external examiner induction
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External Examiner Induction. 2013/14. External Examiner Induction. University Overview UG & PG Academic Framework Structure and Purpose of Boards Role of the External Examiner Undergraduate & Postgraduate Regulations IT Access: Wolf, PebblePad and e:Vision Finance: Claims - PowerPoint PPT PresentationTRANSCRIPT
External Examiner Induction
2013/14
External Examiner Induction• University Overview
• UG & PG Academic Framework
• Structure and Purpose of Boards
• Role of the External Examiner
• Undergraduate & Postgraduate Regulations
• IT Access: Wolf, PebblePad and e:Vision
• Finance: Claims
• Useful Contacts
University Overview• Previously eight Academic Schools, during 13-14 moving to Faculty structure:
– Faculty of Science and Engineering (operating as a faculty in 13-14)– Faculty of Arts (operating as a faculty from 14-15)– Faculty of Social Sciences (operating as a faculty from 14-15)– Faculty of Education, Health and Wellbeing (operating as a faculty from 14-15)
• A number of themed Research Institutes / Centres
• Student Profile:
• 20 credit framework for both UG and PG
White 58.5 %
Female 59.4 %
19 – 20 years old 28.8 %
From West Midlands 74.9 %
Studying full-time 72.2 %
UG & PG Academic Framework
Structure and Purpose of Boards
Stage One Board
Internal Checking
External Examiners not required to attend
Stage Two
An on-going process throughout the academic year. The External Examiner interacts with module staff and students in a variety of ways.
Stage Three Board
Confirmation
External Examiners required to attend
Module Results Award & Progression
Stage One Board
Internal Checking
External Examiners not required to attend
Stage Two
An on-going process throughout the academic year. The External Examiner interacts with module staff and students in a variety of ways.
Stage Three Board
Ratification
External Examiners required to attend
Board Stage Profiles…
Attendance
Activities
Paperwork
Module Results: Stage Three Board
Reduced membershipChairChair of Stage One BoardSecretaryExternal Examiners
Report and record Stage One Board activityFormally ratify recommendationsReceive a verbal overview from external examinerFormal report submitted 4 weeks after Stage Three Board
Formal minutes taken
Award & Progression: Stage Three Board
Reduced membershipChairChair of Stage 1 BoardSecretaryExternal examiners
Short and focusedReport and record Stage 1 activityFormally agree recommendationsReceive brief report from External Examiner
Formal minutes takenStatistics / comparisonsStudent transcriptsChair’s ReportExternal Examiner’s report
Essential Role of the External Examiner
Part B: Assuring and enhancing academic quality
Chapter B7: External examining
Expectation:Higher education providers make scrupulous use of external examiners
18 indicators of sound practice:
• defining the role (Indicators 1-3)• nomination and appointment (Indicators 4-6)• carrying out the role (Indicators 7-10)• recognition of the work of external examiners (Indicator 11)• external examiners' reports (Indicators 12-16)• serious concerns (Indicators 17, 18)
Essential Role of the External Examiner Part B: Assuring and enhancing academic quality
Chapter B7: External examining
What am I expected to do?
• Provide impartial, independent and informative advice/comments and recommendations to assure and enhance
• Meet with students
• Comment on collaborative provision
• Attend Assessment Boards
• Submit an annual report x4 weeks after the final Stage 3 assessment board
• Moderate a sample of student work to determine the accuracy and consistency of internal marking of assessment tasks (level 4 (for HNDs & FDs), 5 and above)
• Confirm assessment is in accordance with module regulations
• Confirm the continuing currency of the range of modules
• Approve assessment tasks for next year
• Confirm that University and Course regulations have been applied consistently and fairly for all students studying on courses belonging to the Board.
• Confirm each student’s award and classification, where they have met the requirement for the award.
Module Results External
Examiner
Progression & Award External
Examiner
What am I not expected to do?
• Second mark assignments/ exam scripts
• Arbitrate on internal marker’s grading disagreements
• Change grades of individual students
• Viva students to obtain additional academic information
• Change grades of individuals or groups
• Viva students to obtain additional information to determine a grade or classification, except where required by a professional body
Module Results External Examiner
Progression & Award External Examiner
Regulations: Undergraduate, Foundation, Taught Postgraduate and Professional Doctorates.• Broken down into sections (F-Z according to awards and read in conjunction
with A-E)Section Section titleA General Regulations - 20 credit (87k)B Admissions - 20 credit (67k)
C Enrolment and Registration - 20 credit (66k)
D Student Assessment - 20 credit (129k)
E Assessment Boards (20 & 15 credit structure) (71k)
F Foundation degree -20 credit (68k)G CertHE and DipHE - 20 credit (58k)
H Single honours degree - 20 credit (79k)
J Integrated Joint honours degree - 20 credit (85k)
K Sandwich Honours degree - 20 credit (86k)
L Single honours Bracketed Awards - 20 credit (80k)
M Top Up degree - 20 credit (80k)
N Graduate certificate and diploma - 20 credit (58k)
P Postgraduate and Masters degree -20 credit (58k)
Q Integrated Masters - 20 credit (87k)
S Higher National Certificates and Diploma - 20 credit (63k)
T Foundation and Preparatory Studies -20 credit (59k)
U Accelerated Single Honours Degree - 20 credit (87k)
V Professional Doctorate Regulations - 20 credit (63k)
W Masters Top Up Awards - 20 credit (48k)
Z Credit only - 20 credit (52k)
Regulations: GradingMark Performance Result 3-6 Result 7
90-100% Outstanding Pass Pass
80-89% Excellent Pass Pass
70-79% Very Good Pass Pass
60-69% Good Pass Pass
50-59% Competent Pass Pass
40-49% Pass (levels 3-6) Pass Defer (first attempt) Fail (following second attempt)
#30-39%1 Pass by compensation Pass Not applicable
30-39%1 Compensatable fail (levels 3-6) Defer (first attempt)Fail (following second attempt)
Defer (first attempt)Fail (following second attempt)
0-29% Uncompensatable fail Defer (first attempt)Fail (following second attempt)
Defer (first attempt)Fail (following second attempt)
NS Assessment not submitted Defer (first attempt)Fail (following second attempt)
Defer (first attempt)Fail (following second attempt)
GA Assessment grade awaited Held Held
AM Academic Misconduct under investigation Held Held
M Valid Extenuating circumstances. May submit assessment within the academic year the module was studied.
Defer Defer
1 At level 7 compensation not permitted
Regulations: Compensation & Progression
CompensationUndergraduate Postgraduate
At levels 4, 5 & 6 (PRSB requirements may not allow this)
Must have passed 100 credits (FT students)
20 credits can be compensated at each level but no more than 40 credits in a programme of 360 credits can be compensated
No compensation between modules
ProgressionUndergraduate Postgraduate
Must have passed 100 credits or more to progress from one level to the next
N/A
Regulations: Calculating an Award
Credits RequiredUndergraduate
Qualification
Total Credits required
Level 4 Level 5 Level 6
Honours Degree
360 Normally 120 240 of which a minimum of 120 must be at level 6
Degree
300 Normally 120 180 of which a minimum of 60 must be at level 6
Exit Qualification
Total Credits required
Level 4
Level 5
Level 6
Diploma of Higher Education 240 Normally 120 Minimum 120 at level 5/6Certificate of Higher Education 120 Minimum 120 at level 4/5 NoneUniversity Statement of Credit 20 Minimum 20 None None
Regulations: Calculating an AwardClassification Algorithm
Undergraduate – Border ZonesClassification Percentage Average Criterion for award of the higher
classFirst
70 – 100%
First/Upper Second border range 67.01% - 69.99% Student must have 70% or above in at least 60 level 6 credits gained in the final year of the course
Upper Second 60% - 67%
Upper/Lower Second border range
57.01% - 59.99% Student must have 60% or above in at least 60 level 6 credits gained in the final year of the course
Lower Second 50% - 57%
Lower Second/Third border range 47.01% - 49.99% Student must have 50% or above in at least 60 level 6 credits gained in the final year of the course
Third 40% - 47%
Regulations: Calculating an Award
Credits RequiredPostgraduate
Qualification Total Credits required Level 6 Level 7Postgraduate Certificate in Education (M)
120 60 60
Postgraduate Certificate 60 60Postgraduate Diploma 120 120Masters Degree 180 180
Exit Qualification Total Credits required Level 6 Level 7Graduate Certificate in (Primary/Secondary) School Teaching
100 100
Graduate Certificate in School Teaching Studies
60 60
University Statement of Credit
20 20
Regulations: Calculating an Award
Classification AlgorithmPostgraduate
Masters Degree with…
Taking… Required to gain at least… At percentage… Which must include…
Distinction180 credits 120 credits
70% or above Research project or dissertation
module
140 - 160 credits 100 credits 100 - 120 credits 80 credits
Merit180 credits 120 credits
60% or above140 - 160 credits 100 credits 100 - 120 80 credits
Awards of Postgraduate Diploma, Postgraduate Certificate and Statement of Credit are not classified
IT Access
• View module materials;• Read student assessments submitted through the Formative or Summative eSubmission
process;• Mark summative e-Submissions assessments that have been read by you
• View module materials in the gateway resource section;• Dependant on permission level given have a range of functionality;• Read student assessments submitted into the gateway
• Access relevant Academic Standards and Quality documents and internal/external links; • Change your personal details;• Contact us through a generic email address to raise any queries;• Receive regular news updates;• Upload your annual reports
External Examiners are sponsored for an IT account by ASQ at the time of appointment. Accounts are for the examiners period of tenure i.e. 4 years + 1 (if extended)
Finance: ClaimsBasic Annual Fee for Module Results Board £350
Basic Annual Fee for Award Board £200
Additional Daily Attendance Allowance £50
Mentoring Fee £50
Daily Attendance Allowance (Self Employed) £180
• An annual fee will only be paid when the External Examiner report has been received by ASQ;
• Claim forms can be completed on-line however; the form must be printed off, signed in Blue ink (electronic signature NOT accepted);
• All original receipts must be submitted with the claim receipts as non submission will result in expenses being taxed. Annual fees and daily rates are taxable;
• Daily attendance allowances will be paid for attendance at boards to which the external is appointed and separate additional visits to the University. Dates of visits must be included on the claim form. Claim forms without dates included will be returned and may result in payment being delayed. Self-employed external examiners can claim the daily attendance rate of £180 for each day they visit the University).
• Self employed external examiners can claim the daily attendance rate of £180 for each day they visit the University or Partner Institution.
Useful ContactsName Title Email Phone
Catherine Shaw Head of Academic Standards and Quality
[email protected] 01902 32(3182)
Belinda Cross Senior Quality Officer (for contractual queries, including final reports)
[email protected] 01902 32(3141)
Mandy Sahota External Examining Support (for contractual queries, including final reports)
[email protected] 01902 32(2880)
Lynn Redfern Student Office Manager (for LSSC and FSE board arrangement queries)
[email protected] 01902 32(1188)
Jayne Hines Student Office Manager (for SHaW, UWBS and SAD board arrangement queries)
[email protected] 01902 32(2629)
Phil Whittingham
STAR Office Manager (for transnational and research queries)
[email protected] 01902 32(1631)
Scott Dean Student Office Manager (for SEF and SSPAL board arrangement queries)
[email protected] 01902 32(3259)