extend user guideimages.acswebnetworks.com/1010/372/extend_users_guide.pdf · syndicating calendars...

ExtendUser Guide

Copyright

Copyright © 2009 ACS Technologies Group, Inc. All rights reserved. Reproduction of any part of this publication by mechanical or electronic means, including facsimile transmission and e-mail, without the express permission of ACS Technologies Group, Inc. is strictly prohibited.

Contents

iv

Contents

Chapter 1 Extend Overview ................................................................................................. 8About Content Management Systems ...........................................................................................8Separating Content from Presentation...........................................................................................8About the Basic Components of an Extend Web Site....................................................................9

Chapter 2 Articles ............................................................................................................... 12Creating Standard Articles ...........................................................................................................12Selecting Advanced Settings for Articles .....................................................................................19Previewing Articles.......................................................................................................................24

Chapter 3 Publications ....................................................................................................... 26Creating Publications ...................................................................................................................26Maintaining Publications ..............................................................................................................28Selecting Advanced Settings for Publications..............................................................................29

Chapter 4 Images and Other Media................................................................................... 30About Images...............................................................................................................................30About Other Media.......................................................................................................................32Uploading Media Files .................................................................................................................33Podcasts ......................................................................................................................................34Photo Galleries ............................................................................................................................37Photo Albums...............................................................................................................................38Teaser Images .............................................................................................................................40Body Images and Media ..............................................................................................................42Managing Images and Media.......................................................................................................46

Chapter 5 Forms ................................................................................................................. 50About Forms ................................................................................................................................50About the Add Forms Page..........................................................................................................51Creating Forms ............................................................................................................................52Customizing Forms ......................................................................................................................52

Chapter 6 Hyperlinks .......................................................................................................... 56About Hyperlinks..........................................................................................................................56Creating Links to Other Content Items.........................................................................................57Creating Links to Content Items on the Network .........................................................................58Creating Links to Channel Pages ................................................................................................59Creating Links to Media ...............................................................................................................60Creating Links to Other Web Sites...............................................................................................61Creating Links to E-mail Addresses.............................................................................................62Creating Anchor Links..................................................................................................................63Editing and Removing Links ........................................................................................................64

Chapter 7 Calendars ........................................................................................................... 70Creating a Calendar.....................................................................................................................70

Syndicating Calendars .................................................................................................................71Adding Events to a Calendar .......................................................................................................71Deleting Events from Calendars ..................................................................................................72Publishing a Calendar View on Your Web Site ............................................................................72Deleting Calendars ......................................................................................................................72

Chapter 8 Managing Content ............................................................................................. 74Locating Articles in the Article Manager.......................................................................................74Editing, Approval, and Workflow ..................................................................................................76Previewing Articles.......................................................................................................................80Using Categories .........................................................................................................................82Deleting and Retracting Articles...................................................................................................83

Chapter 9 Setting the Site Design ..................................................................................... 86Selecting a Site Design................................................................................................................87Customizing Your Site Design......................................................................................................89Site-Level Customization .............................................................................................................90

Chapter 10 Channels ............................................................................................................ 94About Channel Groups and Channels .........................................................................................94Creating and Organizing Channel Groups ...................................................................................95Creating and Organizing Channels and Subchannels .................................................................98Creating Restricted Channels ....................................................................................................103Customizing Channels and Channel Groups .............................................................................105Previewing and Publishing Channels......................................................................................... 111Purchasing Additional Channels ................................................................................................112

Chapter 11 Laying Out Content on Channel Pages..........................................................114Working with Channel Pages .....................................................................................................114Adding and Organizing Content Rows.......................................................................................115Adding Content Items to Channel Pages...................................................................................116Organizing Content Areas..........................................................................................................119

Chapter 12 Customizing Content Areas ........................................................................... 122Changing Content Area Display Attributes ................................................................................122Creating Alternate Text for Content Areas .................................................................................123Selecting Teaser Image Display Options ...................................................................................125Adding Borders and Color to Content Areas..............................................................................125

Chapter 13 Reports............................................................................................................. 130Searching Items .........................................................................................................................130Channel Statistics ......................................................................................................................132

Chapter 14 User Profile ...................................................................................................... 134Viewing Your User Profile ..........................................................................................................134Changing Your Name.................................................................................................................134Updating Your E-mail Address ...................................................................................................135Changing Your Extend Password ..............................................................................................135

Contents

vi

Selecting Your Default Sign In Page ..........................................................................................135Setting Your Default Filters ........................................................................................................135Advanced Settings .....................................................................................................................136Selecting Your Workflow Options...............................................................................................136Setting Your Default Content Display Options ...........................................................................137Managing Your User Links .........................................................................................................139

Chapter 15 User Administration ........................................................................................ 142About User Roles.......................................................................................................................142Adding User Accounts................................................................................................................143Managing User Roles ................................................................................................................144Preventing Users from Signing In to Extend ..............................................................................145Unlocking a User Account..........................................................................................................146Managing the Users List ............................................................................................................146Purchasing Additional User Accounts ........................................................................................147

Chapter 16 Site Administration ......................................................................................... 150Site Profile..................................................................................................................................150Account and Plan Information....................................................................................................151Account History..........................................................................................................................153

Glossary ........................................................................................................... 154

Index ................................................................................................................. 170

Extend User Guide

vii

1

1

Extend Overview

The Extend Platform is a Web-based content management system (CMS) designed to create professional Web sites. The Web site building tools let you design and build a Web site, publish content, upload graphics, and manage the work of other team members. Because Extend is a Web-based tool, you can update your Web site from any computer with an Internet connection.

About Content Management SystemsThe Extend Platform is a content management system (CMS). A CMS separates your content from the presentation of your Web site. It also lets multiple individuals contribute to your Web site while giving site administrators control over the content on your site.

With a CMS, you can make global updates to your content. When you edit a piece of content, you do not need to update the content on each page that displays it. You can edit the article once, and Extend displays the updated content in each location where the article is published.

When users update content, Extend saves the previous versions. If the most recent version of a content item is incorrect, you can revert to an old version. For more information, see “Promoting Older Versions of Articles” on page 74.

Separating Content from PresentationWith traditional Web sites, presentation information, such as header graphics, navigation bars, and font types, are included on every Web page. To update the overall look and feel of the site, users must update each Web page. This method can cause inconsistencies on your site.

Extend User Guide

2

Extend separates presentation information from content. Instead of including formatting information on each page, Extend applies your Web site template to each page. The design template provides the overall look and feel of your Web site, including font styles and header graphics. Because of this feature, you do not have to format each page separately.

Figure 1.1 An article published in two content areas with unique display options

When you create a channel, it is inactive until you publish it in the Layout Manager. The inactive channel does not display on the presentation side of the site. To prevent a channel from displaying on the presentation side, click Retract on the Layout Manager toolbar.

About the Basic Components of an Extend Web SiteTo design an effective Web site with Extend, you must understand the basic components. The main components of an Extend Web site are:

• Channels and channel groups• Content items• Content areas and content pages

About Channels and Channel GroupsWith Extend, you can use channels and channel groups to organize your Web site content. Each channel can contain related content. Each channel group can contain related channels.

Once you set up your channels, they display in the navigation bar on your Web site. The following image shows how channels and channel groups display in the navigation bar.

About the Basic Components of an Extend Web Site

3

Figure 1.2 Channels and channel groups in the navigation bar

For more information about channels, see Chapter 10, “Channels.”

About Content ItemsContent includes any information you publish on your Web site. Extend lets you create multiple types of content. These include:

• Articles• Forms• Publications• Calendars• Photo Gallery• Web Feeds• Access ACS Gadgets

In Extend, the simplest form of content is an article. Articles can contain body text, mini and full abstracts, images, other media files, and hyperlinks. For more information, see Chapter 2, “Articles.”

Forms are an easy and convenient way for members and visitors to your Web site to share information with you. Forms can be used as stand alone content or can be used as companion content. For more information about forms, see Chapter 5, “Forms.”

Publications are time-sensitive collections of articles that Extend releases based on dates you set. For example, you create a publication named “Thought of the Day” that consists of daily devotions. You set the articles to rotate daily. Each day, Extend removes the devotion for the previous day from your Web site and publishes the following devotion. For more information, see Chapter 3, “Publications.”

Extend User Guide

4

About Content Areas and Content PagesWhen you add a content item to a channel page, you create a content area. Content areas contain a content item and its display options. If you do not display the body text of a content item in the content area, a hyperlink to the content page displays. Users can click the link to view the entire article and Last Published date. You can set up unique display options for content areas and content pages. For information about changing the display options on channel pages and content pages, see Chapter 11, “Customizing Content Areas.”

5

2

Articles

In Extend, articles are the primary form of content, but there are other multiple types of content you can publish on your site. These include Web Feeds, Photo Albums, Photo Galleries, etc.

Articles can contain the following items:

• Article attributes and body text• Images and other media files• Hyperlinks• Forms

You can customize display options for articles when you publish them. You can publish an article in multiple areas of your Web site. Each time it is published, you can set up unique display options. For more information about customizing display options, see “Changing Content Area Display Attributes” on page 107.

Creating Standard ArticlesThis section provides information about creating standard articles in Extend. Once you create a standard article, you can add components such as images, hyperlinks, and forms.

To create a standard article1. Point to Site, then click Article Manager.2. Under Actions, click Create New Article.3. In the Title field, enter a title for the article. This field is required.4. In the remaining fields, enter additional information if necessary. For more

information, see “The Attributes Tab” on page 8.

Extend User Guide

6

5. In the Body text box, enter the body text. If you want to work in the HTML

editor, click Maximize the editor size .

To enter HTML, click Source.

6. If you are a site administrator or network administrator, click Save & Approve. Otherwise, click Save.

7. If the Approve tab displays, approve the article for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

When you create or edit articles, the following tabs display:

Attributes — Enter general information about the article and the body text of the article. For more information, see “The Attributes Tab” on page 8.

Images — Assign teaser images to the article. For more information, see “The Images Tab” on page 34.

Links — Create a list of hyperlinks that you can display with the article. For more information, see “The Links Tab” on page 50.

Form — Create an interactive form your visitors can submit to your organization. You can select a standard form template or create a custom form. For more information, see “About the Add Forms Page” on page 44.

Settings — Select the advanced settings for the article. For more information, see “Selecting Advanced Settings for Articles” on page 12.

Preview — Click to preview the article. The preview displays the Attribute tab information, teaser images, hyperlinks, forms, and advanced settings. For more information, see “Previewing Articles” on page 17.

Approve — Click to approve the article for the user roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

Content Slide ShowsIn addition to being able to create standard articles, Extend also lets you create content slideshows you can display on your Web site. Content slide shows are created in the HTML editor, and let you add a dynamic aspect to the information displayed.

Caution

Any content that was previously in the editor is replaced when you create a content slideshow.

To create a content slideshow1. Point to Site, then click Article Manager.2. Under Actions, click Create New Article.3. In the Title field, enter a title for the article. This field is required.

Creating Standard Articles

7

4. Click Maximize the editor size , then click Insert Content Slideshow .

5. In the Content Slide Show Properties dialog box, set the Content Width, Content Height, Content Slides, Slideshow Display, and Border Color.

6. Click Save.7. Follow the directions that display on the HTML editor page. When you are

finished click Maximize the editor size .8. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save.9. If the Approve tab displays, approve the article for the roles that you are

assigned. For more information, see “Saving and Approving Articles” on page 71.

After you create your slideshow, you can preview it on the Preview tab.

Available FieldsContent Width — Enter the width in pixels of the content slide. The default is 400 pixels.

Content Height — Enter the height in pixels of the content slide. The default is 250 pixels.

Content Slides — Select the number of slides you need to complete your slideshow from the drop-down list. The maximum number of slides is ten.

Slideshow Display — Select the number of seconds you want to wait before displaying the next slide. There is a maximum of thirty seconds between slides.

Border Color — Enter a hexidecimal color value, or click and select a color.

Copy and Paste ArticlesYou can copy articles already in your data and paste them in either the Article Manager or Layout Manager, depending on your needs. The copy and paste commands let you duplicate and move information already present on your Web site with the ease of clipboard functionality.

When you copy an article in the Article Manager, you have two options available. You can paste as a new article in the Article Manager using the Paste As New Article option under Actions, or paste the article within the Layout Manager. When you Paste As New Article, an exact copy of the article is created but with the word “- copy” added to the name. For example, if you copied an article called “Youth Activities”, then pasted the article as new, the title would read “Youth Activities - copy”.

To copy and paste as new in the Article Manager1. Point to Site, then click Article Manager.2. Select the article you want to make a copy of.3. Under Actions, click Copy Article.4. Under Actions, click Paste As New Article.

When you copy and paste from the Article Manager to the Layout Manager, the article is pasted inside the selected content row.

Extend User Guide

8

To copy and paste an article from Article Manager to Layout Manager1. Point to Site, then click Article Manager.2. Select the article you want to make a copy of.3. Under Actions, click Copy Article.4. On the Site menu, click Layout Manager.

5. On the content row you want the article to appear, point to . 6. Click Paste Above. The article is pasted to the content row.

Note

Only one article or content area can be copied at any time. When you switch to another site or log out, any copied items are cleared.

The Attributes TabOn the Attributes tab, you can enter basic information about the article. This includes the heading, title, and body text. The only required field is the Title field.

Figure 2.1 The Attributes Tab

On the Attributes tab, you can enter the following information:

Heading — Enter the general category of the article. For example, you create articles that contain sermons. In the Heading field, you can type Sermon. You can display headings on channel pages and content pages. Layout publishers can display alternate headings on channel pages.


9

Title — Enter the name of the article. This is the only required field on the Attributes tab. You can display titles on channel pages and content pages. Layout publishers can display alternate titles on channel pages.

Alias — Enter the article alias. With the article alias, you can create a direct link to the article. The alias must be unique. It can contain only letters, numbers, hyphens (-), and underscores (_). For example, you create an article that provides information about the singles ministry and type singles_ministry in the Alias field. Your Web site visitors can access the article at www.yourdomain.org/channel_alias/singles_ministry.htm.

Author — Enter the name and position of the person who wrote the article. Use a comma to separate the name and position. For example, Bob Smith, Lead Pastor. You can display the name and position of the author on channel pages and content pages.

Source — If you want to syndicate the article, enter the source name. Usually, this is the name of your organization. You can display the article source on channel pages and content pages.

Source URL — If you want to syndicate the article, enter the Web site address for the source. When other organizations publish the article, the Web site address that you enter in this field displays on their Web sites.

Mini Abstract — Enter a brief description of the article. Mini abstracts are designed to attract readers to the full articles and to act as subtitles. You can display mini abstracts on channel pages and content pages. Layout publishers can display alternate mini abstracts on channel pages.

Full Abstract — Enter a brief summary of the article. A hyperlink to the full article usually displays below full abstracts. You can display full abstracts on channel pages only. You cannot display both the full abstract and the article body.

Body — Enter the body text of the article. To enter HTML, click Source to work in the Source view. You can display the body on a channel page and on a content page. On a channel page, you cannot display both the full abstract and body text. To view the full

HTML editor, click Maximize the editor size .

HTML Editor — Enter the body text of the article in plain text format. The HTML editor is a WYSIWYG (What You See Is What You Get) editor that lets you format articles without using HTML.

Using the HTML EditorTo create articles in Extend, you do not need to know HTML. If you do not know HTML, you can use the HTML editor to format the body text of your articles. The HTML editor is a WYSIWYG (What You See Is What You Get) editor that works similarly to word processors. You can use the buttons at the top of the HTML editor to apply formatting to the body text of your articles. You can also insert tables, images, hyperlinks, and lists into the body of your articles.

If you know scripting languages such as HTML and JavaScript, you can enter code in the Source view of the HTML editor. To work in the Source view, click Source.

To edit the body of an existing article in the HTML editor1. Point to Site, then click Article Manager.

Extend User Guide

10

2. In the Article Manager, select the article in which you want to edit.3. Under Actions, click View/Edit Properties.

4. On the Attributes tab, click Maximize the editor size .

HTML Editor ButtonsThe following table describes the buttons available in the HTML editor:

Button Name Description

Source Click to format the article body using HTML code.

Preview Click to preview the article body in a new browser window.

Print Click to print the article body.

Undo Click to cancel your last change.

Redo Click this button to restore formatting that you

removed using the Undo button.

Paste as plain text Click to paste text from the clipboard without formatting.

Paste from Word Click to paste text copied from Microsoft® Word.

Find Click to search for text in the body.

Replace Click to search for text in the body and replace it with different text.

Select All Click to select all text and elements in the article body.

Remove Format Click to remove the in-line formatting of the selected items.

Bold Click to apply bold formatting to the selected text.

Italic Click to apply italic formatting to the selected text.

Underline Click to underline the selected text.

Strike Through Click to strike though the selected text.

Subscript Click to apply subscript formatting to the selected text.

Superscript Click to apply superscript formatting to the selected text.


11

Insert/Remove Numbered List

Click to add or remove a numbered list.

Insert/Remove Bulleted List Click to add or remove a bulleted list.

Decrease Indent Click to decrease the indentation of the selected paragraph.

Increase Indent Click to increase the indentation of the selected paragraph.

Left Justify Click to align the selected paragraphs along the left margin.

Center Justify Click to center the selected paragraphs in the article body.

Right Justify Click to align the selected paragraphs along the right margin.

Block Justify Click to justify the text in the selected paragraphs.

Maximize the editor size Click to maximize the HTML Editor to fill the entire window. Click again to minimize the HTML Editor.

Insert/Edit Link Click to insert a hyperlink in the article body or edit an existing hyperlink.

Insert/Edit Anchor Click to insert a an anchor in the body. Once you insert an anchor, you can create a hyperlink to it.

Insert/Edit Image Click to insert an image into the article body.

Insert/Edit Flash Click to insert a Macromedia Flash animation into the article body.

Insert/Edit Table Click to insert a table in the article body.

Insert Horizontal Line Click to insert a horizontal line into the article body.

Insert Special Character Click to insert special characters, such as a ©, into the article body.

Text Color Click to change the color of the selected text.

Background Color Click to change the background color of the selected text.

Insert Content Slideshow Click to insert a content slideshow into the editor.

Button Name Description

Extend User Guide

12

Selecting Advanced Settings for ArticlesAdvanced settings determine the behavior of articles. On the Settings tab, you can enter the following information:

Owner — Displays the current owner of the article. Only the current owner or a site administrator can change the article owner.

Category — Select the category that you want to assign to the article. For more information about categories, see “Using Categories” on page 75.

Network Syndication — Select to let other Web sites in your Extend community publish the article.

Web Syndication — Select to include the article in the Web feed generated for channels.

Indexing — Select to include the article in search results on your Web site. All indexed articles that are approved display in search results. They do not have to be published on your Web site.

Group Channel Security — Select to require visitors to sign in to a group channel to view this page.

Keywords — Enter the search terms that you want to associate with the article. Keywords are used when visitors search your Web site for content.

Expiration Date — Enter the final date the article is available on your Web site. For example, you publish an article with an April 1 expiration date. The article displays on your Web site through April 1. On April 2, Extend removes the article from your Web

site. To select the date from a calendar, click .

Changing the Article OwnerUnless you use the Collaboration feature for your articles, content creators can only access the articles they create. However, you might occasionally need to change the owner of an article. The current owner or a site administrator can change an article owner on the Settings tab.

For example, an employee leaves your organization, and you hire a new employee for that position. The new employee must maintain the articles that the previous employee owned. A site administrator can change the article owner so the new employee can maintain the articles.

To change the owner of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. In the Owner drop-down list, select the new owner.6. If you are a site administrator or network administrator, click Save & Approve.



Selecting Advanced Settings for Articles

13

Assigning a Category to an ArticleExtend lets you create categories and assign them to your articles. With categories, you can organize your articles. When you create or edit articles, you can assign one category to each article.

For example, you create a Youth category. You can assign the Youth category to all articles created for your youth ministry. When you work on the Youth channel page, you can view only articles that are assigned the Youth category. For more information about filtering the Layout Manager list by category, see “Filtering by Type, Owner, or Status” on page 68.

To assign a category to an existing article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. In the Category drop-down list, select the category that you want to assign to

the article.6. If you are a site administrator or network administrator, click Save & Approve.



You can also assign categories to your articles after you create them.

To assign categories to articles after they are created1. Point to Site, then click Article Manager.2. Select the article or articles you want moved to the category.3. Under Actions, click Add to Category.4. Select the category from the drop-down list.

Syndicating ArticlesWhen you syndicate an article, it is available to all Web sites in your Extend network or community. Other Web sites in your community can publish the article on their Web sites. They cannot edit the article. If you include a source name and a source URL, they display in the syndicated article.

If you update a syndicated article, the changes display on all the Web sites where the article is published. If you remove an article that is published on other Web sites from syndication, the article remains on the other Web site. However, it is not available for publication on additional Web sites.

Extend User Guide

14

If you retract or delete a syndicated article, the article is removed from all Web sites on which it is published. For more information, see “Deleting and Retracting Articles” on page 76.

Note

If a syndicated article contains images, you must also syndicate the images. For more information, see “Syndicating Media Files” on page 41.

To syndicate an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article you want to syndicate. 3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. On the Settings tab, select the Network Syndication option.6. If you are a site administrator or network administrator, click Save & Approve.



Using the Collaboration FeatureIn general, articles can only be updated by the article owner or a site administrator. However, the Collaboration feature lets all content creators edit or delete an article.

For example, you write an article about an upcoming event with the event coordinator, who is also a content creator. You can also enable the Collaboration feature to let the event coordinator contribute to the article.

To allow collaboration on an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article. 3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. Select the Collaboration option.6. If you are a site administrator or network administrator, click Save & Approve.



Indexing ArticlesWhen you index an article in Extend, you make it available to visitors when they search your Web site for content. By default, approved articles are indexed. You can exclude an article from search results by clearing the Indexing option.

To index an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.

Selecting Advanced Settings for Articles

15

3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. Select the Indexing option.6. If you are a site administrator or network administrator, click Save & Approve.



To exclude an article from search results1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. Clear the Indexing option.6. If you are a site administrator or network administrator, click Save & Approve.



Securing an ArticleYou can require visitors to your site to be members of specific groups to view articles. By setting group channel security, you can publish articles that can only be viewed when a visitor is logged in to a private channel, such as members of an Access ACS group logged into their group channel.

To secure an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article that you want to secure. 3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. Under Group Channel Security, select Require users to log into a group

channel to view this article.6. If you are a site administrator or network administrator, click Save & Approve.



Adding Search KeywordsWith search keywords, you can associate keywords and phrases with articles. When users search your Web site for content, Extend uses the keywords that you set up to find search results. Search keywords do not display in articles.

To add search keywords1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions section, click View/Edit Properties.4. Click the Settings tab.

Extend User Guide

16

5. In the Keywords text box, enter the keywords and phrases you want to add. Separate multiple keywords with commas.



To delete search keywords1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. In the Keywords text box, delete the keywords and phrases you want to remove.6. If you are a site administrator or network administrator, click Save & Approve.



Setting Article Expiration DatesTo prevent outdated content from displaying on your Web site, you can set expiration dates for time-sensitive articles. When the expiration date passes, Extend removes the expired article from your Web site and search results. The expiration date is the last day that the article displays on your Web site.

For example, you publish an article that provides information about a Fourth of July picnic. On the Settings tab, you set the expiration date for July 5. The article displays on your Web site through July 4, but on July 5, Extend removes the article from your live Web site.

Note

When Extend removes expired articles from your Web site, the empty content areas are not displayed on your Web site.

To set an expiration date on an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. Click the Settings tab.5. In the Expiration Date field, enter the last date that you want to content to be

available. To select the date from a calendar, click . For example, if you want the article to be available on December 5, 2009, but not on December 6, 2009, type December 5, 2009.

Previewing Articles

17



Previewing ArticlesAfter you create articles, you can preview them on the Preview tab. The Preview tab displays all publishable information. This includes attributes, body text, images, hyperlinks, and forms. Because you can customize display options during publication, the preview does not necessarily reflect the published view of the article.

To preview an article1. Point to Site, then click Article Manager.2. In the Article Manager, click the article to select it.3. Under Actions, click View/Edit Properties.4. Click the Preview tab.

For information about previewing the final view of the article, see “Previewing and Publishing Channels” on page 103.

Extend User Guide

18

19

3

Publications

In addition to articles, you can create content items known as publications. Publications are time-sensitive collections of articles. They do not contain independent body text. Instead, the articles that you add to the publication display on your Web site. For example, you want to publish daily devotions on your Web site. Instead of publishing a new piece of content on your Web site each day, you can create articles that contain the daily devotions and add the articles to the publication. Each day, Extend removes the previous day’s devotion from your Web site and displays the current devotion.

When you create publications, you must select how frequently you want Extend to rotate the articles. You can select from the following default frequencies:

• Daily• Weekly• Biweekly• Monthly

If necessary, you can set custom release dates for each article in the publication.

Creating PublicationsBefore creating a publication, you must create the articles that you want to include in the publication. You can also add new articles to existing publications.

To create a publication1. Point to Site, then click Layout Manager.

2. Under Add Content, click New .3. Click Publication.

Extend User Guide

20

4. On the Settings tab, enter the name of the publication in the Title field. This is a required field.

5. In the Frequency drop-down list, select how often you want to rotate new articles through the publication. You can customize the release dates for the articles when you add them to the publication.

6. At the top of the page, click the Schedule tab.7. At the top of the Schedule tab, click Add Article . The Add Article page

displays.8. Select the article that you want to add to the publication.9. In the Release Date field, enter the date on which you want to publish the

article. To select the date from a calendar, click . By default, Extend assigns the first article that you add a release date and time of midnight on the following day. Additional articles are assigned release dates and times based on the frequency that you select on the Settings tab. All release times are ET.

10. Click Submit. Extend adds the article to the publication. To add more articles, repeat steps 7–10.


12. If the Approve tab displays, approve the publication for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

About the Schedule TabOn the Schedule tab, you can add articles to the publication and set the release dates. The tab displays a list of articles included in the publication.

About the Schedule TabOn the Schedule tab, you can add articles to the publication and set the release dates. The tab displays a list of articles included in the publication.

Add — Click Add to add an article to the publication and set its release date.

Edit — Click Edit to change the release date for an article in the publication.

Delete — Click Delete to remove an article from the publication.

Export — Click Export to export the publication schedule as a comma separated value (.csv) file you can then view in Microsoft Excel.

Title — Displays the title, author, and source of the article.

Release Time — Displays the date and time that the article is scheduled for publication. All release times are ET.

Maintaining PublicationsOnce you create publications, you can continue to update them with new articles and release dates. This lets you update content on your Web site without making changes in the Layout Manager.

Maintaining Publications

21

Adding Articles to Existing PublicationsOnce you create a publication, you can add new articles to it. For example, you create and publish a publication named “Weekly Schedule.” Originally, it contained four articles that contained schedules for the first month. Before the end of the first month, you can add articles for the second month. This lets you update the content for the following month without removing it from your Web site.

To add a new article to an existing publication1. Point to Site, then click Layout Manager.2. Select the publication.

3. Point to Edit , then click Edit Publication.4. On the Edit Publication page, click the Schedule tab.5. At the top of the Schedule tab, click Add . The Add Article page displays.6. Click the article to select it.7. In the Release Date field, enter the date that you want to publish the article. To

select the date from a calendar, click . By default, Extend assigns the first article that you add a release date and time of midnight on the following day. Additional articles are assigned release dates and times based on the frequency that you select on the Settings tab. If necessary, you can change the release dates that Extend creates. All release times are ET.

8. Click Submit. To add more articles, repeat steps 5–8.9. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save.10. If the Approve tab displays, approve the publication for the roles that you are


Changing the Release Dates of Articles in PublicationsBy default, Extend sets the release dates and times based on the frequency that you select on the Settings tab. You can change the release date and time for each article in a publication.

To change the release date of an article1. Point to Site, then click Layout Manager.2. Select the publication.

3. Point to Edit , then click Edit Publication.4. On the Edit Publication page, click the Schedule tab.5. Select the article.6. At the top of the page, click Edit .7. In the Release Date field on the Edit Release Date page, enter the updated

release date. To select the date from a calendar, click .8. Click Submit.9. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save.10. If the Approve tab displays, approve the publication for the roles that you are


Extend User Guide

22

Selecting Advanced Settings for PublicationsAdvanced settings determine the behavior of publications. On the Settings tab, you can select the following advanced settings:

Expiration Date — Enter the final date on which the article is available on your Web site. For example, you publish the article with an April 1 expiration date. The publication displays on your Web site through April 1. On April 2, Extend removes the publication from your Web site.

Setting Expiration Dates for PublicationsTo prevent outdated content from displaying on your Web site, you can set expiration dates for time-sensitive articles. When the expiration date passes, Extend removes the expired article from your Web site and search results. The expiration date is the last day that the article displays on your Web site.

For example, you create a publication that includes an article for each week of Advent. You set an expiration date for the publication for the day following Advent.

Note

When Extend removes expired articles from your Web site, the empty content areas are not displayed on your Web site.

To set an expiration date for a publication1. Point to Site, then click Layout Manager.2. Select the publication.

3. Point to Edit , then click Edit Publication.4. In the Expiration Date field, enter the last day that you want the publication to

be available. For example, if you want the publication to be available on February 5 but not February 6, set the expiration date for February 5.


6. If the Approve tab displays, approve the publication for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

23

4

Images and Other Media

With Extend, you can include pictures of your staff and members, add logos or other graphics to your articles, publish pictures and multimedia files from recent events, and provide a virtual tour of your facility. You can also publish other documents such as PDF files or Microsoft Office documents.

This chapter provides the following information:

• About Images• About Other Media• Uploading Media Files• Podcasts• Photo Galleries• Photo Albums• Teaser Images• Body Images and Media• Managing Images and Media

About ImagesImages such as photographs, logos, and other graphics can add a visual element to your Web site. They can be used to draw attention to a particular article, show pictures of people, places, and events, and provide a virtual tour of your facility.

For example, you can include a picture of your pastor with each sermon, or you can include photographs of an event in an article about the event.

Extend User Guide

24

You can also use clip art or create your own graphics and use them as bullet points or logos. For example, you can create a logo for an upcoming event and use it as a teaser image for the article.

In Extend, you can add images to an article as teaser images or into the body of an article.

You can choose whether or not to display a teaser image when you publish an article. As with other display options, each instance of the article can have different display options.

Images inserted into the body of an article display on your Web site whenever you display the body of an article.

Image ClassesImages come in four classes and are based on the pixel width of the image. The height of any image in Extend is proportional to the width of the image. The following table provides the size for each image class:

When you upload images to your Web site, Extend can create the image classes for you. However, Extend can only downsize images. That is, Extend can create a small-class image from a large-class image, but it cannot create a large-class image from a small-class image.

You can use only small, medium, and large class images as teaser images. For more information, see “Teaser Images” on page 33.

Image File TypesYou can upload the following image file formats to Extend:

Class Size

Small 1 to 100 pixelsMedium 101 to 300 pixelsLarge 301 to 600 pixelsCustom More than 601 pixels

File Type File Extension

Graphics Interchange Format

.gif

JPEG .jpgPortable Network Graphic

.png

Bitmap .bmpShockwave/Flash .swfIPIX .ipxIcon .ico

About Other Media

25

About Other MediaIn addition to images and Flash files, you can insert other media files such as PDF files, Microsoft Office files, nonstreaming media such as MP3 files, and compressed files such as ZIP files. For example, you can publish a PDF version of your newsletter or a registration form created with Microsoft Word on your site.

When you insert other media, such as a Word document or a ZIP file, a link to the file is created on the page. Depending on the file type and the software loaded on the visitor’s computer, the file either opens or the visitor is prompted to download the file when they click the link.

The following sections list the other types of media that you can upload to Extend.

Document File TypesThe following types of documents can be used in Extend:

Nonstreaming Media File TypesThe following types of nonstreaming media can be used in Extend:

File Type File Extensions

Adobe PDF .pdfMicrosoft Word .doc, .dot, .docx, .dotxMicrosoft Excel .xls, .xslx, .xlt, .xltxMicrosoft PowerPoint .ppt, .pps, .pptx, .ppsxText .txtComma Separated Values

.csv

Rich Text .rtfCascading Style Sheet .cssJavaScript .js


MP3 .mp3Microsoft Media .wma, .wmv, .asxMIDI .midQuickTime .mov, .qtJavaScript .jsMPEG .mpgMusical Instrument Device Interface

.mid

Extend User Guide

26

Compressed File TypesThe following types of compressed files can be used in Extend:

Uploading Media FilesYou can upload media files to your Extend Web site with the Media Manager. When you upload an image file, Extend can automatically create classes of the image for you. For more information, see “Image Classes” on page 24.

You can also choose to syndicate the file so that it is available for other sites on your network or in your community. For more information, see “Syndicating Media Files” on page 41.

When you upload multiple files in a batch, the files must create a compressed archive (.zip file) of the files first. Compressed archives can be created with Windows XP or with third-party utilities like WinZip®.

When uploading a file, the size of the file cannot exceed 25 MB.

When you upload files you want to use in a photo gallery, you must categorize the files first.You can put files into a category in the Upload Media Item window, or on the Media Manager window you can select the file you want, then under Actions click Add To Category... and select from the drop-down list.

To upload a single file1. Point to Site, then click Media Manager.2. Under Actions, click Upload Media Item.3. On the Upload Media page, click Browse. The Choose File dialog box displays.4. In the dialog box, select the media file that you want to upload and click Open.

The file information displays in the Media File, Name, and Alternate Text fields on the Upload Media page.

5. If necessary, edit the alternate text that displays in the Alternate Text field.6. If necessary, enter additional information in the Caption and Keywords fields.7. If necessary, select the following options:

• Network Syndicate• Image Classes

8. Click Save.

To upload multiple files1. Point to Site, click Media Manager.2. Under Actions, click Batch Upload Media.3. On the Batch Upload Media page, click Browse. The File Upload dialog box

displays.4. Select the .zip file that contains the files you want to upload and click Open.


ZIP .zipSIT .sitBinary .bin, .hqx

Podcasts

27

5. Select the Category you want to put the files in. You can put the files in a category after you have uploaded them by clicking Add To Category... under Actions and selecting the category from the drop-down list.

6. If you want to make these files available to other sites on your network, select Allow other sites to view/post these items.

7. If you want to create multiple images classes, select Automatically create image classes. This should be selected if the images are for a photo gallery.

8. Click Save. After the files have uploaded, you can edit the alternate text and caption for each image.

Note

If the Upload Media button is disabled, you have exceeded the amount of storage space available for your Web site. You can either purchase additional media storage or delete unused media. To add additional media storage, see “Account and Plan Information” on page 144. For more information about deleting unused media, see “Deleting Media Files” on page 41.

PodcastsA podcast is a digital media file or files that is available for streaming or download over the Internet. When someone subscribes to a podcast, the digital files can be automatically downloaded to the users computer for their listening convenience or they can stream the files over the Internet. Podcasts can be weekly sermons, non-copyrighted music, Bible studies, and any other type of recorded audio.

Setting Up Streaming in ExtendBefore you can begin podcasting with Extend, you must sign up for an Extend plan that supports streaming media. Once you have a streaming media plan, you must then enable streaming media on your Web site.

To enable streaming media1. Point to Account, then click Site Profile.2. On the Settings tab, under Site Options, select the Has media streaming

option.3. Click Save.

Uploading Your Audio File to the ACS FTP ServerBefore you start creating podcasts, you must upload your media file to the ACS FTP server. You must do this every time you make an addition or an update.

To be able to upload media files to the ACS FTP server, you must have FTP client software installed and point it to the correct server. You can use the Windows File Explorer included with Windows software, or alternatively we recommend Filezilla FTP Client. You can download the software for free at http://filezilla-project.org/download.php?type=client.

To log into the ACS FTP Server1. Start Windows File Explorer or Filezilla.

Extend User Guide

28

2. Enter the path for the Host. Depending on the FTPclient software you opened, the Host varies. The Host for Windows Explorer is ftp://acstechnologies.streamsvr.com. The Host for Filezilla is acstechnologies.streamsvr.com

3. Enter your Username and Password. Your username and password were e-mailed to you by ACS Technologies.

Two directories display once you successfully log into the server: Streaming and Downloads. Podcasting files are housed in the Downloads folder.

DownloadsTo add your media file to the Downloads directory, drag and drop it from the desktop to Downloads.

You can create sub-folders within the folders in the Downloads directory for organization purposes. For example, you can create a folder titled Bible Study, then have sub-folders for Young Adult bible study and Singles bible study.

Creating a Podcast in Media ManagerNow that you have uploaded your media file to the Media Streaming Server, you can create your podcast in the Media Manager.

Figure 4.1 Create Podcast

To create a podcast1. Point to Site, then click Media Manager.2. Under Actions, click Create Podcast.3. On the Attributes tab, enter a Title, Description, and Search Keywords for

your podcast.

4. If you want a picture to display with your podcast, click for the image size you want to upload.

5. Click the Episodes tab.

Attributes Tab Title — Enter the title of the podcast. This is a required field.

Description — Enter information about the podcast. This is a required field.

Author — The name associated with the user logged in displays in this field. This is a required field.

Podcasts

29

Author Email Address — The e-mail address associated with the user logged in displays in this field. This is a required field.

Subtitle — Enter an alternate title for the podcast.

Search Keywords — Enter words for search criteria you to associate with the podcast. Separate keywords with commas. Enter as many keywords as you want.

Category — Select a category from the drop-down list.

Small Image — Click to select a small image to display with the podcast. Click to delete the image.

Large Image — Click to select a large image to display with the podcast. Click to delete the image.

Save — Click to save the attribute values.

Episodes TabOnce you enter the attributes information for your podcast you can add episodes. You select episodes for your podcast from the media files you uploaded to the ACS FTP Server.

To add episodes to your podcast

1. On the Episodes tab, click .2. Enter a Title, and Description for the episode.3. In the File Url field, select the media file you want to add to the podcast from

the drop-down list. The File Type and File Size (bytes) fields automatically populate.

4. If necessary, you can enter a Subtitle, Search Keywords, and Duration for the episode.

5. Click Save.6. On the Episodes tab, click Save.

Your podcast file displays in the Media Manager as an XML file.

Title — Enter the title of the episode. This is a required field.

Description — Enter information about the episode. This is a required field.

File — Select the specific media file on the ACS FTP server from the drop-down list.

File Url — The URL of the media file on the ACS FTP server automatically displays after you select it in the File field.

File Type — The media file type automatically displays after you select it in the File field.

File Size (bytes) — The media file size automatically displays after you select it in the File field.

Subtitle — Enter a secondary title for the episode.

Search Keywords — Enter descriptive words to associate with the episode for search purposes. Separate keywords with commas. Enter as many keywords as you want.

Extend User Guide

30

Duration — Enter the total time of the episode. The format is HH:MM:SS.

To edit an episode1. Point to Site, then click Media Manager.2. Click the podcast with the episode you want to edit to select it.3. Under Actions, click Edit Podcast.4. Click the Episodes tab.

5. Click the episode you want to edit to select it, then click Edit Episode .6. Make the necessary changes, then click Save.

To delete an episode1. Point to Site, then click Media Manager.2. Click the podcast with the episode you want to delete.3. Under Actions, click Edit Podcast.4. Click the Episodes tab.

5. Click the episode you want to delete, then click Delete Episode .6. Click Save.

After you set up the attributes and select episodes, you can publish your podcast.

Publishing Your PodcastBefore you publish your podcast, you need to copy the URL link for the XML file.

To copy the XML file URL for the podcast1. To select the podcast, click the XML file.2. Under Actions, click View/Edit Properties.3. In the Information box, copy the Media Item URL. You need this URL to

publish the podcast.

Using the URL you copied you can publish your podcast using any available online distributor. We recommend using Apple iTunes®. For more information, see the Extend Podcasting instructions.

Photo GalleriesOnline photo galleries are like traditional photo albums. They contain related pictures that you can browse through. In a photo gallery, thumbnail versions of the pictures are displayed on your site. Visitors can click the thumbnail to view a larger version of the image.

You can create an unlimited number of photo galleries, and each gallery can contain an unlimited number of pictures.

Note

Although each gallery can have an unlimited number of pictures, the plan your organization purchased might have limitations on the total number of pictures allowed or the amount of hard drive space you have available.

Photo Albums

31

Creating Photo GalleriesAfter you create a photo gallery and add images to it, you can add it your Web site.

To create a photo gallery to your site1. Point to Site, then click Layout Manager.2. Select the channel to which you want to add content.

3. Point to , then click New .4. Click Photo Gallery.5. In the Title field, enter the title for the gallery.6. If necessary, enter the height, weight, and select the color of the Horizontal

Border to go around the photo gallery.7. Click the Albums tab.8. Select the albums that you want to be in the gallery.9. Click Save. The photo gallery will appear on your site the next time you publish

the channel.

Editing Photo GalleriesAfter you create a photo gallery, you can edit its properties from the Layout Manager.

To edit a photo gallery1. Point to Site, then click Layout Manager.2. Select the channel that contains the photo gallery you want to edit.

3. Point to Edit , and click Edit.4. Make the necessary edits to the attributes and albums.5. Click Save.

Removing Photo Galleries from your SiteYou can remove a photo gallery from your Web site when you no longer want it. Removing a photo gallery does not remove the images from your site.

To remove a photo gallery from your site1. Point to Site, then click Layout Manager.2. Select the channel on which the photo gallery is published.3. In the content area, point to Edit , then click Remove Content.

Photo AlbumsYou will need to populate your photo gallery with photo albums. Use the Albums tab to create, edit, and delete the photo albums you want to display in your photo gallery.

Each photo album has a counter that displays in the Information box. This counter displays the name of the photo album, the number of times the album has been viewed, and the last date and time the album was viewed. To reset the counter for a photo album,

select the album, and click . The counter will be reset to zero for the photo album.

You can rearrange the order of albums and photos by clicking and to move a selected album or photo up and down in the their respective list.

Extend User Guide

32

To create a photo album

1. On the Albums tab, click .2. Enter a title and description for the album. These are required fields.3. Click the Photos tab.

4. Click .5. Select the images you want to add to the photo album. If you want to select

multiple images, press Ctrl then click the images you want to select. Click Submit.

6. When you are finished adding images to the photo album, on the Create Photo Album page, click Save.

7. On the Create Photo Gallery page, click Save.

Uploading Images to a Photo AlbumYou must upload images to your Extend Web site so they can be used in your photo albums and galleries. When you upload an image file, Extend can automatically create classes of the image for you. For more information, see “Image Classes” on page 24.

You can also choose to syndicate the image so that it is available for other sites on your network or in your community. For more information, see “Syndicating Media Files” on page 41.

When you upload multiple files in a batch, the files must create a compressed archive (.zip file) of the files first. Compressed archives can be created with Windows XP or with third-party utilities like WinZip®.

When uploading a file, the size of the file cannot exceed 25 MB.

To upload a photo to an album1. On the Create Photo Album page, click the Photos tab.

2. Point to , then click Upload.3. On the Upload Media page, click Browse.4. Select the media file that you want to upload and click Open. The file

information displays in the Media File, Name, and Alternate Text fields.5. If necessary, edit the alternate text that displays in the Alternate Text field.6. If necessary, enter additional information in the Caption and Keywords fields.7. If necessary, select a category from the Category drop-down list.8. If you want to make these files available to other sites on your network, select

Allow other sites to view/post these items. The Automatically create image classes option is selected by default because the images are going to be used in a photo gallery.

9. Click Save.

To upload multiple photos to an album1. On the Create Photo Album page, click the Photos tab.

2. Point to , then click Batch Upload.3. Click Browse.4. Select the .zip file that contains the files you want to upload and click Open.5. If necessary, select a category from the Category drop-down list.6. If you want to make these files available to other sites on your network, select

Allow other sites to view/post these items. The Automatically create

Teaser Images

33

image classes option is selected by default because the images are going to be used in a photo gallery.

7. Click Save. After the files have uploaded, you can edit the alternate text and caption for each image.

Editing a Photo AlbumYou can add and remove images from the photo album.

To edit a photo album1. On the Albums tab, select the photo album you want to edit, and click Edit

.2. Make any necessary changes to the Title and Description.3. Click the Photos tab.

4. Select the photo or photos you want to edit, and click Edit .5. Make any necessary changes to the properties of the image.6. Click Save.

Removing a Photo AlbumYou can remove a photo album when you no longer want it to display in the photo gallery.

To delete a photo album1. On the Albums tab, select the photo album you want to delete.

2. Click .

Teaser ImagesThe teaser image is the primary image associated with a content item. You can change the layout of the teaser image in both the content area on the channel page and on the content page. The options include changing the size of the image, placement of the image, and whether to wrap text or set the image apart.

You can include one teaser image in the content area on the channel page and one teaser image on the content page. The teaser images can be different versions of the same image or different images altogether. Only small, medium, and large class images can be used as teaser images.

For more information about publishing teaser images, see “Selecting Teaser Image Display Options” on page 110.

Tip

Although you can only put one teaser image on the content page, you can put an unlimited number of images in the body of a content item.

Extend User Guide

34

Adding Teaser ImagesYou can add teaser images to any article and then determine whether to display the image when you publish the article. You can only add one teaser image from each image class to an article. You can display teaser images on the channel pages and content pages.

To add a teaser image to an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. On the Edit Article page, click the Images tab.5. Beside the image class type that you want to add, click Add . If you need to

upload the image, click Upload New Image on the Edit Article page. For more information about uploading images, see “Uploading Media Files” on page 26.

6. Select the image that you want to add to the article. 7. Click Submit.8. If you are a site administrator or network administrator, click Save & Approve.



The Images TabThe Images tab contains information about an articles teaser image. The teaser image can be displayed in one of three image classes: small, medium, and large. Typically, a small or medium image is displayed on the channel page and a medium or large image is displayed at the top of the content page.

To upload a new image, click Upload New Image.

Tip

Although each article can only have one teaser image, you can insert as many images as you want into the body of a content item.

Removing Teaser Images from an ArticleIf a specific teaser image is no longer needed with an article, you can remove it from the article. When you remove a teaser image from an article, the image remains in the media manager and can be used elsewhere.

To remove a teaser image from an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. On the Edit Article page, click the Images tab.5. Above the image that you want to remove, click Delete .

Body Images and Media

35



Body Images and MediaYou can insert an unlimited number of images into the body of an article. You can also insert links to other files such as PDF files and Microsoft Office files.

Images and other media are inserted into the body of an article with the HTML Editor. After inserting an image into the body of an article, you can add an alternate text description for screen reader software and text only browsers, and add a border to the image. You can also change the alignment of the image.

When you insert other media such as a Word document or a ZIP file, a link to the file is created on the page. Depending on the file type and the software loaded on the visitor’s computer, the file either opens or the visitor is prompted to download the file when they click the link.

Inserting Media into the Body of an ArticleYou can insert multiple images and other media items in the body of an article. When you insert images, they display in the body of the article. When you insert other media items, such as PDF files, you can insert links to the files in the body of the article. For more information about acceptable media file types, see “About Other Media” on page 25.

To insert an image in the body of an article1. Upload the image. For more information, see “Uploading Media Files” on

page 26.2. Point to Site, then click Article Manager.3. In the Article Manager, select the article.4. Under Actions, click View/Edit Properties.5. Above the Body text box on the Attributes tab, click Maximize the editor size

.6. In the HTML Editor, place the insertion point where you want to insert the

media. Click Insert Image . The Image Properties dialog box displays.7. Click Media Manager. The Add Media page displays.8. Select the image that you want to insert.9. In the Image Properties dialog box, click OK.

10. In the HTML Editor, click Maximize the editor size .11. If you are a site administrator or network administrator, click Save & Approve.



Extend User Guide

36

To insert a media item in the body of an article1. Upload the media file. For more information, see “Uploading Media Files” on

page 26.2. Point to Site, then click Article Manager.3. In the Article Manager, select the article.4. Under Actions, click View/Edit Properties.5. Above the Body text box on the Attributes tab, click Maximize the editor size

.6. In the HTML editor, select the display text for the hyperlink. For example, if you

want to insert a calendar of events that is in PDF format, type and select Calendar of Events.

7. Click Insert/Edit Link . The Link dialog box displays.8. Click Link Manager. The Add Link page displays.9. Click the Media tab, and select the item that you want to insert.10. If necessary, enter a description of the media item in the Description field.11. Click Submit.12. In the Link dialog box, click OK.




Adding Alternate Text to Body ImagesAlternate text is a description displayed in place of the image in text-only browsers. This text is also read by the screen reader software used by the blind. Some organizations are required to enter alternate text to comply with Section 508 of the Disabilities Act, which ensures electronic information is accessible to people with disabilities. The description also displays on the screen when visitors place their cursors over the image. Alternate text is often referred to as “alt text.”

Figure 4.2 An article with an image (left) and an article with the alternate text (right)

Body Images and Media

37

To add alternate text to a body image1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. In the Body text box toolbar on the Attributes tab, click Maximize the editor

size .

5. Select the image and then click Insert/Edit Image . The Image Properties dialog box displays.

6. In the Alternative Text field, enter the alternate text.7. Click OK.

8. In the HTML editor, click Maximize the editor size .9. If you are a site administrator or network administrator, click Save & Approve.



Changing the Body Image AlignmentIn the HTML editor, you can customize the vertical and horizontal alignment of body images. By default, body images are vertically aligned at the bottom of the line on which they are located.

To customize the horizontal alignment of a body image1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. In the Body text box toolbar on the Attributes tab, click Maximize the editor

size .5. Click the image to select it.6. In the toolbar at the top of the HTML editor, click one of the following

alignment buttons:

• Align Left button

• Align Center button

• Align Right button7. Click OK.




To customize the vertical alignment of a body image1. Point to Site, then click Article Manager.

Extend User Guide

38

2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. In the Body text box toolbar on the Attributes tab, click Maximize the editor

size .

5. Select the image and then click Insert/Edit Image . The Image Properties dialog box displays.

6. In the Align drop-down menu, select a vertical alignment option.7. Click OK.




Resizing Body ImagesBy default, Extend includes the width and height with an image to help pages load faster. You can change these values to make changing the size of images.

Note

Using this method to change an image size can result in lower image quality or increased load time.

To resize a body image1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. In the Body text box toolbar on the Attributes tab, click Maximize the editor

size .

5. Click the image to select it. Click Insert/Edit Image . The Image Properties dialog box displays.

6. In the Width and Height fields, enter the width and height of the image.7. To maintain the proportion of the original image, click the Lock Ratio icon.8. Click OK.




Managing Images and Media

39

Removing Body ImagesWhen you remove an image from the body of an article, the image is removed from the article, but remains in the Media Manager for future use.

To remove a body image1. Point to Site, then click Article Manager.2. In the Article Manager, select the article.3. Under Actions, click View/Edit Properties.4. In the Body text box toolbar on the Attributes tab, click Maximize the editor

size .5. Select the image that you want to remove.6. On your keyboard, press DELETE.7. Click OK.




Managing Images and MediaIn Extend, images and other media are managed with the Media Manager. In the Media Manager, you can upload new files, syndicate files, rename files, replace files, and delete files.

Sorting Media FilesBy default, the Media Manager sorts files by the date last modified, with the most recently modified file listed first. When viewing files in list view, you can sort media files the following ways:

• Name• Type• Class• Dimensions• Size• Created• Last Modified

The current sort order is in bold. Media files can be sorted in ascending (A-Z, 1-9) or descending (Z-A, 9-1) order.

To sort media files1. Point to Site, then click Media Manager.2. At the top of the media file list, click the heading by which you want to sort the

media files. The media files are sorted in ascending order.3. To sort the files in descending order, click the heading again.

Extend User Guide

40

Searching for Media FilesThe search component in the Media Manager provides a way for you to search for media files by name and to filter the list by file type and image class. For example, if you want to find an image named “Main Logo,” type Main Logo in the search field and the Media Manager displays the file in the media list.

When using the search component, you can use wildcards in your search phrases. For example, if you want to find all the media files that contain the word “logo” in the name, you can type *logo* in the search field, and the content list displays all the content items that contain the word logo.

To search for media by name1. Point to Site, then click Media Manager.2. In the Search Terms field, enter the word or phrase that you want to search for.3. Click Go.

Tip

Use the following tips to help improve your search results.

• Separate multiple keywords with and, or, or not.• Use asterisks (*) immediately before or after the search term as a wildcard. For

example, *logo* searches for all media files that contain the word “logo” in the name.

• For phrases, use quotation marks. For example, “rock and roll.”

The search component also provides a way for you to filter the media list by file type and image class.

To filter content by file type1. Point to Site, then click Media Manager.2. In the Type list, select the file type.3. Click Go.

To filter content by image class1. Point to Site, then click Media Manager.2. In the Class list, select an item.3. Click Go.

Assigning a Category to a Media ItemExtend lets you create categories and assign them to your media items. With categories, you can organize your content items. When you create or edit media items, you can assign one category to each content item.

For example, you create a Youth category. You can assign the Youth category to all content items created for your youth ministry. When you work on the Youth channel page, you can view only content items that are assigned the Youth category.

To assign a category to an existing article1. Point to Site, then click Media Manager.2. In the Layout Manager, select the media item.3. Under Actions, click View/Edit Properties.

Managing Images and Media

41

4. In the Category drop-down list, select the category that you want to assign to the media item.

5. Click Save.

Syndicating Media FilesLike articles and other content items, you can also syndicate images and other media and make them available to other Web sites on your network or in your community. If you syndicate an article that contains images or other media, you must syndicate images that are included in syndicated articles. If you do not, the article displays, but the images do not display in the syndicated article.

To syndicate a media file1. Point to Site, then click Media Manager.2. In the Media Manager, click the media item to select it.3. Under Actions, click View/Edit Properties. The Media Properties page

displays.4. Select the Syndicate option.5. Click Save.

Replacing Media FilesIt might become necessary to replace an image or other media file with a newer version. For example, if you have updated the building reservation PDF, you can replace the older version with the newer version.

To replace a media file1. Point to Site, then click Media Manager.2. In the Media Manager, click the media item to select it.3. Under Actions, click View/Edit Properties. The Media Properties page

displays.4. Beside the Replacement Media File field, click Browse. The Choose File

dialog box displays.5. Select the media file that you want to upload and click Open.6. If necessary, update the media item name.7. Click Save.

Renaming Media FilesWhen you rename a media file, Extend updates all of your links to the file.

To rename a media file1. Point to Site, then click Media Manager.2. In the Media Manager, click the media item to select it.3. Under Actions, click View/Edit Properties. The Media Properties page

displays.4. In the Name field, enter the new name.5. Click Save.

Deleting Media FilesWhen you delete a media file, it removes it from Extend and it is no longer accessible. You can delete media that is no longer being used to make room for additional media.

Extend User Guide

42

To delete a media file1. Point to Site, then click Media Manager.2. In the Media Manager, click the media item to select it. To select multiple media

items, press and hold the CTRL key on your keyboard and select additional media items.

3. Under Actions, click Delete Media Item(s). A confirmation message displays.4. Click OK.

43

5

Forms

With forms, you can provide an opportunity for your online visitors to interact with your Web site. They can provide feedback about the Web site, submit prayer requests online, or request additional information. You can create a form in Extend without knowing HTML or scripting languages.

This chapter covers the following information:

• About Forms• Form Manager• Customizing Forms in the Form Manager• Reordering Fields• Removing Questions from Forms• Deleting a Form

Extend User Guide

44

About FormsA form on a Web page is like a form on a piece of paper. It contains questions and fields for answers. Like a paper form, it can contain simple fields for information such as your name or address, check boxes where you can select multiple answers, drop-down lists that let you select one answer, and text fields that let you answer open-ended questions. The following image displays a sample form created in Extend.

Note

With the 2009.4 release of Extend, we will be changing the way forms are handled. We have created the Form Manger to give you a central place to create and manage forms. Your old forms attached to articles are still intact and manageable from the Article Manager. If you delete a form from an article, the form information is removed completely from Extend. If you detach a form from an article, the form no longer displays with the article but the form itself still exists in the Form Manager. Creating and managing new forms will require you to use the Form Manager.

Figure 5.1 Sample form created in Extend

Forms in Extend can help transform your site from a one-way, static site to an interactive, dynamic site. They provide a way for visitors to your Web site to send you information. You can use forms to create prayer requests, sign-up sheets, response forms, or requests for information.

When a visitor fills out the form, the information is stored in Extend for future exporting purposes and sent to you in an e-mail. You can specify to whom the e-mails are sent. Each form can go to a different person or multiple people.

When you create a form in Extend, you can choose from the form fields provided for you, or you can create your own questions. See “Form Field Types” on page 46 for a list of the form fields and the types of custom questions you can create.

Form Manager

45

Form ManagerThe new Form Manager is a hub where you can create and store the forms your organization utilizes. In the Form Manager you can create, view, edit, and delete forms.

To open the Form Manager1. If you are viewing your dashboard page, click Form Manager.2. If you are not viewing your dashboard page, point to Site, then click Form

Manager.

Creating Forms in the Form ManagerWhen you click Form Manager, the Form Manager page displays. This page is where you will create the form you want. You are required to enter a Title and E-mail address for the form. The e-mail address you enter will receive all the responses to the form, so make sure you enter the e-mail address of the individual or individuals that need the information.

Extend comes with several pre-built forms available for you to use or modify, or you can create a customized form from scratch. To create your own custom form, select None from the Template drop-down list.

The following templates are available for you to use:

• Contact Us• Feedback• Prayer Request• Newsletter Sign-Up• Registration

Customizing Forms in the Form ManagerUsing forms, you can obtain basic information from visitors to your Web site. To obtain more specific information, Extend provides the tools to create form fields. For example, you can create custom questions to find out the specific nature of the request or how a visitor heard about your organization.

For more information about the different form fields, see “Form Field Types” on page 46.

You can customize a form by adding and removing questions, changing the order of the questions, and grouping questions with text labels.

To create a custom form1. Point to Site, then click Form Manager.2. Under Actions, click Create New Form.3. Enter a Title and E-mail. Fields marked with a red asterisk (*) are required to

successfully create the form.4. From the Template drop-down list, select None.5. Enter an explanation and any requirements for the form in the Instructions

field.6. Click Add Form Field.7. Select the Type of field you want to insert, and enter your question in the Label

field.

Extend User Guide

46

8. If necessary, select Required to make entering information mandatory to submit the form successfully.

9. Click Add Form Field.10. Repeat steps 7-10 until you have added all of the necessary information.11. Enter a Success Message to display once the form is submitted correctly.12. Click Save.

To customize an existing form1. Point to Site, then click Form Manager.2. In the Form Manager, select the form you want to edit.3. Under Actions, click View/Edit Properties.4. Edit the form.5. Click Save.

When you edit an existing form, every instance of that form on your Web site is changed and the old information gained from it is void. Instead of having to remember to export the information every time you want to change a form, Extend automatically exports the information as a comma separated value (.csv) file for your records.

Form Field Types

Text Label — Labels can be used to group questions into categories. For example, in a form that asks for a person’s address and phone numbers, you can create a label named Address for the Line 1, Line 2, City, State, and ZIP fields, and a label named Phones for the Home Phone, Work Phone, Fax, and Cell Phone fields.

Text Box (single line) — Enter the question you want answered in the Label field. For example, How long have you lived in the area? The individual can then enter a desired response. To make entering a response mandatory to successfully submit the form, select Required.

Text Box (multiple lines) — Enter the question you want answered in the Label field. For example, Enter any additional comments below. The individual can then enter a desired response. To make entering a response mandatory to successfully submit the form, select Required.

Check Box — Enter the text for the check box in the Label field. A check mark displays in the check box when it is selected. An example of a check box form field would be, Do you want us to contact you? If the check box is selected, the individual is indicating you may contact them. If the check box is not selected, the individual is indicating you cannot contact them. To make entering a response mandatory to successfully submit the form, select Required.

Drop Down List — Enter the question you want answered in the Label field. For example, How would you like us to contact you? Enter the available options for the drop-down list in the Options field; separate options with a semi-colon. For example, Phone;E-mail;Mail;Home Visit. To make responding mandatory to successfully submit the form, select Required.

Radio Buttons — Enter the question you want answered in the Label field. For example, How did you find out about us? Enter the available options for the radio buttons in the Options field; separate options with a semi-colon. For example, Web site;E-mail;Friend;Other. To make selecting an option mandatory to successfully submit the form, select Required.

Reordering Fields

47

Name (first, last) — Inserts First Name and Last Name fields in the form. To make entering a first and last name mandatory to successfully submit the form, select Required.

Name (first, middle, last) — Inserts First Name, Middle, and Last Name fields in the form. To make entering a first, middle and last name mandatory to successfully submit the form, select Required.

Email Address — Inserts an E-mail Address field in the form. To make entering an e-mail address mandatory to successfully submit the form, select Required.

Date — Enter the specific type of date you want to gather information for. For example, Birth Date, Anniversary, First Date of Attendance. To make entering a date mandatory to successfully submit the form, select Required.

Address — Inserts an Address field in the form. To make entering an address mandatory to successfully submit the form, select Required.

Phone Number — Inserts a Phone Number field in the form. To make entering a phone number mandatory to successfully submit the form, select Required.

Reordering FieldsOnce you create form fields for a form, you can rearrange the order. This is useful if you create fields in the wrong order or add a field at a later date.

To rearrange the order of your form fields1. Point to Site, then click Form Manager.2. In the Form Manager, select the form you want to edit.3. Under Actions, click View/Edit Form.4. On the Edit Form page, locate the form field you want to move. On the heading

bar for that form field, click one of the following buttons:• Move Up button• Move Down button• Move to Top button• Move to Bottom button

5. Click Save.

Removing Questions from FormsYou can remove a question that is no longer needed from a form.

To remove a field from a form1. Point to Site, then click Form Manager.2. In the Form Manager, select the form you want to edit.3. Under Actions, click View/Edit Form.4. On the heading bar for the field that you want to remove, click Remove Field

.5. Click Save.

Extend User Guide

48

Exporting Form InformationYou can export information submitted in the form. The export option does not display until the form has at least one submission. The information is exported as a comma separated value (.csv) file which can be viewed in Microsoft Excel.

To export form data1. Point to Site, then click Form Manager.2. In the Form Manager, select the form with data you want to export.3. Under Actions, click Export Form Data.

Follow the Windows instructions for saving and opening the file in Microsoft Excel.

Deleting a FormYou can delete forms you no longer need from the Form Manager.

To delete a form from the Form Manager1. Point to Site, then click Form Manager.2. Click the form you want to delete to select it. To select multiple forms, press

Cntrl then click the forms.3. Under Actions, click Delete Form(s).

49

6

Hyperlinks

When you publish a Web site, you can use hyperlinks to provide easy access to additional information. In Extend, you can display in the following areas:

• Navigation bars• List following the body text of an article• Body text of an article

Extend automatically creates links in your Web site navigation bar based on your channels and settings. However, you can use the other two methods to add hyperlinks to articles. Hyperlink lists display after articles. For each hyperlink that you include, you can add display text and a brief description. You can also add hyperlinks to the body text of your articles.

While hyperlinks can be a useful tool for providing your Web site visitors with links to information that supplements your Web site content, be careful that you do not distract your visitors with multiple hyperlinks. Also remember that when you include a hyperlink to another Web site, you invite your visitors to leave your site.

About HyperlinksHyperlinks have transformed the way information is presented in the online world.

Before the explosion of the World Wide Web, people generally skimmed a magazine or newsletter from front to back, slowing only to read the articles that were important to them. Many times people did not get the information they were looking for because it was buried in one of the articles that they skipped. In other cases, people were forced to read through information that did not apply to them to find relevant information.

Extend User Guide

50

Using Layout Manager with the World Wide Web, articles can be presented in smaller, targeted “chunks” of information that are strung together with hyperlinks (or links). As people read an article and want more information about a specific area, they can click a link that takes them to a new article with the additional information. Hyperlinks can also be used to link to other Web sites and even e-mail addresses.

Content Item Links and Body LinksWhen creating an article in Extend, you can insert hyperlinks in two different places: the Links tab and the HTML Editor. Hyperlinks inserted on the Links tab are called content item links. Hyperlinks inserted using the HTML Editor are called body links.

Content item links appear at the bottom of a content item in a bulleted list. You can also add a short description that displays below each hyperlink.You can choose whether or not to display content item links when you publish an article. As with other display options, each instance of the article can have different display options. These links can be displayed on a content page, a channel page, or both. For more information, see “Changing Content Area Display Attributes” on page 107.

Body links are links that appear in the body of an article. These are typically used when you want a word or phrase in the middle of a paragraph to be a link to an article that provides related information. Whether or not they display on your Web site is determined by whether or not you display the body. They can appear on a line by themselves or in the middle of a sentence.

The Links TabThe Links tab contains information about the hyperlinks you want to include at the end of a content item. These links can be to other content items on your Web site, e-mail addresses, or other Web sites. If you are a part of an Extend Community, you can also add links to syndicated content. Links can be displayed on a channel page and on a content page.

Note

You can also insert links in the body of a content item.

Creating Links to Other Content ItemsYou can add links to other content items on your site to the links section at the end of the article or insert them in the body of the article.

To add a local link to the links section of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Click Add .6. Select the article you want the hyperlink open.7. In the Link Text field, enter the hyperlink display text.

Creating Links to Content Items on the Network

51

8. If necessary, enter a description of the hyperlink in the Link Description field. The description displays under the link.

9. Click Submit.10. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save.If the Approve tab displays, approve the article for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

To insert a local link in an article body1. Open the article body in the HTML editor. For more information, see “Using

the HTML Editor” on page 9.

2. Select the text that you want to make a link and click Insert/Edit Link .3. In the Link Type drop-down menu, select URL.4. Click Link Manager.5. Select the content item you want the hyperlink to open.6. If necessary, enter a description of the hyperlink in the Link Description field.

The description displays under the link.7. Click Submit.8. In the Link dialog box, click OK.



Creating Links to Content Items on the NetworkYou can add links to content items on other sites on your network or in your community if the content items have been syndicated. These links can be added to the links section at the end of the article or inserted into the body of the article.

To add a network link to the links section of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions section, click View/Edit Properties.4. Click the Links tab.5. Click Add .6. Above the list of content items, select Network from the Scope drop-down

menu and click Go. Syndicated content items display in the list.7. Select the syndicated content item for which you want to insert a link.8. In the Link Text field, enter the hyperlink display text.9. If necessary, enter a description of the hyperlink in the Link Description field.

The description displays under the link.10. Click Submit.11. If you are a site administrator or network administrator, click Save & Approve.


Extend User Guide

52

To insert a network link in an article body1. Open the article in the HTML Editor. For more information, see “Using the

HTML Editor” on page 9.

2. Select the text that you want to make a link and click Insert/Edit Link .3. In the Link Type drop-down menu, select URL, then click Link Manager.4. Above the list of content items, select Network from the Scope drop-down

menu and click Go. Syndicated content items display in the list.5. Select the syndicated content item for which you want to insert a link.6. If necessary, enter a description of the hyperlink in the Link Description field.

The description displays under the link.7. Click Submit.8. In the Link dialog box, click OK.



Creating Links to Channel PagesYou can add a link to a channel page. These links can be added to the links section at the end of the article or inserted in the body of the article.

To add a channel link to the links section of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Click Add Link .6. Click the Channel tab.7. Select the channel you want the hyperlink to open.8. In the Link Text field, enter the hyperlink display text.9. If necessary, enter a description of the hyperlink in the Link Description field.



To insert a channel link in an article body1. Open the article in the HTML editor. For more information, see “Using the

HTML Editor” on page 9.

2. Select the text that you want to make a link and click Insert/Edit Link .3. In the Link Type drop-down menu, select URL.4. Click Link Manager. The Add Link page displays.5. Click the Channel tab.6. Select the channel you want the hyperlink to open.

Creating Links to Media

53


8. Click Submit.9. In the Link dialog box, click OK.



Creating Links to MediaYou can create links to media items you upload to your site. When you create a link you have the choice to add the link to the links section at the end of the article, or insert the link directly into the body of the article. How you choose to create the link determines how the link displays.

To add a media link to the links section of the article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert the

hyperlink.3. Under Actions, click View/Edit Properties.4. Click the Links tab.

5. Click Add .6. Click the Media tab.7. Select the media item you want the hyperlink to open.8. Enter the hyperlink description in the Link Text field.9. Click Submit.10. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save. If the Approve tab displays, approve the article for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

Extend User Guide

54

When a media link created using this procedure is viewed in either the Layout Manager or on the published Web site, the following icons display. These icons indicate what type of file the link opens. These icons only display for items added to the links section at the end of the article.

To add a media link in an article body1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert the

hyperlink.3. Under Actions, click View/Edit Properties.


5. Select the text you want to link to, then click .6. Click Link Manager, then click the Media tab.7. Select the media item you want the hyperlink to open.8. Click Submit.9. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save. If the Approve tab displays, approve the article for the roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

Creating Links to Other Web SitesYou can create links to other Web sites and add them to the links section at the end of the article or insert them in the body of the article.

To add a link to another Web site to the links section of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Click Add .6. At the top of the Add Link page, click the Web Site tab.

Link Type File Type Icon

Images .bmp, .gif, .jpg, .png

PDF Document .pdf

MS Office Document .doc, .docx, .dot, .dotx, .xls, .xlsx, .xlt,.xltx, .ppt, .pptx, .pps, .ppsx

Text Documents .xml, .rtf, .txt, .csv

Audio/Video Files .wma, .wmv, .asx, .mpg, .mid, .mp3, .mov, .swf, .ipx

Compressed File .zip

Creating Links to E-mail Addresses

55

7. In the Link Text field, enter the hyperlink display text.8. In the Web Site URL field, enter the complete Web site address, including the

protocol. For example, to create a hyperlink to Google, you must type http://www.google.com.


10. Click Submit.11. If you are a site administrator or network administrator, click Save & Approve.


To insert a link to another Web site in an article body1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.


5. Select the text that you want to make a link and click Insert/Edit Link .6. In the Link Type drop-down menu, select URL.7. In the Protocol drop-down menu, select the protocol for the URL. The

protocol is the information that displays before the URL in a Web address. For example, if you want to create a hyperlink to Google, the Web address is http://www.google.com. The protocol for Google’s Web address is http://. If the appropriate protocol is not available in the drop-down menu, select <other>. If you select <other>, you must enter the complete Web address, including the protocol before in the URL field.

8. In the URL field, enter the URL for the Web site. For example, the URL for Google is www.google.com.

9. Click OK.



Creating Links to E-mail AddressesYou can create a link to an e-mail address. These are also called mailto links. When users click e-mail links, a blank e-mail addressed to the e-mail address identified in the link opens in their default e-mail program. You can add these links to the Links section at the end of the article or insert them in the body of the article.

To add an e-mail link to the links section of an article1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Click Add .

Extend User Guide

56

6. Click the Email tab.7. In the Link Text field, enter the name of the recipient.8. In the Email Address, enter the recipient’s e-mail address.9. If necessary, enter a description of the hyperlink in the Link Description field.



To insert an e-mail link in an article body1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.


5. Select the text that you want to make a link and click Insert/Edit Link .6. In the Link Type drop-down menu, select E-mail.7. In the E-mail Address field, enter the e-mail address that you want to link to.8. If necessary, enter the e-mail subject and message in the Message Subject and

Message Body fields. Text entered in these fields automatically displays in the e-mail when users click the link.

9. Click OK.



Creating Anchor LinksAnchor links provide a way to jump to a specific part of a Web page. If you have a long page with multiple sections, you can insert anchors at the beginning of each section. Then at the top of the Web page, you can create links to each section. For example, you can create a weekly schedule with the days of the week listed at the top. Clicking Wednesday takes the visitor to the Wednesday section in the middle of the page.

Inserting an anchor link requires two steps — inserting the anchor and creating a link to the anchor. When inserting the link, you can select the anchor either by Anchor Name or by Element ID.

To insert an anchor1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.

4. On the Attributes tab, click Maximize the editor size .5. Place the insertion point where you want to insert the anchor.

Editing and Removing Links

57

6. Click Edit/Insert Anchor . The Anchor Properties dialog box displays.7. In the Anchor Name field, enter a unique name for the anchor. Each anchor on

the page must have a different name. Anchor names can only contain letters and numbers. They cannot contain blank spaces.

8. Click OK. An Anchor icon displays where you inserted the anchor link. This icon does not display on the live Web site.



To insert a link to a bookmark1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions section, click View/Edit Properties.


5. Select the text that you want to make a link and click Insert/Edit Link . The Link dialog box displays.

6. In the Link Type drop-down list, select Anchor in this page.7. In the Anchor Name drop-down menu, select the anchor name.8. Click OK.



Editing and Removing LinksWith hyperlinks in the Links section of a content item, you can change the order of the links, edit the text that displays, or remove them from the link list. With body links, you can edit the text and force the destination page to open in a new browser window.

Changing the Order of Content Item LinksBy default, hyperlinks in the Links section of an article display in the order you added them. After you add links to an article, you can change the order in which they display.

To move a content item link1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to move hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Select the link you want to move.

6. To move the link up, click the Move Up . To move the link down, click the

Move Down .

Extend User Guide

58



Opening Web Pages in New WindowsBy default, clicking a hyperlink on an Extend Web site opens the new page in the same browser window. In some cases, you might want to specify that the new page opens in a new window. You can do this by changing the target.

To open a Web page in a new window1. Point to Site, then click Article Manager.2. In the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.


5. Select the link that you want to edit and click Insert/Edit Link . The Link dialog box displays.

6. Click the Target tab. 7. In the Target drop-down list, select New Window (_blank). In the Target

Frame Name field, _blank displays.8. Click OK.



Editing Content Item Link TextWhen you first add a link to a content item, the text that displays is the title of the article or publication. You can change this text so that it is more descriptive or more appropriate for your needs. For example, if you have an article titled “Online Registration,” you can change the link text so that when the link displays on the Web site, it says “Sign Up Here!”

To change the link text1. Point to Site, then click Article Manager.2. On the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Select the link you want to edit.6. Click Edit .7. In the Link Text field, enter the new display text.8. If necessary, in the Link Description field, edit the hyperlink description.9. Click Save.10. If you are a site administrator or network administrator, click Save & Approve.

Otherwise, click Save.If the Approve tab displays, approve the article for the


59

roles that you are assigned. For more information, see “Saving and Approving Articles” on page 71.

Editing Body Link TextWhen you insert links into the body of an article, you can customize the text of the link using the HTML Editor. The HTML Editor also allows you to edit the text of an existing link in the body of an article.

You must place the insertion point inside the text of the link. If you make changes to either end of the text, the hyperlink is removed. If you need to make changes to the end, you must insert the link again after editing the text.

To edit the body link text1. Point to Site, then click Article Manager.2. On the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.

4. On the Attributes tab, click Maximize the editor size .5. Place the insertion point inside the link text. The insertion point must be inside

the link, not on either end. If you make changes to the end of the text, the hyperlink is removed.

6. Edit the text as necessary.7. Clean up the text by deleting any extra characters on the end of the link.



Removing Content Item LinksYou can remove content item links that are no longer needed.

To delete a content item link1. Point to Site, then click Article Manager.2. On the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. Click the Links tab.5. Select the link you want to delete.6. Click Delete .7. If you are a site administrator or network administrator, click Save & Approve.



Removing Body LinksThere are two ways to remove a hyperlink from the body of an article. You can remove the link and text entirely, or you can leave the text in the body, but remove the hyperlink from the text.

Extend User Guide

60

To remove the link and text1. Point to Site, then click Article Manager.2. On the Article Manager, select the article in which you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.4. In the Body text box, select the hyperlink that you want to delete.5. On your keyboard, press DELETE.6. If you are a site administrator or network administrator, click Save & Approve.



Customizing Link Display OptionsLinks will display in their default format, but you have the option to change how your links display using the Links Manager or the HTML Editor.

To customize display options in the Links Manager1. Point to Site, then click Article Manager.2. In the Article Manager, select the article you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.

4. Click the Links tab, then click Add . 5. Select the article you want to link to, and enter the text for the link you want in

Link Text field. This is a required field. If necessary, enter a description about the link in the Link Description field and select a Link Target from the drop-down list.

6. Click Customize Display. The Display Options, Image Layout, and Display Channel options display. For help with these options, see “Display Channel” on page 61.

7. Make selections for how you want this link to display on the Web page.8. Click Submit.

To customize display options in the HTML Editor1. Point to Site, then click Article Manager.2. In the Article Manager, select the article you want to insert hyperlinks.3. Under Actions, click View/Edit Properties.

4. Click Maximize the editor size .5. Right-click the link you want to customize, and click Edit Link.6. Click Link Manager.7. Click Customize Display. The Display Options, Image Layout, and Display

Channel options display.8. Make your selections for how you want this link to be displayed on the Web

page.9. Click Submit.

Display OptionsSelect the checkbox beside the custom display options you want. For example, to display the heading of an article in the article link, select Heading.


61

The options are available whether you are customizing the display options in the Links Manager or the HTML Editor.

Image Layout Image Size — Select from the options small, medium, or large.

Image Alignment — Select from left or right.

Wrap Text — Select to have the text of the article wrap around the image.

Display Channel

By default, when you view a linked article it displays within the Home channel. The Display Channel drop-down list lets you select a different channel to display the article in.

Display Channel — Select the channel you want to display the article within.

Extend User Guide

62

63

7

Calendars

With the Extend Calendar Manager, you can create and publish calendars on your Web site. You can use calendars to advertise events at your organization. Because Extend lets you create multiple calendars, you can create a calendar for each ministry at your organization. For example, you create a calendar for your youth ministry program that includes events for the youth ministry program. You can publish the youth ministry calendar on the youth ministry channel page.

When you publish calendar views on your Web site, you can include multiple calendars in each view. For example, you maintain calendars for both women’s and men’s groups at your organization, and you want to publish both calendars on the adult ministry channel page. You can publish a calendar view that displays both calendars.

Creating a CalendarYou can create multiple calendars and manage them in the Calendar Manager. You can add events to calendars on the Events tab. For more information, see “Adding Events to a Calendar” on page 64.

To create a calendar1. Point to Site, then click Calendar Manager.2. Under Actions, click Create New Calendar. The Create Calendar page displays.3. In the Title field, enter the title of the calendar.4. Click Save.

Extend User Guide

64

Syndicating CalendarsWhen you syndicate a calendar, it is available to all Web sites in your Extend network or community. Other Web sites in your community include the calendar in calendar views on their Web sites. When you remove a calendar from syndication, the calendar is removed from the other Web sites.

To syndicate a calendar1. Point to Site, then click Calendar Manager.2. In the Calendar Manager, select the calendar you want to syndicate.3. Under Actions, click View/Edit Properties.4. On the Attributes tab, click Allow other sites to post/view this calendar.5. Click Save.

To remove a calendar from syndication1. Point to Site, then click Calendar Manager.2. In the Calendar Manager, select the calendar you want to syndicate.3. Under Actions, click View/Edit Properties.4. On the Attributes tab, clear Allow other sites to post/view this calendar.5. Click Save.

Adding Events to a CalendarOnce you create a calendar, you can add events to it on the Events tab. For information about creating calendars, see “Creating a Calendar” on page 63.

To add an event to a calendar1. Point to Site, then click Calendar Manager.2. Select the calendar to which you want to add an event.3. Under Actions, click View/Edit Properties.4. Click the Events tab.5. Click Add .6. Enter information about the event. For more information, see “About the Create

Event Page” on page 64.7. Click Save.8. On the Edit Calendar page, click Save.

About the Create Event PageWhen you add an event to an existing calendar, you can enter the following information:

Title — Enter the title of the event. This is a required field.

Description — Enter a description of the event.

Occurrence — Select how frequently you want the event to repeat.

Event Date — Enter the date on which the event is scheduled. To select the date from a

calendar, click the calendar .

Start Time — Enter the time at which the event begins.

End Time — Enter the time at which the event ends.

All Day Event — Select if the event is scheduled for the entire day.

Deleting Events from Calendars

65

Location — Enter the location at which the event is scheduled.

Location Details — Enter additional information about the event location.

Contact Name — Enter the name of the contact person for the event.

Contact Email Address — Enter the e-mail address for the contact person.

Contact Phone Number — Enter the phone number for the contact person.

Deleting Events from CalendarsYou can delete events from calendars. Once you delete an event from a calendar, it does not display on your Web site.

To delete an event1. Point to Site, then click Calendar Manager.2. Select the calendar that you want to edit.3. Under Actions, click View/Edit Properties.4. Click the Events tab.5. Select the event and click Delete .6. Click Save.

Publishing a Calendar View on Your Web SiteOnce you create calendars, you can create calendar views and publish them on your Web site. You can include multiple calendars in each calendar view.

Extend has two types of calendar views: grid view and list view.

Grid view is the default view. It displays a large calendar for the current month with each event listed in the calendar.

List view displays a smaller calendar. Each day that has events is a hyperlink that can be clicked to display the events scheduled for that day in a list.

To publish a calendar view1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add the calendar view.3. Under Actions, click Layout Channel.4. In the content area where you want the calendar to display, click New.5. On the Create Content page, click Calendar View. The Create Calendar View

page displays.6. In the Title field, enter a title for the calendar view.7. Under Display Format, select Grid View or List View.8. Click the Calendars tab.9. Select the calendars that you want to display in the calendar view.10. Click Save.

Deleting CalendarsYou can delete existing calendars from your Calendar Manager. When you delete calendars, they no longer display on your Web site.

Extend User Guide

66

To delete a calendar1. Point to Site, then click Calendar Manager.2. In the Calendar Manager, select the calendar that you want to delete.3. Under Actions, click Delete Calendar(s). A confirmation message displays.4. Click OK.

67

8

Managing Content

As you create an article, Extend displays the article in the Article Manager. To help you manage and maintain your articles, Extend provides several content management features.

This chapter provides the following information:

• Locating Articles in the Article Manager• Editing, Approval, and Workflow• Previewing Articles• Deleting and Retracting Articles

Locating Articles in the Article ManagerThe article list in Article Manager displays up to 100 articles on a page. When you work in the Article Manager, you can locate articles using the following methods:

• Search for article by title, author, or source• Filter articles by content type, owner, status, or scope• Sort the article list

Searching for ArticlesThe search component in the Article Manager lets you search for articles by title, author, or source. For example, you want to find all the articles written by Jane Smith. You can type Jane Smith in the Search Terms field. The list displays all articles that list her as the author.

When you search for articles, you can also use wildcards. For example, you want to find all articles that contain the word “old” in the title. You can type *old* in the Search Terms field. The list displays all articles that contain the word “old” in the title, author, or source.

Extend User Guide

68

To search for articles by title, author, or source1. Point to Site, then click Article Manager.2. At the top of the Article Manager page, in the Search Terms field, enter the

word or phrase for which you want to search.3. Click Go.

Tip

To improve your search results, try the following methods:

• Separate multiple keywords with and, or, or not.• Use an asterisk (*) immediately before and after the search term as a wildcard.

For example, *old* searches for all articles that contain the word “old” in the title, author, or source fields.

• For phrases, use quotation marks. For example, to search for articles that contain “rock and roll,” type “rock and roll” in the Search Terms field.

Filtering by Type, Owner, or StatusWith the search component, you can filter the article list by owner, status, or scope. The following list provides information about the filter options:

Category — Select a category to view the articles assigned to that category. For information about managing categories, see “Using Categories” on page 75.

Owner — Select a name to view a list of articles that belong to a content owner.

Status — Select an item to filter the list by the article status. You can view drafts only, approved articles only, updating articles only, or all articles.

Scope — Select an item to filter the list by the article scope. You can view articles in your Extend site only, or you can view syndicated articles in your network only.

To filter articles by owner1. Point to Site, then click Article Manager.2. In the Owner drop-down menu, select the name of the article owner.3. Click Go.

To filter articles by category1. Point to Site, then click Article Manager.2. In the Category drop-down menu, select an item.3. Click Go.

To filter articles by status1. Point to Site, then click Article Manager.2. In the Status drop-down menu, select a status.3. Click Go.

To filter articles by scope1. Point to Site, then click Article Manager.2. In the Scope drop-down menu, select an item.3. Click Go.

Editing, Approval, and Workflow

69

Sorting ArticlesBy default, the Article Manager sorts articles by the date the article was last modified, with the most recently created article listed first. You can sort articles by the following criteria:

• Title• Status• Created• Last Modified• Last Published

To sort content items1. Point to Site, then click Article Manager.2. At the top of the Article List, click the heading by which you want to sort the

articles. The articles sort in ascending order. To sort the files in descending order, click the heading again

Editing, Approval, and WorkflowExtend includes advanced content management features that provide organizations with the ability to have a large number of contributors, but still maintain positive control over what appears on the Web site. This is called workflow.

Workflow in Extend is based on the roles assigned to individual contributors. These roles are:

Site Admin — Can access all areas of the Web site and can perform all tasks.

Channel Admin — Can create new channels, layout all channels, and publish content.

Content Admin — Can create, edit, and approve content. This option is available on sites with no workflow.

Content Creator — Can create new content, edit their own content, and edit content that others have written if collaboration is enabled.

Content Editor — Can edit existing content, but cannot create new content.

Content Approver — Can approve content for publishing.

Layout Publisher — Can publish content items on the channels that you select. Layout publishers cannot create channels.

As a piece of content moves through each stage of the workflow process, the approval state is changed by someone in the appropriate role and the next person in the workflow is notified that they have content waiting for their approval.

Note

Site administrators can customize their Workflow e-mail settings on the User Profile page. For more information, see “Selecting Your Workflow Options” on page 129.

Extend User Guide

70

After the article has been approved by a content creator, a content editor, and a content approver, it can be published by a Channel Admin or Layout Publisher.

Workflow is an optional feature that can be turned on or off by a site administrator. For information about changing your plan options, see “Account and Plan Information” on page 144

Previewing ArticlesYou can preview articles from the Article Manager.

To preview an article1. Point to Site, then click Article Manager.2. Select the article you want to preview.3. Under Actions, click Preview Article.

Editing ArticlesContent creators, content editors, and site administrators can edit articles.

To edit an article1. Point to Site, then click Article Manager.2. Select the article you want to edit.3. Under Actions, click View/Edit Properties.4. Edit the article.5. If you are a site administrator or network administrator, click Save & Approve.



Cutting, Copying, and Pasting ArticlesContent editors and site administrators can cut and paste, or copy and paste articles. The cut, copy, and paste commands let you remove, recreate, and duplicate information already present on your Web site with the ease of clipboard functionality.

To cut and paste an article1. Point to Site, then click Channel Manager.2. Select the channel that contains the article you want to cut.3. Under Actions, click Layout Channel.4. Select the article you want to cut.

5. Point to , then click Cut Content. The article is removed from the content row.

6. Locate the channel where you want to paste the article you cut.

7. In the content row you want to place the article, point to , then click Paste Content. The article is pasted in the content row you selected.

To copy and paste an article1. Point to Site, then click Channel Manager.2. Select the channel that contains the article you want to copy.3. Under Actions, click Layout Channel.4. Select the article you want to copy.

Editing, Approval, and Workflow

71

5. Point to , then click Copy Content.6. Locate the channel where you want to paste the article you copied.

7. In the content row you want to place the article, point to , then click Paste Content. The article is pasted in the content row you selected.

Note

Only one article or content area can be copied at any time. When you switch to another site or log out, any copied items are cleared.

Saving and Approving ArticlesDepending on your Extend site settings, the save and approve options that display differ. The following list provides information about each option:

Save as Draft — Click to save an article that is not ready for approval or publishing. The draft is available in the Article Manager.

Save as Update — Click to save updates to previously approved articles without approving the updates. If you use this option, the updates do not display in the content areas where the articles are published.

Save & Approve — Click to save and approve articles in one step. This option is only available to site administrators and network administrators.

Save — Click to save the article and approve it at the appropriate levels. If you click this button, the Approve tab displays. On the Approve tab, you can approve the article for the user roles that you are assigned.

Note

The Save button only displays if your organization uses the Workflow feature.

If your organization uses the Workflow feature, articles must be approved by a user at each of the following user role levels:

• Content Creator• Content Editor• Content Approver

Once each user approves an article, you can publish it on your Web site.

To approve articles using the Save & Approve option1. Point to Site, then click Article Manager.2. Select the article you want to approve.3. Under Actions, click View/Edit Properties.4. If necessary, edit the article.5. Click Save & Approve.

Extend User Guide

72

To approve articles using the Save option1. On the Site menu, click Article Manager.2. Select the article you want to approve.3. Under Actions, click View/Edit Properties.4. If necessary, edit the article.5. Click Save. The Approve tab displays.6. For each role that you are assigned, select Approved. The Send Workflow

Emails to: list will appear in the right hand side of the window. You can select All, None, or individual people to e-mail.

7. If necessary, in the Notes text box, enter notes for other users who must approve the content item.

8. Click Save.

Renaming ArticlesWhen you rename an article, Extend updates all versions of the article that are published on the Web site. If you used an alternate title on a channel page, the alternate title remains.

Hyperlinks to the article in other articles are updated, but the display text does not change. For example, if you change the name of an article titled “2003 Calendar” to “2004 Calendar,” any hyperlinks to “2003 Calendar” open the “2004 Calendar” article, but the display text says “2003 Calendar.”

Note

Renaming an article is not the same as saving a copy of the article with a different name.

To rename a content item1. Point to Site, then click Article Manager.2. Select the article you want to approve.3. Under Actions, click View/Edit Properties.4. On the Attributes tab, enter the new article name in the Title field.5. If you are a site administrator or network administrator, click Save & Approve.



Unlocking ArticlesTo prevent multiple users from editing an article at the same time, Extend locks articles when users open them. If users close the articles properly once they finish updating them, Extend unlocks the articles. However, if users do not properly close articles, they remain locked. To properly close articles, you must either save your changes, or click Cancel to close the article without saving your changes.

If a user does not close an article properly, a site administrator or the user who locked the article must unlock it before other users can access it. Once the article is unlocked, all changes made since the last time the article was saved are lost.

Previewing Articles

73

To unlock a content item1. Point to Site, then click Article Manager.2. Select the article you want to unlock.3. Under Actions, click View/Edit Properties. A dialog box displays.4. Click OK.

Previewing ArticlesFrom the Article Manager page, you can preview an article and view the following information:

• Article preview• Article settings• Article versions• Locations of publication• Approval status

When you preview an article, you can also approve it for the roles you are assigned.

To preview an article from the Article Manager1. Point to Site, then click Article Manager.2. Select the article you want to preview. 3. Under Actions, click Preview Article.

The Preview TabWhen you preview an article from the Article Manager, the Preview tab displays by default. On this tab, you can view the following information:

• Heading• Title• Author and position• Mini abstract• Source• Full abstract• Body text• Hyperlinks list• Images• Article settings

The Version History TabOn the Version History tab, you can view a list of the previous five versions of an article. Each time a user updates an article, a new version is created. Because Extend archives the previous five versions of articles, you can revert to an older version if the current version contains errors.

The following list describes the information that displays on the Versions tab:

Title — Displays the title of the article version.

Published — Displays the date and time that the article was last published and the user who published it. The user’s computer generates the date and time information.

Extend User Guide

74

To view versions of an article1. Point to Site, then click Article Manager.2. Select the article.3. Under Actions, click Preview Article. The Preview page displays.4. On the Preview page, click the Version History tab.

Promoting Older Versions of ArticlesIn Extend, you can replace the existing version with an older version of an article.

To promote an older version of an article1. Point to Site, then click Article Manager.2. Select the article.3. Under Actions, click Preview Article. The Preview page displays.4. Click the Version History tab.5. Select the version of the article that you want to promote and click Promote

Content Item .6. Approve the article as necessary.

The Posted TabOn the Posted tab, you can view a list of all locations where the article is published. For each entry in the list, the following information displays:

Web Site — Displays the name of the Web site on which the article is published.

Channel — Displays the name of the channel on which the article is published.

Last Published — Displays the date and time that the channel page was last updated. The user’s computer generates the date and time information.

The Approve TabOn the Approve tab, you can view the approval status for the article. On this tab, you can approve the article for the roles you are assigned. For more information, see “Saving and Approving Articles” on page 71.

Content Creator — Content creators can approve or unapprove articles.

Content Editor — Content editors can approve or unapprove articles.

Content Approver — Content approvers can approve or unapprove articles.

Send Workflow Emails To — Select to send e-mail notification to other users who must approve the article.

Notes — Enter notes to other users who must approve the article.

Locating Published ArticlesIf you have a large number of contributors to your Web site or a large number of articles and channel pages, it can become difficult to keep track of everywhere an article is published. You can use the Article Manager to locate every place on your Web site that an article is published. If the article has been syndicated, Extend also lists where the article is published on other Web sites on your network or in your community.

Using Categories

75

To locate each instance of a published content item1. Point to Site, then click Article Manager.2. Select the article.3. Under Actions, click Preview Article. The Preview page displays.4. On the Preview page, click the Posted tab.

Using CategoriesAs you create content in Extend, you can use categories to organize your content items. You can create custom categories and then assign a category to each content item. When you work in the Article Manager, you can filter the list of articles by categories.

For example, you create a Youth category. You can assign the Youth category to all articles created for your youth ministry. When you work on the Youth channel page, you can view only articles that are assigned the Youth category.

This section provides information on managing your categories. For information about assigning categories to your content items, see the following sections:

• “Assigning a Category to an Article” on page 13• “Assigning a Category to a Media Item” on page 40

Creating and Editing CategoriesBefore you can assign categories to your content items, you must create them. When you create a new category, you can enter a description. Category descriptions can help members of your organization identify the categories that you create. You can also edit existing categories. To display all categories, click Expand All at the top of the Category Manager, to close all categories click Collapse All.

To create a category1. Point to Site, then click Category Manager.2. Under Actions, click Create New Category.3. In the Name field, enter the category name. This field is required.4. In the Description text box, enter a description of the category.5. If necessary, select the category to which you want the new category to belong in

the Parent Category drop-down list.6. Click Save.

To edit a category1. Point to Site, then click Category Manager.2. Select the category that you want to edit.3. Under Actions, click View/Edit Properties.4. Edit the category.5. Click Save.

Organizing Your CategoriesYou can organize your existing categories on the Category Manager.

To organize categories1. Point to Site, then click Category Manager.2. Under Actions, click Organize Categories. The Organize Categories page

displays.

Extend User Guide

76

3. In the category list, select the category that you want to move.

4. To move the category up, click Move Up . To move the category down,

click Move Down .5. Click Save.

Moving a Category to Another Parent CategoryIf necessary, you can assign a category to another existing parent category.

To change the parent category1. Point to Site, then click Category Manager.2. Select the category you want to edit.3. Under Actions, click View/Edit Properties.4. In the Parent Category drop-down list, select the new parent category.5. Click Save.

Deleting CategoriesYou can delete existing categories. If you delete a parent category, Extend deletes all categories that belong to it.

To delete a category1. Point to Site, then click Category Manager.2. Select the category you want to delete. 3. Under Actions, click Delete Category. A confirmation message displays.4. Click OK.

Deleting and Retracting ArticlesIf an article needs to be removed from the Web site, but not deleted from the Article Manager, you can retract it. You can also delete articles that you no longer need from the Article Manager.

Removing Articles from SyndicationWhen you remove an article from syndication, the article can no longer be published by other Web sites on your network or in your community. However, it does not remove the article from sites that have already published it. Once removed from the Web site, it cannot be republished.

To remove an article from syndication1. Point to Site, then click Article Manager.2. Select the article.3. Under Actions, click View/Edit Properties.4. At the top of the page, click the Settings tab.5. Under Syndication, clear the option.6. If you are a site administrator or network administrator, click Save & Approve.



Deleting and Retracting Articles

77

Deleting ArticlesDeleting an article permanently deletes the article and removes it from all content areas where it is published. If the article is syndicated, the article is also removed from other Web sites that published the item.

Caution

When you delete an article, it is permanently deleted from Extend. It cannot be retrieved.

To delete a single article1. Point to Site, then click Article Manager.2. Select the article that you want to delete.3. Under Actions, click Delete Article(s). A confirmation dialog box displays.4. Click OK.

To delete multiple articles1. Point to Site, then click Article Manager.2. On your keyboard, press and hold CTRL.3. While pressing the CTRL key, select the articles that you want to delete.4. Under Actions, click Delete Article(s). A confirmation dialog box displays.5. Click OK.

Extend User Guide

78

79

9

Setting the Site Design

One of the most important elements of your Web site is its design. For many of your Web site visitors, your site design is the first impression they have of your organization. It can influence visitors to browse your Web site and learn more about your organization, or it can cause them to navigate away from your site before discovering anything about your organization. Because of the impact of your site design, it is important that you select a site design that properly reflects your organizations.

Extend provides you with several options for your site design. When setting up your site design, you can select from the following design options:

• Predefined• Active• Custom

Extend offers several predefined site designs. With some predefined site designs, you can customize the design by adding your organization name, your organization logo, and an additional phrase.

If you want to use a custom header image, you can select an Active site design. Active site designs provide the main layout and structure of your site design while letting you add a custom header image.

If you do not want to use any of the site designs available in Extend, the ACS Technologies Web Services team can create a custom design for your Web site. To find out more about custom site designs, contact your sales representative or e-mail [email protected].


• Selecting a Site Design• Site-Level Customization

Extend User Guide

80

Selecting a Site DesignExtend provides several options for your site design. When setting up your site design on the Site Design page, you can select from the following design options:

• Predefined• Active

In addition to selecting a predefined or active site design, the ACS Technologies Web Services team can create a custom design for your Web site. For more information, contact your sales representative or e-mail [email protected].

By default, all channels and subchannels inherit the primary site design. If you want a channel to have a different look and feel, you can change the channel design. For more information, see “Changing the Channel Design” on page 98.

Predefined Site DesignsPredefined designs contain a header image, a search bar, a left column with a navigation bar, a main content area, a right column, and a footer. Each design has a different design and graphical scheme. For more predesigned site designs, you can select a color scheme that suits your organization. you can customize the design by adding your organization name, your organization logo, and an additional phrase. For more information, see “Customizing Your Site Design” on page 82.

Figure 9.1 Page layout with predefined design

To select a predefined design1. Point to Site, then click Layout Manager.2. Point to Design, then click Change Local Design.3. In the Category drop-down menu, select the type of site design that you want.

Do not select Active.4. In the Design drop-down menu, select a design.

Selecting a Site Design

81

5. In the Scheme drop-down menu, select a color scheme. Under Preview, a preview of the selected site design displays.

6. To apply the new site design to existing channel pages that use unique channel designs, select the Reset design and settings to site default option.

7. Click Save.

Active Site DesignsActive site designs contain a search bar, a left column with a navigation bar, a main content area, and a footer. If necessary, you can choose to include a right column. Active site designs do not include header images. Instead, active site designs include a blank header area where you can upload a custom header image. The header image must be 770 pixels wide.

Figure 9.2 Adding a header graphic to an Active template

In the Scheme drop-down menu, you can also select the type of layout you want for your active site design. Two Column schemes include a left column, a right column, and the main content area in the site design. Left Column schemes contain only the left column and the main content area. Center Aligned schemes are aligned in the center of Web browsers on monitors with screen resolutions greater than 800 x 600. Left Aligned schemes are aligned on the left side of Web browsers on monitors with screen resolutions greater than 800 x 600. A preview of your site design displays next to the Design and Scheme lists.

To set up an active design1. Point to Site, then click Layout Manager.2. At the top of the Layout Manager, click Design then click Local Design. 3. In the Category drop-down menu, select Traditional.4. In the Design drop-down menu, select Active.

Extend User Guide

82

5. In the Scheme drop-down menu, select Custom. 6. Click the Customize tab.7. Select the column layout, alignment, background color, and images you want for

your Web site.8. Click Save.

To upload your logo1. Point to Site, then click Layout Manager.2. Point to Design, then click Global Design.3. Click the Customize tab.4. Click Upload New Image.5. The Upload Media Item page displays. Click Browse to select a media file to

upload; the Name and Alternate Text fields will auto-populate.6. If necessary, enter a caption, description, and keywords for the file.

If you want to let other sites view or post this item, select Network Syndication.

7. If you want to automatically create image classes, select Image Classes.8. Click Save.

To add a custom header image1. Upload the header image. For more information, see “Uploading Media Files”

on page 26.2. At the top of the Layout Manager, click Site Design. The Site Design page

displays.3. Click the Customize tab.4. Click Add .5. On the Add Media page, select your logo image from the list.6. Click Submit.7. Click Save.

Note

To add a custom header image, you must select an active site design template.

Customizing Your Site DesignIf you use a predefined site design, you can customize the design by adding your organization name, a customized phrase, or your organization logo to the header.

To add your organization name to the site design1. Point to Site, then click Layout Manager.2. Point to Design, then click Change Global Design.3. Click the Customize tab.4. In the Name field, enter the name of your organization.5. Select a font style for the name.6. Click Save.

Site-Level Customization

83

To add a customized phrase1. Point to Site, then click Layout Manager.2. Point to Design, then click Change Global Design.3. On the Site Design page, click the Customize tab.4. In the Phrase field, enter your custom phrase.5. Select a font style for the phrase.6. Click Save.

To add your organization logo1. Upload your organization logo. For more information, see “Uploading Media

Files” on page 26.2. Point to Site, then click Layout Manager.3. Point to Design, then click Change Global Design.4. On the Site Design page, click the Customize tab.5. Under Logo, click Add .6. On the Add Media page, select your logo image from the list.7. Click Submit.

Site-Level CustomizationIn addition to selecting your site design, you can also determine whether certain components display on your site.

A site administrator can customize the following components at the site level:

• Registration link• Sign In link• Breadcrumbs• Network/Community Search

Registration and Sign InWith Extend, you can create restricted areas on your Web site that are only available to member users or staff members. These areas are called private channels. You can create three types of private channels:

• Member channels• Staff channels• Access ACS channels

Member channels are only available to registered users. Staff channels are only available to staff members. For more information, see “Creating Restricted Channels” on page 96. Depending on the options you select, you can control who can register and sign-in to your Web site.

Show Register LinkIf you select the Show Register Link option, your Web site visitors can register with your site and sign in to view member channels. By default, the option is disabled.

To enable the Register link1. Point to Account, then click Site Profile.2. Under Site Options, select the Show Register Link option.3. Click Save.

Extend User Guide

84

To disable the Register link1. Point to Account, then click Site Profile.2. Under Site Options, clear the Show Register Link option.3. Click Save.

Show Sign In LinkIf you select the Show Sign In Link option, members can sign in as long as they have an established username and password. By default this option is disabled.

To enable the Sign In link1. Point to Account, then click Site Profile.2. Under Site Options, select the Show Sign In Link option3. Click Save.

To disable the Sign In link1. Point to Account, then click Site Profile.2. Under Site Options, clear the Show Sign In Link option.3. Click Save.

BreadcrumbsBreadcrumbs can be a useful navigation tool for your Web site visitors. They provide a trail from the home page to the page the user is currently viewing and help visitors find their way back to the home page. If you choose to display breadcrumbs on your Web site, they display on all pages except the home page and content pages.

By default, the Breadcrumbs option is selected.

Figure 9.3 Example of breadcrumbs

To display breadcrumbs on your site1. Point to Account, then click Site Profile.2. Under Site Options, select Show Bread Crumbs.3. Click Save.

To remove breadcrumbs from your site1. Point to Account, then click Site Profile.2. Under Site Options, clear the Show Bread Crumbs option.3. Click Save.

Site-Level Customization

85

Network SearchEvery Extend Web site has a built-in search feature that lets visitors search for information on your Web site. In addition, you let your visitors search your entire network. This is especially useful if your organization uses Network Extend or is part of a community. By default, the Search This Network option is disabled.

To turn on the network search1. Point to Account, then click Site Profile.2. Under Site Options, select Search the Network.3. Click Save.

To turn off the network search1. Point to Account, then click Site Profile.2. Under Site Options, clear the Search the Network option.3. Click Save.

Extend User Guide

86

87

10

Channels

When you publish an article in Extend, you first place it on a channel. A channel is like a section in a newspaper. When articles are published in newspapers, they are place in the sections related to the article, such as national, local, sports, business, or lifestyle. Similarly, articles in Extend are published on channels that are related to the content.

About Channel Groups and ChannelsTo organize your Web site, you can use channel groups, channels, and subchannels. Each channel group can contain related channel pages. Each channel page can contain related content and links to related subchannels. For example, you create a channel group named “Opportunities” that contains the following channels:

• Current Events• Volunteers• Online Giving

On the Volunteers channel page, you can publish information about volunteer opportunities at your organization. You can also create the following subchannels for the Volunteers channel that provide information about specific volunteer opportunities:

• Youth• Habitat for Humanity• Church Nursery

To create channel groups, channels, or subchannels, you must be a site administrator or channel administrator. Layout publishers can update the layout of a channel page and its related subchannels, but they cannot create or delete channels.

Extend User Guide

88

You can quickly view all of the channels you have created by clicking Expand All at the top of the Channel Manager window. This will expand the channels and subchannels in all the groups you created. To close all of the channels and subchannels click Collapse All and only the group names display.

Channel Pages and Content PagesIn Extend, visitors can view content on channel pages and content pages. Although you can customize the display options for both channel pages and content pages, channel pages usually display titles, summary information, and teaser images for multiple content items. However, content pages display detailed information for a single content item. Content pages display when you click a content item title on a channel page.

Figure 10.1 A channel page (left) and a content page (right)

Creating and Organizing Channel GroupsIn Extend, you can organize your channels in channel groups. This feature is important if your Web site has many channels. It can help both your Web site staff and your Web site visitors locate information by grouping it into related categories. If necessary, you can also hide channel groups and channel group headers. You can set up your channel groups, channels, and subchannels in the Channel Manager.

Note

To create channels and subchannels, you must create at least one channel group. If you do not want the channel group information to display on your Web site, you can hide the channel group header.

Creating and Organizing Channel Groups

89

Creating Channel GroupsTo create channels and subchannels, you must create at least one channel group. If you do not want the channel group information to display on your Web site, you can customize the channel group display options. For more information, see “Hiding Channel Groups and Channel Group Labels” on page 89.

To create a channel group1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Group. The Create Channel Group page

displays.3. In the Name field, enter the channel group name. This is a required field.4. In the Display Options drop-down menu, select the channel group display

option. For more information, see “Hiding Channel Groups and Channel Group Labels” on page 89.

5. Click Save.

Deleting Channel GroupsWhen you delete a channel group, Extend deletes all of the channels and subchannels in the group. You can access the content on the channels and subchannels in the Layout Manager.

To delete a channel group1. Point to Site, then click Channel Manager.2. Select the channel group. 3. Under Actions, click Delete Channel/Group. A confirmation dialog box

displays.4. Click OK.

Moving Channel GroupsBy default, Extend places new channel groups at the end of the channel list. You can rearrange the order of the groups.

To move a channel group1. Point to Site, then click Channel Manager.2. Under Actions, click Organize Groups.3. In the channel group list, select the channel group that you want to move.

4. To move the channel group up, click Move Up . To move the channel

group down, click Move Down .5. Click Save.

Hiding Channel Groups and Channel Group LabelsIf you do not want to display a channel group header or a channel group, Extend lets you customize the display options for each group.

Extend User Guide

90

To create channels and subchannels, you must create at least one channel group. If you do not want your channel groups to display on your Web site, you can hide the channel group headers. You can also hide an entire channel group, including the channels that the group contains. This feature is useful when you build a channel group. For example, you create a channel group that contains pages for your youth group. While you build the channel pages, you can hide the channel group so that your Web site visitors cannot view the youth group pages before they are complete.

When you create channel groups, you can select one of the following display options:

Show All — Select to display the channel group header and the active channels in the group.

Hide Group Header — Select to hide the channel group header only. If you select this option, the active channels in the group display on your Web site.

Hide Header and Channels — Select to hide the channel group header and the channels in the group. This is useful when you work on a section of your Web site that you do not want to publish until it is complete.

Figure 10.2 Sample navigation bar with each channel group display option

To hide the channel group header1. Point to Site, then click Channel Manager.2. Select the channel group that you want to hide.3. Under Actions, click View/Edit Properties.4. In the Display Options drop-down menu, select Hide Group Header.5. Click Save.

To hide the channel group header and channels1. Point to Site, then click Channel Manager.2. Select the channel group that you want to hide.

Creating and Organizing Channels and Subchannels

91

3. Under Actions, click View/Edit Properties.4. In the Display Options drop-down menu, select Hide Header and Channels.5. Click Save.

To display the channel group header and the channels in the group1. Point to Site, then click Channel Manager.2. Select the channel group that you want to display.3. Under Actions, click View/Edit Properties.4. In the Display Options drop-down menu, select Show All.5. Click Save.

Creating and Organizing Channels and SubchannelsChannels contain content items. The content items can be links to full content items or the full content items themselves. Channels can also contain subchannels.

Subchannels do not usually display in the navigation bar. Instead, they display below the channel header and breadcrumbs. Subchannels are only available from their parent channel page.

Creating ChannelsDepending on your version of Extend, you can create a variety of channels and subchannels. When you create channels, you can enter the following information:

To create a channel1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Name field, enter the name of the channel.4. In the Alias field, enter the channel alias. 5. In the Group drop-down menu, select the channel group to which you want the

channel to belong.6. Customize the channel using the remaining fields and drop-down lists. For more

information, see “Channel Properties” on page 92.7. Click Save.

Creating SubchannelsOnce you create channels, you can add subchannels to them. Subchannel links display at the top of the channel page.

To create a subchannel1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Name field, enter the name of the subchannel.4. In the Alias field, enter the subchannel alias. 5. In the Group drop-down menu, select the channel group to which you want add

the subchannel.6. In the Parent Channel drop-down menu, select the channel to which you want

the subchannel to belong.7. Customize the channel using the remaining fields and drop-down lists. For more

information, see “Channel Properties” on page 92.8. Click Save.

Extend User Guide

92

Channel PropertiesChannels and subchannels contain the following properties, which can be customized on the Channel Properties page:

Name — Enter the name of the channel or subchannel. It can contain spaces. For channels, the name displays in the navigation bar, breadcrumbs, and the browser title bar. For subchannels, the name displays at the top of the parent channel page, in breadcrumbs, and in the browser title bar.

Alias — Enter the channel alias. The alias is used in the channel page Web address. It also displays in the Web address for subchannels in the channel. The alias must be unique. It can only contain letters, numbers, hyphens (-), and underscores (_).

Restrictions — Select a restriction level for the channel. In this drop-down menu, you can create private channels for registered users or staff members only.

Search Engine Description — Enter a description of the channel page that displays when the channel displays in search engine results.

Search Engine Keywords — Enter search keywords that you want to associate with the channel. Keywords are used in searches.

Link — Enter a URL to an external Web site. This is useful if you want to include a link to an external Web site on your navigation bar or subchannel navigation bar. For more information, see “Adding External URLs to the Navigation Bar” on page 94.

System Link — Select a system page that you want the channel to link to. You can select one of the following pages:

• Admin — Select to link to the Extend Platform administration sign in page.• Home — Select to link to your Web site home page.• Site Map — Select to link to a site map of your Web site.

Link Target — Select a link target. A link target determines if the page opens in the same browser window or a new browser window. By default, channel pages open in the same browser window.

Group — Select the channel group to which you want the new channel to belong. All channels must have parent channel groups.

Parent Channel — If you want to create a subchannel, select the channel to which you want the subchannel to belong. If you want to create a channel, select None.

Integrating Channels with Your ACS DataYou can create channels that work with your ACS People Suite data and build them for your Access ACS users or ACS groups. When the members of the groups visit your Web site, they can sign in using their Access ACS user names and passwords. Based on their member records in ACS, Extend displays the channels that they can access.

Note

To integrate channels with your ACS data, you must own Access ACS.


93

To create a channel for your Access ACS users1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Restrictions drop-down menu, select All Access ACS Users.4. Enter the channel information. For more information, see “Creating Channels”

on page 91.5. Click Save.

To create a channel for your ACS groups1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Restrictions drop-down menu, select ACS Groups. The Add ACS

Group page displays.4. Select the group that you want to associate the channel with and click Submit.5. Enter the channel information. For more information, see “Creating Channels”


To create a channel for your Access ACS classes1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Restrictions drop-down menu, select Access ACS Class. The Add

Access ACS Class page displays.4. Select the Master Group of the class that you want to associate the channel with

and click Submit.5. Enter the channel information. For more information, see “Creating Channels”


To create a channel for your Access ACS activities1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Restrictions drop-down menu, select Access ACS Activity. The Add

Access ACS Activity page displays.4. Select the Master Group of the activity that you want to associate the channel

with and click Submit.5. Enter the channel information. For more information, see “Creating Channels”


Editing an Existing Channel or Subchannel AliasWhen you create a new channel or subchannel, you must enter an alias. Once you create the alias, you can edit it when necessary. Aliases let you create a direct link to a channel or subchannel page.

To edit an existing alias1. Point to Site, then click Channel Manager.2. Select the channel or subchannel.3. Under Actions, click View/Edit Properties.

Extend User Guide

94

4. In the Alias field, enter the alias. The alias must be unique. It can only contain letters, numbers, hyphens (-), and underscores (_).

5. Click Save.

Adding External URLs to the Navigation BarYou can include hyperlinks to external Web sites that display like other channels and subchannels in the navigation bar or subchannel bar. This feature is useful if you want to create a link to your parent organization’s Web site or if your organization uses multiple Web sites.

Figure 10.3 Creating an external link in the navigation bar

To create an external URL1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Name field, enter the name of the channel.4. In the Alias field, enter the channel alias. For more information, see “Editing an

Existing Channel or Subchannel Alias” on page 93.5. In the Group drop-down menu, select the channel group to which you want the

channel to belong.6. In the Link field, enter the Web address to which you want to link. This must be

a full URL, including the protocol. For example, you must type http://www.domain.org or ftp://ftp.domain.org.

7. Click Save.

Deleting Channels and SubchannelsWhen you delete a channel, Extend deletes the channel and its subchannels from your Web site. You can also delete individual subchannels. Once you delete channels and subchannel, you can access the content items published on them in the Layout Manager.


95

To delete a channel1. Point to Site, then click Channel Manager.2. Select the channel that you want to delete.3. Under Actions, click Delete Channel/Group. A confirmation dialog box


To delete a subchannel1. Point to Site, then click Channel Manager.2. Select the subchannel that you want to delete.3. Under Actions, click Delete Channel/Group. A confirmation dialog box


Organizing and Moving Channels and SubchannelsBy default, Extend adds new channels and subchannels at the end of the channel group list. You can organize your channels and subchannels.

To organize channels1. Point to Site, then click Channel Manager.2. Select the channel group to which the channel belongs.3. Under Actions, click Organize Channels.4. Select the channel that you want to move.

5. To move the channel up, click Move Up . To move the channel down, click

Move Down .6. Click Save.

To organize subchannels1. Point to Site, then click Channel Manager.2. Select the parent channel to which the subchannel belongs.3. Under Actions, click Organize Channels.4. Select the subchannel that you want to move.

5. To move the subchannel up, click Move Up . To move the subchannel

down, click Move Down .6. Click Save.

You can also move existing channels and subchannels to new parent groups. You can move channels to new channel groups, and you can move subchannels to new channels. If you move a channel to a new channel group, Extend also moves its subchannels to the new channel group.

To move a channel to a new channel group1. Point to Site, then click Channel Manager.2. Select the channel that you want to move.3. Under Actions, click View/Edit Properties. The Channel Properties page

displays.4. In the Group drop-down menu, select the new channel group.5. Click Save.

Extend User Guide

96

To move a subchannel to new channel1. Point to Site, then click Channel Manager.2. Select the subchannel that you want to move.3. Under Actions, click View/Edit Properties. The Channel Properties page

displays.4. If you want to move the subchannel to a channel in a different channel group,

you must select the new channel group. If necessary, in the Group drop-down menu, select the new channel group.

5. In the Parent Channel drop-down menu, select the new channel.6. Click Save.

Activating ChannelsWhen you create a channel, it is inactive. To activate a channel you must publish the channel in the Layout Manager.

Creating Restricted ChannelsWith restricted channels, you can create channels that only registered users or staff members can access.

Creating Member ChannelsTo access a member channel, visitors must sign in to your site with a registered user name and password. If they do not have a user name and password, they must register with your site before they can view member channels. Anyone can register with your site. You can use these channels to provide special content for registered users only.

Member channels do not display if the visitor is not signed in.

To create a member channel1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Name field, enter the name of the channel.4. In the Alias field, enter the channel alias. For more information, see “Editing an


channel to belong.6. In the Restrictions drop-down menu, select Members Only.7. If necessary, enter additional information in the following fields:

• Search Engine Description• Search Engine Keywords• Link• System Link

8. Click Save.

Creating Staff ChannelsStaff channels are similar to member channels. However, a site administrator must grant staff channel visitors access to staff channels.

With staff channels, you can create a channel page with resources for staff members only. Staff channels do not display on the Web site unless the visitor signs in and has access to staff channels.

Customizing Channels and Channel Groups

97

To create a staff channel1. Point to Site, then click Channel Manager.2. Under Actions, click Create New Channel.3. In the Name field, enter the name of the channel.4. In the Alias field, enter the channel alias. For more information, see “Editing an


channel to belong.6. In the Restrictions drop-down menu, select Staff Only.7. If necessary, enter additional information in the following fields:

• Search Engine Description• Search Engine Keywords• Link• System Link

8. Click Save.

To authorize staff channel visitors1. Point to Site, then click User Manager.2. If necessary, create a new user. For more information, see “Adding User

Accounts” on page 136.3. Select the user who you want to authorize.4. Under Actions, click View/Edit Properties.5. Under Roles, select Staff.6. Click Save.

Customizing Channels and Channel GroupsBy default, channels and channel groups inherit the basic design of your Web site. However, you can customize channel and channel group designs. They can have custom headers, custom breadcrumb colors, or completely different design than the rest of your Web site. You can also add search engine keywords and a search engine description to each of your channels.

Note

A subchannel does not inherit the design and customization of its parent channel.

Adding a Channel HeaderChannel headers are images or text that displays under your Web site header. Channel headers can provide each channel with its own identity, while retaining the overall look and feel of your Web site. You can add a channel header to all channels and subchannels except the home page

When you add a header to a channel page, it displays on the channel page and content pages that visitors access from the channel page. It does not display on the channel page’s subchannels.

Extend User Guide

98

To add a channel header1. Upload the header. For more information, see “Uploading Media Files” on

page 26.2. Point to Site, then click Channel Manager.3. Select the channel that you want to customize.4. Under Actions, click Layout Channel.5. At the top of the Layout Channel, click Design.6. On the Channel Design page, click the Customize tab.7. Under Logo, click Add . The Add Media page displays.8. Select the header image and click Submit.9. On the Channel Design page, click Save.

Changing the Channel DesignYou can select channel designs that are different from the main site design and that appeal to your intended audience. This is useful when you design channel pages for specific ministries. For example, you create a channel page for your youth ministry program. Instead of using the main site design, you use a custom channel design that reflects the program.

Custom channel designs only display on channel pages and their related content pages. They do not display on related subchannels.

Note

Use custom channel designs with caution. While they are effective in some situations, too many custom channel designs can confuse your Web site visitors and make them think that they left your site.

To change the channel design1. Point to Site, then click Channel Manager.2. Select the channel that you want to customize.3. Under Actions, click Layout Channel.4. At the top of the Layout Channel, click Design.5. In the Category drop-down menu, select the type of site design that you want.

Do not select Active.6. In the Design drop-down menu, select a design.7. In the Scheme drop-down menu, select a color scheme. Under Preview, a

preview of the selected site design displays.8. To customize your design, click the Customize tab. For more information, see

“Customizing Your Site Design” on page 82.9. Click Save.

Adding Search Engine Descriptions to Channels and SubchannelsWhen a search engine displays the results of a search, each result also displays a description. In Extend, you can enter the search engine description on the Channel Properties page. Search engine descriptions do not display on your Web site.


99

When you enter a search engine description, describe the channel in a way that invites visitors to your Web site.

To add a search engine description1. Point to Site, then click Channel Manager.2. Select the channel or subchannel that you want to customize.3. Under Actions, click View/Edit Properties.4. In the Search Engine Description text box, enter a description of the channel

or subchannel.5. Click Save.

Adding Search Engine Keywords to Channels and SubchannelsSearch engines such as Google™ use keywords to locate, catalog, rank, and sort search results. In Extend, you can enter search engine keywords on the Channel Properties page. Keywords do not display on your Web site.

To add search engine keywords1. Point to Site, then click Channel Manager.2. Select the channel or subchannel that you want to customize.3. Under Actions, click View/Edit Properties.4. In the Search Engine Keywords text box, enter the search keywords. Separate

multiple keywords with commas.5. Click Save.

Customizing Global and Local CodeExtend lets you customize your Web site to best fit your organization’s needs and tastes. From cascading style sheets (CSS) and JavaScript to favicons, you have a variety of ways to make your Web site fit your desired image.

Note

Cascading style sheet (or CSS) and JavaScript are scripting languages you can use to modify the look and feel of your Web site

Inserting a Meta TagA meta tag is an HTML element placed in the header section of your Web site that contains information not displayed on the Web site itself. Instead, the information contained in the tag is used by search engines to locate your Web site in a search. Examples of information stored include keywords and description tags.

To insert a meta tag for the entire site1. Point to Site, then click Layout Manager.

2. Point to Custom Code , then click Add/Edit Global Code.

3. On the Custom Code bar, click Add a meta tag .4. The bare meta tag code displays in the text box. Enter your organization’s meta

tag information in the appropriate place.5. Click Save.

Extend User Guide

100

To insert a meta tag for a specific channel1. Point to Site, then click Channel Manager.2. Click the channel that you want to insert a meta tag for.3. Under Actions, click Layout Channel.

4. Point to Custom Code , then click Add/Edit Local Code.

5. On the Custom Code bar, click Add a meta tag .6. The bare meta tag code displays in the text box. Enter your organization’s meta

tag information in the appropriate place.7. Click Save.

Adding CSS Code — Embedded CSS BlockUse this to implement CSS functionality on your Web site. The embedded CSS is housed in the head of the document. The embedded CSS block only affects the tags on the page it is embedded on.

To embed a CSS block for the entire Web site1. Point to Site, then click Layout Manager.


3. On the Custom Code bar, point to Add CSS code , then click Embedded

CSS Block .4. The bare CSS block code displays in the text box. Enter the CSS block in the

appropriate place.5. Click Save.

To embed a CSS block for a specific channel1. Point to Site, then click Channel Manager.2. Click the channel where you want to embed the CSS block.3. Under Actions, click Layout Channel.


5. On the Custom Code bar, point to Add CSS code , then click Embedded

CSS Block .6. The bare CSS block code displays in the text box. Enter the CSS block in the

appropriate place.7. Click Save.

Adding CSS Code — External CSS FileUse this option to apply a CSS file you previously uploaded to your Web site. This is helpful if you have a CSS file created specifically for your Web site.

To apply an external CSS file to the entire Web site1. Point to Site, then click Layout Manager.


3. On the Custom Code bar, point to Add CSS code , then click External

CSS File .4. The Add Media Item page displays. Select the CSS file from the grid.


101

5. Click Submit, a link to the CSS file displays in the text box.6. Click Save.

To apply an external CSS file to a specific channel1. Point to Site, then click Layout Manager.


3. On the Custom Code bar, point to Add CSS code , then click External

CSS File .4. The Add Media Item page displays. Select the CSS file from the grid.5. Click Submit, a link to the CSS file displays in the text box.6. Click Save.

Adding JavaScript Code — Embedded JS BlockUse to implement JavaScript functionality on your Web site. The embedded JavaScript is housed in the head of the Web site.

To embed a JavaScript block for the entire Web site1. Point to Site, then click Layout Manager.


3. On the Custom Code bar, point to Add JavaScript code , then click

Embedded JS Block .4. The bare JavaScript block code displays in the text box. Enter the JavaScript

block in the appropriate place.5. Click Save.

To embed a JavaScript block for a specific channel1. Point to Site, then click Channel Manager.2. Click the channel where you want to embed the JavaScript block.3. Under Actions, click Layout Channel.



Embedded JS Block .6. The bare JavaScript block code displays in the text box. Enter the JavaScript

block in the appropriate place.7. Click Save.

Adding JavaScript Code — External JavaScript FileUse to apply a JavaScript file you previously uploaded to your Web site. This is helpful if you have JavaScript created specifically for your Web site.

To apply an external JavaScript file to the entire Web site1. Point to Site, then click Layout Manager.



External JS File .

Extend User Guide

102

4. The Add Media Item page displays. Select the JavaScript file from the grid.5. Click Submit. A link to the JavaScript file displays in the text box.6. Click Save.

To apply an external JavaScript file to a specific channel1. Point to Site, then click Layout Manager.



ssExternal JS File .4. The Add Media Item page displays. Select the JavaScript file from the grid.5. Click Submit, a link to the JavaScript file displays in the text box.6. Click Save.

Adding a FaviconUse to apply a favicon (.ico) file you previously uploaded to your Web site. A favicon is the graphic that displays beside your Web site address in the URL bar.

To insert a favicon for the entire site1. Point to Site, then click Layout Manager.


3. On the Custom Code bar, click Add a favicon .4. The Add Media Item page displays. Select the favicon (.ico) file from the grid.5. Click Submit, a link to the favicon (.ico) file displays in the text box.6. Click Save.

To insert a faviconfor a specific channel1. Point to Site, then click Channel Manager.2. Click the channel where you want to insert the favicon.3. Under Actions, click Layout Channel.4. Point to Custom Code, then click Add/Edit Local Code.

5. On the Custom Code bar, click Add a favicon .6. The Add Media Item page displays. Select the favicon (.ico) file from the grid.7. Click Submit, a link to the favicon (.ico) file displays in the text box.8. Click Save.

Previewing and Publishing ChannelsOnce you update a channel page, you must publish the channel before the changes display on your live Web site. This feature prevents changes from displaying until they are complete. You can also preview channel pages outside of the Layout Manager before you publish them.

To preview a channel1. Point to Site, then click Channel Manager.2. Select the channel that you want to preview.3. Under Actions, click Layout Channel.4. At the top of the Layout Channel, click Preview.

Purchasing Additional Channels

103

To publish a channel1. Point to Site, then click Channel Manager.2. Select the channel that you want to preview.3. Under Actions, click Layout Channel.4. At the top of the Layout Channel, click Publish. A confirmation dialog box


Purchasing Additional ChannelsIf you use all of the channels included in your site plan, you can purchase additional channels online. For more information about your account information, see “Site Administration” on page 143.

To purchase additional channels1. Point to Account, then click Account Information.2. Under Plan Upgrades, select the number of additional channels that you want

to purchase.3. Click Save. The Confirm Your Changes page displays.4. Click Confirm.

Extend User Guide

104

115

12

Laying Out Content on Channel Pages

When you lay out content on your channel pages, you place it in a content area. Once you place a content item in a content area, you can customize the display options for the content area and content page. This chapter provides information about laying out content items on channel pages. For information about customizing display options for content areas, see Chapter 12, “Laying Out Content on Channel Pages.”

Working with Channel PagesWhen you lay out content in the Layout Manager, you work with channel pages. On each channel page, you can create content rows that contain content areas. In each content area, you can place content items. This section provides information about the organization of channel pages. For more information about the components of channel pages, see “About the Basic Components of an Extend Web Site” on page 2.

Channel Page OrganizationEach channel page contains the following regions:

Header — Contains the header graphic for the channel page. It can also contain the Web site search bar.

Left Column — Contains the Web site navigation bar, two local columns, and one global column. The local and global columns display under the navigation bar. For more information about local and global columns, see “About Local and Global Columns” on page 116.

Right Column — Contains two local columns and one global column. For more information about local and global columns, see “About Local and Global Columns” on page 116.

Extend User Guide

116

Main Content Region — Can contain content rows and content areas. Most content items are published in this area.

Note

If you use custom Web site design, the organization of your channel pages can be different.

About Local and Global ColumnsOn channel pages, you can publish content items in local columns and global columns. When you publish content in a local column, it only displays on the channel page on which you published it. When you publish content in a global column, it displays on all channel pages on your Web site.

Adding and Organizing Content RowsYou can add content rows to the main content region of channel pages. Each content row contains content areas. You can create multiple content rows on each channel page. Content rows can contain one, two, or three columns.

Adding Content RowsBefore you can publish content in the main content region of a channel page, you must add a content row. You can add multiple content rows to channel pages.

To add a content row1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add a content row.3. Under Actions, click Layout Channel.4. Under Add a Content Row, click a content row layout.

Moving Content RowsOnce you create content rows, you can organize them by moving existing content rows. For example, you want to create a new content row at the top of the page and move older content to the bottom of the page. Once you create the new content row, you can move it to the top of the page.

To move a content row1. Point to Site, then click Channel Manager.2. Select the channel that you want to edit.3. Under Actions, click Layout Channel.4. On the heading bar for the content row that you want to move, click one of the

following:

• Move Up button• Move Down button• Move to Top button• Move to Bottom button

Adding Content Items to Channel Pages

117

Changing the Layout of a Content RowOnce you create a content row, you can change its layout on the Edit Row page. If you select a content row layout that contains fewer columns than the current content row layout contains, Extend places the remaining content items in new content rows. For example, you create a content row that contains two content items. When you change the content row layout, you select the one-column layout. Extend places the second content item in a one-column content row that displays under the original content row.

To change the layout of a content row1. Point to Site, then click Channel Manager.2. Select the channel that you want to edit.3. Under Actions, click Layout Channel.4. On the content row heading bar, click Edit Row.5. Under Column Layout, select the new content row layout.6. Click Save.

Removing Content RowsWhen you do not want a content row to display, you can remove it from the channel page. When you delete a content row, you do not delete the content items. You can access them in the Layout Manager.

To remove a content row1. Point to Site, then click Channel Manager.2. Select the channel that you want to edit.3. Under Actions, click Layout Channel.4. On the content row heading bar, click Delete .

Adding Content Items to Channel PagesOnce you add a content row to a channel page, you can insert content items into the content row columns. You can add the following types of content:

• Articles• Forms• Publications• Syndicated content

Once you add a content item to a content row, you can customize the display options for the content area and content page. This section provides information on adding content items to content rows. For information about customizing display options, see Chapter 11, “Customizing Content Areas.”

Adding Articles to Content RowsIn Extend, articles are the primary type of content. Once you create an article, you can add it to a content row on a channel page. For information about creating articles, see Chapter 2, “Articles.”

To add an article from the Article Manager1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add content.3. Under Actions, click Layout Channel.

Extend User Guide

118

4. In the content row column that you want to add content to, under Add Content, click Article Manager.

5. In the Content List, select the article that you want to add.6. Click Submit.

Adding Forms to Content RowsForms are important to organization’s. Forms let you gather information and ideas from individuals interested in your organization with ease and speed. Once you create a form, you can add it to a content row as a stand-alone piece of content or as a companion piece to an article. For more information about creating forms, Chapter 5, “Forms.”

To add an article from the Form Manager1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add the form to.3. Under Actions, click Layout Manager.4. In the content row column you want to add content to, under Add Content,

click Form Manager.5. Select the form you want to add from the Add Form page.6. Click Submit.

Adding Publications to Content RowsPublications are time-sensitive collections of articles that are released based on a preset date. Each article is set to release on a specific day, replacing the previous article. Once you create a publication, you can add it to a content row on a channel page. For information about creating publications, see Chapter 3, “Publications.”

Note

When you add a publication, Extend displays a message in the content area that identifies the content item as a publication. The message does not display on your live Web site.

To add a publication1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add content.3. Under Actions, click Layout Channel.4. In the content row column that you want to add content to, under Add Content,

click New.5. Click Publication.6. Enter a Title, then click the Schedule tab.7. Create a schedule for the publication. For more information, see “About the

Schedule Tab” on page 20.8. Click Submit.

Adding Syndicated Content to a Content RowSyndicated content is content created and maintained by other organizations on your Extend network. When other organizations syndicate content items, you can publish the items on your Web site.

Adding Content Items to Channel Pages

119

To add syndicated content1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add content.3. Under Actions, click Layout Channel.4. In the content area to which you want to add content, click Article Manager.5. In the Scope drop-down menu, select Network and click Go.6. Select the syndicated content item that you want to publish.7. Click Submit.

Adding a Content Item to an Occupied ColumnEach column can contain an unlimited number of content items. This adds flexibility to your page layout.

Figure 12.1 Two content items in the same column

To add a content item to an occupied column1. Point to Site, then click Channel Manager.2. Select the channel to which you want to add content.3. Under Actions, click Layout Channel.4. At the bottom of the column, click Add Content.5. Click Article Manager.6. Select the content item that you want to add.7. Click Submit.

Adding a Custom Gadget to a Channel PageGadgets are content and applications that you can display on your Web site. If you have the URL for a gadget, you can add it to a column in the Layout Manager.

To add a gadget to a channel page1. Point to Site, then click Channel Manager.

Extend User Guide

120

2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. In the content area where you want the gadget to display, click New.5. On the Create Content page, click Custom Gadget.6. In the Title field, enter the title for the gadget.7. If necessary, enter the URL for the organization that created the gadget in the

Title URL field. You must enter the full URL including the protocol. If you enter a URL in this field, the gadget title links to it.

8. If necessary, enter the height of the gadget in the Height field.9. In the Content URL field, enter the URL for the gadget.10. Click Save.

If your organization is signed up for Access ACS, you can display the My Church Life and the Small Group Metrics gadgets using the previously outlined procedure. The My Church Life gadget lets a member visiting the church Web site log into Access ACS and view information stored there, as long as the member has appropriate rights. The Small Group Metrics gadget lets church leadership view the growth and attendance numbers of small groups from the church’s Extend Web site.

Adding a Web FeedA Web Feed is a syndicated feed of content from other Web sites that you can display on your Web site. Extend lets you add Web feeds to enhance your Web site, and provide information and resources to your visitors.

To add a Web Feed1. Point to Site, then click Layout Manager.2. In the content row you want to add the Web feed to, click Add Content then

click New .3. Click Web Feed.4. Enter a Title and Feed URL for the Web feed.5. If necessary, enter a Title URL and Height for the Web feed.6. Click Save.

Organizing Content AreasOnce you add content items to content row columns, you create content areas. You can move content areas to other content row columns and remove unnecessary content areas from the channel page.

Moving Content AreasIf necessary, you can move content areas to other content row columns. This feature lets you change the layout of the main content region without removing content areas.

To move a content area1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.

Organizing Content Areas

121

4. In the content area, point to Edit . On the menu, click Cut Content.

5. In the content row where you want to place the content, point to Edit . To insert the content above the content area, click Paste Above. To insert the content below the content area, click Paste Below.

Removing Content AreasExtend lets you remove content areas from channel pages. When you remove content areas, Extend does not delete the content item from the Layout Manager. It only removes the content area from the channel page.

To remove a content area1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. In the content area, point to Edit , then click Remove Content.

Extend User Guide

122

107

11

Customizing Content Areas

Once you add content to channel pages, you can customize the display options for each content area. You can select the attributes that display, add background color to the content areas, and set the size of the teaser image that displays with the content item. This chapter provides information about customizing content areas. For more information about adding content to channel pages, see Chapter 12, “Laying Out Content on Channel Pages.”

Changing Content Area Display AttributesContent area display attributes determine how content items display on channel pages and content pages. By default, the following information displays:

Channel Page Content Page

Heading HeadingTitle TitleMini abstract Mini abstractSource AuthorDate Image and captionFull abstract Source

DateLinksBody

Extend User Guide

108

You can select display options for both channel pages and content pages. When you select display options, the settings only apply to that content area. You can publish the same content item in other content areas on your Web site and select different display options.

Figure 11.1, “Elements of content areas and content pages,” on page 108 provides an example of a content area and its corresponding content page.

Figure 11.1 Elements of content areas and content pages

To change content area display attributes1. Point to Site, then click Channel Manager.2. Select the channel that you want to customize.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. On the Attributes tab, select the options that you want to display on the channel

page and on the content page.6. Click Save.

Creating Alternate Text for Content AreasExtend lets users with appropriate rights create alternate headings, titles, and mini abstracts for articles when they publish them. The alternate text only displays in the content area that you create it for. It does not affect the content item.

Creating Alternate HeadingsWith appropriate rights, users can create alternate headings for articles they publish. Alternate headings display only in the content area on the channel page. They do not display on the content page.

Creating Alternate Text for Content Areas

109

The alternate heading does not affect the article. Each time you publish the article on your Web site, you can create an alternate heading.

To create an alternate heading1. Point to Site, then click Channel Manager.2. Select the channel that you want to customize.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Under Channel Page Display Options, select Heading.6. In the Heading field, enter the heading that you want to display on the channel

page.7. Click Save.

Creating Alternate TitlesUsers with appropriate rights can create alternate titles when they publish articles. Alternate titles display only in content areas on channel pages. They do not display on content pages.

Alternate titles do not affect the article. Each time that you publish the article on your Web site, you can create an alternate title.

To create an alternate title1. Point to Site, then click Channel Manager.2. Select the channel that you want to customize.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Under Channel Page Display Options, select Title.6. In the Title field, enter the title that you want to display on the channel page.7. Click Save.

Creating Alternate Mini AbstractsWith appropriate rights, users can create alternate mini abstracts when they publish articles. Alternate mini abstracts display only in content areas on channel pages. They do not display on content pages.

Alternate mini abstracts do not affect the article. Each time that you publish the article on your Web site, you can create an alternate mini abstract.

To create an alternate mini abstract1. Point to Site, then click Channel Manager.2. Select the channel that you want to customize.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Under Channel Page Display Options, select Mini Abstract.6. In the Mini Abstract text box, enter the mini abstract that you want to display

on the channel page.7. Click Save.

Extend User Guide

110

Selecting Teaser Image Display OptionsWhen you publish content items that contain teaser images, you can select the display options for the channel pages and the content pages. You can select the image size, alignment, and text-wrap settings. For information about adding teaser images to content items, see “Teaser Images” on page 33.

Note

You can display one teaser images in each content area and on each content page.

To set teaser image display options for content areas1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Click the Image Layout tab.6. Under Channel Page Image Layout, in the Image Size drop-down menu,

select the image class size.7. In the Image Alignment drop-down menu, select the alignment for the image.8. Click Save.

To set teaser image display options for content pages1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Click the Image Layout tab.6. Under Content Page Image Layout, in the Image Size drop-down menu,

select the image class size.7. In the Image Alignment drop-down menu, select the alignment for the image.8. Click Save.

Adding Borders and Color to Content AreasWhen you publish content, you can add borders and color to content areas. With borders and colors, you can create definition between content areas. In Figure 11.2, “Content area with borders and colors,” on page 111, the highlighted content area uses both borders and colors.

Adding Borders and Color to Content Areas

111

Figure 11.2 Content area with borders and colors

Adding BordersYou can add horizontal borders to content columns and horizontal and vertical borders to content rows. Borders add style and definition to a channel page by framing the content areas and rows. Horizontal borders always display below the content area or content row.

To add a horizontal border to a column1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. At the top of the content row column, click Display Options . The Custom

Display page displays.5. Click the Styling tab.6. Under Horizontal Border, select the Width, Style, and Color of the border.7. Click Save.

Note

To add horizontal borders, the content row column must contain multiple content items.

To add a horizontal border to a content row1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.

Extend User Guide

112

4. On the content row heading bar, click Edit Row.5. Under Horizontal Border, select the Width, Style, and Color of the border.6. Click Save.

To add a vertical border to a content row1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. On the content row heading bar, click Edit Row.5. Under Vertical Border, select the Width, Style, and Color of the border.6. Click Save.

Note

To add vertical borders, the content row must contain multiple columns.

Adding Background ColorsYou can add background colors to content areas, content rows, local columns, and global columns. Background colors can attract attention to important content. When you add background colors to content areas, the colors do not affect the content item.

To add a background color to a content area1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. At the top of the content area, click Display Options . The Custom Display

page displays.5. Click the Styling tab.6. In the Background Color field, enter a hexidecimal color value. To select the

color, click Color .7. Click Save.

To add a background color to a local or global column1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. To add background color to a local column, click Local Column . To

add background color to a global column, click Global Column .5. In the Background Color field, enter a hexidecimal color value. To select the


To add a background color to a content row1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.4. On the content row heading bar, click Edit Row.

Adding Borders and Color to Content Areas

113

5. In the Background Color field, enter a hexidecimal color value. To select the


Adding BannersYou can create colorful banners that display at the top of content areas on channel pages. Banners can attract attention to important content. They display only on channel pages.

To add a banner to a content area1. Point to Site, then click Channel Manager.2. Select the channel on which the content item is published.3. Under Actions, click Layout Channel.

4. Point to , then click Customize Display . The Customize Display page displays.

5. Click the Banner tab.6. In the Banner Text field, enter the text that you want to display on the banner.7. In the Text Color field, enter a hexidecimal color value. To select the color, click

Color .8. In the Background Color field, enter a hexidecimal color value. To select the


Extend User Guide

114

123

13

Reports

In Extend, you can search for specific information or check how many hits a specific channel on your Web site is receiving.

Searching ItemsThis section provides information about searching your Extend site for specific information. Extend lets you search for specific items, such as articles, photos, and publications. You can even search specific channels for items you are looking for.

Extend User Guide

124

Figure 13.1 The Search page

To search in Extend1. Point to Reports, then click Search.2. Select the type of media item you want to search for from the Item Type

drop-down list.3. Enter the term or terms you want to search on in the Search Terms field.4. If necessary, select the fields you want to search through from the Search In

drop-down list.5. If necessary, select the Creation Date option to only search for media items

created within a specific time period. Enter a beginning and ending date in the available fields.

6. If necessary, select the Last Modified Date option to only search for media items last modified within a specific time period. Enter a beginning and ending date in the available fields.

7. If you want to search a specific channel for the information, click the Advanced tab, then select a channel from the drop-down list.

8. Click Search.

General Tab Item Type — Select the type of item you want to search for. Your available options are:

• All• Articles• Calendar View• Channel• Gadget• Media Item• Photo Gallery• Publication• Web Feed

Channel Statistics

125

Search Terms — Enter the term or terms you want to search.

Search In — Select the field or fields you want to search. Your available options are:

• All Text Fields• Title and Description Fields• Title Field Only

Creation Date — Select this option to search for items created within a specific time

period. You can enter the dates you want, or click and select the dates from a calendar.

Last Modified Date — Select this option to search for items modified within a specific

time period. You can enter the dates you want, or click and select the dates from a calendar.

Search — Click to run the search.

Advanced Tab The Advanced tab displays when you select an item type from the drop-down list.

Search Options — The Search tab gives you the ability to use advanced search options for each content type available on your Web site.

Actions Begin New Search — Click to return to the General tab and run a new search.

Export — Click to export the information returned from the search to Microsoft® Excel®.

Channel StatisticsChannel Statistics lets you use the built-in hit counter to view statistics about your Web site. The Channel Statistics page displays the total number of hits for each channel page as well as averages and projections. To view the Channel Statistics page point to Reports, then click Channel Statistics.

Extend User Guide

126

Figure 13.2 The Channel Statistics page

Search Terms — Enter terms specific to the channel you want to search.

Group — Select a group to search in from the drop-down list

Actions Reset Counter(s) — Click to reset the counter for the selected channel.

Reset All Counters — Click to reset the counter for all of the channels.

Export Statistics — Click to export the information as a comma separated value (.csv) file which you can view in Microsoft Excel.

127

14

User Profile

In Extend, all users can access their user profiles that contain their profiles and preferences. User profiles display the following information:

• First and last name• User name• E-mail address• Assigned user roles

On the User Profile page, you can set up your default Layout Manager, Media Manager, and User Manager filters, select your default sign in page and Workflow e-mail settings, and create a new password. This chapter provides information about viewing and maintaining your user profile.

Viewing Your User ProfileYour user profile displays your name, user name, e-mail address, assigned roles, default sign in page, default filters, and Workflow e-mail settings.

To view your personal user profile• Point to Account, then click User Profile.

Changing Your NameExtend uses your first name and last name to identify the content items you own and the revisions you make. You can update your first name and last name in your user profile.

To change your name1. Point to Account, then click User Profile.2. In the First Name field, enter your first name.

Extend User Guide

128

3. In the Last Name field, enter your last name.4. Click Save.

Updating Your E-mail AddressIf you change your e-mail address, make sure to update the e-mail address that displays in your user profile. Extend uses the e-mail address to send you lost passwords and Workflow notification e-mails.

To change your e-mail address1. Point to Account, then click User Profile.2. In the Email Address field, enter your new e-mail address.3. Click Save.

Changing Your Extend PasswordIf necessary, you can change your Extend password on the User Profile page.

To change your password1. Point to Account, then click User Profile.2. In the Old Password field, enter your current password.3. In the New Password field, enter your new password. Passwords must contain

at least three characters. They can contain letters, number, underscores(_), and periods. Passwords are case sensitive.

4. In the Confirm New Password field, enter your new password again.5. Click Save.

Selecting Your Default Sign In PageYou can customize Extend to display a specific page when you sign in to the administrative area. For example, you normally work in the Layout Manager. You can select the Layout Manager as your default sign in page. Each time that you sign in to Extend, the Layout Manager displays.

To select a default start page1. Point to Account, then click User Profile.2. Click the Settings tab.3. In the Default Login Page drop-down menu, select the page that you want to

display when you sign in to Extend.4. Click Save.

Setting Your Default FiltersOn the User Profile page, you can set default filters for the Article Manager, Media Manager, and User Manager. For example, you can select your name in the Owner drop-down menu under Default Content Filter. When you access the Article Manager, the content list only displays articles that list you as the current owner.

To set your default Article filter1. Point to Account, then click User Profile.2. Click the Settings tab.3. Under Default Article Filter, in the Search Terms field, enter your search

criteria.

Advanced Settings

129

4. In the Type drop-down list, select a default content type.5. In the Owner drop-down list, select the article owner.6. In the Status drop-down list, select a default status.7. In the Scope drop-down list, select the scope for the articles that you want to

view.8. Click Save.

To set your default Media Filter1. Point to Account, then click User Profile.2. Under Default Media Filter, in the Search Terms field, enter the search

criteria.3. In the Type drop-down list, select a default media type.4. In the Class drop-down list, select a default image class size.5. Click Save.

To set your default Calendar Filter1. Point to Account, then click User Profile.2. Click the Settings tab.3. Under Default Calendar Filter, in the Search terms field, enter the search

criteria.4. Select the owner from the Owner drop-down list.5. Click Save.

To set your default User Filter1. Point to Account, then click User Profile.2. Under Default User Filter, in the Search Terms field, enter the search criteria.3. In the Status drop-down list, select a default account status.4. In the Role drop-down list, select a default user role.

Advanced SettingsThe Advanced User setting lets you view the available advanced settings hidden from normal users. If you select this option, the ability to edit custom global and local CSS/JavaScript becomes available in the Layout Manager.

Selecting Your Workflow OptionsIf your Extend site uses the Workflow feature, site administrators can view and select their workflow notification e-mail options on the User Profile page. For more information about the workflow feature, see “Editing, Approval, and Workflow” on page 69.

To send Workflow e-mails1. Point to Account, then click User Profile.2. Click the Settings tab.3. Under Default Article Settings, select the Send workflow emails option.

To receive Workflow emails1. Point to Account, then click User Profile.2. Click the Settings tab.3. Under Default Article Settings, select the Receive workflow emails option.

Extend User Guide

130

Setting Your Default Content Display OptionsIn Extend, you can custom set up the content that will display in the Content and Channel pages. Site administrators can set up overrides for the Heading, Title, and Mini Abstract for the Content and Channel pages.

To set up your default Content Display options1. On the Account menu, click User Profile.2. Click the Settings tab, then Add Custom Display.3. Click the Attributes, Banner, Styling, or Image Layout tab to display the

available options. Make your selections.4. Click Save.

Attributes

Channel Page Display Options

The Channel Page Display Options let you select what will display on your Web site’s channel page. The following list explains the options available for selection.

Heading — Select this option to display the Heading on the Channel page. Clear this option to not display the Heading on the Channel Page.

Title — Select this option to display the Title on the Channel page. Clear this option to not display the Title on the Channel Page.

Mini Abstract — Select this option to display the Mini Abstract on the Channel page. Clear this option to not display the Mini Abstract on the Channel Page.

Image — Select this option to display the Image on the Channel page. Clear this option to not display the Image on the Channel Page.

Caption — Select this option to display the Caption of the Image on the Channel page. Clear this option to not display the Caption of the Image on the Channel Page.

Author — Select this option to display the Author’s name on the Channel page. Clear this option to not display the Author’s name on the Channel Page.

Source — Select this option to display the Source on the Channel page. Clear this option to not display the Source on the Channel Page. The Source will only display when the Body or the Full Abstract is displayed.

Date — Select this option to display the Date on the Channel page. Clear this option to not display the Date on the Channel Page. The Date will only display when the Body or the Full Abstract is displayed.

Form — Select this option to display Forms on the Channel page. Clear this option to not display the Forms on the Channel Page.

Links — Select this option to display Links on the Channel page. Clear this option to not display the Links on the Channel Page.

Full Abstract — Select this option to display the Full Abstract on the Channel page. Clear this option to not display the Full Abstract on the Channel Page.

Body — Select this option to display the Body on the Channel page. Clear this option to not display the Body on the Channel Page.

None — Select this option to display the nothing on the Channel page.

Setting Your Default Content Display Options

131

Content Page Display Options

The Content Page Display Options let you select what will display on your Web site’s content page. The following list explains the options available for selection.

Heading — Select this option to display the Heading on the Content page. Clear this option to not display the Heading on the Content Page.

Title — Select this option to display the Title on the Content page. Clear this option to not display the Title on the Content Page.

Mini Abstract — Select this option to display the Mini Abstract on the Content page. Clear this option to not display the Mini Abstract on the Content Page.

Image — Select this option to display the Image on the Content page. Clear this option to not display the Image on the Content Page.

Caption — Select this option to display the Caption of the Image on the Content page. Clear this option to not display the Caption of the Image on the Content Page.

Author — Select this option to display the Author’s name on the Content page. Clear this option to not display the Author’s name on the Content Page.

Source — Select this option to display the Source on the Content page. Clear this option to not display the Source on the Content Page. The Source will only display when the Body or the Full Abstract is displayed.

Date — Select this option to display the Date on the Content page. Clear this option to not display the Date on the Content Page. The Date will only display when the Body or the Full Abstract is displayed.

Form — Select this option to display Forms on the Content page. Clear this option to not display the Forms on the Content Page.

Links — Select this option to display Links on the Content page. Clear this option to not display the Links on the Content Page.

Body — Select this option to display the Body on the Content page. Clear this option to not display the Body on the Content Page.

BannerThe Banner tab lets you select the color of the text and background displayed in the banner on your Web site. The banner is automatically linked to the article listed in the content area where the banner text exists. The following list explains the options available for selection.

Text — Enter the text you want displayed in the banner.

Text Color — Enter the text color, either a hexadecimal color value or click the Color

button to select the color from a menu.

Background Color — Enter the background color, either a hexadecimal color value or

click the Color button to select the color from a menu.

Text Alignment — From the drop-down list, select the alignment for the text. Your options are Left, Right, and Center.

Extend User Guide

132

StylingThe Styling tab lets you select various options for the border and background color of your Web site. The following list explains the options available for selection.

Horizontal Border — Select the properties you want for the horizontal border in this section.

Width — Select the width of the horizontal border from the drop-down list.

Style — Select the style of the horizontal border from the drop-down list.

Color — Enter the horizontal line color, either a hexadecimal color value or click the

Color button to select the color from a menu.

Background Color — Enter the background color, either a hexadecimal color value or

click the Color button to select the color from a menu.

Image LayoutThe Image Layout tab lets you select how you want your images displayed on the Channel and Content pages. The following list explains the options available for the different pages.

Channel Page Image Layout

The Channel Page Image Layout lets you select how images will display on your Web site’s channel page. The following list explains the options available for selection.

Image Size — Select the image size from the drop-down list.

Image Alignment — Select the alignment for images from the drop-down list.

Wrap Text — Select this option to have text wrap around the image.

Content Page Image Layout

The Content Page Image Layout lets you select how images will display on your Web site’s content page. The following list explains the options available for selection.

Image Size — Select the image size from the drop-down list.

Image Alignment — Select the alignment for images from the drop-down list.

Managing Your User LinksIn Extend, each user can set up a list of favorite links. When you sign in to Extend, you can access your favorite hyperlinks on the Links menu. You can create links to pages on your organization Web site and to external Web sites.

Note

When you enter the Web site address, you must include the URL protocol. The protocol displays before www in Web site addresses. For example, the protocol for http://www.google.com is http://.

To add a link1. Point to Links, then click Manage Links.

Managing Your User Links

133

2. On the Manage Menu Links page, click Add .3. In the Title field, enter the name of the Web site.4. In the URL field, enter the Web site address. You must include the URL

protocol.5. Click Save.

Extend User Guide

134

135

15

User Administration

With the Extend Platform, you can set up two types of user accounts — administrative user accounts and visitor user accounts. Administrative users can access the Extend Platform administration pages and edit your Web site. Visitor users can visit your live Web site and access restricted channels.

This chapter provides information on setting up and maintaining your administrative users.

About User RolesIn the Extend Platform, user roles determine the areas that both administrative users and visitor users can access. The following table lists the available user roles:

Extend also uses administrative user roles with the Workflow feature. For more information about this feature, see “Editing, Approval, and Workflow” on page 69.

Administrative User Roles

Visitor User Roles

Content Creator MemberContent Editor StaffContent Approver Access ACS UsersChannel AdminContent Admin Layout PublisherSite Admin

Extend User Guide

136

Administrative User RolesWhen you set up administrative user accounts in Extend, you must assign each user and administrative user role. You can assign multiple user roles to each user.

Note

To set up or maintain user accounts, you must be a Site Admin.

Content Creator — Can create new content, edit their own content, and edit content that other users own if the Collaboration feature is enabled.

Content Editor — Can edit existing content but cannot create new content.

Content Approver — Can approve content for publishing.

Channel Admin — Can create new channels, layout all channels, and publish content.

Content Admin — Can create, edit, and approve content.

Layout Publisher — Can publish content on channels to which the user has rights.

Site Admin — Can access all areas of the Web site and perform all tasks.

Visitor User RolesVisitor user accounts let individuals sign in and access restricted channels. Extend offers the following visitor user roles:

Member — Web site visitors can register on your site and create member user accounts. With member user accounts, users can access members-only restricted channels.

Staff — Staff users can access staff-only restricted channels on your live Web site. They cannot sign in to the Extend Platform administrative pages. A site administrator must set up Staff user accounts.

Access ACS User — Can access Access ACS Users Only channel and Access ACS Group, Activity, or Class channels depending on the group, activity, or class they are signed up for.

Note

To let your Web site visitors sign up for Member user accounts, you must turn on the Register option. For more information, see “Registration and Sign In” on page 83.

Adding User AccountsSite administrators can add new user accounts in Extend. When you add a new user account, Extend assigns the Member user role to the new user account. For information about assigning additional user roles to user accounts, see “Assigning User Roles” on page 137.

Managing User Roles

137

To add a new user1. Point to Site, then click User Manager.2. Under Actions, click Create New User.3. On the Create User page, enter the user’s information in the available fields.4. If necessary, select the Notify user via email option to send an e-mail

notification to the user.5. Click Submit.

Managing User RolesSite administrators can assign user roles to existing user accounts. For more information about available user roles in Extend, see “About User Roles” on page 135.

Assigning User RolesUser roles determine the areas of Extend that each user can access. To let users access an area of Extend, you must assign them the appropriate user role.

Note

Each Extend site plan includes a set number of administrative users. Once you reach the maximum number of administrative users included in your plan, the administrative user roles are not available. You must either purchase more administrative user accounts or remove administrative user roles from your existing users. For more information about adding more users to your plan, see “Account and Plan Information” on page 144.

To assign a role to a user1. Point to Site, then click User Manager.2. In the User Manager list, select the user to whom you want to assign a role.3. Under Actions, click View/Edit Properties.4. Under Roles, select the roles you want to assign to the user. For more

information, see “About User Roles” on page 135.5. Click Save.

Removing User RolesWhen necessary, site administrators can remove user roles from users to prevent them from accessing Extend. For example, an employee leaves your organization. The site administrator can remove all roles from the user account.

To remove a role from a user1. Point to Site, then click User Manager.2. In the User Manager list, select the user to whom you want to assign a role.3. Under Actions, click View/Edit Properties.4. Under Roles, clear the user roles that you want to remove from the user. For

more information, see “About User Roles” on page 135.5. Click Save.

Once you remove all user roles from an account, you can assign the content items that the user owns to another user.

Extend User Guide

138

To assign the content items to another user1. Point to Site, then click User Manager.2. In the User Manager list, select the user to whom you want to assign a role.3. Under Actions, click View/Edit Properties.4. Under Roles, clear all of the user roles that the user is assigned.5. In the Re-assign Content to drop-down menu, select the user to whom you

want to assign the content items.6. Click Save.

Preventing Users from Signing In to ExtendIn some situations, you need to prevent users from accessing areas of your Extend site. You can remove user roles from the account, change the user account status, or delete the user account. This section provides information on changing the user account status and deleting the user account. For more information on removing user roles from a user account, see “Removing User Roles” on page 137.

Changing the User Account StatusSite administrators can change the status of a user account to Active, Inactive, or Locked. When you deactivate or lock a user account, it remains in the User Manager list, but the user cannot access Registered User channels, staff channels, or the Extend administration pages.

To deactivate a user account1. Point to Site, then click User Manager.2. In the User Manager list, select the user that you want to deactivate.3. Under Actions, click View/Edit Properties.4. In the Status drop-down menu, select Inactive.5. Click Save.

To lock a user account1. Point to Site, then click User Manager.2. In the User Manager list, select the user account that you want to lock.3. Under Actions, click View/Edit Properties.4. In the Status drop-down menu, select Locked.5. Click Save.

Once you deactivate or lock a user account, you can activate the account again. When you activate accounts, Extend gives the users the same rights that they had before you changed their account status.

To activate a user account1. Point to Site, then click User Manager.2. In the User Manager list, select the user account that you want to activate.3. Under Actions, click View/Edit Properties.4. In the Status drop-down menu, select Active.5. Click Save.

Unlocking a User Account

139

Deleting User AccountsIf you want to prevent a user from signing in to Extend, you can delete the user account from Extend. Only site administrators can delete user accounts. Once you delete a user account, the user cannot sign in to any areas of your Extend site.

If you delete a user who owned articles, Extend lists all of the content items as “Unassigned.” Only site administrators can access unassigned content items.

Tip

You can assign all of the content items to another user before you delete the user account. “Removing User Roles” on page 137.

To delete a user account1. Point to Site, then click User Manager.2. In the User Manager list, select the user account that you want to delete.3. Under Actions, click Delete User(s). A confirmation message displays.4. Click OK.

Unlocking a User AccountWhen users attempt to sign in to Extend using an incorrect password four times in a row, Extend locks the user account. Once Extend locks a user account, the user cannot sign in to Extend, even with the correct password. This is a security precaution designed to prevent unauthorized access. Site administrators can unlock user accounts.

To unlock a user account1. Point to Site, then click User Manager.2. In the User Manager list, select the user account that you want to unlock.3. Under Actions, click View/Edit Properties. The User Properties page

displays.4. In the Status drop-down menu, select Active.5. Click Save.

Managing the Users ListWhen you work in the User Manager, you can filter the Users list, sort the Users list, and search for user accounts.

Searching for UsersWhen you work in the User Manager, you can search for user accounts by name. For example, you want to locate a user account that uses “jessica” as the user name. In the Search field, type jessica. The Users list displays user accounts that meet the search criteria.

To search for users by search terms1. Point to Site, then click User Manager.2. In the Search Terms field, enter the name that you want to search for.3. Click Go.

Extend User Guide

140

Filtering the Users ListThe User Manager lets you filter the Users list by user role and user account status. For example, you want to view locked user accounts. In the Status drop-down menu, select Locked. The Users list displays all locked user accounts.

To filter the Users list by user role1. Point to Site, then click User Manager.2. In the Role drop-down menu, select the user role that you want to use to filter

the list.3. Click Go.

To filter the Users list by user account status1. Point to Site, then click User Manager.2. In the Status drop-down menu, select the user account status that you want to

use to filter the list.3. Click Go.

Sorting the Users ListBy default, the User Manager sorts user accounts alphabetically by user name. You can sort the Users list with the following criteria:

• User name• First name• Last name• E-mail• Role(s)• Status• Creation Date

To sort the Users list1. Point to Site, then click User Manager.2. At the top of the Users list, click the column heading that you want to use to sort

the list. The Users list sorts in ascending order. To sort the list in descending order, click the column heading again.

Exporting the Users ListYou can export a comma separated value (.csv) file of the Users list in Extend to Microsoft® Excel®. Extend exports the user accounts that display in the current view of the Users list. If the list displays filter or search results, Extend only exports those user accounts. Once you export the list, you can view and edit the list in a Microsoft Excel spreadsheet.

To export the Users list1. Point to Site, then click User Manager.2. Under Actions, click Export User List. The File Download dialog box displays.3. To save the file on your computer, click Save. To view the file without saving it,

click Open.

Purchasing Additional User Accounts

141

Purchasing Additional User AccountsEach Extend Platform site plan includes a set number of administrative users. If you need more user accounts than your current plan provides, you can purchase additional user accounts without changing your Extend plan.

To purchase additional user accounts1. Point to Account, then click Account Information.2. On the Account Information page, select the number of additional user accounts

that you want to purchase.3. Click Save.4. On the Confirm Your Changes page, click Confirm.

Extend User Guide

142

143

16

Site Administration

The Site Administration page contains administrative information about your site, your organization, your plan, and your administrative contact. Site administrators can view and change this information.


• Site Profile• Account and Plan Information• Account History

Site ProfileThe Site Profile page displays information about your organization Web site. The following list provides information on this page:

The Settings TabOn the Settings tab, you can view your Web site information and your the information for the primary contact at your organization.

Web Site Name — Displays your Web site name. The Web site name displays in browser title bars.

Web Site Domain — Displays your Web site address.

Web Site Slashpath — Displays the slashpath to your Web site.

Site Number — Displays your organization site number. The site number is your ACS Technologies account identification number.

Extend User Guide

144

Search Engine Description — Enter a description of the Web Site. This information displays on the search engine results.

Search Engine Keywords — Enter keywords associated with the Web site. These keywords are used to identify the Web site when a search is run.

Site Display Options — Select from the following display options to customize your site design. For more information, see “Site-Level Customization” on page 83.

• Show Register link• Show Sign In Link• Show Breadcrumbs• Search the Network

Contact Information — Displays your contact person. You can update this information.

To change your Web site name1. Point to Account, then click Site Profile.2. In the Web Site Name field, replace the old Web site name with the new name.3. Click Save.

To change the administrative contact1. Point to Account, then click Site Profile.2. Under Contact Information, enter the information for the new contact.3. Click Save.

Account and Plan InformationThe Account Information page displays your site’s basic plan and any additional options you have purchased.

To view your account information• Point to Account, then click Account Information.

To change your basic plan1. Point to Account, then click Account Information.2. In the Plan drop-down menu, select the basic plan that you want. On the right

side of the page, the features included with the plan display.3. Click Save. The Confirm Your Changes page displays.4. Click Confirm.

To add additional features1. Point to Account, then click Account Information.2. Under Plan Upgrades, select the additional features that you want.3. Click Save. The Confirm Your Changes page displays.4. Click Confirm.

Account HistoryThe Account History page lists all changes to your site’s basic plan and any changes to your site’s options, such as adding additional media storage.

Account History

145

Viewing Your Account HistoryThe Account History page displays all changes made to your Extend site plan. In the list, you can view the following information:

Change Type — Displays the type of change made to the site plan.

Description — Displays a description of the change.

Date — Displays the date that the change was made.

To view you account history• Point to Account, then click Account History.

Billing QuestionsIf you have billing questions, you can contact ACS Technologies Support Services at http://apps.acstechnologies.com/support/emailsupport/acsemailform.asp.

Extend User Guide

146

147

GlossaryAAccess ControlDetermines if a channel is a public channel or has restrictions such as registered users only or staff only.

Active ChannelThe channel that the visitor is currently viewing.

Administrative UserA user who has been assigned one or more roles and can contribute to the Web site.

Alt TextA text description that can be associated with an image. Alt text is displayed when the pointer is moved over an image. Alt text is also displayed in browsers that have images turned off or is read by screen reader software.

Approved ContentContent items approved by your organization and marked as ready to be pub-lished to a Web site. In versions of Extend with Workflow, content items have to be approved by the content creator, content editor and content approver be-fore they can be published. Site administrators have the right to approve for all three roles and override any approvals.

ArticleA single piece of content created by a content creator. Articles can contain text, images, forms, and hyperlinks.

AttributesThe primary text components of an article. They are: header, title, author, date, source, mini abstract, full abstract and body. Only title and date are required for an article.

AuthorThe person credited with writing an article. An author may or may not be the person who created the article in Extend.

BBannerA special heading that can be displayed on a channel page to attract attention to an article. You can easily change the text color and background color of a ban-ner.

BiweeklyThe frequency in a publication in which a new articles are released every other week.

.bmp file (Windows Bitmap)

Extend User Guide

148

An image format for Microsoft Windows systems.

BodyThe main portion of an article in Extend. The body can contain text, images and other media, and hyperlinks.

BookmarkAn anchor in the middle of an article. If you have a long page with multiple sec-tions, you can insert bookmarks at the start of each section and create links at the top of the page to the bookmark in each section.

BreadcrumbA series of hyperlinks above the main content area that provide a trail from the home page through the channel and subchannel pages to the content page. Breadcrumbs take their name from the Hansel and Gretel fairy tale. As the name implies, they are designed to help visitor’s find their way back to the home page. Breadcrumbs display on all pages except the home page.

CCaptionA description displayed with an image.

Cascading Style Sheet (CSS)A document that provides formatting information, such as font types, sizes, and colors for HTML (hypertext markup language) pages. By putting this informa-tion in a cascading style sheet, formatting can be applied consistently across all the HTML pages on a Web site. When you want to make a change to a Web site’s appearance, you make the change in one cascading style sheet instead of numerous HTML pages.

ChannelA container for a group of related articles. Channels are like sections in a news-paper.

Channel GroupProvide a way to organize channels.

Channel HeaderText or an image that appears at the top of a channel page and all content pages accessed from the channel page.

Channel HierarchyThere are three elements in the channel hierarchy:Channel GroupChannelsSub-channels

149

A channel must belong to a channel group and may have sub-channels, but only top level channels are displayed in the left navigation bar. Links to sub-channel pages appear in a horizontal bar at the top of their “parent” channel. A channel or sub-channel can be moved to another channel group.

Channel PageA special type of page in each channel that can have more than one content item. This is where you publish content for the channel.

Channel DesignA template for a channel that is different from the primary site design.

CheckboxA group of options in a form from which you can choose one item, more than one item, or no items.

ClipboardA container that can be used to store selected content items and content areas for quick access.

CollaborationAn option that allows all content creators on the site to edit or delete an article. Collaboration is set for each article individually.

ColumnAn area on a channel page where you can publish content items.

.csv file (Comma Separated Values)An ASCII text file in which data fields are separated by commas.

ContentThe text, images, and media that are on your Web site.

Content Admin An administrative user role in plans that have Workflow. A Content Admin can create and edit content they and others have created. A Content Admin an ap-prove content at the creator, editor, and approver level.

Content ApproverAn administrative user role in plans that have Workflow. Content Approvers have the final authority to approve content for a Web site. Until a content ap-prover has approved a content item, it cannot be published on your Web site.

Content AreaThe area on a channel page created when a content item is published on a chan-nel page. A channel page can have an unlimited number of content areas. A con-tent area contains specific display options for a content item, and a content item can be in more than one content area.

Extend User Guide

150

Content CreatorAn administrative user role in plans that have Workflow. Content creators cre-ate new articles and publications.

Content EditorAn administrative user role in plans that have Workflow. Content editors check the content for errors and make any necessary changes to it before sending it to the content approver for final approval.

Content Item An article or a publication.

Content Management SystemA computer application for creating, managing, and publishing text, images, and other media. Content is stored in a central database and can be published in different locations and formats. When you need to make a change to a piece of content, you only have to make the change in one place and all versions of the content item are updated automatically.Different types of content management systems fulfill different roles. Extend is a Web Content Management System optimized for creating and maintaining Web sites.

Content Migration and LayoutA service offered by ACS Technologies in which we will enter your content in the Layout Manager and publish the content on channel pages.

Content PageA page on an Extend Web site that contains a single piece of content. Content pages are created automatically when a content item is accessed from a channel page or another piece of content.

Content RowsRows in the main content area that contain content. Most content items are pub-lished in content rows.

Creation DateThe date the content item was originally created.

Custom ImageAn image class in which the width of the image is greater than 300 pixels. Cus-tom images can be inserted into the body of an article but cannot be used as teas-er images.

DDailyThe frequency in a publication in which a new article is released every day.

DeletePermanently removing an item from the Layout Manager or the Media Manag-

151

er.Deleted content items are removed from all Web sites on which they are pub-lished.Deleted media files are removed from the Media Manager, but are not removed from published articles.

Display OptionsThe way in which a specific instance of an article is displayed on the Web site. For example, in one instance of an article you can display the Title and Small Image only. In another instance you can display the Title, Mini Abstract, Large Image, and Body.You can change the following display options for each instance of a content item:Determine which article attributes are to be displayedAdd a colored banner at the top of a content areaChange the background color for that content blockModify the image layout for a content area or the entire pageChanging Display Options for a selected content item does not change the orig-inal content item, only the display of this particular instance of the content item.

Domain HostingA service in which ACS Technologies hosts and manages your Web site’s do-main names.

Domain MaskingA service in which your domain name appears in a browsers address bar instead of the actual name of the server that your Web site is located on.

Domain NameA pointer to an organization’s Internet address. Most domain names end in .com, .org, or .net. For example, acstechnologies.com is the domain name used by ACS Technologies for most of our Web sites and our e-mail addresses. Do-main names point to servers on the Internet.

Domain RegistrationA service in which ACS Technologies will register a new domain for a client.

Domain TransferA service in which ACS Technologies will transfer a client’s existing domain to our management. The client remains the owner, or registrant, of the domain.

DraftThe status for articles or publications that have not begun the approval process. A content item in Draft mode cannot be published to a Web site.

Drop-Down Menu

Extend User Guide

152

A list of options in a form that displays when the user clicks a down arrow. The user can select one item from the list.

EExpiration DateA date in which a content item is automatically removed from a Web site. The expiration date is the last date the article displays on your Web site.Expired content might leave an empty spot on your Web site and affect the lay-out of a channel page.

FForms An interactive Web page in which the visitor can enter information and send it to you. For example, visitors could fill out and submit a Request for Information form to have information sent to their homes.

FrequencyThe standard period of time in which the current article in a publication is re-placed by a new article.

Full AbstractA brief summary of an article, usually not more than a paragraph. It can be the same as the first paragraph of the article, or it can be unique. It can be displayed on a channel page. A link to the full article usually follows the full abstract.

GGraphic Interchange Format (GIF)A compressed graphic format with a .gif file name extension. This is an 8-bit color format that can display up to 256 colors and is generally useful for non-photographic images with a somewhat limited range of color, such as a screen shots. GIF images provide the best quality for grayscale photographs, cartoons, small icons, buttons, bars, lines, and bullets. GIFs can also be animated where multiple layers are stored in a single file and are played sequentially to create an animation.

Global ColumnSpecial columns in which content published in these columns is displayed on all pages on the Web site. Global columns are located in the left and right columns.

Global ContentContent published in a global column and displayed on all pages on the Web site.

Graphic DesignA service offered by ACS Technologies in which we create a custom header or design for your site.

Graphical Integration

153

A service offered by ACS Technologies in which we integrate a custom header that you create into your site.

HHeadingThe general category of the content item. For example, an article about a fund raising event might be titled “Silent Auction Raises Money for New Building” and have the heading “Fund Raising.”

History A record of changes to a content item.

Home PageThe primary page of a Web site.

.hqx File (BinHex)A compressed file type for Apple Macintosh computers.

HTMLHypertext Markup Language. A computer language consisting of tags (markup) that define the structure and appearance of a Web page. HTML also contains tags that create hyperlinks to other Web pages. Browsers such as Internet Ex-plorer and Netscape Navigator interpret HTML and display a formatted Web page.

HTML EditorA text editor that allows a user to create HTML without having to know HTML. The HTML editor in Extend allows the user to work in a WYSIWYG (what you see is what you get) environment similar to that of most word processing sys-tems.

Hyperlink A text snippet or image that, when clicked, opens up a new Web page.

IImage ClassThe size of an image, based on the width in pixels.

Image LayoutThe size, position, and text wrapping characteristics of a teaser image.

ImagesA graphic or picture.

IndexingIncludes the content in Web searches. An approved content item that is indexed can be included in search results even if it has not been published.

IPIX Virtual Tour (.ipx)

Extend User Guide

154

A file format for images that merges 2 wide-angled images to create a 360-de-gree image. You can rotate through the image with a mouse, giving you the im-pression that you are standing in the middle of a room. ACS Technologies can create these files for you.

JJavaScriptA scripting language that can be incorporated into Web pages to add dynamic and interactive effects.

JPEG or Joint Photographic Expert Group format (.jpg)Compressed high-color or true-color images. For images with 256 colors or more, the images are compressed in JPG format, which is handled very well by HTML browsers.

KKeywordsWords used to facilitate searches. Keywords can also be words that do not ac-tually appear in an article (for example, synonyms) so that articles with those keywords are also returned in search results.

LLabelA heading used to group elements on a form into categories.

Large ImageAn image class in which the width of the image is between 151 and 300 pixels. Large class images can be inserted into the body of an article and used as teaser images.

LayoutThe arrangement of content on a Web page.

Layout ManagerA repository for all content items created within the organization. All content items can be viewed, updated, managed, and deleted in the Layout Manager.

Layout Manager Tool BarLocated below the header in the Layout Manager. Channels can be enabled or disabled from the channel launch bar, and can be previewed before updating with the latest changes. The design for the site or a specific channel can also be changed from the channel tool bar.

Layout PublisherAn administrative user role in plans that have Workflow. Layout Publishers ar-range approved content items on channel pages, select display options, and pub-lish content.

155

Left ColumnA column that appears on the left side of the Web page and can contain both lo-cal and global content. It often contains the navigation bar.

Link See Hyperlink.

Link ListA collection of hyperlinks that appear below the body of an article. You can de-termine whether to display the link list when setting an article’s display options.

Locked Content ItemA content item that is opened for editing and cannot be accessed by another ad-ministrative user. Until the content item has been saved as draft or approved it will remain locked. Only Site Administrators and the current content owner can break the lock.

MMain Content AreaThe area of your Web site where most of your content items will be published.

Media FileAny nontext file, typically containing an image, audio clip, or video clip. In Ex-tend, all non-HTML files are treated as media.

Media ListA list of all media belonging to the organization, stored in Media Manager.

Media ManagerThe area in Extend where you upload and manage your media files.

Medium Class ImageAn image class in which the width of the image is between 101 and 150 pixels. Medium class images can be inserted in the body of an article and used as teaser images.

Memo FieldA text field in a form in which you can enter an unlimited amount of text. A memo field is typically used for open-ended questions.

MetadataInformation that describes a Web page but does not display on the Web page itself.

Microsoft Media File (.wma, .wmv, .aux)A collection of streaming and nonstreaming file formats designed to be played back using Microsoft Media Player.

MIDI or Musical Instrument Digital Interface File (.mid)

Extend User Guide

156

A file format used to store music.

Mini AbstractA brief statement, usually a sentence or less, designed to attract the reader to the full article. The mini abstract can also function as a subtitle.

MonthlyThe frequency in a publication in which new articles are released every month.

MP3 or MPEG Audio Layer 3 (.mp3)A compressed audio file type.

NNavigation BarA set of hyperlinks to channel pages that appear on all the pages on a Web site.

NetworkA collection of sites that form a larger site or community. All organizations or departments within a network have the ability to syndicate content, and have ac-cess to any content that has been syndicated.

Network AdministratorThe person who has the overall authority for all Web sites within a network. Du-ties include editing preferences, and adding new sites. The network administra-tor also has the rights and privileges of Site Administrator for all sites on the network.

Network ContentSyndicated content items from the other sites on your network. This content can be added to your Web site but not manipulated in any way. The owner may re-tract the content item at any time.

Network MessageThe message in the text box that appears on all administrative tabs. These mes-sages can only be sent by a network administrator.

N-TierA network or Internet application in which different components of the applica-tion are stored on different servers. For example, the program files reside on a workstation and the data resides on a database server.

OOn/Off Indicates the status of the channel. On indicates that a channel is presently turned on and able to be viewed. Off indicates that a channel is turned off and is hidden to the public. Channels can be turned on or off from Layout Manager and Channel Manager.

Owner

157

The user responsible for maintaining the content item. By default, the user who created the content item is the owner. The designated owner of a particular con-tent item can be changed manually. The owner of the content item is not neces-sarily its author.

PPage LayoutThe arrangement of images and content items on a Web page.

PartnerAn organization that is part of a network.

PasswordA unique string of characters and numbers used in combination with the user-name to gain access to the administrative pages of your Web site.

PDF or Portable Document Format fileA file format created by Adobe that maintains the formatting of the original doc-ument and can be viewed on Windows, Mac, and UNIX systems. Viewing a PDF file requires the free Adobe Acrobat Reader.

Pending ContentA content item that is not approved.

PNG or Portable Network Graphic fileA graphics format similar to GIF but capable of containing more colors.

Posted ContentApproved content items published on a Web site.

Primary Site DesignThe template that provides the overall look and feel for your Web site.

PromoteTo replace the current version of a content item with an older version of the same content item.

Public ChannelA channel without access restrictions.

Publication A time-sensitive collection of related articles that are released based on a preset date.

Publication SettingsDetermine how publications are shared and help other administrative users find the content.

Publishing

Extend User Guide

158

Posting a piece of content on the live Web site.

QQuickTime file (.qt, .mov)A multimedia file type for Macs designed by Apple. QuickTime files can also be played on Windows systems that have QuickTime software installed.

RRadio ButtonA group of options in a form from which you must choose one, and only one, item.

Registered UserA user who has registered with the site and has access to registered user chan-nels.

Registered User ChannelA channel only available to those who register with the site. Used to provide in-side information that will appeal to those who are specifically interested in the organization.

Release DateThe specific date an event within a publication is scheduled to be published to a Web site.

Release TimeThe specific time an event within a publication is scheduled to be published to a Web site.

RemoveTo delete a single instance of a content item from a channel page. Other pub-lished instances of the content item are unaffected and the content item remains in the Layout Manager for future use.

RetractTo remove all published instances of a content item from all Web sites. The con-tent item remains in the Layout Manager for future use, but its status is changed to draft.

Revision DateThe date on which the content item was last edited.

Rich Text File (.rtf)A cross-platform text file format that can contain formatted text and graphics.

Right ColumnA column that appears on the right side of the Web page and can contain both local and global content.

159

RolesA security system in which a user’s access rights are determined by roles as-signed by the site administrator.There are five different roles for managing content and site design: Site AdministratorContent CreatorContent EditorContent ApproverLayout PublisherEach role may be assigned to multiple users, and any user may be assigned any combination of roles.

Row OptionsThe number of columns, background colors, and borders of a content row.

SScheduleThe release dates and sequence of articles in a publication.

SettingsDetermines how content items are shared and helps users find the content. Set-tings include syndication, collaboration, user ratings, indexing, owner, key-words, creation and expiration date, state/province and country.

Shockwave/Flash file(.swf)An animated graphics format from Macromedia.

Sign InFor administrative users, logging in to the administrative pages to work on the Web site.For register users and staff members, logging in to the Web site to view restrict-ed content.

SIT FileA Mac file that contains one or more compressed files.

SiteIn Site Extend, a site is a Web site.In Network Extend, a site is a section of a Web site.

Site AdministratorThe user with overall responsibility for an individual Web site. A site adminis-trator can perform all the functions of the other roles, and add users and change site settings and preferences.

Site ArchitectureA service offered by ACS Technologies in which we will design and create the channel and navigation structure of your Web site.

Extend User Guide

160

Site DesignA service offered by ACS Technologies in which we design the overall look and feel of your Web site, including header graphics, page layout, and font styles.

Site HeaderThe primary header image and text for a Web site.

Site NumberYour organization’s ACS Technologies account ID.

Small ImageAn image class in which the width of the image is less than 150 pixels. Small class images can be inserted in to the body of an article and used as teaser im-ages.

SourceThe organization that an article’s author is representing.

StaffA role with access only to private channels with no other roles or privileges.

Staff ChannelA channel that is only available to visitors who sign in to the Web site and have been assigned the role of Staff by a site administrator.

Streaming MediaAllows users to play audio/video content without having to download the file to their local computer.

Style GuideA document containing recommended page layouts and graphical design stan-dards. A style guide can be created by ACS Technologies as a part of the Site Design service.

Subchannel A container for a group of related articles. Subchannels are displayed in the sub-channel bar in their parent channel.

SyndicationA feature that allows you to make an approved content item available to other organizations on your network or in your community.

TTemplateA style sheet that contains page layout, header images, and paragraph format-ting information and standardizes the overall look and feel of your Web site.

Text Field

161

A blank field in a form in which a user can type up to 255 characters of text. Text fields are typically used for small amounts of text such as names and ad-dresses.

Text File (.txt)A file format that can contain only unformatted text.

ThumbnailA miniature representation of an image.

TitleThe name of a content item.

UUpdatingA content status in which an approved version of a content item is published and a newer version has not yet been approved.

UploadingTransferring images and other media files from your computer to Extend.

URLUniform Resource Locator. A Web address. A URL begins with a protocol name, such as “http”, followed by a colon and two forward slashes (/). Next is the name of the internet server that the file is stored on, known by a unique do-main name such as “www.extendplatform.com”, followed by the location of the specific Web page on the server. Directories are separated by a single forward slash.

UserAn administrative user.

User RatingsA feature that allows readers of an article on your Web site to rate the article on a 1-5 scale.

UsernameA unique name assigned to each user that is used to sign in to the Extend admin-istration pages.

VVersioningA feature in Extend that saves all changes made to a content item and allows you to revert to an older version of the content item.

VisitorsPeople who visit your Web Site.

W

Extend User Guide

162

WeeklyThe frequency in a publication in which new articles are released every week.

WorkflowA feature in Extend in which different people are responsible creating, editing, approving, and publishing content, and content cannot be published until every-one in the chain has approved the content.

WYSIWYGWhat you see is what you get. WYSIWYG refers to HTML editors and word processors that display text and graphics in the editor in the same way that they will appear in the finished product.

XXMLExtensible Markup Language. Like HTML, XML is a computer language con-sisting of tags (markup) that define the structure of a document. Unlike HTML, which has a fixed set of tags, XML is extensible, and you can create your own tags. Also unlike HTML, formatting information is stored in a separate docu-ment. Extend is an XML-based system.

XSLExtensible Stylesheet Language. The formatting language for XML documents.

XSLTExtensible Stylesheet Language Transformation. A computer language used to convert XML documents to HTML for display on the Web.

ZZIP fileA file that contains one or more compressed files.

170

IndexSymbols.aux, 32

See also media.bin, 33

See also media.bmp, 31

See also images.csv, 32

See also media.doc, 32

See also media.dot, 32

See also media.gif, 31

See also images.hqx, 33

See also media.ipx, 31

See also images.jpg, 31

See also images.mid, 32

See also media.mov, 32

See also media.mp3, 32

See also media.pdf, 32

See also media.png, 31

See also images.ppt, 32

See also media.qt, 32

See also media.rtf, 32

See also media.sit, 33

See also media.swf, 31

See also images.txt, 32

See also media.wma, 32

See also media.wmv, 32

See also media.xls, 32

See also media.zip, 33

See also media

Aabstracts, 122

alternate mini, 124

full, 16mini, 16

account history, viewing, 153activating channels, 103active channel background colors, 110active site designs, 88Active Templates, 88Add Forms page, 51adding additional features, 152adding alt text to images, 44adding articles, 116–117adding articles to publications, 28adding background colors, 127adding banners, 128adding channel headers, 105adding content rows, 115adding external web site links, 101adding keywords

to articles, 22adding publications, 117adding search engine descriptions, 106adding search engine keywords, 106adding syndicated content, 117adding teaser images to articles, 41adding users, 144addresses, changing, 151administrative contacts, changing, 151Adobe PDF files, 32

See also mediaalignment, horizontal, 44alt text, 43–44alternate headings, 124alternate mini abstracts, 124alternate titles, 124approving articles, 78approving publications, 78articles, 10, 12

Add Forms page, 51adding, 116–117adding to publications, 28approving, 78Attributes tab, 15collaboration, 19, 21creating, 12deleting, 84editing, 77expiration dates, 19, 23Images tab, 41indexing, 21keywords, 19, 22Links tab, 57locating published, 81owners of, 19previewing, 24, 77renaming, 79

Settings tab, 19syndication, 19–20unlocking, 79

assigning roles, 144authors, 16, 122

Bbackground colors, 125, 127

adding to content areas, 127adding to content rows, 127adding to global columns, 127adding to local columns, 127

banners, 128See also group banners

binary files, 33See also media

bitmaps, 31See also images

body, 16, 122inserting media in, 42

body images, See imagesbookmarks, 63

creating hyperlinks to, 64borders, 125–126

adding to content areas, 126adding to content rows, 126

breadcrumbs, 110bulleted lists, creating, 16

Ccalendars, 70captions, 122Cascading Style Sheet, CSS, .css, 32changing channel group colors, 110changing channel styles, 105changing display options, 123changing image alignments, 44changing image layouts, 125changing release dates, 28changing the administrative contact, 151changing the article owner, 19changing the organization’s address, 151changing the organization’s shipping address,

151changing the Web site name, 151changing your email address, 135changing your name, 134changing your password, 135changing your site’s plan, 152channel admin, 143channel administrator, 143channel background colors, 110channel groups

changing colors, 110creating, 96

Extend User Guide

171

deleting, 96hiding, 97hiding headers, 97moving, 96showing headers, 98

channel headersadding, 105

channel pages, 9, 95organization, 114

channel styles, changing, 105channels, 9, 94

activating, 103adding headers, 105aliases, 98, 101, 103–104creating, 98creating subchannels, 98deleting, 102hiding, 103moving, 102previewing, 111registered user, 103staff, 104updating, 111

channels, publishing, 111code

embedded css block, 107embedded js block

javascript, 108external css file, 108external js file

javascript, 109favicon, 109local and global code

CSSJavaScript, 107

meta tags, 107collaboration, 19, 21colors. See background colorscolumns

global, 115local, 115

comma separated values files, 32See also media

compressed file types, 33See also media

contentadding articles to channel pages, 116–117adding publications to channel pages, 117adding syndicated to channel pages, 117

content approvers, 76, 143content areas, 10

adding background color to, 127adding borders to, 126changing display options, 123display options, 122

content creators, 76, 143content editors, 76, 143content filters, setting default, 135

content items, 10See also articles, publicationsdeleting, 84locating published, 81removing from syndication, 83renaming, 79unlocking, 79

content management systems, 8Content Manager, 74, 76

approving articles and publications, 78filtering, 75searching, 74sorting, 76

content pages, 10, 95display options, 122

content rows, 115adding, 115adding background colors to, 127adding borders to, 126moving, 115removing, 116

creating articles, 12creating bookmarks, 63creating bulleted lists, 16creating channel groups, 96creating channels, 98creating forms, 52creating hyperlinks

to channel pages, 59to email addresses, 62to network content, 58to other content items, 57to other Web sites, 61

creating image classes, 33creating numbered lists, 16creating publications, 26creating registered user channels, 103creating staff channels, 104creating subchannels, 98creating tables, 16custom images classes, 31customizing forms, 52

Ddates, 122

expiration, 19, 23, 29release, 28

deactivating users, 145deleting channel groups, 96deleting channels, 102deleting content items, 84

syndicated articles, 21deleting media files, 48deleting users, 146Design Category, 87–88, 106display options, 122

changing, 123document file types, 32

See also media

Eediting articles, 77editing publications, 77email addresses, changing, 135excluding articles from search results, 21expiration dates

articles, 19, 23publications, 29

Ffiltering content, 75filtering media files, 47Flash, 31

See also imagesforms

Add Forms page, 51creating, 52creating forms, 52customizing, 52email form to, 52form field types, 53form title, 52form type, 51overview, 50rearranging custom questions, 54removing questions, 55

full abstracts, 16, 122

Gglobal columns, 115

adding background colors to, 127global content, 115Graphics Interchange Format, 31

See also imagesgraphics, See imagesgroup background colors, 110group banners

background colors, 110text colors, 110

Hheadings, 15, 122

alternate, 124hiding channel group headers, 97hiding channel groups, 97hiding channels, 103history, 80HTML Editor, 16hyperlinks

creating bookmarks, 63editing link text, 65–66Links tab, 57opening in new browser windows, 65overview, 56–57rearranging, 64

172

removing, 66to bookmarks, 64to channel pages, 59to email addresses, 62to network content, 58to other content items, 57to other web sites, 61

IIcon, 31image classes, 31

creating, 33images, 122, 125

See also media, teaser imagesadding alt text, 44adding teaser, 41alt text, 43body, 42changing, 125changing alignments in body, 44deleting, 48file types, 31inserting in articles, 42managing, 46removing from body, 46renaming, 48resizing body, 45syndicating, 48updating, 48uploading, 33

Images tab, 41indexing

articles, 19, 21inserting images into article bodies, 42inserting media into article bodies, 42IPIX, 31

See also images

JJavaScript, JS, .js, 32JavaScript, JS, Java, 32JPEG, 31

See also images

Kkeywords

adding to articles, 22in articles, 19, 22removing from articles, 23

keywords, adding search engine, 106

Llarge class images, 31layout publishers, 76, 143layouts, changing image, 125left column, defined, 114links, 122

Links tab, 57links, adding external web site, 101links, See hyperlinkslists

bulleted, 16numbered, 16

local columns, 115adding background colors to, 127

local content, 115locating published content items, 81locked passwords, 146logos, See images

Mmailto links, creating, 62main content area, 114managing

Users list, 146media

See also imagesdeleting, 48file types, 32inserting in articles, 42managing, 46renaming, 48syndicating, 48updating, 48uploading, 33

media list filters, setting default, 135Media Manager

filtering, 47overview, 46searching, 47sorting, 46

medium class images, 31Member users

roles, 143Microsoft Excel Spreadsheets, 32

See also mediaMicrosoft Media files, 32

See also mediaMicrosoft PowerPoint files, 32

See also mediaMicrosoft Word Documents, 32

See also mediaMIDI files, 32

See also mediamini abstracts, 16, 122

alternate, 124moving channel groups, 96moving channels, 102moving content rows, 115MP3 files, 32

See also mediaMPEG, .mpg, MPG, 32Musical Instrument Data Interface, midi, MI-

DI, .mid, 32

Nname, changing, 134nonstreaming media file types, 32

See also medianumbered lists, creating, 16

Oorganization’s addresses

changing, 151changing shipping, 151

ownersarticles, 19changing, 19

Ppasswords

changing, 135unlocking, 146

Photo, Album, Photo Album, 38pictures, See imagesplans

adding additional features, 152changing, 152

podcastcreating a podcast, 35downloads, 35episodes, 36podcasting, 34publishing, 37set up, 34upload to ACS FTP server, 34

Portable Network Graphic, 31See also images

predefined templates, 87previewing articles, 24, 77previewing channels, 111previewing publications, 77profile and preferences, viewing, 134publications, 10

adding, 117adding articles to, 28approving, 78creating, 26deleting, 84editing, 77expiration dates, 29locating published, 81previewing, 77release dates, 28renaming, 79Schedule tab, 27unlocking, 79

publishing channels, 111

QQuick Time files, 32

See also media

Extend User Guide

173

Rregistered user channels, creating, 103release dates, 28release times, 28removing body images, 46removing content items from syndication, 83removing content rows, 116removing hyperlinks, 66removing keywords from articles, 23removing roles, 144removing roles from users, 144removing teaser images from articles, 41renaming content items, 79renaming media files, 48resizing body images, 45retracting content items

syndicated articles, 21rich text files, 32

See also mediaright column, defined, 114roles, 143

assigning to users, 144removing from users, 144

rows. See content rows

SSchedule tab, 27search engines

adding descriptions, 106adding keywords, 106

search keywords, See keywordssearch results, 19

excluding articles from, 21searching for content, 74searching media files, 47Section 508, 43setting a default start page, 135setting default content list filters, 135setting default media list filters, 135setting expiration dates

articles, 23publications, 29

Settings tabarticles, 19

shipping addresses, changing, 151

Shockwave, 31See also images

showing channel groups, 98SIT files, 33

See also mediasite administrators, 76, 143Site Design, 87–89small class images, 31sorting content items, 76sorting media files, 46sources, 16, 122

URL, 16staff channels, creating, 104staff members, 143start page, setting default, 135subchannels, 9, 94

creating, 98See also channels

syndicated articlesdeleting, 21retracting, 21

syndicated contentadding, 117

syndicating articles, 21syndicating media, 48syndication

articles, 19–20removing content items from, 83

Ttables, creating, 16target, in hyperlinks, 65teaser images

See also imagesadding to articles, 41removing from articles, 41

templatesActive Templates, 88predefined, 87

text files, 32See also media

titles, 16, 122alternate, 124

turning off channels, 103turning on channels, 103

Uunlocking

user account, 146unlocking content items, 79unlocking passwords, 146updating channels, 111updating media files, 48uploading images, 33uploading media, 33user account

unlocking, 146user list

exporting, 147sorting, 147

usersadding, 144assigning roles, 144deactivating, 145deleting, 146removing roles, 144searching, 146

Users listmanaging, 146

using alternate headings, 124using alternate mini abstracts, 124using alternate titles, 124

Vversioning, 80viewing account history, 153viewing profile and preferences, 134visitors, 143

WWeb site name, changing, 151Web site URL, 150workflow, 76, 142WYSIWYG editor, 16

ZZIP files, 33

See also media