expression of interest - murray irrigation lidar... · expression of interest “aerial lidar...

Expression of Interest

“Aerial LiDAR Survey for Murray Irrigation Area of Operations”

Version: 0

Date created: 03.10.2017

Author: Rupesh Shah

EOI – Aerial LiDAR Survey-Rev 0 Page 1

Document Control

Version Control

Internal Distribution List

Person Role

Lachlan Knight Executive Manager-Infrastructure

Acknowledgements

This Request for Proposal (RFP) has been prepared in accordance with the requirements of

Murray Irrigation.

Version Purpose / Change Author Approved By Date

Rev A Created Draft Rupesh Shah

- 03.10.2017

Rev 0 Issued Rupesh Shah

- 11.10.2017


Table of Contents

Document Control .......................................................................................................................... 1

1. Introduction ............................................................................................................................. 3

1.1. Background ....................................................................................................................... 3

1.2. Objective ........................................................................................................................... 3

1.3. Scope ................................................................................................................................ 3

1.4. Information & queries ........................................................................................................ 4

1.5. Submission of EOI ............................................................................................................ 4

1.6. Late EOIs .......................................................................................................................... 4

1.7. Format of EOI ................................................................................................................... 4

1.8. Withdrawal of EOI ............................................................................................................. 6

1.9. Status of EOI ..................................................................................................................... 6

1.10. Selection Criteria ........................................................................................................... 7

1.11. Next Stage .................................................................................................................... 7

1.12. No legally binding contract ............................................................................................ 8

1.13. Client Representative .................................................................................................... 8

2. Statement of Requirements .................................................................................................. 9

2.1. Capture Area ..................................................................................................................... 9

2.2. Scope of Work .................................................................................................................. 9

2.3. Quality Systems .............................................................................................................. 11

2.4. Pre-Survey Ground Control Plan .................................................................................... 11

2.5. Data to be provided by Murray Irrigation ........................................................................ 11

2.6. Timeframe ....................................................................................................................... 12


1. Introduction

1.1. Background

Murray Irrigation is the largest private irrigation company in Australia, formed as an

unlisted public company on 3 March 1995 when the NSW Government privatised its

Murray Irrigation area and districts. The company's irrigators are also shareholders and

include 1,200 family farm businesses. Murray Irrigation operates 3,000 km of gravity-fed,

earthen channels which are the backbone of our water delivery system. These energy-

efficient channels transport high-quality irrigation water to over 2,200 farms and

landholdings across some 724,000 ha in southern NSW. Our area of operation stretches

from Mulwala in the east to Moulamein in the west, across 724,000 hectares of farmland

north of the Murray River.

Murray Irrigation is seeking responses to this Invitation for Expressions of Interest (EOI)

for an aerial LiDAR survey of its area of operations (excluding the area already surveyed

for Wakool-Murray 2015 LiDAR project by Geoscience Australia) to be undertaken during

May to July 2018 (winter shutdown period) of its canal systems.

Data collected in the survey will be used to create a Digital Elevation Model of its entire

footprint which will require processing, merging, adjusting and standardising of the data

provided by Geoscience Australia, preparing channel bank profiles and identifying sections

with inadequate freeboard ranking them as per their criticality.

1.2. Objective

The purpose of this EOI is to assess the ability of respondents to provide large scale aerial

LiDAR survey services in the time required and process the data to create a digital

elevation model and channel bank profiles and investigate freeboard adequacy on banks

based on supply/operating levels provided.

Short listed companies will be invited to participate in a more detailed Request for Proposal

(RFP) with the intent to award the contract in Feb 2018 to facilitate the survey between the

winter shutdown period from 15th May 2018 to 31st July 2018.

The work to be carried out in accordance with ICSM LiDAR Specifications and tender

templates.

The EOI documents can also be viewed on Murray Irrigation’s website. EOI submissions

must be lodged electronically no later than 2.30 pm, Friday 10th November 2017 by email

to [email protected].

For further information please email (preferred) [email protected] or

Telephone: 03 5898 3356.

1.3. Scope

The statement of requirements is given in Section 2.

mailto:[email protected]



1.4. Information & queries

All request for information and queries to be sent by email to

[email protected] or Telephone: 03 5898 3356. Any questions or requests

for further information or clarification must be submitted in writing, preferably by email by

23rd Oct 2017.

Except where Murray Irrigation is of the opinion that issues raised apply only to an

individual Registrant, questions submitted and answers provided will be made available

on TenderLink without identifying the person or organisation having submitted the

question. In all other cases, Murray Irrigation may deliver a written notification or response

to a Registrant by leaving or delivering it to the address of the Registrant (as notified).

1.5. Submission of EOI

The date for submission of the EOI is 10th November 2017.

1.6. Late EOIs

EOIs must be lodged by the Closing Time. The Closing Time may be extended by Murray

Irrigation in its absolute discretion by providing written notice to Registrants.

EOIs lodged after the Closing Time or lodged at a location or in a manner that is contrary

to that specified in this Invitation will be disqualified from the EOI Process and will be

ineligible for consideration, except where the Registrant can clearly demonstrate (to the

reasonable satisfaction of Murray Irrigation) that late lodgement of the EOI was caused by

a system interruption in case of the eTender system or that access was denied. The

integrity of the process will not be compromised by accepting a EOI after the Closing Time.

1.7. Format of EOI

The response should include (but not limited to):

• Registrant’s Information

Name of Registrant and address of

registered office:

Place of registration:

Australian Company Number:

Australian Business Number:

Telephone:

Facsimile:



Email:

Name and title of Registrant’s authorised

agent:

Date:

• Executive Summary

Provide a brief executive summary with an overview of the Registrant’s Response.

• Capacity to comply with the scope of works

The requirements contained in Section 2 of this Invitation gives an overview of Murray

irrigation’s requirements with regard to the Goods and/or Services. Where Registrants

believe they are not able to provide all Goods and/or Services in full or will only comply

with the scope subject to conditions, they must set out clearly below details of where

they believe they will not be able to comply with the scope or details of any conditions

to which compliance will be subject. Registrants will be taken to represent that in all

other respects they are capable of complying with the scope of work.

• Capabilities

- Knowledge of and experience in the industry - Provide details of your

organisation’s knowledge and experience in the industry, as it applies to the

required Goods and/or Services.

- Infrastructure and other support - Provide details of your organisation (and

location), technological resources and staff expertise which will be used to

provide the requirement.

- Methodology - Provide details of the methodology you propose to use to

undertake the LiDAR survey and produce the required products and their

tolerances.

- Aviation Certification - Provide evidence of how your company complies with

the following Aviation Standards:

o The service provider shall be the holder of an Air Operators Certificate

suitably endorsed for all the services to be carried out.

o All aircraft utilised by the service providers in the provision of the Services as

part of this contract shall be in good condition and maintained in accordance

with requirements of the Civil Aviation Safety Authority (CASA)

• Technical

- Provide details of your organisation’s level of technical knowledge and capacity

to deliver the technical specifications of the project including details of sensors

and aircraft available for acquisition of the required products.

• Strategic

- Provide details of the location of your head office and any networking facilities

which you believe may support your ability to perform the contract at a high level.

- Provide details of the proposed planning considerations and arrangements to be

implemented in the execution of the LiDAR survey and the delivery of the goods

and Services, in particular meeting deadlines and contingencies for delayed

progress

• Past performance and current work


- Detail previous work related to the requirements identified in the Scope of works

(Section 2).

- Briefly detail all previous public-sector experience during the past three years as

it relates to the requirements detailed in Section 2.

- Provide three referees that the Agency could contact regarding your ability to

provide the Goods and/or Services required under the Overview of Requirements.

Note: The Agency reserves the right to contact any of the Registrant’s previous

customers.

• Work, health & safety

- Fill mandatary Murray Irrigation Service Provider Pre-Prequalification Evaluation

Form and provide supporting documentation.

Note: All consultants/contractors are required to comply with Murray irrigation

WHS standards unless they are evaluated to be self-managed.

• Quality systems for deliverables

- Does your organisation have a certified Quality Management System?

If YES, to which standard are you accredited?

- If you are not currently certified, are you in the process of achieving certification?

If YES:

o To which standard?

o When did you commence?

o Targeted date for completion?

o Accreditation body being used?

- If you are not in the process of achieving certification, provide details of how you

intend to ensure that the Goods and/or Services meet the client’s requirements

and industry standards for quality.

- If required, are you prepared to undergo a quality assessment by the Agency or

its representatives?

- What is the current QA level of any proposed sub-contractors or consortium

members?

• List of services to be outsourced

Consultants to include additional information as deemed fit which they think will benefit

their proposal increasing the likelihood of a successful award.

1.8. Withdrawal of EOI

A Registrant who wishes to withdraw an EOI previously submitted must immediately notify

Murray Irrigation of its intent. Upon receipt of such notification, Murray irrigation will cease

to consider that EOI.

1.9. Status of EOI

Each EOI constitutes a non-binding proposal by the Registrant to Murray Irrigation to

provide the Goods and/or Services required under, and otherwise satisfying the

requirements of, the Overview of Requirements (Section 2).


1.10. Selection Criteria

Murray Irrigation will evaluate the proposal based on each of the specific evaluation criteria

identified in the table below; and the overall proposition presented in the EOI.

1 Capacity to comply with Overview of Requirements

Has the registrant agreed to provide what we have requested, in the way we have requested? Are they agreeing to both the conditions of the EOI and the specifications? Has the registrant responded to the EOI correctly?

2 Capability – Is the registrant capable of undertaking the scale of aerial LiDAR survey

and of delivering the required data products in the time frame required? Does the

registrant have the required aviation certification to undertake the work?

3 Technical – has the registrant identified the suitability of their LiDAR sensor and

processing systems for meeting the requirements of the project?

4 Strategic – has the registrant addressed the project at a sufficiently ‘strategic’ level,

including dimensioning the scale of the data acquisition task in terms of time required

to capture, including potential impediments to data acquisition and the LIDAR sensor

resources required to complete the capture.

5 Past Performance and Current Work – has the registrant done this type of work

before? Is the team they are proposing sufficiently knowledgeable and experienced?

6 Work Health and Safety – has the registrant provided information as per Murray

Irrigation WHS service provider pre-qualification form and all supporting documents?

Overall score achieved in the evaluation?

7 Quality Systems for deliverables – does the registrant have formal ISO

accreditations and processes within the organisation to ensure the quality we desire

with respect to aerial LiDAR survey and geospatial product generation?

8 Customer Service – what the level of customer service does the registrant offer?

What are the communication protocols and what approach to issue resolution do they

take?

1.11. Next Stage

After evaluation of all EOIs, Murray Irrigation may, without limiting other options available

to it, do any of the following:

a) Prepare a shortlist of Registrants and invite tenders from those Registrants;

b) Call for tenders from the market generally for the Goods or Services or any similar or

related goods or services;

c) Enter into pre-contractual negotiations with one or more Registrants;

d) Decide not to proceed further with the EOI process or any other procurement process

for the Goods or Services; or

e) Commence a new process for calling for EOIs on a similar or different basis to that

outlined in this Invitation.


1.12. No legally binding contract

Being shortlisted does not give rise to a contract (express or implied) between the

successful Registrant and Murray Irrigation. No legal relationship will exist between Murray

Irrigation and a successful Registrant relating to the supply of the Goods or Services

unless and until such time as a binding contract is executed by them.

1.13. Client Representative

The Project Lead for Murray Irrigation is Rupesh Shah, Technical Services Manager;

• Email - [email protected] ;

• Tel - 03 58905908.



2. Statement of Requirements

2.1. Capture Area

Murray Irrigation area of operations totals 7,240 Km2 and the anticipated capture area totals

2,910 Km2 (excluding the area already surveyed for Wakool-Murray 2015 LiDAR project by

Geoscience Australia) as shown in dark shade in figure below. A shapefile representing the

capture area is included in the EOI.

Figure 1 Area of Capture

2.2. Scope of Work

The survey is required to be undertaken during the 15th May and 31st July 2018 during the

winter canal shutdown period in accordance with ICSM LiDAR Specifications and tender

templates.

The Scope of Work is given below:

• Survey (LiDAR Point Cloud) - Carry out a LiDAR survey of 2,910 Km2 area. It is

anticipated that a baseline emitted LiDAR point density will be established for the

survey at 4 points per metre square (4pts/m2). The minimum recorded number of

returns per emitted pulse will be 4. Registrants offering capacity to meet or exceed this

minimum will be considered for invitation to the RFP process.

• Post processing and adjustment with new LiDAR data - Post process the data for

7,240 Km2 including that provided for Wakool-Murray 2015 LiDAR project by


Geoscience Australia referencing/adjusting it to Ground Control Points established for

the current project and structure headwall and Bench Mark elevations (to be provided)

to meet the accuracy specifications. The respondents will be required to compare and

adjust previously collected data by Geoscience Australia with newly collected LiDAR

data. For this EOI, respondents should address their ability and/or experience in

comparing, adjusting and/or merging newly collected LiDAR data with existing data

including quality control measures and considerations.

• Digital Elevation Model - Create Digital Elevation Model at 1 m interval for the entire

footprint area of 7,240 Km2 and at 0.5 m for all canals extending 100 m from toe of the

banks on either side.

• Contours – Create contours at 0.5 m interval for entire footprint and at 0.2 m intervals

at all canals extending 100 m from toe of the banks on either side.

• Generation of Canal bank profiles and identifying sections with inadequate

freeboard – The respondents will be required to generate canal bank profiles and

include the canal supply levels/operating levels (to be provided) to identify canal

sections with inadequate freeboard based on freeboard criteria to be provided by

Murray irrigation. The respondents are then required to rank and prioritize these

sections for maintenance based on their criticality. For this EOI, respondents should

address their ability and/or experience in similar work.

• Deliverables

Product

Emitted Point

Density /

Resolution /

Interval

High Level Specification

LiDAR Point Cloud

4pts/m2

• 4 returns(+) per emitted pulse

• Vertical accuracy: +/-10cm @ 68% RMSE

• Projection: MGA55

• Vertical Datum: AHD & Ellipsoid

• ICSM Classification Level 2

• LAS 1.3

Digital Elevation Model (entire area)

1m • Projection: MGA55

• Vertical Datum: AHD

• Hydro-Flattened

Digital Elevation Model (Canals)

0.5m • Projection: MGA55


• Hydro-Flattened

Digital Surface Model (entire area)

1m • Projection: MGA55


• Hydro-Flattened

Digital Surface Model (Canals)

0.5m • Projection: MGA55


• Hydro-Flattened

Contours (entire area)

0.5m Interval • Shapefile & MapInfo

Contours (Canals) 0.2m Interval • Shapefile & MapInfo


Product

Emitted Point

Density /

Resolution /

Interval

High Level Specification

Aerial Orthorectified Imagery

12.5 cm • 3 Band

Vegetation Canopy

Height Model

2 m

Vegetation Fractional Cover Model

10 m

Lidar Full Waveform

Metadata & Reports

• Survey Spatial Accuracy Validation Plan

• Survey Spatial Accuracy Report

• Spatial Metadata (Mosaic Footprint, Source Footprints, Tile Index, Control & Check Points)

2.3. Quality Systems

At a minimum, respondents should be able to articulate and/or document an internal LiDAR

capture and processing work flow that is specifically designed to ensure quality standards are

upheld. Outputs from the work flow should be able to statistically verify that spatial data

accuracy requirements have been met and point cloud classifications are thematically correct.

Additionally, respondents should identify any formal ISO accreditations and processes within

the organisation that will help ensure the required quality standards with respect to aerial

LiDAR survey and geospatial product generation are met.

2.4. Pre-Survey Ground Control Plan

For this EOI, respondents should address the considerations for distribution, number and

spread of Ground Control Points and how these will be collected and used to control and

validate that LiDAR positions and heights meet the accuracy specifications. Respondents will

be required to prepare a detailed Pre-Survey Ground Control Plan at the next procurement

stage (RFP process).

2.5. Data to be provided by Murray Irrigation

Murray Irrigation will provide the following data to the successful tenderer:

• List of Bench Marks for its footprint

• Survey data sheets for all structures

• Supply levels /Operating levels for its canals

• Design criteria for freeboard

• LiDAR Point Cloud (nominal 4 points/m2) from Wakool-LiDAR survey


2.6. Timeframe

The anticipated acquisition window is between 15 May 2018 and 31 July 2018. In the EOI

response, registrants should address the strategic considerations and their ability to meet this

acquisition time frame and propose a delivery time frame for the deliverables identified in

section 2.2

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