not click the submit data button until you are finished entering all withdrawals data, otherwise you will receive an email for each time you click the submit data button.
8. Finally, when finished entering all the permit data for this permit click on the submit data button. (If you click on submit data for every withdrawal you will receive an email for every time you click on the submit data button).
All shown below:
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The system shows a brief updating data message
Then, another message displays confirming that the data has been submitted and sends an email on to the email account used at the time of Permittee Registration
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
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Editing Historical Data – Meter Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Next, type your userid, password then click on log in.
Next, click on the Permit Info Center button.
In the Meter Readings section, click the Manual Report Entry button.
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Click the Edit Historical Data button (only allows editing of Oct/Nov/Dec).
Enter a Flow Meter Remark (a table of these codes is listed at the end of this document), Record Date, Meter Reading, and Comments.
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Click on OK, a confirmation message should display.
Click OK again, an email will be sent on the email address used at the time of registration. The data you entered will then be reviewed by a staff member and if it is acceptable it will be entered into the system.
Seasonal Crop Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your user id and password and click on log in.
Click on the Permit Info Center button.
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Click on Manual Crop Entry.
Select the Seasonal Crop Reporting condition from the Reporting Condition dropdown and click on OK.
Enter crop reports for each DID which is the default selected on the Withdrawal dropdown (any values you like).
Click Submit Final (you may need to scroll down).
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
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Annual Crop Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your user id and password and click on log in.
Click on the Permit Info Center button.
Click on Manual Crop Entry.
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Select the Annual Crop Reporting condition from the Reporting Condition dropdown and click OK.
Enter crop reports for each DID which is the default selected on the Withdrawal dropdown (any values you like).
Click on submit final (you may need to scroll down).
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
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Annual Crop Reporting (Golf Courses) Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your user id and password and click on log in.
Click on the Permit Info Center button.
Click on Manual Crop Entry
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Select the Report Recorded Annual Golf Course Reporting condition from the Reporting Condition dropdown and click OK.
Enter crop reports for each DID which is default selected on the Withdrawal dropdown (any values you like).
Submit final (you may need to scroll down).
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
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Crop Protection Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your user id and password and click on log in.
Click on the Permit Info Center button.
In the Crop Protection section, click the Manual Report Entry button.
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Select an Irrigation Start Date (cannot be a date in the future).
Enter a Start Time, End Time, Est. Gallons Pumped for any withdrawal and click Submit Data.
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
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Water Level Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your user id and password and click on log in.
Click on the Permit Info Center button.
In the Water Level section, click the Manual Report Entry button.
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Next, select :
1. The permit number you are entering data for. 2. Withdrawal Point you are entering data for. 3. The Month you are entering data for. 4. The Reporting Condition you are entering data for. 5. The Recorded Date. 6. The Remark Code (a table of these codes is listed at the end of this document). 7. The Recorded Value. 8. Add any comments. 9. Finally, click on Submit Data.
All shown below:
System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
Water Quality Reporting Access the WUP Portal at: https://www8.swfwmd.state.fl.us/WUPPortal/LoginMembership.aspx?ReturnUrl=%2fWUPPortal%2fHome.aspx
Type your userid and password and click on log in.
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Click on the Permit Info Center button.
In the Water Quality section, click the Manual Report Entry button.
Next, select :
1. The permit number you are entering data for. 2. Withdrawal Point you are entering data for. 3. The Month you are entering data for. 4. The Reporting Condition you are entering data for. 5. The Recorded Date. 6. The Remark Code (a table of these codes is listed at the end of this document). 7. The Recorded Value. 8. Add any comments. 9. Finally, click on Submit Data.
All shown below:
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System shows message that data submitted successfully and sends a data summary email to the email account used at time of registration.
Uploading Data via an Excel File
If you would like to utilize the feature of Uploading Data via an excel file you will need to contact one of the staff listed under “Contact Personnel for the Permit Information Center” and they will send you the acceptable format for your upload. Each of these files have required fields in order for the data to be accepted. Once you have the acceptable file you can proceed as follows:
From the dashboard click on Upload Data from any of the following areas.
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Click on Browse to locate the file you want to upload from your computer.
Formats acceptable are: Excel (xls) and Excel 2007 (xlsx), no macros or formulas can be enabled on the spreadsheet. Once you have clicked browse and have the file ready click on Upload Data File.
Once the file is acceptable you will receive the following message.
Map Viewer Another feature of the Permit Information Center is the Map Viewer. To access the viewer simply click on the Map Viewer button from the dashboard area.
The map page will open in a new window.
You will notice that the map shows your permit and the area around your permit. There are a few features under the map viewer.
The Map Tool Bar
The following buttons are available on the tool bar.
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Zoom In
The Zoom In tool allows you to zoom in to a specific area of the map. After clicking Zoom In, click and drag the cursor on an area of the map, and a transparent box is created as shown below.
Zoom Out The Zoom Out tool functions in the same way as the Zoom In tool, but in reverse: the viewable area is increased after using the Zoom Out tool, and so is the scale.
Pan
The Pan tool allows you to slide the display screen in any direction, and re‐centers the display area. After clicking on Pan either drag the mouse or
Initial Extent
The Initial Extent tool, after clicking once, refreshes the Map Display (no need to actually click on the Map Display) to show the initial map extent with your permit view.
Identify
The Identify tool allows you to click anywhere on the map (in the District) and all information about that location (limited to the layers selected in the Map Contents) will display in the Results Floating Panel.
After clicking on the Map Display, an Identify icon appears at that location. Click on the arrow to activate the information, as shown below.
Measure Tools
The Measure tool allows you to locate the point coordinates, measure a line‐distance and measure a polygon area.
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Point Coordinates Click on the Point Coordinates button and then click anywhere on the map to activate this feature. It shows the Latitude, Longitude, UTM X Coordinate, UTM Y Coordinate, SP X Coordinate and the SP Y Coordinate for the location you choose on the map.
Click on the Line‐Distance button to measure a line distance. To start measure place your icon in the location you want to start at (shown as “1” below), move the mouse to the location of where you want to end the line and then double click (shown as “2” below). Finally you can choose which measurement you desire Feet/Kilometers/Meters/Miles (shown as “3” below).
PolygonArea Click on the Polygon‐Area button to activate this feature
Next, click anywhere on the map for the location you want to start your measurement (shown as “1” below). Perform one click for each location you want to continuing measuring (shown as “2‐6” below). Finally, double‐click to mark the location you want to end your measurement (shown as “7” below). You
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will now be able to choose a measurement option of Feet/Kilometers/Meters/Miles (shown as “8” below).
Printing
If you would like to print the map, simply click on the printer icon .
Map Legend The Map Legend allows you to active and de‐active map layers.
Click on the drop down box to active this tool.
You can now select which layers you want to see on the map by simply selecting or de‐selecting them.
Click on the plus sign next to the areas with this option to see addition choices.
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Help File There is a Help File located in all screens of the Permit Information Center that contain a wealth of information including most of the information contained in this document. We encourage you to utilize this tool to learn more about the Permit Information Center and when encountering problems.
You can access the help file by clicking on the link.
This concludes our documentation. If you need further assistance please contact the service office staff listed below, depending on which service office services your permit.
Contact Personnel for the Permit Information Center
Bartow Service Office 170 Century Boulevard Jennifer Bare ‐ x/6121 Bartow, FL 33830‐7700 Teri Rhodes ‐ x/6005 Phone: (863) 534‐1448, ext. 6000 1‐800‐492‐7862 (Florida only) Fax: (863) 534‐7058
Brooksville Headquarters 2379 Broad Street Michael Cote ‐ x/4373 Brooksville, FL 34604‐6899 Jillian Garrage ‐ x/4374 Phone: (352) 796‐7211 MaryEllen Fugate – x/4394 1‐800‐423‐1476 (Florida only) Please call for fax numbers.
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Sarasota Service Office 6750 Fruitville Road Donna Porter ‐ x/6560 Sarasota, FL 34240‐9711 Mary French ‐ x/6510 Phone: (941) 377‐3722 1‐800‐320‐3503 (Florida only) Fax: (941) 373‐7660 or (941) 373‐7661
Tampa Service Office 7601 US Hwy. 301 Michael Bench ‐ x/2028 Tampa, FL 33637‐6759 Sue Carter ‐ x/2020 Phone: (813) 985‐7481 1‐800‐836‐0797 (Florida only) Please call for fax numbers.
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Data Entry Remarks
Meter Readings Y Normal System‐calculates pumpage
O Rollover System‐calculates pumpage
X Not Available Broken, Malfunction, Not Accessible, Not a Flow Meter – Requires estimated pumpage and Comment
F Restart Meter Reading Requires estimated pumpage and other information
U Withdrawal Not Used System copies previous meter reading and pumpage=0
On spreadsheet:
Estimated pumpage, Estimated Period Start Date, and Comments are required when X or F are used .
Validation override is used when the pumpage is greater than 10 times the average daily permitted quantity for the withdrawal (enter ‘Y’ if the meter reading is correct).
Pumpage E Estimate System‐generated if estimated pumpage is entered for a meter reading
Water Levels > Above
B Dry / Below Measuring Device
Y Normal
X Not Available Malfunction, Broken, Didn’t take measurement ‐ Requires Comment
M Not Accessible Requires Comment
Water Quality < Below Detection Limit
N Too Numerous to Count
X Not Available Requires Comment
U Withdrawal Not Used Only allowed for GW wells with pumpage also due
Q Questionable Requires Comment
Y Normal
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Rainfall and Evaporation < Below Detection Limit
Q Questionable
T Trace
X Not Available