exporting goal summary data kristy stephenson johnston county schools

Exporting Goal Summary Data

Kristy StephensonJohnston County Schools


Open WinScan Select the test you wish

to export data for. Under the data menu,

select export means or goals.


Export as a tab delimited file.

Name the file Use grade level and

subject area


Select data files you wish to export.

Choose all files to include all data for LEA calculations.


Select the subject you want to export Math Reading

Exporting Goal Summary Data Select System Code

Exports overall goal summary information

Select OK

Exporting Goal Summary Data When data is exported,

select close. Select yes, when asked

to choose a different break variable.


Select LEASchCode to export overall goal summary information for each school.

Exporting Goal Summary Data Select Close Choose yes in the

confirmation box. Continue this process;

alternating between county and school for each subgroup you wish to export. Selecting System and

Male –exports data for all male in the LEA.


To export the number of students at each achievement level and the percent proficient, select export achievement level counts from data menu.


Export as a tab delimited file.

Name the file


Select data files you wish to export.

Choose all files to include all data for LEA calculations.

Exporting Goal Summary Data Select the variable you

wish to export data for. Follow the same process

as before. Exporting variables in the

same order as was done for goals/objectives will make merging of the files easier.

Open tab delimited files in Excel and merge.

Exporting User-Defined Variables

Under test menu, select create “user-defined’ variables.


Select create new variable


Select Local Use J_T Name your variable.


When prompted select the range and width of your variable.

Select Quit and Save – the new variable will show at the bottom of the variables list to export from.

Col Program Code

H

Transitional Math (designated ECP instructional program)

0 - if instructed in the Transitional Math program

J (1) School based program School Determines

K (2) School based program School Determines

L (3) School based program School Determines

M (4) Identified as AIG (3-5 only) 0-Center 1-Cluster

N (5)LANGUAGE! (designated ECP instructional program)

0 - if instructed in the LANGUAGE! program

O (6) SAIL0 - students in the SAIL program

P (7) AVID0 - students in the AVID program

QR (8,9) Reading Teacher School Determines

ST (10,11) Math Teacher School Determines

Sample Goal Summary Reports Goal Summary by

Subgroup by Grade-level All Males/Females Ethnicity EC identification Academically Gifted Achievement levels Special Code

Allows schools to compare how they performed compared to other schools in county.

Sample Goal Summary Reports

Discrepancy Goal Summary Report Allows schools to see the

discrepancy between their data for each subgroup and the overall county data.

Sample Goal Summary Reports

Goal Summary by Teacher Code Allows teachers to

identify strengths and weaknesses between classes.

Caution in using Goal Summary Data A goal summary report provides only a general picture of the

achievement for the group of students due to the varying difficulty of questions across objectives.

Consider the variation in the number of students. Small numbers of students may not have data for all areas depending on the forms of the test given in the group.

When looking at teacher goal summary reports, consider the types of students in that teacher’s class (example – teacher teaching AIG students vs. teacher teaching EC students). Look for trends in the data

Contact InformationKristy Stephenson

Accountability CoordinatorJohnston County Schools

919-934-4361 ext. [email protected]

exporting goal summary data kristy stephenson johnston county schools

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